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Home My WebLink About06-22-2011 Board Minutes 06/22/11 Minutes of Board Meeting Page 1 of 7 Orange County Sanitation District MINUTES BOARD MEETING June 22, 2011 Administration Building 10844 Ellis Avenue Fountain Valley, California 92708-7018 06/22/11 Minutes of Board Meeting Page 2 of 7 ROLL CALL A regular meeting of the Board of Directors of the Orange County Sanitation District was held on June 22, 2011, at 6:30 p.m., in the Administration Building. Following the Pledge of Allegiance and invocation, a quorum was declared present by the Clerk of the Board as follows: ACTIVE DIRECTORS ALTERNATE DIRECTORS X Larry Crandall, Chair Steve Nagel X Troy Edgar, Vice Chair Ken Stephens X John Anderson Jim Winder X Tom Beamish Rose Espinoza X Joe Carchio Matthew Harper X Bill Dalton Andrew Do A Jon Dumitru X Denis Bilodeau X James M. Ferryman Bob Ooten X Michael Levitt Gordon Shanks X Jeffrey Lalloway Steven Choi X Roy Moore Ron Garcia A Prakash Narain X Doug Bailey X Joy Neugebauer Al Krippner X Janet Nguyen Shawn Nelson X John Nielsen Jerry Amante X Sharon Quirk-Silva Pat McKinley X Brad Reese Robert Fauteux X Steven Rosansky Nancy Gardner X David Shawver Carol Warren X Harry Sidhu Gail Eastman X Fred Smith Steve Berry A Sal Tinajero David Benavides X Constance Underhill Joseph Aguirre X Mark Waldman Steven Hwangbo X John Withers Douglas Reinhart STAFF MEMBERS PRESENT: Jim Ruth, General Manager; Bob Ghirelli, Assistant General Manager; Jim Herberg, Assistant General Manager; Nick Arhontes, Director of Facilities Support Services; Lorenzo Tyner, Director of Finance & Administrative Services; Jeff Reed, Director of Human Resources; Maria Ayala, Clerk of the Board; Lilia Kovac, Associate Clerk of the Board; Cindi Ambrose; Michael Gold; Rich Spencer; Thomas Souza; and Paula Zeller. OTHERS PRESENT: Brad Hogin, General Counsel; Al Krippner; and Drew Kolosky. 06/22/11 Minutes of Board Meeting Page 3 of 7 1. MOVED, SECONDED, AND DULY CARRIED: Receive and file minute excerpt of member agency relating to appointment of Director as follows: City/Agency Alternate Director Garden Grove Kris Beard PUBLIC COMMENTS: There were no public comments. REPORTS: Board Chair Crandall briefly reported about his and Vice-Chair Edgar’s trip to Washington D.C. on behalf of the Sanitation District. They were able to meet with most of the members of Congress. Chair Crandall announced the Hydrogen Energy Commissioning Celebration is on August 16th, and invited the Board Members to attend. Chair Crandall announced the change in Committee assignments: Director Quirk-Silva will be changing to the Operations Committee; and, Director Ferryman will be changing to the Administration Committee. Lasty, Chair Crandall reviewed the calendar of upcoming meetings for July. General Manager, Jim Ruth, announced that the District’s Leadership Development Team is diligently exploring new ideas on training and developing employees to prepare them for future leadership roles in the Sanitation District. Mr. Ruth announced that the SARI Line project bids are in and the County will be awarding the contract very soon. Lastly, Mr. Ruth announced that the District contracted an outside firm to conduct a safety audit. The audit was conducted over a period of four days. The firm was very complimentary of the procedures and processes in place. CLAIMS: 2. MOVED, SECONDED, AND DULY CARRIED: Ratify payment of claims of the District, by roll call vote, as follows: Claims Paid for the Period Ending: 05/15/11 05/31/11 Totals $10,010,795.13 $8,485,402.95 Directors Bailey, Nielsen, and Sidhu abstained from discussion and voting on all warrants pursuant to California Government Code Section 84308. Director Nguyen was not present for the vote. 06/22/11 Minutes of Board Meeting Page 4 of 7 CONSENT CALENDAR: 3. MOVED, SECONDED, AND DULY CARRIED: Approve minutes for the Regular Meeting held on May 25, 2011. 4. A. MOVED, SECONDED, AND DULY CARRIED: Approve Plans and Specifications for Power Monitoring and Control Systems, Job No. J-33-3, on file at the office of the Clerk of the Board; B. Approve Addendum Nos. 1, 2, and 3 to the plans and specifications; C. Receive and file bid tabulation and recommendation; D. Ratify withdrawal of low bid from Miron Electric Construction Corporation at their request due to inadvertent calculation error and return of their bid security as allowed under Public Contract Code §5100 et seq.; E. Award a construction contract to Morrow-Meadows Corporation for Power Monitoring and Control Systems, Job No. J-33-3, for a total amount not to exceed $3,984,600; and, F. Approve a contingency of $398,460 (10%). 5. A. MOVED, SECONDED, AND DULY CARRIED: Approve a Professional Services Agreement with Vertech Industrial Systems to provide programming services during construction for Power Monitoring and Control Systems, Job No. J-33-3, for an amount not to exceed $548,121. B. Approve a contingency of $27,406 (5%). 