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Home My WebLink About12-21-2011 Board Minutes12/21/11 Orange County Sanitation District MINUTES BOARD MEETING December 21, 2011 Administration Building 10844 Ellis Avenue Fountain Valley, California 92708-7018 Minutes of Board Meeting Page 1 of 7 ROLL CALL A regular meeting of the Board of Directors of the Orange County Sanitation District was held on December 21, 2011, at 6:30 p.m., in the Administration Building. Following the invocation and Pledge of Allegiance, a quorum was declared present by the Associate Clerk of the Board as follows: ACTIVE DIRECTORS ALTERNATE DIRECTORS X Larry Crandall, Chair Steve Nagel X Troy Edgar, Vice Chair Ken Stephens X John Anderson Jim Winder A Tom Beamish Rose Espinoza X Joe Carchio Matthew Harper X Bill Dalton Andrew Do X Jon Dumitru Denis Bilodeau X James M. Ferryman Bob Ooten X Michael Levitt Gordon Shanks X Jeffrey Lalloway Steven Choi X Roy Moore Ron Garcia X Prakash Narain Doug Bailey X Joy Neugebauer AI Krippner X Scott Nelson Constance Underhill X Janet Nguyen Shawn Nelson X John Nielsen Jerry Amante A Sharon Quirk-Silva Pat McKinley X Brad Reese Robert Fauteux A Steven Rosansky Nancy Gardner X David Shawver Carol Warren X Harry Sidhu Gail Eastman X Fred Smith Steve Berry X Sal Tinajero David Benavides Mark Waldman X Steven Hwangbo X John Withers Douglas Reinhart STAFF MEMBERS PRESENT: Jim Ruth, General Manager; Bob Ghirelli, Assistant General Manager; Nick Arhontes, Director of Facilities Support Services; Ed Torres, Director of Operations and Maintenance; Lorenzo Tyner, Director of Finance & Administrative Services; Jeff Reed, Director of Human Resources; Lilia Kovac, Associate Clerk of the Board; Ron Coss; Dean Fisher; Norbert Gaia; Michael Gold; Lori McKinley; Dan Nicolas; Rich Spencer; Rob Thompson; and Paula Zeller. OTHERS PRESENT: Brad Hagin, General Counsel; Gail Eastman; Robert Ooten 12/21/11 Minutes of Board Meeting Page 2 of 7 MOVED, SECONDED AND DULY CARRIED: Receive and file Minute Excerpt of member agency relating to appointments to the Orange County Sanitation District Board as follows: City/Agency Active Director Alternate Director Placentia Scott Nelson Constance Underhill PUBLIC COMMENTS: None. REPORTS: Chair Crandall reported that OCSD will be rece1vmg the National Environmental Achievement Award from the National Association of Clean Water Agencies (NACWA) for the development of the hydrogen fuel cell station. Chair Crandall polled Board Members if letter from FPPC had been received. Chair Crandall presented Director Harry Sidhu with a certificate of appreciation. Director of Operations and Maintenance, Ed Torres, presented 20-year service awards to Lori McKinley and Dan Nicolas. A representative from the Fountain Valley Fire Department accepted toys collected from employees' donations for the "Spark of Love" Toy Drive. General Manager, Jim Ruth, presented a brief review on agreement terms being negotiated with SAWPA; an update on the SARI Line Project; the proposed lease of the North County Yard; biosolids request for proposal, and proposed local sewer transfers. Engineering Manager, Dean Fisher, provided a brief update on the EnerTech agreement milestones. CLAIMS: 1. MOVED, SECONDED, AND DULY CARRIED: Ratify payment of claims of the District, by roll call vote, as follows: Claims Paid for the Period Ending: 11/15/11 11/30/11 Totals $7,108,245.92 $12,662,720.80 Directors Dalton, Dumitru, Hwangbo, Nguyen, Nielsen and Sidhu abstained from discussion and voting on all warrants pursuant to California Government Code Section 84308. 12/21/11 Minutes of Board Meeting Page 3 of? CONSENT CALENDAR: 2. MOVED, SECONDED, AND DULY CARRIED: Approve Minutes of the Board Meeting held on November 16, 2011. 3. 4. A. MOVED, SECONDED, AND DULY CARRIED: Approve changing the Regular Board meeting date from Wednesday, December 26, 2012 to Wednesday, December 19, 2012 (due to the Christmas Holiday); and B. Approve changing the Regular Operations Committee Meeting date from Wednesday, July 4, 2012 to Wednesday, August 1, 2012 (due to the Independence Day Holiday). A. MOVED, SECONDED, AND DULY CARRIED: Consider, receive, and file the Initial Study/Mitigated Negative Declaration and Mitigation Monitoring and Reporting Program for Phase 2 of the Santa Ana River Levee Repair Project for the Newport Trunk Sewer and Force Mains Replacement Project, Contract No. 5-58, prepared by Environmental Science Associates; B. Adopt Resolution No. OCSD 11-20, making certain findings and adopting the Mitigated Negative Declaration and Mitigation Monitoring and Reporting Program pursuant to the California Environmental Quality Act. 5. MOVED, SECONDED, AND DULY CARRIED: Approve Amendment No. 1 to the Reimbursement Agreement with the City of Tustin for the construction of an additional portion of the Orange County Sanitation District's Gisler Redhill System Improvements, Reach B, Contract No. 7-37, for an additional amount of $150,000, increasing the total amount not to exceed $375,000, to be paid to the City of Tustin, in a form approved by General Counsel. 6. MOVED, SECONDED, AND DULY CARRIED: Adopt Resolution No. OCSD 11-21 Authorizing Submission of a Grant Application for Sludge Dewatering, Odor Control, and Primary Sludge Thickening Project at Plant NO. 1 to the Department of the Interior, Bureau of Reclamation, Policy and Administration. 