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Home My WebLink About09-22-2010 MinutesOrange County Sanitation District MINUTES BOARD MEETING September 22, 2010 ADMINISTRATION BUILDING 10844 ELLIS AVENUE FOUNTAIN VALLEY, CALIFORNIA 92708-7018 Minutes of Board Meeting 09/22/10 Page 2 of 7 ROLL CALL A regular meeting of the Board of Directors of the Orange County Sanitation District was held on September 22, 2010 at 6:30 p.m., in the Administrative Offices. Following the Pledge of Allegiance and invocation, the roll was called and the Clerk of the Board reported a quorum present as follows: ACTIVE DIRECTORS ALTERNATE DIRECTORS X Larry Crandall, Chair Steve Nagel X Troy Edgar, Vice Chair Ken Stephens A John Anderson Jim Winder X Charles Antos Gordon Shanks X Tom Beamish Rose Espinoza X Bill Dalton Andrew Do X Doug Davert John Nielsen X Jon Dumitru Denis Bilodeau X James M. Ferryman Bob Ooten X Cathy Green Jill Hardy X Phil Luebben Prakash Narain X Patsy Marshall Fred Smith X Roy Moore Ron Garcia X Joy Neugebauer AI Krippner X Janet Nguyen VACANT X Sharon Quirk-Silva Pam Keller X Brad Reese Bill Mac Aloney X David Shawver Carol Warren X Christina Shea Steven Choi A Harry Sidhu Lucille Kring A Sal Tinajero David Benavides X Constance Underhill Scott Nelson X Mark Waldman Henry Charoen X Don Webb Nancy Gardner John Withers X Douglas Reinhart STAFF MEMBERS PRESENT Jim Ruth, General Manager; Bob Ghirelli, Assistant General Manager; Donna Terrones, Clerk of the Board; Lilia Kovac, Associate Clerk of the Board; Nick Arhontes; Jim Herberg; Ed Torres; Lorenzo Tyner; Cindi Ambrose; Jim Colston; Dean Fisher; Norbert Gaia;Todd Haynes; Dave Heinz; Randy Kleinman; Denise Martinez; Laura Maravilla; Mike McCarthy; Gary Prater; Jeff Reed; Juanita Skillman; Rich Spencer; Ryal Wheeler; and Paul Zeller . Minutes of Board Meeting 09/22/10 Page 3 of 7 OTHERS PRESENT Brad Hagin, General Counsel; Dan Bunce; Lanaya Voelz; Rus Miller; and Cliff Gould. PUBLIC COMMENTS There were no public comments. REPORTS Board Chair Crandall, announced that the Steering Committee had evaluated the General Manager's performance last month. Chair Crandall also reviewed the meeting schedule and announced the Strategic Planning Workshop on October 20th. The Director of Operations and Maintenance, Ed Torres, introduced Cliff Gould and Rus Miller of EnerTech Environmental who presented an update of the Biosolids to Energy Plant Project. Mr. Ruth announced that an agreement with the City of Anaheim has been reached for the Water Recycling Demonstration Project, and will present to the Board for approval in October. RATIFICATION OF PAYMENT OF CLAIMS Item moved to the next regular meeting of the Board of Directors on October 27, 2010, for approval. 1. Ratify payment of claims of the District. CLAIMS PAID FOR PERIOD ENDING Totals CONSENT CALENDAR 08/15/10 08/31/10 $7,856,272.98 $12,893,258.24 MOVED, SECONDED, AND DULY CARRIED, the Directors: 2. Approved the minutes for the regular meeting held on August 25, 2010. Minutes of Board Meeting 09/22/10 Page 4 of 7 STEERING COMMITTEE Chair Crandall reported that the Committee Members had received a verbal report on Chemicals Sustainability Study; a status on the SAW PA Grant; approved the minutes, and met in closed session on two items. MOVED, SECONDED, AND DULY CARRIED, the Directors: 3. Ordered Steering Committee minutes for the regular meeting held on August 25, 2010, to be filed. OPERATIONS COMMITTEE MOVED, SECONDED, AND DULY CARRIED, the Directors: 4. Approved the minutes of the September 1, 2010, Operations Committee meeting. 5. Authorized the General Manager to negotiate Amendment No. 6 to the Professional Services Agreement with Camp Dresser & McKee, Inc. for additional design services for the Rehabilitation of Odor Control Facilities, Project No. J-71-8. 