Loading...
HomeMy WebLinkAbout02-23-2011 Board Minutes02/23/11 Approved 3123111 Orange County Sanitation District MINUTES BOARD MEETING February 23, 2011 Administration Building 10844 Ellis Avenue Fountain Valley, California 92708-7018 Minutes of Board Meeting Page 1 of 7 Approved 3123111 ROLL CALL A regular meeting of the Board of Directors of the Orange County Sanitation District was held on February 23, 2011, at 6:30 p.m., in the Administration Building. Following the Pledge of Allegiance and invocation, the roll was called and the Clerk of the Board reported a quorum present as follows: ACTIVE DIRECTORS ALTERNATE DIRECTORS x Larry Crandall, Chair Steve Nagel x Troy Edgar, Vice Chair Ken Stephens x John Anderson Jim Winder x Charles Antos Gordon Shanks x Tom Beamish Rose Espinoza x Joe Carchio Matthew Harper x Bill Dalton Andrew Do x Jon Dumitru Denis Bilodeau x James M. Ferryman Bob Ooten x Jeffrey Lalloway Steven Choi x Roy Moore Ron Garcia x Prakash Narain Doug Bailey x Joy Neugebauer Al Krippner x Janet Nguyen Shawn Nelson x John Nielsen Jerry Amante x Sharon Quirk-Silva Pat McKinley x Brad Reese Robert Fauteux A Steven Rosansky Nancy Gardner x David Shawver Carol Warren x Harry Sidhu Gail Eastman x Fred Smith Steve Berry Sal Tinajero x David Benavides x Constance Underhill Scott Nelson x Mark Waldman Steven Hwangbo x John Withers Douglas Reinhart STAFF MEMBERS PRESENT: Jim Ruth, General Manager; Jim Herberg, Assistant General Manager; Donna Terrones, Clerk of the Board; Lilia Kovac, Associate Clerk of the Board; Nick Arhontes, Director of Facilities Support Services; Ed Torres, Director of Operations & Maintenance; Lorenzo Tyner, Director of Finance & Administrative Services; Jeff Reed, Director of Human Resources; Cindi Ambrose; Bob Bell; Jim Colston; Dean Fisher; Norbert Gaia; Tom Gaworski; Gerry Matthews; Terry Matthews; Rob Thompson; and Paula Zeller. OTHERS PRESENT: Brad Hagin, General Counsel; Alt. Director Gail Eastman; Alt. Director Bob Fauteux; Guillermo Garcia; Layne Baroldi; Drew Kolosky; and Michael Moore. 02/23/11 Minutes of Board Meeting Page 2 of 7 Approved 3123111 1. MOVED, SECONDED, AND DULY CARRIED : Receive and approve filing minute excerpts of member agencies relating to appointments to the Orange County Sanitation District Board, as follows: City/Agency Board of Supervisors Fullerton Orange Villa Park PUBLIC COMMENTS: None REPORTS: Active Director Janet Nguyen Sharon Quirk-Silva Jon Dumitru Brad Reese Alternate Director Shawn Nelson Pat McKinley Denis Bilodeau Robert Fauteux Board Chair Larry Crandall reported that the New Board Member Orientation held earlier today was a success. He noted his meeting with the General Manager regarding OCSD issues and a meeting with OCSD Staff and the California Water Environmental Association, Plant of the Year review team. Chair Crandall announced the new date for the New Board Member Tour Orientation of Plant 1 scheduled for March 16, 2011, from 1 :30 to 4:30 p.m. and reviewed the upcoming meeting schedule. Director of Finance & Administrative Services, Lorenzo Tyner, presented a 30-year service award to Terry Matthews. Assistant General Manager, Jim Herberg, presented a 20-year service award to Tom Gaworski. General Manager Jim Ruth discussed his status report highlighting the status of the Operations Plan Secondary Treatment, noting that staff has been very active with developing a process of optimizing the operation and maintenance of the secondary treatment process, and that a report will be presented in May or June. Mr. Ruth announced that OCSD was awarded the Achievement of Excellence in Procurement (AEP) by the California Association of Public Procurement Official (CAPPO) for demonstrating commitment to procurement innovation, customer service, and best use of available technology. RATIFICATION OF PAYMENT OF CLAIMS: 2. MOVED, SECONDED, AND DULY CARRIED: Ratify payment of claims of the District, by roll call vote, as follows: Claims Paid for the Period Ending: 01/15/11 01/31/11 Totals $ 10,578,4 77.19 $ 43,223,956.94 02/23/11 Minutes of Board Meeting Page 3 of 7 Approved 3123111 Directors Dalton, Nguyen, Sidhu, and Benavides abstained from discussion and voting on all warrants. Director Dumitru abstained from discussion and voting on warrants 36282, 36781, 36364, 36769, and 36824 pursuant to California Government Code Section 84308. CONSENT CALENDAR: Chair Crandall noted the exhibit to Item No. 5 was inadvertently omitted from the agenda package and distributed to the Directors at the meeting. It was then: 3. MOVED, SECONDED, AND DULY CARRIED: Approve Minutes for the Regular Meeting held on January 26, 2011. 4. MOVED, SECONDED, AND DULY CARRIED: Approve Board Meeting change from April 27, 2011, to April 20, 2011. 