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HomeMy WebLinkAbout12-15-2010 Minutes12/15/10 Orange County Sanitation District MINUTES BOARD MEETING December 15, 2010 Administration Building 10844 Ellis Avenue Fountain Valley, California 92708-7018 Minutes of Board Meeting Page 1 of 8 ROLL CALL A regular meeting of the Board of Directors of the Orange County Sanitation District was held on December 15, 2010, at 6:30 p.m., in the Administration Building. Following the Pledge of Allegiance and invocation, the roll was called and the Clerk of the Board reported a quorum present as follows: ACTIVE DIRECTORS ALTERNATE DIRECTORS X Larry Crandall, Chair Steve Nagel X Troy Edgar, Vice Chair Ken Stephens X John Anderson Jim Winder X Charles Antos Gordon Shanks X Tom Beamish Rose Espinoza X Bill Dalton Andrew Do Doug Davert X John Nielsen X Jon Dumitru Denis Bilodeau X James M. Ferryman Bob Ooten A Cathy Green Jill Hardy Phil Luebben X Prakash Narain Patsy Marshall X Fred Smith X Roy Moore Ron Garcia X Joy Neugebauer AI Krippner A Janet Nguyen Shawn Nelson X Sharon Quirk-Silva Pam Keller X Brad Reese Bill Mac Aloney X David Shawver Carol Warren Christina Shea X Steven Choi X Harry Sidhu Lucille Kring X Sal Tinajero David Benavides X Constance Underhill Scott Nelson X Mark Waldman Henry Charoen Don Webb X Nancy Gardner A John Withers Douglas Reinhart STAFF MEMBERS PRESENT: Jim Ruth, General Manager; Bob Ghirelli, Assistant General Manager; Donna Terrones, Clerk of the Board; Lilia Kovac, Associate Clerk of the Board; Nick Arhontes, Director of Facilities Support Services Department; Jim Herberg, Director of Engineering; Ed Torres, Director of Operations & Maintenance; Lorenzo Tyner, Director of Finance & Administrative Services; Jim Burror; Rich Castillion; Kelly Christensen; Jim Colston; Gary Conklin; Norbert Gaia; Michael Gold; Tod Haynes; Randy Kleinman; Jeffrey Key; Jeff Reed; Rich Spencer; Simon Watson; Ryal Wheeler; and Paula Zeller . 12/15/10 Minutes of Board Meeting Page 2 of 8 OTHERS PRESENT: Brad Hagin, General Counsel; Dan Bunce; James Clark; Mitch Cochran, Jim Fitzpatrick; Drew Kolosky; Bob Ooten; Jim Stahl; and Ken Stephens. PUBLIC COMMENTS: 1. Drew Kolosky from Liberty Composting commented on his company's composting methods and presented an update on the construction of their renewable energy facility by gassification of biosolids. 2. Jim Fitzpatrick introduced himself as the newly-elected member to the Costa Mesa Sanitary District. REPORTS: Board Chair Crandall announced the appointment of Director Anderson to the Steering Committee; acknowledged attending alternate Board Members; reviewed the meeting schedule; informed the Board Members that they are invited to one of OCSD's Ocean Monitoring Vessel Tours in January; and presented General Manager Jim Ruth with a 5-year service award. Director of Operations & Maintenance Ed Torres, presented a 25-year service award to Jeffrey Key. Director of Facilities Support Services Nick Arhontes, presented a 30-year service award to Kelly Christensen. Director of Finance & Administrative Services Lorenzo Tyner, introduced Mitch Cochran of Municipal Information Systems Association of California (MISAC) who presented Rich Castillion, representing the IT Department, the "Excellence in Information Technology Practices Award." General Manager Jim Ruth did not give a report. CLAIMS: MOVED, SECONDED, AND DULY CARRIED, the Board of Directors: 1 . Ratified payment of claims of the District. Claims Paid for the Period Ending Totals 11/15/10 $9,872,249.15 11/30/10 $11,243,649.09 Directors Dumitru, Narain and Sidhu abstained from discussion and voting on all warrants pursuant to California Government Code Section 84308. 12/15/10 Minutes of Board Meeting Page 3 of 8 CONSENT CALENDAR: MOVED, SECONDED, AND DULY CARRIED, the Board of Directors: 2. Approved Minutes of the Regular Meeting held on November 17, 2010. 3. Adopted Resolution No. OCSD 10-22, Adopting a Conflict of Interest Code Which Supersedes All Prior Conflict of Interest Codes and Amendments Previously Adopted. 