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HomeMy WebLinkAbout10-26-2011 Board Minutes Orange County Sanitation District MINUTES BOARD MEETING October 26, 2011 yjjjjjjjjdll N� TH E EN�� Administration Building 10844 Ellis Avenue Fountain Valley, California 92708-7018 10/26/11 Minutes of Board Meeting Page 1 of 8 ROLL CALL A regular meeting of the Board of Directors of the Orange County Sanitation District was held on October 26, 2011, at 6:30 p.m., in the Administration Building. Following the invocation and Pledge of Allegiance, a quorum was declared present by the Clerk of the Board as follows: ACTIVE DIRECTORS ALTERNATE DIRECTORS X Larry Crandall, Chair Steve Nagel X Troy Edgar, Vice Chair Ken Stephens X John Anderson Jim Winder X Tom Beamish Rose Espinoza X Joe Carchio Matthew Harper X Bill Dalton Andrew Do X Jon Dumitru Denis Bilodeau X James M. Ferryman Bob Ooten X Michael Levitt Gordon Shanks X Jeffrey Lalloway Steven Choi X Roy Moore Ron Garcia X Prakash Narain Doug Bailey X Joy Neugebauer Al Krippner X Janet Nguyen Shawn Nelson X John Nielsen Jerry Amante X Sharon Quirk-Silva Pat McKinley X Brad Reese Robert Fauteux A Steven Rosansky Nancy Gardner X David Shawver Carol Warren X Harry Sidhu Gail Eastman X Fred Smith Steve Berry X Sal Tinajero David Benavides X Constance Underhill Joseph Aguirre X Mark Waldman Steven Hwangbo X John Withers Douglas Reinhart STAFF MEMBERS PRESENT: Jim Ruth, General Manager; Bob Ghirelli, Assistant General Manager; Jim Herberg, Assistant General Manager; Nick Arhontes, Director of Facilities Support Services; Ed Torres, Director of Operations and Maintenance; Lorenzo Tyner, Director of Finance & Administrative Services; Jeff Reed, Director of Human Resources; Maria Ayala, Clerk of the Board; Lilia Kovac, Associate Clerk of the Board; Cindi Ambrose; Chris Cervellone; Norbert Gaia; Ingrid Hellebrand; Rob Thompson; Ron Wade; and Paula Zeller. OTHERS PRESENT: Brad Hogin, General Counsel; James Clark; Debbie Schmidt; and Jim Stahl. 10/26/11 Minutes of Board Meeting Page 2 of 8 PUBLIC COMMENTS: 1. Debbie Schmidt commented on her recent filing of a complaint with the District. REPORTS: Board Chair Larry Crandall presented General Manager, Jim Ruth, with the CSDA "General Manager of the Year" Award. Chair Crandall also reported on his attendance at the WEFTEC Conference and the positive reviews OCSD received for offering a Plant Tour as part of the conference program. He also commended staff on the completion of the Magnolia Trunk Line project, which was completed ahead of schedule and under budget. Mr. Ruth introduced Jim Clark, past President of the Water Environment Federation. Mr. Clark presented Chair Crandall with the "Outstanding Water Advocate Award". Ed Torres, Director of Operations and Maintenance, presented Ron Wade, Chief Plant Operator, with a 30-year Service Award. Mr. Ruth thanked the Board on their participation on the Strategic Planning process. Staff should be bringing forth the finalized plan for Board action in November. He also reported on OCSD's IDEA Program. The employee recommendations that have been generated through this program have saved the Sanitation District over $280,000. Mr. Ruth informed the Board that SAWPA provided payment on their outstanding invoices with OCSD. Additionally, the Sanitation District received positive reviews on the Plant Tour that was offered to WEFTEC conference attendees. Mr. Torres also briefly reported on the current plans for pump repairs for the Steve Anderson Lift Station. CLAIMS: 1. MOVED, SECONDED, AND DULY CARRIED: Ratify payment of claims of the District, by roll call vote, as follows: Claims Paid for the Period Ending: 09/15/11 09/30/11 Totals $7,367,981.12 $9,597,080.99 Directors Dalton, Nguyen, Nielsen, and Sidhu abstained from discussion and voting on all warrants pursuant to California Government Code Section 84308. 10/26/11 Minutes of Board Meeting Page 3 of 8 CONSENT CALENDAR: 2. MOVED, SECONDED, AND DULY CARRIED: Approve minutes for the Regular Board Meeting held on September 28, 2011. 