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HomeMy WebLinkAbout03-28-2012 Board Minutes03/28/12 Orange County Sanitation District MINUTES BOARD MEETING March 28, 2012 Administration Building 10844 Ellis Avenue Fountain Valley, California 92708-7018 Minutes of Board Meeting Page 1 of 7 ROLL CALL A regular meeting of the Board of Directors of the Orange County Sanitation District was held on March 28, 2012, at 6:40 p.m., in the Administration Building. Following the invocation and Pledge of Allegiance, a quorum was declared present by the Clerk of the Board as follows: ACTIVE DIRECTORS ALTERNATE DIRECTORS X Larry Crandall, Chair Steve Nagel X Troy Edgar, Vice Chair Ken Stephens X John Anderson Jim Winder X Tom Beamish Rose Espinoza X Joe Carchio Devin Dwyer X Bill Dalton Kris Beard A Jon Dumitru Denis Bilodeau X Gail Eastman Harry Sidhu X James M. Ferryman Bob Ooten X Michael Levitt Gordon Shanks X Jeffrey Lalloway Steven Choi X Scott Nelson Constance Underhill X Prakash Narain Doug Bailey X Joy Neugebauer AI Krippner X Janet Nguyen Shawn Nelson X John Nielsen Jerry Amante X Sharon Quirk-Silva Pat McKinley X Brad Reese Robert Fauteux X Steven Rosansky Nancy Gardner X Don Schweitzer Ron Garcia X David Shawver Carol Warren X Fred Smith Steve Berry X Sal Tinajero David Benavides X Mark Waldman Steven Hwangbo A John Withers X Douglas Reinhart STAFF MEMBERS PRESENT: Jim Ruth, General Manager; Bob Ghirelli, Assistant General Manager; Jim Herberg, Assistant General Manager; Nick Arhontes, Director of Facilities Support Services; Ed Torres, Director of Operations and Maintenance; Lorenzo Tyner, Director of Finance & Administrative Services; Jeff Reed, Director of Human Resources; Maria Ayala, Clerk of the Board; Norbert Gaia; Michael Gold; Kevin Hadden; Todd Haynes; Pam Koester; Vlad Kogan; Selwyn Mansell; Rob Thompson; Nakeisha Turner; and Paula Zellar. OTHERS PRESENT: Brad Hagin, General Counsel; Christopher Townsend; Heather Stratman; Matt Hicks; and Alex Tardy. 03/28/12 Minutes of Board Meeting Page 2 of? PUBLIC COMMENTS: None. REPORTS: Chair Crandall reported on having attended the CASA Conference in Washington D.C. Jim Herberg presented Kevin Hadden, Utilities Management Specialist, with a Service Award for his 20 years with the Sanitation District. Ed Torres presented Selwyn Mansell, Operations Supervisor, with a Service Award for his 25 years with the Sanitation District. Chair Crandall announced the Sanitation District was awarded the California Water Environment Association Local Section Research Achievement Award (being accepted by Vlad Kogan), and the Engineering Achievement Award (presented to Pam Koester, Project Manager) from the Santa Ana River Section of the California Water Environment Federation. Chair Crandall introduced Alex Tardy, Manager for the National Weather Service, who presented Mr. Ruth with the Certification for the Sanitation District on being a storm and tsunami ready organization. Nick Arhontes, introduced Natalie Meeks, Public Works Director for the City of Anaheim. On behalf of the America's Public Works Association (APWA), Ms. Meeks invited everybody to attend the APWA International Expo Conference currently being held in Anaheim. Christopher Townsend and Heather Stratman from Townsend Public Affairs provided the Board with a State legislative update. Jim Ruth, General Manager, briefly reported on the following from his monthly status report: OCSD's Honor Walk Nominations; Biosolids RFP; budget overview; SARI Line agreement; FEMA refund; retirement of Gail Garrett and hiring of Mia Slobodien. CLAIMS: 1. MOVED, SECONDED, AND DULY CARRIED: Ratify payment of claims of the District, by roll call vote, as follows: Claims Paid for the Period Ending: 02/15/12 02/29/12 Totals $9,166,907.14 $6,897,549.31 Directors Nguyen, and Nielsen abstained from discussion and voting on all warrants pursuant to California Government Code Section 84308. 03/28/12 Minutes of Board Meeting Page 3 of 7 CONSENT CALENDAR: 2. MOVED, SECONDED, AND DULY CARRIED: Approve minutes for the Regular Board Meeting held on February 22, 2012. 3. Item was pulled for discussion. 4. 5. A. MOVED, SECONDED, AND DULY CARRIED: Ratify the pre-selection of three manufacturers: Henry Pratt Company, Dezurik Corporation, and Crispin Valve, based on their qualifications; B. Award an equipment purchase contract to Southwest Valve and Equipment (Pratt Valve), Inc. the lowest, responsive and responsible bidder for a total amount not to exceed $182,508; and, C. Establish a contingency of $18,251 (1 0%). A. MOVED, SECONDED, AND DULY CARRIED: Withdraw award of service order agreement to Kaveh Engineering & Construction, Inc., due to non- contract compliance, in an amount not to exceed $141,956 for P2 78-inch Outfall Land Section Piping Repair Specification No. FR-2011-500; B. Ratify a service order agreement to the second lowest bidder Sancon