HomeMy WebLinkAbout11-18-2009 MinutesOrange County Sanitation District
MINUTES
BOARD MEETING
November 18, 2009
ADMINISTRATIVE OFFICES
10844 ELLIS AVENUE
FOUNTAIN VALLEY, CALIFORNIA 92708-7018
Minutes of Board Meeting
11/18/09
Page 2
ROLL CALL
A regular meeting of the Board of Directors of the Orange County Sanitation District was
held on November 18, 2009 at 6:30 p.m., in the Administrative Offices. Following the
Pledge of Allegiance and invocation, the roll was called and the Associate Clerk of the
Board reported a quorum present as follows:
ACTIVE DIRECTORS ALTERNATE DIRECTORS
A Doug Davert, Chair John Nielson
X Larry Crandall, Vice Chair Steve Nagel
X John Anderson Jim Winder
X Charles Antos Gordon Shanks
X Tom Beamish Rose Espinoza
X Keith Bohr Don Hansen
X Bill Dalton Andrew Do
Jon Dumitru X Denis Bilodeau
X Troy Edgar Ken Stephens
X James M. Ferryman Bob Ooten
X Phil Luebben Prakash Narain
X Patsy Marshall Fred Smith
X Roy Moore Ron Garcia
X Joy Neugebauer AI Krippner
X Chris Norby Janet Nguyen
X Sharon Quirk-Silva Pam Keller
X Brad Reese Bill Mac Aloney
X David Shawver Carol Warren
X Christina Shea Steven Choi
X Harry Sidhu Lucille Kring
Sal Tinajero X David Benavides
X Constance Underhill Joseph Aguirre
X Mark Waldman Henry Charoen
X Don Webb Leslie Daigle
X John Withers Douglas Reinhart
STAFF MEMBERS PRESENT: Jim Ruth, General Manager; Bob Ghirelli, Assistant General
Manager; Penny Kyle, Clerk of the Board; Lilia Kovac, Associate Clerk of the Board, Nick
Arhontes; John Linder; Ed Torres; Lorenzo Tyner; Norbert Gaia; Michael Gold; Jeff Reed;
Juanita Skillman; Ryal Wheeler; Paula Zeller
OTHERS PRESENT: Brad Hogin, General Counsel; Drew Kolosky; Paul Jones; Darrel
Nolta; Alternate Director Bob Ooten; Eric Sapirstein; Alternate Director Ken Stephens
Minutes of Board Meeting
11/18/09
Page 3
PUBLIC COMMENTS
Darrel Nolta addressed the Board of Directors in memory of Mr. Jan Vandersloot,
environmental activist.
REPORT OF THE CHAIR
Board Vice Chair Larry Crandall announced that the meeting would be adjourned in memory
of Jan Vandersloot. He also announced a 25-year service award to Larry Lazorek; reviewed
the meeting schedule for the month of December; and announced the award by the National
Association of Clean Water Agencies (NACWA) to OCSD for innovation and achievement in
effective utility management. Eric Sapirstein provided a verbal report on federal legislative
issues.
REPORT OF THE GENERAL MANAGER
General Manager, Jim Ruth, provided a brief update of the Sanitation District's Leadership
Academy; IRWD agreement negotiations; the SAWPA negotiations, and progress on the
Sanitation District's design build project.
REPORT OF THE GENERAL COUNSEL
General Counsel, Brad Hagin, did not give a report.
RATIFICATION OF PAYMENT OF CLAIMS
1. MOVED, SECONDED AND DULY CARRIED: Ratify payment of claims, as set forth
on Exhibits "A" and "B", attached hereto and made a part of these minutes.
ALL DISTRICTS 10/15/09 10/31/09
Totals $14,350,500.64 $17,477,950.52
Directors Benavides, Bilodeau and Sidhu abstained from discussion and voting on all
warrants. Abstentions were pursuant to California Government Code Section 84 308.
CONSENT CALENDAR
2. MOVED, SECONDED AND DULY CARRIED: Approve the minutes for the special
meeting held on October 21, 2009, and the regular meeting held on October 28,
2009.
Minutes of Board Meeting
11/18/09
Page 4
STEERING COMMITTEE
3. MOVED, SECONDED AND DULY CARRIED: Order Steering Committee Minutes
for the regular meeting held on October 23, 2009 to be filed.
4. a) Approve the Five-Year Strategic Plan dated November 2009; and,
b) Direct staff to implement goals and strategies contained in the Plan.
Directors raised concern over the related costs of the Communications Program of
the Strategic Plan. It was then moved, seconded and duly carried to reconsider the
Strategic Plan at the December Board meeting.
Director Underhill opposed.
5. MOVED, SECONDED AND DULY CARRIED: Approve Amendment No. 2 to
Agreement Acquiring Ownership Interests, Assigning Rights and Establishing
Obligations with Irvine Ranch Water District, in a form approved by General Counsel.
OPERATIONS COMMITTEE
6. MOVED, SECONDED AND DULY CARRIED: Order Operations Committee minutes
for the meeting held on November 4, 2009 to be filed.
7. MOVED, SECONDED AND DULY CARRIED: Approve a Reimbursement Agreement
with the City of Newport Beach for construction of Bayside Drive Improvement,
Contract No. 5-61, in a form approved by General Counsel.
8. MOVED, SECONDED AND DULY CARRIED: Authorize staff to enter into
negotiations with RBF Consulting for construction support services for the Temporary
Upgrades to Plant Security Barriers, Project No. J-1 08.
Director Norby abstained.
ADMINISTRATION COMMITTEE
9. MOVED, SECONDED AND DULY CARRIED: Order Administration Committee
minutes for the special meeting held on November 4, 2009 to be filed.
10. MOVED, SECONDED AND DULY CARRIED: Receive and file: a) Comprehensive
Annual Financial Report for the year ended June 30, 2009, prepared by staff and
audited by Mayer Hoffman McCann, Certified Public Accountants;
b) Report on Compliance and Internal Control for the year ended June 30,
2009; and,
Minutes of Board Meeting
11/18/09
Page 5
c) Report on Agreed-Upon Procedures Applied to Appropriations Limit
Worksheets.
GWR SYSTEM STEERING COMMITTEE
11. MOVED, SECONDED AND DULY CARRIED: Approve Joint Groundwater
Replenishment System Steering Committee minutes for the meeting held on
October 12, 2009, to be filed.
NON-CONSENT CALENDAR
12. MOVED, SECONDED AND DULY CARRIED: a) Approve a budget increase of
$250,000 for Rehabilitation of Westside Pump Station, Contract No. 3-52, for a total
budget amount of $11 ,275,000; and,
b) Approve a contingency increase of $117,700 (2%) to the construction contract
with Norm A Olsson Construction, Inc., for Rehabilitation of Westside Pump Station,
Contract No. 3-52, for a total contingency of $588,500 (1 0%).
CLOSED SESSION
There was no closed session.
ADJOURNMENT: The Chair declared the meeting adjourned at 7:15 p.m. in memory of Jan
Vandersloot.
p� Clerk of the Board
Orange County Sanitation District