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Home My WebLink About04-20-2011 Board Minutes04/20/11 Orange County Sanitation District MINUTES BOARD MEETING April 20, 2011 Administration Building 10844 Ellis Avenue Fountain Valley, California 92708-7018 Minutes of Board Meeting Page 1 of 6 ROLL CALL A regular meeting of the Board of Directors of the Orange County Sanitation District was held on April 20, 2011, at 6:30 p.m., in the Administration Building. Following the Pledge of Allegiance and invocation, a quorum was declared present by the Associate Clerk of the Board as follows: ACTIVE DIRECTORS ALTERNATE DIRECTORS x Larry Crandall, Chair Steve Nagel x Troy Edgar, Vice Chair Ken Stephens x John Anderson Jim Winder x Tom Beamish Rose Espinoza x Joe Carchio Matthew Harper x Bill Dalton Andrew Do x Jon Dumitru Denis Bilodeau x James M. Ferryman Bob Ooten x Michael Levitt Gordon Shanks A Jeffrey Lalloway Steven Choi x Roy Moore Ron Garcia x Prakash Narain Doug Bailey x Joy Neugebauer Al Krippner x Janet Nguyen Shawn Nelson x John Nielsen Jerry Amante x Sharon Quirk-Silva Pat McKinley x Brad Reese Robert Fauteux x Steven Rosansky Nancy Gardner x David Shawver Carol Warren x Harry Sidhu Gail Eastman x Fred Smith Steve Berry x Sal Tinajero David Benavides x Constance Underhill Joseph Aguirre x Mark Waldman Steven Hwangbo x John Withers Douglas Reinhart STAFF MEMBERS PRESENT: Jim Ruth, General Manager; Jim Herberg, Assistant General Manager; Nick Arhontes, Director of Facilities Support Services; Lorenzo Tyner, Director of Finance & Administrative Services; Jeff Reed, Director of Human Resources; Lilia Kovac, Associate Clerk of the Board; Cindi Ambrose; Emilio Ariston; Deon Carrico; Dean Fisher; Michael Gold; Tod Haynes; Dave Heinz; Ingrid Hellebrand; Mike Larkin; Joe Park; Mary Sue Thompson; Ron Wade; Simon Watson; Paula Zeller. OTHERS PRESENT: Brad Hagin, General Counsel; Denis Bilodeau, Drew Kolosky, Al Krippner; Ryal Wheeler 04/20/11 Minutes of Board Meeting Page 2 of 6 PUBLIC COMMENTS: There were no public comments. REPORTS: Board Chair Larry Crandall introduced Ms. Pei-Chin Low, Past President of CWEA who presented the "Plant of the Year Award" to Dave Heinz, Ron Wade and Simon Watson. Mr. Watson recognized Emilio Ariston for reaching his achievement of being named second statewide CWEA Technician of the Year. Chair Crandall also acknowledged staff for receiving the Film Festival Professional award for 'Wastewater 101", as well as Ddaze Phuong for receiving 1st Place Photo award; Paul Ward for receiving 2nd Place photo award; and Adam Newsom for receiving the Honorable Mention recognition. Mr. Crandall also announced that retired plant operator Doug Hauser was inducted into the WEF Quarter Century Operators Club Assistant General Manager, Jim Herberg, recognized Dean Fisher for being named the 2011 Certified Construction Manager of the Year by the Southern California Chapter of the Construction Management Association of America at their Annual Awards event on April 7. Mr. Herberg also recognized Dean Fisher for reaching his 20-year anniversary with OCSD. Director of Facilities Support Services, Nick Arhontes, presented 25-year service awards to Mary Sue Thompson and to Deon Carrico. General Manager, Jim Ruth, briefly delivered an overview of the EnerTech agreement status, labor negotiations progress, SAWPA agreement status. Board Chair Crandall reviewed the meeting schedule for May. RATIFICATION OF PAYMENT OF CLAIMS: 1. MOVED, SECONDED, AND DULY CARRIED: Ratify payment of claims of the District, by roll call vote, as follows: Claims Paid for the Period Ending: 03/15/11 03/31/11 Totals $11,550,561.60 $14,533,341.66 Directors Nguyen, Nielsen, and Sidhu abstained from discussion and voting on all warrants pursuant to California Government Code Section 84308. 04/20/11 Minutes of Board Meeting Page 3 of 6 CONSENT CALENDAR: 2. MOVED, SECONDED, AND DULY CARRIED: Approve minutes for the Special Meeting, Board Members Orientation held on February 23, 2011. 