Engineering, for P2 78-inch Outfall Land Section Piping Repair Specification No. FR-2011-500, for a total amount not to exceed $228,000; and, C. Approve a contingency of $45,600 (20%). NON-CONSENT: 3. MOVED, SECONDED, AND DULY CARRIED: Approve the recommended list of OCSD representatives to the Redevelopment Agency Oversight Boards as follows: 03/28/12 City Anaheim Brea Buena Park Fountain Valley Fullerton Garden Grove Huntington Beach La Habra La Palma Orange Santa Ana Stanton Westminster Recommended Oversight Board Member Gail Eastman Don Schweitzer Fred Smith Steve Nagel Sharon Quirk Silva Ted Kim Steve Jones Joe Carchio James Byerrum Mark Waldman Doug Davert Sal Tinajero Dave Shawver Margie L. Rice Director Beamish opposed. Director Shawver abstained from voting on the Stanton appointee. Minutes of Board Meeting Page 4 of 7 6. A. MOVED, SECONDED, AND DULY CARRIED: Ratify Change Order No. 1 to Purchase Order No. 87119-0S issued to NRG Energy Services LLC, for additional repair and overhaul work to the Plant 1 Central Generation engine #2 for an additional $905,743 increasing the total amount not to exceed from $97,500 to $1 ,057,243; and, B. Approve a contingency of $140,000 (13%). 7. Item moved to be considered after Closed Session. STEERING COMMITTEE: 8. MOVED, SECONDED, AND DULY CARRIED: Approve minutes of the February 22, 2012, Steering Committee Meeting. 9. MOVED, SECONDED, AND DULY CARRIED: Adopt the 2012 Legislative Platform and Goals. OPERATIONS COMMITTEE: 10. MOVED, SECONDED, AND DULY CARRIED: Approve minutes of the March 7, 2012, Operations Committee Meeting. Director Schweitzer abstained. 11. MOVED, SECONDED, AND DULY CARRIED: Approve the Sewer System Management Plan Update Volume I and II prepared by staff, dated March 28, 2012, in a form to be approved by General Counsel. 12. MOVED, SECONDED, AND DULY CARRIED: Approve a Professional Services Agreement with Jacobs Project Management Company for Supplemental Engineering and Support Staff Services, Specification PSA2011-51 0, in an amount not to exceed $11,700,000 for the period of May 1, 2012 through June 30, 2015, with two one-year renewal options. ADMINISTRATION COMMITTEE: 13. MOVED, SECONDED, AND DULY CARRIED: Approve minutes of the March 14, 2012, Administration Committee Meeting. 14. MOVED, SECONDED, AND DULY CARRIED: Receive and file Internal Audit Reports on Employee Compensation and Information Technology issued by the District's Contract Internal Auditors. 03/28/12 Minutes of Board Meeting Page 5 of7 15. A. MOVED, SECONDED, AND DULY CARRIED: Reject the apparent low bid submitted by Govplace as deemed non-responsive in accordance with specification requirements for Purchase of Cisco Parts, Specification No. E-2012-521 BD; and, B. Approve a Purchase Order Agreement with CDW-G, the lowest responsive and responsible bidder, for Purchase of Cisco parts, Specification No. E-2012-521 BD, for an amount not to exceed $620,206; and, C. Approve a contingency of $62,020 (1 0%). CLOSED SESSION: CONVENED IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTIONS: 54956.9(b) and 54957(b)(1) The Board convened in closed session at 7:40 p.m. to discuss three items. Confidential Minutes of the Closed Session have been prepared in accordance with the above Government Code Sections and are maintained by the Clerk of the Board in the Official Book of Confidential Minutes of Board and Committee Closed Meetings. RECONVENE IN REGULAR SESSION: The Board reconvened in regular session at 8:05p.m. CONSIDERATION OF ACTION, IF ANY, ON MATTERS CONSIDERED IN CLOSED SESSION: No report from closed session. NON-CONSENT (cont'd): 7. MOVED, SECONDED, AND DULY CARRIED: Approve Amendment No. 3 to the agreement with EnerTech Environmental California, LLC for the management of 225 tons per day of biosolids. 03/28/12 Director Nguyen opposed. Directors Quirk-Silva and Tinajero left the meeting and were no longer present for the vote. Minutes of Board Meeting Page 6 of 7 OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: The Board discussed the Sanitation District's biosolids program. After considerable discussion and input from staff, the Board reached consensus to request that staff bring forward an RFP 60 days from tonight's meeting. Chair Crandall announced the following: Operations Committee Meeting, April 4, 2012; and the Administration Committee Meeting, April11, 2012. Directors Shawver, Smith, and Anderson commented on how great the Plant Tours were and how much progress the Sanitation District has made over the last two years. Chair Crandall also announced that a notice will be coming in the future on a possible ocean monitoring excursion aboard OCSD's boat, The Nerissa. ADJOURNMENT: The Chair declared the meeting adjourned at 8:17p.m. until the next regular Meeting on April 25, 2012, at 6:30p.m. !~~ EJ.y Cle of the Board - 03/28/12 Minutes of Board Meeting Page 7 of 7