HomeMy WebLinkAbout10-26-2011 Board Minutes Orange County Sanitation District
MINUTES
BOARD MEETING
October 26, 2011
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Administration Building
10844 Ellis Avenue
Fountain Valley, California 92708-7018
10/26/11 Minutes of Board Meeting Page 1 of 8
ROLL CALL
A regular meeting of the Board of Directors of the Orange County Sanitation District was
held on October 26, 2011, at 6:30 p.m., in the Administration Building. Following the
invocation and Pledge of Allegiance, a quorum was declared present by the Clerk of the
Board as follows:
ACTIVE DIRECTORS ALTERNATE DIRECTORS
X Larry Crandall, Chair Steve Nagel
X Troy Edgar, Vice Chair Ken Stephens
X John Anderson Jim Winder
X Tom Beamish Rose Espinoza
X Joe Carchio Matthew Harper
X Bill Dalton Andrew Do
X Jon Dumitru Denis Bilodeau
X James M. Ferryman Bob Ooten
X Michael Levitt Gordon Shanks
X Jeffrey Lalloway Steven Choi
X Roy Moore Ron Garcia
X Prakash Narain Doug Bailey
X Joy Neugebauer Al Krippner
X Janet Nguyen Shawn Nelson
X John Nielsen Jerry Amante
X Sharon Quirk-Silva Pat McKinley
X Brad Reese Robert Fauteux
A Steven Rosansky Nancy Gardner
X David Shawver Carol Warren
X Harry Sidhu Gail Eastman
X Fred Smith Steve Berry
X Sal Tinajero David Benavides
X Constance Underhill Joseph Aguirre
X Mark Waldman Steven Hwangbo
X John Withers Douglas Reinhart
STAFF MEMBERS PRESENT: Jim Ruth, General Manager; Bob Ghirelli, Assistant
General Manager; Jim Herberg, Assistant General Manager; Nick Arhontes, Director of
Facilities Support Services; Ed Torres, Director of Operations and Maintenance;
Lorenzo Tyner, Director of Finance & Administrative Services; Jeff Reed, Director of
Human Resources; Maria Ayala, Clerk of the Board; Lilia Kovac, Associate Clerk of the
Board; Cindi Ambrose; Chris Cervellone; Norbert Gaia; Ingrid Hellebrand; Rob
Thompson; Ron Wade; and Paula Zeller.
OTHERS PRESENT: Brad Hogin, General Counsel; James Clark; Debbie Schmidt;
and Jim Stahl.
10/26/11 Minutes of Board Meeting Page 2 of 8
PUBLIC COMMENTS:
1. Debbie Schmidt commented on her recent filing of a complaint with the District.
REPORTS:
Board Chair Larry Crandall presented General Manager, Jim Ruth, with the CSDA
"General Manager of the Year" Award. Chair Crandall also reported on his attendance
at the WEFTEC Conference and the positive reviews OCSD received for offering a
Plant Tour as part of the conference program. He also commended staff on the
completion of the Magnolia Trunk Line project, which was completed ahead of schedule
and under budget.
Mr. Ruth introduced Jim Clark, past President of the Water Environment Federation.
Mr. Clark presented Chair Crandall with the "Outstanding Water Advocate Award".
Ed Torres, Director of Operations and Maintenance, presented Ron Wade, Chief Plant
Operator, with a 30-year Service Award.
Mr. Ruth thanked the Board on their participation on the Strategic Planning process.
Staff should be bringing forth the finalized plan for Board action in November. He also
reported on OCSD's IDEA Program. The employee recommendations that have been
generated through this program have saved the Sanitation District over $280,000. Mr.
Ruth informed the Board that SAWPA provided payment on their outstanding invoices
with OCSD. Additionally, the Sanitation District received positive reviews on the Plant
Tour that was offered to WEFTEC conference attendees.
Mr. Torres also briefly reported on the current plans for pump repairs for the Steve
Anderson Lift Station.
CLAIMS:
1. MOVED, SECONDED, AND DULY CARRIED: Ratify payment of claims of the
District, by roll call vote, as follows:
Claims Paid for the Period Ending: 09/15/11 09/30/11
Totals $7,367,981.12 $9,597,080.99
Directors Dalton, Nguyen, Nielsen, and Sidhu abstained from discussion and
voting on all warrants pursuant to California Government Code Section 84308.
10/26/11 Minutes of Board Meeting Page 3 of 8
CONSENT CALENDAR:
2. MOVED, SECONDED, AND DULY CARRIED: Approve minutes for the Regular
Board Meeting held on September 28, 2011.
3. A. MOVED, SECONDED, AND DULY CARRIED: Award a construction
contract to J.R. Filanc Construction Company, Inc. for P1 Trickling Filter
Pump Replacement, Contract No. FR10-017, for a total amount not to
exceed $481,218; and,
B. Approve a contingency of $96,244 (20%).
STEERING COMMITTEE:
4. MOVED, SECONDED, AND DULY CARRIED: Approve minutes of the
September 28, 2011, Steering Committee Meeting.