4. A. Received and approved filing summons and complaint re Elizama G. Langer et al v. Orange County Sanitation District, et al., Los Angeles County Superior Court Case No. BC447695; and B. Authorized General Counsel to appear and defend the interests of the District. 5. Approved Three Party Agreement No. D10-014 with the Orange County Flood Control District, City of Yorba Linda, and the Orange County Sanitation District, providing for the establishment of the terms and conditions for the implementation of the Yorba Linda Spur in connection with Santa Ana River Interceptor Realignment and Protection, Contract No. 2-41. 6. A. Approved Plans and Specifications for the P1 Power Building 4 Power Transformer System Upgrade, Project No. FE07 -09, on file at the office of the Clerk of the Board; B. Approved Addendum No. 1 to the plans and specifications; C. Received and approved filing bid tabulation and recommendation; D. Awarded a construction contract to Mass Electric Construction Company for P1 Power Building 4 Power Transformer System Upgrade, Proj ect No. FE07- 09, for an amount not to exceed $308,230; and, E. Approved a contingency of $61,646 (20%). 7. A. Approved Plans and Specifications for the P1 Saker-Gisler Siphon Access and Air-Jumper Improvements, Project No. FE05-41, on file at the office of the Clerk of the Board; B. Approved Addendum No. 1 to the plans and specifications; C. Received and approved filing bid tabulation and recommendation; D. Awarded a construction contract to 4-Con Engineering, Inc., for P1 Saker­ Gisler Siphon Access and Air-Jumper Improvements, Project No. FE05-41, for an amount not to exceed $279,950; and, E. Approved a contingency of $55,990 (20%). 12/15/10 Minutes of Board Meeting Page 4 of 8 STEERING COMMITTEE: Board Chair Crandall reported that the Committee Members received a verbal update on legislation and grants; approved the Minutes; and met in closed session to discuss three items. MOVED, SECONDED, AND DULY CARRIED, the Board of Directors: 8. Approved Minutes of the November 17, 2010, Steering Committee meeting. OPERATIONS COMMITTEE: Items 10 and 14 were pulled for discussion. MOVED, SECONDED, AND DULY CARRIED, the Board of Directors: 9. Approved Minutes of the December 1, 2010, Operations Committee meeting. 11. Approved a twelve-month real property lease, and subterranean license agreement with an option to extend, with Brea Imperial Inc. and RV Storage Depot Brea to allow mobilization of a chemical dosing station and injection of chemicals at 1225 West Imperial Highway in Brea, for a total cost of $2,500 per month, in a form approved by General Counsel. 12. A. Approved a Professional Consultant Services Agreement with Black & Veatch Corporation to provide construction support services for Power Monitoring and Control Systems, Job No. J-33-3, for an amount not to exceed $691,851; and B. Approved a contingency of $48,430 (7%) 13. A. Approved Amendment No. 3 to the Professional Services Agreement with M. J. Schiff & Associates, Inc., providing for additional engineering services for lnterplant Gas Line Rehabilitation, Job No. J-106, for an additional amount of $104,450, increasing the total amount not to exceed $361 ,976; and B. Approved a contingency of $18,099 (5%). NON-CONSENT CALENDAR: 10. When staff was asked why OCSD would not be operating the secondary treatment plant, it was reported that OCSD would be operating the plant, and that there are numerous factors to be considered for maintaining the plant to ensure the plant operates efficiently. It was then, 12/15/10 Minutes of Board Meeting Page 5 of 8 OPERATIONS COMMITTEE: NON-CONSENT CALENDAR: (cont'd) MOVED, SECONDED, AND DULY CARRIED, the Board of Directors: A. Awarded a sole source Professional Consultant Services Agreement with MWH Americas, Inc. for an amount not to exceed $125,206 for developing a Plan of Operation for Secondary Treatment; and B. Approved a contingency of $5,000 (4%). 