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HomeMy WebLinkAbout11-18-2009 MinutesOrange County Sanitation District MINUTES BOARD MEETING November 18, 2009 ADMINISTRATIVE OFFICES 10844 ELLIS AVENUE FOUNTAIN VALLEY, CALIFORNIA 92708-7018 Minutes of Board Meeting 11/18/09 Page 2 ROLL CALL A regular meeting of the Board of Directors of the Orange County Sanitation District was held on November 18, 2009 at 6:30 p.m., in the Administrative Offices. Following the Pledge of Allegiance and invocation, the roll was called and the Associate Clerk of the Board reported a quorum present as follows: ACTIVE DIRECTORS ALTERNATE DIRECTORS A Doug Davert, Chair John Nielson X Larry Crandall, Vice Chair Steve Nagel X John Anderson Jim Winder X Charles Antos Gordon Shanks X Tom Beamish Rose Espinoza X Keith Bohr Don Hansen X Bill Dalton Andrew Do Jon Dumitru X Denis Bilodeau X Troy Edgar Ken Stephens X James M. Ferryman Bob Ooten X Phil Luebben Prakash Narain X Patsy Marshall Fred Smith X Roy Moore Ron Garcia X Joy Neugebauer AI Krippner X Chris Norby Janet Nguyen X Sharon Quirk-Silva Pam Keller X Brad Reese Bill Mac Aloney X David Shawver Carol Warren X Christina Shea Steven Choi X Harry Sidhu Lucille Kring Sal Tinajero X David Benavides X Constance Underhill Joseph Aguirre X Mark Waldman Henry Charoen X Don Webb Leslie Daigle X John Withers Douglas Reinhart STAFF MEMBERS PRESENT: Jim Ruth, General Manager; Bob Ghirelli, Assistant General Manager; Penny Kyle, Clerk of the Board; Lilia Kovac, Associate Clerk of the Board, Nick Arhontes; John Linder; Ed Torres; Lorenzo Tyner; Norbert Gaia; Michael Gold; Jeff Reed; Juanita Skillman; Ryal Wheeler; Paula Zeller OTHERS PRESENT: Brad Hogin, General Counsel; Drew Kolosky; Paul Jones; Darrel Nolta; Alternate Director Bob Ooten; Eric Sapirstein; Alternate Director Ken Stephens Minutes of Board Meeting 11/18/09 Page 3 PUBLIC COMMENTS Darrel Nolta addressed the Board of Directors in memory of Mr. Jan Vandersloot, environmental activist. REPORT OF THE CHAIR Board Vice Chair Larry Crandall announced that the meeting would be adjourned in memory of Jan Vandersloot. He also announced a 25-year service award to Larry Lazorek; reviewed the meeting schedule for the month of December; and announced the award by the National Association of Clean Water Agencies (NACWA) to OCSD for innovation and achievement in effective utility management. Eric Sapirstein provided a verbal report on federal legislative issues. REPORT OF THE GENERAL MANAGER General Manager, Jim Ruth, provided a brief update of the Sanitation District's Leadership Academy; IRWD agreement negotiations; the SAWPA negotiations, and progress on the Sanitation District's design build project. REPORT OF THE GENERAL COUNSEL General Counsel, Brad Hagin, did not give a report. RATIFICATION OF PAYMENT OF CLAIMS 1. MOVED, SECONDED AND DULY CARRIED: Ratify payment of claims, as set forth on Exhibits "A" and "B", attached hereto and made a part of these minutes. ALL DISTRICTS 10/15/09 10/31/09 Totals $14,350,500.64 $17,477,950.52 Directors Benavides, Bilodeau and Sidhu abstained from discussion and voting on all warrants. Abstentions were pursuant to California Government Code Section 84 308. CONSENT CALENDAR 2. MOVED, SECONDED AND DULY CARRIED: Approve the minutes for the special meeting held on October 21, 2009, and the regular meeting held on October 28, 2009. Minutes of Board Meeting 11/18/09 Page 4 STEERING COMMITTEE 3. MOVED, SECONDED AND DULY CARRIED: Order Steering Committee Minutes for the regular meeting held on October 23, 2009 to be filed. 4. a) Approve the Five-Year Strategic Plan dated November 2009; and, b) Direct staff to implement goals and strategies contained in the Plan. Directors raised concern over the related costs of the Communications Program of the Strategic Plan. It was then moved, seconded and duly carried to reconsider the Strategic Plan at the December Board meeting. Director Underhill opposed. 5. MOVED, SECONDED AND DULY CARRIED: Approve Amendment No. 2 to Agreement Acquiring Ownership Interests, Assigning Rights and Establishing Obligations with Irvine Ranch Water District, in a form approved by General Counsel. OPERATIONS COMMITTEE 6. MOVED, SECONDED AND DULY CARRIED: Order Operations Committee minutes for the meeting held on November 4, 2009 to be filed. 7. MOVED, SECONDED AND DULY CARRIED: Approve a Reimbursement Agreement with the City of Newport Beach for construction of Bayside Drive Improvement, Contract No. 5-61, in a form approved by General Counsel. 8. MOVED, SECONDED AND DULY CARRIED: Authorize staff to enter into negotiations with RBF Consulting for construction support services for the Temporary Upgrades to Plant Security Barriers, Project No. J-1 08. Director Norby abstained. ADMINISTRATION COMMITTEE 9. MOVED, SECONDED AND DULY CARRIED: Order Administration Committee minutes for the special meeting held on November 4, 2009 to be filed. 10. MOVED, SECONDED AND DULY CARRIED: Receive and file: a) Comprehensive Annual Financial Report for the year ended June 30, 2009, prepared by staff and audited by Mayer Hoffman McCann, Certified Public Accountants; b) Report on Compliance and Internal Control for the year ended June 30, 2009; and, Minutes of Board Meeting 11/18/09 Page 5 c) Report on Agreed-Upon Procedures Applied to Appropriations Limit Worksheets. GWR SYSTEM STEERING COMMITTEE 11. MOVED, SECONDED AND DULY CARRIED: Approve Joint Groundwater Replenishment System Steering Committee minutes for the meeting held on October 12, 2009, to be filed. NON-CONSENT CALENDAR 12. MOVED, SECONDED AND DULY CARRIED: a) Approve a budget increase of $250,000 for Rehabilitation of Westside Pump Station, Contract No. 3-52, for a total budget amount of $11 ,275,000; and, b) Approve a contingency increase of $117,700 (2%) to the construction contract with Norm A Olsson Construction, Inc., for Rehabilitation of Westside Pump Station, Contract No. 3-52, for a total contingency of $588,500 (1 0%). CLOSED SESSION There was no closed session. ADJOURNMENT: The Chair declared the meeting adjourned at 7:15 p.m. in memory of Jan Vandersloot. p� Clerk of the Board Orange County Sanitation District