5. MOVED, SECONDED, AND DULY CARRIED: Approve Amendment No. 1 to the Agreement with City of Fountain Valley for Permitting of Interim Improvements of the Orange County Sanitation District , providing for updated completion schedule and project list, in a form approved by General Counsel. 6. MOVED, SECONDED, AND DULY CARRIED: Adopt Resolution No. OCSD 11-02, Adopting Policies and Procedures for Providing Priority Service to Affordable Housing Projects, repealing Resolution No. OCSD 06-18. Director Nguyen abstained. STEERING COMMITTEE: Chair Crandall reported that the Committee Members approved the Minutes, Legislative Platform and Goals and received a legislative update. 7. MOVED, SECONDED, AND DULY CARRIED; Approve minutes of the January 26, 2011, Steering Committee meeting. 8. MOVED, SECONDED, AND DULY CARRIED: Adopt the 2011 Legislative Platform and Goals. OPERATIONS COMMITTEE: Item No. 11 pulled for discussion. 9. MOVED, SECONDED, AND DULY CARRIED: Approve minutes of the February 2, 2011, Operations Committee meeting. 02/23/11 Minutes of Board Meeting Page 4 of 7 Approved 3123111 10. A. MOVED, SECONDED, AND DULY CARRIED: Approve a Service Agreement with Synagro West, LLC., the lowest responsive and responsible bidder, for Digester Cleaning and Disposal, Specification No. S-2010-467, for period March 1, 2011 through June 30, 2011, for an amount not to exceed $451,653.52; 8. Approve a contingency of $22,583 (5%); C. Approve four one-year renewal options beginning July 1, 2011 through June 30, 2012 for a total annual amount not to exceed $1,354,960.54; and D. Approve an annual cost escalator of 5% of the renewal base contract of $1,354,960.54, plus an annual contingency of 5%. 12. A. MOVED, SECONDED, AND DULY CARRIED: Authorize the General Manager to competitively bid and subsequently award a service agreement to the lowest responsive and responsible bidder, for the rehabilitation of Plant No. 1, Sunflower Pump No. 2 Auger and Trough Rehab, Project No. FR10-004, for an amount not to exceed $945,000; and B. Approve a contingency of $175,000 (19%). 13. MOVED, SECONDED, AND DULY CARRIED: Approve a contingency increase of $335,320 (4%) to the construction contract with Kiewit/Mass, a Joint Venture, for Replacement of the Rocky Point Pump Station, Contract No. 5-50, for a total contingency of $838,300 (10%). 14. A. MOVED, SECONDED, AND DULY CARRIED: Approve a Professional Design Services Agreement with AECOM for Digester Ferric Chloride System Rehabilitation, Project No. P2-105, providing for engineering design services for an amount not to exceed $4 78,548; and 8. Approved a contingency of $47,855 (10%) 15. MOVED, SECONDED, AND DULY CARRIED: Establish a budget for Fall Protection Improvements at Plant Nos. 1 and 2, Project No. J-123, in the amount of $2,97 4,000. OPERATIONS NON-CONSENT CALENDAR: Staff was requested to rename the project title to reflect its permanency. It was then, 11. MOVED, SECONDED, AND DULY CARRIED: Approve a budget increase of $733,000 for Permanent Upgrades to Plant Security Barriers, Job No. J-108, for a total budget of $3, 118,000. 02/23/11 Minutes of Board Meeting Page 5 of 7 Approved 3123111 ADMINISTRATION COMMITTEE: 16. MOVED, SECONDED, AND DULY CARRIED: Approve minutes of the February 9, 2011, Administration Committee meeting. 17. MOVED, SECONDED, AND DULY CARRIED: Approve the Budget Assumptions to be used for the presentation of the Fiscal Year (FY 2011-12) budget update. GWRS STEERING COMMITTEE: 18. MOVED, SECONDED, AND DULY CARRIED: Receive and approve filing minutes of the Joint Groundwater Replenishment System Steering Committee meeting held on January 10, 2011. NON-CONSENT CALENDAR: 19. MOVED, SECONDED, AND DULY CARRIED: Approve Amendment No . 2 to the Biosolids Management Agreement with EnerTech Environmental California, LLC, in a form approved by General Counsel. Directors Dumitru, Neugebauer, Nguyen and Sidhu voted no. CLOSED SESSION: CONVENED IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTIONS: 54956.9(a) & (b). The Board convened in closed session at 6:50 p.m. Confidential Minutes of the Closed Session have been prepared in accordance with the above Government Code Sections and are maintained by the Clerk of the Board in the Official Book of Confidential Minutes of Board and Committee Closed Meetings. RECONVENE IN REGULAR SESSION: The Board reconvened in regular session at 7:08 p.m. CONSIDERATION OF ACTION, IF ANY. ON MATTERS CONSIDERED IN CLOSED SESSION: None OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: None 02/23/11 Minutes of Board Meeting Page 6 of 7 Approved 3123111 ADJOURNMENT: The Chair declared the meeting adjourned at 7:10 p.m. ~~ LillKOVaC,CMC Associate Clerk of the Board 02/23/11 Minutes of Board Meeting Page 7 of 7