HomeMy WebLinkAbout02-23-2011 Board Minutes02/23/11
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Orange County Sanitation District
MINUTES
BOARD MEETING
February 23, 2011
Administration Building
10844 Ellis Avenue
Fountain Valley, California 92708-7018
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ROLL CALL
A regular meeting of the Board of Directors of the Orange County Sanitation District was
held on February 23, 2011, at 6:30 p.m., in the Administration Building. Following the
Pledge of Allegiance and invocation, the roll was called and the Clerk of the Board
reported a quorum present as follows:
ACTIVE DIRECTORS ALTERNATE DIRECTORS
x Larry Crandall, Chair Steve Nagel
x Troy Edgar, Vice Chair Ken Stephens
x John Anderson Jim Winder
x Charles Antos Gordon Shanks
x Tom Beamish Rose Espinoza
x Joe Carchio Matthew Harper
x Bill Dalton Andrew Do
x Jon Dumitru Denis Bilodeau
x James M. Ferryman Bob Ooten
x Jeffrey Lalloway Steven Choi
x Roy Moore Ron Garcia
x Prakash Narain Doug Bailey
x Joy Neugebauer Al Krippner
x Janet Nguyen Shawn Nelson
x John Nielsen Jerry Amante
x Sharon Quirk-Silva Pat McKinley
x Brad Reese Robert Fauteux
A Steven Rosansky Nancy Gardner
x David Shawver Carol Warren
x Harry Sidhu Gail Eastman
x Fred Smith Steve Berry
Sal Tinajero x David Benavides
x Constance Underhill Scott Nelson
x Mark Waldman Steven Hwangbo
x John Withers Douglas Reinhart
STAFF MEMBERS PRESENT: Jim Ruth, General Manager; Jim Herberg, Assistant
General Manager; Donna Terrones, Clerk of the Board; Lilia Kovac, Associate Clerk of
the Board; Nick Arhontes, Director of Facilities Support Services; Ed Torres, Director of
Operations & Maintenance; Lorenzo Tyner, Director of Finance & Administrative
Services; Jeff Reed, Director of Human Resources; Cindi Ambrose; Bob Bell; Jim
Colston; Dean Fisher; Norbert Gaia; Tom Gaworski; Gerry Matthews; Terry Matthews;
Rob Thompson; and Paula Zeller.
OTHERS PRESENT: Brad Hagin, General Counsel; Alt. Director Gail Eastman; Alt.
Director Bob Fauteux; Guillermo Garcia; Layne Baroldi; Drew Kolosky; and Michael
Moore.
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1. MOVED, SECONDED, AND DULY CARRIED : Receive and approve filing minute
excerpts of member agencies relating to appointments to the Orange County
Sanitation District Board, as follows:
City/Agency
Board of Supervisors
Fullerton
Orange
Villa Park
PUBLIC COMMENTS: None
REPORTS:
Active Director
Janet Nguyen
Sharon Quirk-Silva
Jon Dumitru
Brad Reese
Alternate Director
Shawn Nelson
Pat McKinley
Denis Bilodeau
Robert Fauteux
Board Chair Larry Crandall reported that the New Board Member Orientation held
earlier today was a success. He noted his meeting with the General Manager regarding
OCSD issues and a meeting with OCSD Staff and the California Water Environmental
Association, Plant of the Year review team. Chair Crandall announced the new date for
the New Board Member Tour Orientation of Plant 1 scheduled for March 16, 2011, from
1 :30 to 4:30 p.m. and reviewed the upcoming meeting schedule.
Director of Finance & Administrative Services, Lorenzo Tyner, presented a 30-year
service award to Terry Matthews. Assistant General Manager, Jim Herberg, presented
a 20-year service award to Tom Gaworski.
General Manager Jim Ruth discussed his status report highlighting the status of the
Operations Plan Secondary Treatment, noting that staff has been very active with
developing a process of optimizing the operation and maintenance of the secondary
treatment process, and that a report will be presented in May or June. Mr. Ruth
announced that OCSD was awarded the Achievement of Excellence in Procurement
(AEP) by the California Association of Public Procurement Official (CAPPO) for
demonstrating commitment to procurement innovation, customer service, and best use
of available technology.
RATIFICATION OF PAYMENT OF CLAIMS:
2. MOVED, SECONDED, AND DULY CARRIED: Ratify payment of claims of the
District, by roll call vote, as follows:
Claims Paid for the Period Ending: 01/15/11 01/31/11
Totals $ 10,578,4 77.19 $ 43,223,956.94
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Directors Dalton, Nguyen, Sidhu, and Benavides abstained from discussion and voting
on all warrants. Director Dumitru abstained from discussion and voting on warrants
36282, 36781, 36364, 36769, and 36824 pursuant to California Government Code
Section 84308.
CONSENT CALENDAR:
Chair Crandall noted the exhibit to Item No. 5 was inadvertently omitted from the
agenda package and distributed to the Directors at the meeting. It was then:
3. MOVED, SECONDED, AND DULY CARRIED: Approve Minutes for the Regular
Meeting held on January 26, 2011.