14. Chair Beamish requested an amendment to 14.A to read " .. .for an annual amount not to exceed $700,000 per contract;" It was then, MOVED, SECONDED, AND DULY CARRIED, the Board of Directors: A. Approved Professional Consultant Services Agreements with Black & Veatch Corporation; Brown and Caldwell; Carollo Engineers, Inc.; HDR Engineering, Inc.; and Malcolm Pirnie, Inc. to provide planning studies on a task order basis for a two-year term, with a one-year optional renewal, "for an annual amount not to exceed $700, 000 per contract;" and B. Authorized the General Manager to assign task orders throughout the contract duration in accordance with the Delegation of Authority Resolution No. OCSD 07 -04; and C. Approved exception to Resolution No. OCSD 07-04, Section 4.05, authorizing the General Manager to select any single suitable firm in the Planning Studies Program for a particular task order valued at $50,000 or less, without having to solicit proposals from multiple firms. ADMINISTRATION COMMITTEE: Item 17 was pulled for discussion. MOVED, SECONDED, AND DULY CARRIED, the Board of Directors: 15. Approved Minutes of the December 8, 2010, Administration Committee meeting. 16. A. Authorized the General Manager to permanently establish Motorola radio system equipment as the Orange County Sanitation District's (OCSD) standard for the licensed, privately operated, mobile radio system; and, B. Authorized use of Resolution No. OCSD 07-04, Section 3.08: Cooperative Procurement, for purchases of equipment and services of Motorola radio systems, for a total amount not to exceed $250,000, to include all tax and freight. 12/15/10 Minutes of Board Meeting Page 6 of 8 ADMINISTRATION COMMITTEE: (cont'd) 18. Authorized the General Manager to add or delete qualified firms as necessary to Purchase Order No. 1 03634-0B for Safety Training Services Specification No. CS-2009-402BD and Specification No. CS-2009-402BD(a) to meet work requirements as identified by the Risk Management Division. ADMINISTRATION COMMITTEE NON-CONSENT CALENDAR 17. Board Chair Crandall requested an amendment to 17D to read "approve a contingency of $16,320 (1 0%)." It was then, MOVED, SECONDED, AND DULY CARRIED, the Board of Directors: A. Rej ected bids submitted by lntratek Computer, Inc., and Psomas in accordance with specification requirements for Facilities Records Group Staffing Support, Specification No.CS-201 0-470BD; B. Approved a Professional Services Agreement with Project Partners, Inc., the lowest responsive and responsible bidder, for Facilities Records Group staffing support and related services, Specification No. CS-201 0-470BD, for a total amount not to exceed $163,200 for one six-month period; C. Approved an option of one additional six-month renewal for a total amount not to exceed $163,200; and D. Approved a contingency of $16,320 (10%). NON CONSENT CALENDAR: MOVED, SECONDED, AND DULY CARRIED, the Board of Directors: 19. A. Approved a project budget increase of $201,000 to Newport Sewer and Force Mains, Bitter Point to Coast Trunk Sewer, Contract No. 5-58, for a total budget of $31 ,590,800; and B. Ratified the General Manager's Use of Emergency Purchasing Authority Pursuant to Delegation of Authority Resolution 07-04 Section 6.03(J), approving a contingency increase of $201,000 (30%) to the contract with Jamison Engineering Contractors, Inc. for said project for a total contingency of $335,000 (50%). 12/15/10 Minutes of Board Meeting Page 7 of 8 CLOSED SESSION: CONVENE IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTIONS Government Code Sections 54956.9(a),(b), & (c); and 54954.5(f). The Board convened in closed session at 7:00 p.m. to discuss four matters. Confidential Minutes of the Closed Session have been prepared and are maintained by the Clerk of the Board in the Official Book of Confidential Minutes of Board and Committee Closed Meetings. RECONVENE IN REGULAR SESSION: The Board reconvened in regular session at 8:15 p.m. CONSIDERATION OF ACTION, IF ANY, ON MATTERS CONSIDERED IN CLOSED SESSION: General Counsel announced the Board of Directors unanimously voted to implement a two-tiered retirement system @ 1.667% at 57-1/2 for the unrepresented employees, executives, managers, supervisors and professionals. Director Tinajero voted No. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: None ADJOURNMENT: The Chair declared the meeting adjourned at 8:20 p.m. 12/15/10 Do na N. Terrones, C C erk of the Board Minutes of Board Meeting Page 8 of 8