OPERATIONS COMMITTEE:
5. MOVED, SECONDED, AND DULY CARRIED: Approve minutes of the October
5, 2011, Operations Committee Meeting.
6. A. MOVED, SECONDED, AND DULY CARRIED: Approve a Sole Source
Service Agreement with Jamison Engineering for the Outfall Beach
Junction Box Repair Services, Project No. FR11-003, for an amount not to
exceed $250,000; and,
B. Approve a contingency of $75,000 (30%).
Director Sidhu abstained.
7. MOVED, SECONDED, AND DULY CARRIED: Approve a contingency increase
of $803,198 (3%) to the Professional Services Agreement with Carollo Engineers
for Headworks Improvements at Plant No. 2, Job No. P2-66, for a total
contingency of $1,337,000 (5%).
Director Nguyen abstained.
ADMINISTRATION COMMITTEE:
8. MOVED, SECONDED, AND DULY CARRIED: Approve minutes of the October
12, 2011, Administration Committee Meeting.
9. MOVED, SECONDED, AND DULY CARRIED: Receive and file report
reimbursement to Board Members and Staff per Government Code 53065.5 for
the period of July 1, 2010 through June 30, 2011.
10/26/11 Minutes of Board Meeting Page 4 of 8
10. A. MOVED, SECONDED, AND DULY CARRIED: Establish the Charon-VAX
product as Orange County Sanitation District's (OCSD) standard for VAX
emulators; and,
B. Award a contract to Quayle Consulting, Inc. for the purchase of Charon-
VAX/XL Permanent Licenses and Maintenance Specification No. S-2011-
504, for a period of one year, in an amount not to exceed $292,217.
11. A. MOVED, SECONDED, AND DULY CARRIED: Approve a purchase
contract with Total Resource Management, Inc. (TRM, Inc.) for Phase 1
of the Implementation of IBM-Maximo Enterprise Asset Management
System, Specification No. CS-2011-499BD, for an amount not to exceed
of $327,638;
B. Approve a contingency in the amount of $32,763 (10%); and,
C. Authorize the General Manager to select from proposers TRM Inc., EMA
or Starboard to negotiate and obtain the best value for the
implementation of subsequent phases of Specification No. CS-2011-
499BD to meet work requirements as identified by the I.T. Division.
12. A. MOVED, SECONDED, AND DULY CARRIED: Adopt Resolution No.
OCSD 11-16, Authorizing the Execution and Delivery by the Orange
County Sanitation District (Sanitation District) of an Installment Purchase
Agreement, a Trust Agreement, and a Continuing Disclosure Agreement
in connection with the execution and delivery of the Sanitation District
Revenue Refunding Certificate Anticipation Notes, Series 2011 B, such
Notes Evidencing Principal in an Aggregate Amount of Not to Exceed
$155,000,000, Approving a Notice of Intention to Sell, Authorizing the
Distribution of a Notice Inviting Bids and an Official Statement in
Connection with the Offering and Sale of such Notes and Authorizing the
Execution of Other Necessary Documents and Related Actions; and,
B. Recommend to the Orange County Sanitation District Financing
Corporation to approve the documents supporting and authorizing the
Revenue Refunding Certificate Anticipation Notes, Series 2011 B in an
amount not to exceed $155,000,000.
13. MOVED, SECONDED, AND DULY CARRIED: Approve the renewal of the
financial advisory service contract with Public Resources Advisory Group
(PRAG) for an additional three-year period beginning with November 1, 2011 .
GWRS STEERING COMMITTEE
14. MOVED, SECONDED, AND DULY CARRIED: Receive and file minutes of the
Groundwater Replenishment System Steering Committee meeting held on
August 8, 2011.
10/26/11 Minutes of Board Meeting Page 5 of 8
The Board of Directors recessed at 7:05 p.m.
* * * * * * * * * * * * * * * * * * * * *
ORANGE COUNTY SANITATION DISTRICT FINANCING CORPORATION
The members of the Orange County Sanitation District Board of Directors are each being compensated
$212.50 for the Board Meeting; there is no additional compensation for the Financing Corporation
Meeting.