4. MOVED, SECONDED, AND DULY CARRIED: Approve Board Meeting change
from April 27, 2011, to April 20, 2011.
5. MOVED, SECONDED, AND DULY CARRIED: Approve Amendment No. 1 to the
Agreement with City of Fountain Valley for Permitting of Interim Improvements of
the Orange County Sanitation District , providing for updated completion schedule
and project list, in a form approved by General Counsel.
6. MOVED, SECONDED, AND DULY CARRIED: Adopt Resolution No. OCSD
11-02, Adopting Policies and Procedures for Providing Priority Service to
Affordable Housing Projects, repealing Resolution No. OCSD 06-18.
Director Nguyen abstained.
STEERING COMMITTEE:
Chair Crandall reported that the Committee Members approved the Minutes, Legislative
Platform and Goals and received a legislative update.
7. MOVED, SECONDED, AND DULY CARRIED; Approve minutes of the January 26,
2011, Steering Committee meeting.
8. MOVED, SECONDED, AND DULY CARRIED: Adopt the 2011 Legislative Platform
and Goals.
OPERATIONS COMMITTEE:
Item No. 11 pulled for discussion.
9. MOVED, SECONDED, AND DULY CARRIED: Approve minutes of the
February 2, 2011, Operations Committee meeting.
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10. A. MOVED, SECONDED, AND DULY CARRIED: Approve a Service Agreement
with Synagro West, LLC., the lowest responsive and responsible bidder, for
Digester Cleaning and Disposal, Specification No. S-2010-467, for period
March 1, 2011 through June 30, 2011, for an amount not to exceed
$451,653.52;
8. Approve a contingency of $22,583 (5%);
C. Approve four one-year renewal options beginning July 1, 2011 through June
30, 2012 for a total annual amount not to exceed $1,354,960.54; and
D. Approve an annual cost escalator of 5% of the renewal base contract of
$1,354,960.54, plus an annual contingency of 5%.
12. A. MOVED, SECONDED, AND DULY CARRIED: Authorize the General
Manager to competitively bid and subsequently award a service agreement to
the lowest responsive and responsible bidder, for the rehabilitation of Plant
No. 1, Sunflower Pump No. 2 Auger and Trough Rehab, Project No.
FR10-004, for an amount not to exceed $945,000; and
B. Approve a contingency of $175,000 (19%).
13. MOVED, SECONDED, AND DULY CARRIED: Approve a contingency increase
of $335,320 (4%) to the construction contract with Kiewit/Mass, a Joint Venture,
for Replacement of the Rocky Point Pump Station, Contract No. 5-50, for a total
contingency of $838,300 (10%).
14. A. MOVED, SECONDED, AND DULY CARRIED: Approve a Professional
Design Services Agreement with AECOM for Digester Ferric Chloride System
Rehabilitation, Project No. P2-105, providing for engineering design services
for an amount not to exceed $4 78,548; and
8. Approved a contingency of $47,855 (10%)
15. MOVED, SECONDED, AND DULY CARRIED: Establish a budget for Fall
Protection Improvements at Plant Nos. 1 and 2, Project No. J-123, in the amount
of $2,97 4,000.
OPERATIONS NON-CONSENT CALENDAR:
Staff was requested to rename the project title to reflect its permanency. It was then,
11. MOVED, SECONDED, AND DULY CARRIED: Approve a budget increase of
$733,000 for Permanent Upgrades to Plant Security Barriers, Job No. J-108, for
a total budget of $3, 118,000.
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ADMINISTRATION COMMITTEE:
16. MOVED, SECONDED, AND DULY CARRIED: Approve minutes of the
February 9, 2011, Administration Committee meeting.
17. MOVED, SECONDED, AND DULY CARRIED: Approve the Budget Assumptions
to be used for the presentation of the Fiscal Year (FY 2011-12) budget update.
GWRS STEERING COMMITTEE:
18. MOVED, SECONDED, AND DULY CARRIED: Receive and approve filing
minutes of the Joint Groundwater Replenishment System Steering Committee
meeting held on January 10, 2011.
NON-CONSENT CALENDAR:
19. MOVED, SECONDED, AND DULY CARRIED: Approve Amendment No . 2 to the
Biosolids Management Agreement with EnerTech Environmental California, LLC,
in a form approved by General Counsel.
Directors Dumitru, Neugebauer, Nguyen and Sidhu voted no.
CLOSED SESSION:
CONVENED IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE
SECTIONS: 54956.9(a) & (b).
The Board convened in closed session at 6:50 p.m. Confidential Minutes of the Closed
Session have been prepared in accordance with the above Government Code Sections
and are maintained by the Clerk of the Board in the Official Book of Confidential Minutes
of Board and Committee Closed Meetings.
RECONVENE IN REGULAR SESSION: The Board reconvened in regular session at
7:08 p.m.
CONSIDERATION OF ACTION, IF ANY. ON MATTERS CONSIDERED IN CLOSED
SESSION:
None
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA
ITEMS, IF ANY:
None
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ADJOURNMENT:
The Chair declared the meeting adjourned at 7:10 p.m.
~~ LillKOVaC,CMC
Associate Clerk of the Board
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