6. MOVED, SECONDED, AND DULY CARRIED: Approve Flow Accommodation Agreement with County Sanitation District No. 18 of Los Angeles County from June 8, 2011 to June 7, 2012, incorporating by reference the terms of an existing one-year extension scheduled to expire, in a form approved by General Counsel. 7. MOVED, SECONDED, AND DULY CARRIED: Approve Flow Accommodation Agreement with County Sanitation District No. 19 of Los Angeles County from July 14, 2011 to July 13, 2012, incorporating by reference the terms of an existing one-year extension scheduled to expire, in a form approved by General Counsel. 8. MOVED, SECONDED, AND DULY CARRIED: Adopt Resolution No. OCSD 11- 07, Establishing the Annual Appropriations Limit for Fiscal Year 2011-12, for the Sanitation District in accordance with the Provisions of Division 9 of Title 1 of the California Government Code. 06/22/11 Minutes of Board Meeting Page 5 of 7 NON-CONSENT CALENDAR: Director Bilodeu thanked the staff for closely examining this issue. 9. A. MOVED, SECONDED, AND DULY CARRIED: Cease OCSD participation in the County of Orange Teeter Plan; B. Direct staff to notify the County of Orange prior to July 1, 2011; and, C. Authorize the return of the advance portion of the property tax and special assessments (approximately $8.1 million) to the County of Orange. STEERING COMMITTEE: 10. MOVED, SECONDED, AND DULY CARRIED: Approve minutes of the May 25, 2011, Steering Committee meeting. ADMINISTRATION COMMITTEE: 11. MOVED, SECONDED, AND DULY CARRIED: Approve minutes of the June 8, 2011, Administration Committee meeting. 12. A. MOVED, SECONDED, AND DULY CARRIED: Approve a Purchase Order Agreement with CDW-G, the lowest responsive and responsible bidder, for Purchase of Cisco Parts, Specification No. E-2011-481BD, for an amount not to exceed $225,354; and, B. Approve a contingency of $22,535 (10%). 13. A. MOVED, SECONDED, AND DULY CARRIED: Renew the Sanitation District’s Excess General Liability Insurance for the period July 1, 2011 through June 30, 2012, in an amount not to exceed $366,000. B. Renew the Sanitation District’s Excess Workers’ Compensation Insurance for the period July 1, 2011 through June 30, 2012 at a rate not to exceed .00342 (estimated premium of $213,100 based on estimated 2011-12 payroll). C. Renew the Sanitation District’s All-Risk Property and Flood Insurance for the period July 1, 2011 through June 30, 2012, in an amount not to exceed $450,000. D. Renew the Sanitation District’s Boiler & Machinery Insurance Program for the period July 1, 2011 through June 30, 2012, in an amount not to exceed $16,500. 06/22/11 Minutes of Board Meeting Page 6 of 7 14. MOVED, SECONDED, AND DULY CARRIED: Adopt Resolution No. OCSD 11- 08, Establishing Use Charges for the FY 2011-12 Pursuant to the Wastewater Treatment and Disposal Agreement with the Santa Ana Watershed Project Authority. NON-CONSENT CALENDAR: General Manager Ruth gave a brief overview of the proposed budget plan. 15. Approve the proposed revisions to the Operating, Capital, Debt/COP Service and Self-Insurance Budgets for FY 2011-12, as follows: Originally Proposed Adopted Budget Revised Budget FY 2011-12 FY 2011-12 Operations & Maintenance $156,090,770 $152,545,540 Capital Improvement Program 122,423,000 129,169,900 Debt/COP Service Re-Purchase of Excess Capacity 97,052,940 29,690,000 92,162,910 29,690,000 General Liability and Property Self-Insurance 1,606,200 1,606,200 Worker's Compensation Self Insurance 550,000 550,000 TOTAL $407,412,910 $405,724,550 Director Bailey abstained from voting. CLOSED SESSION: CONVENED IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTIONS: 54956.8, 54957(b)(1), and 54954.5(f). The Board convened in closed session at 6:51 p.m. to discuss three matters. Confidential Minutes of the Closed Session have been prepared in accordance with the above Government Code Sections and are maintained by the Clerk of the Board in the Official Book of Confidential Mintues of Board and Committee Closed Meetings. RECONVENE IN REGULAR SESSION: The Board reconvened in regular session at 7:38 p.m. CONSIDERATION OF ACTION, IF ANY, ON MATTERS CONSIDERED IN CLOSED SESSION: The Board voted to approve the labor proposal for Local 501. Directors Lalloway and Rosansky opposed. Directors Bilodeau, Bailey, Neilsen abstained from voting. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS,IF ANY: Director Withers announced that the General Manager for the Irvine Ranch Water District will be resigning as he has accepted a position with another organization. ADJOURNMENT: The Chair declared the meeting adjourned at 7:39 p.m. k&Jj— Maria p.Ayala1 Clerk of the Board 06/22/11 Minutes of Board Meeting Page 7 of 7