6. A. Approved Plans and Specifications for the P2 Digester Gas Dryer Upgrades, Project No. FE07 -20, on file at the office of the Clerk of the Board; B. Approved Addenda Nos. 1 and 2 to the plans and specifications; C. Received and approved filing of the bid tabulation and recommendation; D. Awarded a construction contract to Minako American Corporation dba Minco Construction for P2 Digester Gas Dryer Upgrades, Project No. FE07-20, for an amount not to exceed $897,000; and, E. Approved a contingency of $89,700 (1 0%). Minutes of Board Meeting 09/22/10 Page 5 of 7 ADMINISTRATION COMMITTEE MOVED, SECONDED, AND DULY CARRIED, the Directors: 7. Approved minutes of the September 8, 2010, meeting of the Administration Committee. 8. Authorized the General Manager to issue Revenue Refunding Certificate Anticipation Notes, Series 201 08, as one-year fixed-rate obligations, in an amount not to exceed $167.0 million to replace the $165.9 million Refunding Certificate Anticipation Notes, Series 20098 maturing on December 1, 2010. 9. Authorized the General Manager to issue up to $157 million in new fixed-rate Certificates of Participation (CO P) debt, in one or more series. 10. Adopted Resolution No. OCSD 10-15, Declaration of Official Intent to reimburse certain of the District's Capital Reserve Funds for expenditures made in advance for Fiscal Year 2010-11 Capital Improvement Projects from proceeds of a future long-term financing. GWRS STEERING COMMITTEE Chair Crandall reported that the GWRS Steering Committee has a new web-site. MOVED, SECONDED, AND DULY CARRIED, the Directors: 11. Received and approved filing minutes of the Joint Groundwater Replenishment System Steering Committee meeting held on September 13, 2010. Minutes of Board Meeting 09/22/10 Page 6 of 7 CLOSED SESSION CONVENE IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTIONS 54956.9(c), and 54954.5 (f). The Board convened in closed session at 7:00 p.m. to discuss two matters. Confidential Minutes of the Closed Session have been prepared in accordance with Government Code Section 54954.5 (f), and are maintained by the Clerk of the Board in the Official Book of Confidential Minutes of Board and Committee Closed Meetings. RECONVENE IN REGULAR SESSION: The Board reconvened in regular session at 8:04 p.m. CONSIDERATION OF ACTION, IF ANY, ON MATTERS CONSIDERED IN CLOSED SESSION: MOVED, SECONDED AND DULY CARRIED, the Board of Directors: Authorized the General Manager to sign the Memorandum of Understanding with the Supervisory and Professional Management Team Group re salaries, benefits and terms and conditions of employment for the period July 1, 2010 through June 30, 2013. Directors Nguyen and Shea voted No. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY MOVED, SECONDED, AND DULY CARRIED, the Directors : 13. A. Received and approved filing Addendum No. 1 to the Final Environmental Impact Report for the Newport Trunk Sewer and Force Mains Replacement Project prepared by Environmental Science Associates; B. Approved a project budget increase of $5,506,800 to Newport Sewer and Force Mains, Bitter Point to Coast Trunk Sewer, Contract No. 5-58, for a total budget of $31 ,3 89,800; and C. Adopted Resolution No. OCSD 10-16, Authorizing Emergency Repairs to the Santa Ana River Levees and Ratifying the General Manager's Use of Emergency Purchasing Authority Pursuant to Delegation of Authority Resolution 07-04 Section 6.03 (J), and finding a continuing need to: 1) Negotiate and award a contract to Gee-Solutions, Inc. to provide soil remediation services for said project, for an amount not to exceed $2,03 8,000; Minutes of Board Meeting 09/22/10 Page 7 of 7 OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: (cont'd) Item 13 C 2) Approve a contingency of $407,600 (20%); 3) Negotiate and award a contract to Jamison Engineering Contractors, Inc. to provide supporting construction services for said project, for an amount not to exceed $670,000; 4) Approve a contingency of $134,000 (20%); 5) Negotiate and award a professional design services agreement to Black and Veatch to provide engineering services for said project, for an amount not to exceed $1 ,200,000; and, 6) Approve a contingency of $120,000 (10%). Director Nguyen voted No. ADJOURNMENT: The Chair declared the meeting adjourned at 8:06 p.m. D na N. Terrones C erk of the Board Orange County Sanitation District