3. A. MOVED, SECONDED, AND DULY CARRIED: Award a construction contract to J.R. Filanc Construction Company, Inc. for P1 Trickling Filter Pump Replacement, Contract No. FR10-017, for a total amount not to exceed $481,218; and, B. Approve a contingency of $96,244 (20%). STEERING COMMITTEE: 4. MOVED, SECONDED, AND DULY CARRIED: Approve minutes of the September 28, 2011, Steering Committee Meeting. OPERATIONS COMMITTEE: 5. MOVED, SECONDED, AND DULY CARRIED: Approve minutes of the October 5, 2011, Operations Committee Meeting. 6. A. MOVED, SECONDED, AND DULY CARRIED: Approve a Sole Source Service Agreement with Jamison Engineering for the Outfall Beach Junction Box Repair Services, Project No. FR11-003, for an amount not to exceed $250,000; and, B. Approve a contingency of $75,000 (30%). Director Sidhu abstained. 7. MOVED, SECONDED, AND DULY CARRIED: Approve a contingency increase of $803,198 (3%) to the Professional Services Agreement with Carollo Engineers for Headworks Improvements at Plant No. 2, Job No. P2-66, for a total contingency of $1,337,000 (5%). Director Nguyen abstained. ADMINISTRATION COMMITTEE: 8. MOVED, SECONDED, AND DULY CARRIED: Approve minutes of the October 12, 2011, Administration Committee Meeting. 9. MOVED, SECONDED, AND DULY CARRIED: Receive and file report reimbursement to Board Members and Staff per Government Code 53065.5 for the period of July 1, 2010 through June 30, 2011. 10/26/11 Minutes of Board Meeting Page 4 of 8 10. A. MOVED, SECONDED, AND DULY CARRIED: Establish the Charon-VAX product as Orange County Sanitation District's (OCSD) standard for VAX emulators; and, B. Award a contract to Quayle Consulting, Inc. for the purchase of Charon- VAX/XL Permanent Licenses and Maintenance Specification No. S-2011- 504, for a period of one year, in an amount not to exceed $292,217. 11. A. MOVED, SECONDED, AND DULY CARRIED: Approve a purchase contract with Total Resource Management, Inc. (TRM, Inc.) for Phase 1 of the Implementation of IBM-Maximo Enterprise Asset Management System, Specification No. CS-2011-499BD, for an amount not to exceed of $327,638; B. Approve a contingency in the amount of $32,763 (10%); and, C. Authorize the General Manager to select from proposers TRM Inc., EMA or Starboard to negotiate and obtain the best value for the implementation of subsequent phases of Specification No. CS-2011- 499BD to meet work requirements as identified by the I.T. Division. 12. A. MOVED, SECONDED, AND DULY CARRIED: Adopt Resolution No. OCSD 11-16, Authorizing the Execution and Delivery by the Orange County Sanitation District (Sanitation District) of an Installment Purchase Agreement, a Trust Agreement, and a Continuing Disclosure Agreement in connection with the execution and delivery of the Sanitation District Revenue Refunding Certificate Anticipation Notes, Series 2011 B, such Notes Evidencing Principal in an Aggregate Amount of Not to Exceed $155,000,000, Approving a Notice of Intention to Sell, Authorizing the Distribution of a Notice Inviting Bids and an Official Statement in Connection with the Offering and Sale of such Notes and Authorizing the Execution of Other Necessary Documents and Related Actions; and, B. Recommend to the Orange County Sanitation District Financing Corporation to approve the documents supporting and authorizing the Revenue Refunding Certificate Anticipation Notes, Series 2011 B in an amount not to exceed $155,000,000. 13. MOVED, SECONDED, AND DULY CARRIED: Approve the renewal of the financial advisory service contract with Public Resources Advisory Group (PRAG) for an additional three-year period beginning with November 1, 2011 . GWRS STEERING COMMITTEE 14. MOVED, SECONDED, AND DULY CARRIED: Receive and file minutes of the Groundwater Replenishment System Steering Committee meeting held on August 8, 2011. 10/26/11 Minutes of Board Meeting Page 5 of 8 The Board of Directors recessed at 7:05 p.m. * * * * * * * * * * * * * * * * * * * * * ORANGE COUNTY SANITATION DISTRICT FINANCING CORPORATION The members of the Orange County Sanitation District Board of Directors are each being compensated $212.50 for the Board Meeting; there is no additional compensation for the Financing Corporation Meeting. A regular meeting of the Board of Directors of the Orange County Sanitation District Financing Corporation was held on October 26, 2011 at 7:06 p.m., in the Administration Building. The roll was called and the Clerk of the Board reported a quorum present as follows: ACTIVE DIRECTORS ALTERNATE DIRECTORS X Larry