7. MOVED, SECONDED, AND DULY CARRIED: Authorize the General Manager to enter into a lease of Orange County Sanitation District's real property at 7311 Doig Drive, Garden Grove in an as-is condition, subject only to minor repairs by the Sanitation District, in a form approved by General Counsel for a period of five years with the tenant having the one-time option to extend the lease for an additional five years. STEERING COMMITTEE: 8. MOVED, SECONDED, AND DULY CARRIED: Approve corrected minutes of the November 16, 2011, Steering Committee meeting. 12/21/11 Minutes of Board Meeting Page 4 of 7 9. A roll call vote was taken, and it was: MOVED, SECONDED, AND DULY CARRIED: Adopt Resolution No. OCSD 11- 22, to Establish a Procedure to Take Final Action on Labor Agreements (Memoranda of Understanding) with Represented Employees. OPERATIONS COMMITTEE: 10. MOVED, SECONDED, AND DULY CARRIED: Approve minutes of the December 7, 2011, Operations Committee Meeting. 11. A. MOVED, SECONDED, AND DULY CARRIED: Approve a Professional Design Services Agreement with Brown & Caldwell for engineering design services for Newport Force Main Rehabilitation, Project No. 5-60, for an amount not to exceed $1 ,944,364; and, B. Approve a contingency of $388,873 (20%). 12. Item pulled for discussion. 13. MOVED, SECONDED, AND DULY CARRIED: Authorize the General Manager to competitively bid and subsequently award a contract for liquid oxygen, Specification C-2011-506BD, to the lowest responsible and responsive bidder, for a one-year period, March 1, 2012 through February 28, 2013, for a total annual amount not to exceed $750,000. 14. Item pulled for discussion. 15. A. MOVED, SECONDED, AND DULY CARRIED: Authorize the General Manager to negotiate and award a sole source service agreement to University of California, Los Angeles to provide calibration services for the Regional Ocean Modeling System for an amount not to exceed $71 ,000; 12/21/11 B. Approve a contingency of $7,100 (10%); C. Authorize the General Manager to negotiate and award a sole source service agreement to Remote Sensing Solutions, Inc. to provide development services for the Regional Ocean Modeling System for an amount not to exceed $150,000; and, D. Approve a contingency of $15,000 (1 0%). Minutes of Board Meeting Page 5 of 7 NON-CONSENT CALENDAR: 12. Staff responded to Directors' requests for clarification. It was then: A. MOVED, SECONDED, AND DULY CARRIED: Approve a budget increase of $784,542 for Digester Ferric Chloride System Rehabilitation, Project No. P2-1 05, for a total budget amount of $3,689,542; and, B. Authorize the General Manager to negotiate a Professional Construction Services Agreement with AECOM for engineering support services during construction of Digester Ferric Chloride System Rehabilitation, Project No. P2-1 05. Directors Dumitru and Nguyen opposed. 14. Staff responded to Directors' requests for clarification. It was then, MOVED, SECONDED, AND DULY CARRIED: Approve Plans and Specifications on file at the office of the Clerk of the Board; A. Delegate authority to the General Manager to award the construction contract for Outfall Land Section and Ocean Outfall Booster Pump Station, Phase 1 -OOBS to Surge Tower No. 2, Contract No. J-112A, by authorizing the General Manager to: 1. Approve bid addenda to the plans and specifications; 2. Receive and file bid tabulation and recommendation; 3. Award a construction contract to the lowest responsive and responsible bidder for a total amount not to exceed $6,200,000; 4. Approve a contingency of $620,000 (1 0%); and, B. Authorize the General Manager to negotiate a Professional Consultant Services Agreement with Black and Veatch for construction support services for Outfall Land Section and Ocean Outfall Booster Pump Station Phase 1 -OOBS to Surge Tower No.2, Contract No. J-112A. Directors Dumitru and Narain opposed. Staff will inform Board Members of bid results via e-mail. ADMINISTRATION COMMITTEE: 16. MOVED, SECONDED, AND DULY CARRIED: Approve Minutes of December 14, 2011, Administration Committee Meeting. 12/21/11 Minutes of Board Meeting Page 6 of 7 17. MOVED, SECONDED, AND DULY CARRIED: Establish an On-Call Services Contract with Project Partners Inc. and Psomas for Enterprise Information Management On-Call Staffing, Specification No. S-2011-505BD, for a one year period, with a total amount not to exceed $211,000 and an option of two additional one year renewals with a total amount not to exceed $211,000 per year. Approve a $21,100 contingency (1 0%) per year. Director Nguyen abstained. 18. MOVED, SECONDED, AND DULY CARRIED: Authorize the General Manager to increase the current Temporary Employment Services (Specification No. CS-2009-421 BD) funding of $150,000 by $150,000 with temporary service firms for a new total amount not to exceed $300,000 for the remainder of the fiscal year (through June 30, 2012). 19. MOVED, SECONDED, AND DULY CARRIED: Receive and file the Sanitation District's Comprehensive Annual Financial Report for the year ended June 30, 2011, prepared by staff and audited by McGiadrey & Pullen, Certified Public Accountants, along with the following reports prepared by McGiadrey & Pullen: A. Report to the Administration Committee; B. Compliance (Single Audit) Report; and C. Independent Accountants' Report on Agreed-Upon Procedures Applied to Appropriations Limit Worksheets. CONSIDERATION OF ACTION, IF ANY, ON MATTERS CONSIDERED IN CLOSED SESSION: None OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: None ADJOURNMENT: The Chair declared the meeting adjourned at 7:50 p.m. until the next regular Meeting on January 25, 2012, at 6:30p.m. L:1lia Kovac Associate Clerk of the Board 12/21/11 Minutes of Board Meeting Page 7 of?