3. MOVED, SECONDED, AND DULY CARRIED: Approve minutes for the Special Meeting Plant Tour held on March 16, 2011. 4. MOVED, SECONDED, AND DULY CARRIED: Approve Minutes for the Regular Meeting held on March 23, 2011. STEERING COMMITTEE: 5. MOVED, SECONDED, AND DULY CARRIED: Approve minutes of the March 23, 2011, Steering Committee meeting. OPERATIONS COMMITTEE: 6. MOVED, SECONDED, AND DULY CARRIED: Approve minutes of the April 6, 2011, Operations Committee meeting. 7. A. MOVED, SECONDED, AND DULY CARRIED: Approve a Sole Source Professional Design Services Agreement with RBF Consulting to provide field survey monitoring and construction staking services for the Santa Ana River Interceptor Inspection and Mitigation, Contract No. 2-41-7, for the period May 1, 2011 through June 30, 2013, for a total amount not to exceed $143,320; and, B. Approve a contingency of $28,664 (20%). 8. A. MOVED, SECONDED, AND DULY CARRIED: Approve renewal of contract with Terra Renewal, LLC. for Grit and Screening Material Removal, Specification No. S-2007-336, for the period June 13, 2011 through June 12, 2012, authorizing an additional amount of $59,675, increasing the total amount not to exceed $620,000; B. Approve one additional contract renewal option for the period June 13, 2012 through June 12, 2013, for a total annual amount not to exceed $620,000; and, C. Approve a contingency of $62,000 (10%). 04/20/11 Minutes of Board Meeting Page 4 of 6 9. A. MOVED, SECONDED, AND DULY CARRIED: Approve exceptions to Resolution No. OCSD 07-04, Section 5.04, authorizing the following: i. Approve an additional one-year extension to the Professional Design Services Agreements with AECOM; Carollo Engineers; Dudek; Infrastructure Engineering Corporation; Lee & Ro, Inc.; Pacific Advanced Civil Engineering, Inc.; Projectline Technical Services, Inc.; RBF Consulting; RMS Engineering & Design, Inc.; DLT&V Systems Engineering; Tran Consulting Engineers, Inc.; RMC Water & Environment; and Willdan and Associates, for Engineering Design Services (Job No. FE0?-00) necessary in supporting Facilities Engineering Projects, commencing July 1, 2011; ii. Approve a maximum annual fiscal year contract limitation not to exceed $250,000 for each Agreement toward Facility Engineering Projects, with $50,000 for each Agreement specifically set aside for repair or minor modification projects to existing facilities, for a total amount not to exceed $3,250,000; and iii. Approve the use of the pre-approved list of Professional Design Consultants and the simplified proposal process under Section 5.04 of the Resolution for repair or minor modification projects to existing facilities, which are not incidental to the Orange County Sanitation District awarding a contract for Public Works. B. Authorize the General Manager to execute amendments to the Agreements consistent with the Board approvals herein. ADMINISTRATION COMMITTEE: 10. MOVED, SECONDED, AND DULY CARRIED: Approve minutes of the April 13, 2011, Administration Committee meeting. 11. Item was pulled by Staff. GWRS STEERING COMMITTEE: 12. MOVED, SECONDED, AND DULY CARRIED: Receive and file Minutes of the Joint Groundwater Replenishment System Steering Committee meeting held on March 14, 2011. 04/20/11 Minutes of Board Meeting Page 5 of 6 CLOSED SESSION: CONVENED IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTIONS: 54956.9(b). The Board convened in closed session at 6:59 p.m. Confidential Minutes of the Closed Session have been prepared in accordance with the above Government Code Sections and are maintained by the Clerk of the Board in the Official Book of Confidential Minutes of Board and Committee Closed Meetings. RECONVENE IN REGULAR SESSION: The Board reconvened in regular session at 7:38 p.m. CONSIDERATION OF ACTION, IF ANY, ON MATTERS CONSIDERED IN CLOSED SESSION: None OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: None ADJOURNMENT: The Chair declared the meeting adjourned at 7:40 p.m. until May 25, 2011 at 6:30 p.m. ~~ iliaKOVaCJCMC Associate Clerk of the Board 04/20/11 Minutes of Board Meeting Page 6 of 6