Crandall, Chair Steve Nagel X Troy Edgar, Vice Chair Ken Stephens X John Anderson Jim Winder X Tom Beamish Rose Espinoza X Joe Carchio Matthew Harper X Bill Dalton Andrew Do X Jon Dumitru Denis Bilodeau X James M. Ferryman Bob Ooten X Michael Levitt Gordon Shanks X Jeffrey Lalloway Steven Choi X Roy Moore Ron Garcia X Prakash Narain Doug Bailey X Joy Neugebauer Al Krippner X Janet Nguyen Shawn Nelson X John Nielsen Jerry Amante X Sharon Quirk-Silva Pat McKinley X Brad Reese Robert Fauteux A Steven Rosansky Nancy Gardner X David Shawver Carol Warren X Harry Sidhu Gail Eastman X Fred Smith Steve Berry X Sal Tinajero David Benavides X Constance Underhill Joseph Aguirre X Mark Waldman Steven Hwangbo X John Withers Douglas Reinhart 10/26/11 Minutes of Board Meeting Page 6 of 8 STAFF MEMBERS PRESENT: Jim Ruth, General Manager; Bob Ghirelli, Assistant General Manager; Jim Herberg, Assistant General Manager; Nick Arhontes, Director of Facilities Support Services; Ed Torres, Director of Operations and Maintenance; Lorenzo Tyner, Director of Finance & Administrative Services; Jeff Reed, Director of Human Resources; Maria Ayala, Clerk of the Board; Lilia Kovac, Associate Clerk of the Board; Cindi Ambrose; Chris Cervellone; Norbert Gaia; Ingrid Hellebrand; Rob Thompson; Ron Wade; and Paula Zeller. OTHERS PRESENT: Brad Hogin, General Counsel; James Clark; Debbie Schmidt; and Jim Stahl. PUBLIC COMMENTS: None. APPROVAL OF MINUTES: 15. MOVED, SECONDED, AND DULY CARRIED: the Board of Directors approved the minutes for the meeting held on August 24, 2011. ACTION ITEMS: 16. A. MOVED, SECONDED, AND DULY CARRIED: Adopt Resolution No. FC- 16, Authorizing the Execution and Delivery by the Corporation of an Installment Purchase Agreement and a Trust Agreement in Connection with the Execution and Delivery of Orange County Sanitation District Revenue Refunding Anticipation Notes, Series 2011 B, Authorizing the Execution and Delivery of Such Notes Evidencing Principal in an Aggregate Amount of not to Exceed $155,000,000 and Authorizing the Execution of Other Necessary Documents and Related Actions; and, (See Agenda Item No. 12) B. Approve the documents supporting and authorizing the Revenue Refunding Certificate Anticipation Notes, Series 2011 B in an amount not to exceed $155,000,000. ADJOURNMENT: The Chair declared the meeting of the Orange County Sanitation District Financing Corporation adjourned at 7:08 p.m. * * * * * * * * * * * * * * * * * * RECONVENE IN REGULAR SESSION: The Board of Directors of the Orange County Sanitation District reconvened in regular session at 7:08 p.m. 10/26/11 Minutes of Board Meeting Page 7 of 8 CLOSED SESSION: CONVENED IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTIONS: 54956.9(c) Convene in closed session, if necessary. The Board convened in closed session at 7:08 p.m. to discuss one item. Confidential Minutes of the Closed Session have been prepared in accordance with the above Government Code Sections and are maintained by the Clerk of the Board in the Official Book of Confidential Minutes of Board and Committee Closed Meetings. RECONVENE IN REGULAR SESSION: The Board reconvened in regular session at 7:12 p.m. CONSIDERATION OF ACTION, IF ANY, ON MATTERS CONSIDERED IN CLOSED SESSION: None. ADJOURNMENT: The Chair declared the meeting adjourned at 7:12 p.m. until the next regular Meeting on November 16, 2011, at 6:30 p.m. Maria E. Ayala Clerk of the Board 10/26/11 Minutes of Board Meeting Page 8 of 8 CLOSED SESSION: CONVENED IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTIONS: 54956.9(c) Convene in closed session, if necessary. The Board convened in closed session at 7:08 p.m. to discuss one item. Confidential Minutes of the Closed Session have been prepared in accordance with the above Government Code Sections and are maintained by the Clerk of the Board in the Official Book of Confidential Minutes of Board and Committee Closed Meetings. RECONVENE IN REGULAR SESSION: The Board reconvened in regular session at 7:12 p.m. CONSIDERATION OF ACTION, IF ANY, ON MATTERS CONSIDERED IN CLOSED SESSION: None. ADJOURNMENT: The Chair declared the meeting adjourned at 7:12 p.m. until the next regular Meeting on November 16, 2011, at 6:30 p.m. Mari4 E. Ayala Clerk of the Board 10/26/11 Minutes of Board Meeting Page 8 of 8