A regular meeting of the Board of Directors of the Orange County Sanitation District
Financing Corporation was held on October 26, 2011 at 7:06 p.m., in the Administration
Building. The roll was called and the Clerk of the Board reported a quorum present as
follows:
ACTIVE DIRECTORS ALTERNATE DIRECTORS
X Larry Crandall, Chair Steve Nagel
X Troy Edgar, Vice Chair Ken Stephens
X John Anderson Jim Winder
X Tom Beamish Rose Espinoza
X Joe Carchio Matthew Harper
X Bill Dalton Andrew Do
X Jon Dumitru Denis Bilodeau
X James M. Ferryman Bob Ooten
X Michael Levitt Gordon Shanks
X Jeffrey Lalloway Steven Choi
X Roy Moore Ron Garcia
X Prakash Narain Doug Bailey
X Joy Neugebauer Al Krippner
X Janet Nguyen Shawn Nelson
X John Nielsen Jerry Amante
X Sharon Quirk-Silva Pat McKinley
X Brad Reese Robert Fauteux
A Steven Rosansky Nancy Gardner
X David Shawver Carol Warren
X Harry Sidhu Gail Eastman
X Fred Smith Steve Berry
X Sal Tinajero David Benavides
X Constance Underhill Joseph Aguirre
X Mark Waldman Steven Hwangbo
X John Withers Douglas Reinhart
10/26/11 Minutes of Board Meeting Page 6 of 8
STAFF MEMBERS PRESENT: Jim Ruth, General Manager; Bob Ghirelli, Assistant
General Manager; Jim Herberg, Assistant General Manager; Nick Arhontes, Director of
Facilities Support Services; Ed Torres, Director of Operations and Maintenance;
Lorenzo Tyner, Director of Finance & Administrative Services; Jeff Reed, Director of
Human Resources; Maria Ayala, Clerk of the Board; Lilia Kovac, Associate Clerk of the
Board; Cindi Ambrose; Chris Cervellone; Norbert Gaia; Ingrid Hellebrand; Rob
Thompson; Ron Wade; and Paula Zeller.
OTHERS PRESENT: Brad Hogin, General Counsel; James Clark; Debbie Schmidt;
and Jim Stahl.
PUBLIC COMMENTS:
None.
APPROVAL OF MINUTES:
15. MOVED, SECONDED, AND DULY CARRIED: the Board of Directors approved
the minutes for the meeting held on August 24, 2011.
ACTION ITEMS:
16. A. MOVED, SECONDED, AND DULY CARRIED: Adopt Resolution No. FC-
16, Authorizing the Execution and Delivery by the Corporation of an
Installment Purchase Agreement and a Trust Agreement in Connection
with the Execution and Delivery of Orange County Sanitation District
Revenue Refunding Anticipation Notes, Series 2011 B, Authorizing the
Execution and Delivery of Such Notes Evidencing Principal in an
Aggregate Amount of not to Exceed $155,000,000 and Authorizing the
Execution of Other Necessary Documents and Related
Actions; and, (See Agenda Item No. 12)
B. Approve the documents supporting and authorizing the Revenue
Refunding Certificate Anticipation Notes, Series 2011 B in an amount not
to exceed $155,000,000.
ADJOURNMENT:
The Chair declared the meeting of the Orange County Sanitation District Financing
Corporation adjourned at 7:08 p.m.
* * * * * * * * * * * * * * * * * *
RECONVENE IN REGULAR SESSION:
The Board of Directors of the Orange County Sanitation District reconvened in regular
session at 7:08 p.m.
10/26/11 Minutes of Board Meeting Page 7 of 8
CLOSED SESSION:
CONVENED IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE
SECTIONS: 54956.9(c)
Convene in closed session, if necessary.
The Board convened in closed session at 7:08 p.m. to discuss one item. Confidential
Minutes of the Closed Session have been prepared in accordance with the above
Government Code Sections and are maintained by the Clerk of the Board in the Official
Book of Confidential Minutes of Board and Committee Closed Meetings.
RECONVENE IN REGULAR SESSION: The Board reconvened in regular session at
7:12 p.m.
CONSIDERATION OF ACTION, IF ANY, ON MATTERS CONSIDERED IN CLOSED
SESSION:
None.
ADJOURNMENT:
The Chair declared the meeting adjourned at 7:12 p.m. until the next regular Meeting on
November 16, 2011, at 6:30 p.m.
Maria E. Ayala
Clerk of the Board
10/26/11 Minutes of Board Meeting Page 8 of 8
CLOSED SESSION:
CONVENED IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE
SECTIONS: 54956.9(c)
Convene in closed session, if necessary.
The Board convened in closed session at 7:08 p.m. to discuss one item. Confidential
Minutes of the Closed Session have been prepared in accordance with the above
Government Code Sections and are maintained by the Clerk of the Board in the Official
Book of Confidential Minutes of Board and Committee Closed Meetings.
RECONVENE IN REGULAR SESSION: The Board reconvened in regular session at
7:12 p.m.
CONSIDERATION OF ACTION, IF ANY, ON MATTERS CONSIDERED IN CLOSED
SESSION:
None.
ADJOURNMENT:
The Chair declared the meeting adjourned at 7:12 p.m. until the next regular Meeting on
November 16, 2011, at 6:30 p.m.
Mari4 E. Ayala
Clerk of the Board
10/26/11 Minutes of Board Meeting Page 8 of 8