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Home My WebLink About03-25-2009 MinutesOrange County Sanitation District MINUTES BOARD MEETING March 25, 2009 ADMINISTRATIVE OFFICES 10844 ELLIS AVENUE FOUNTAIN VALLEY, CALIFORNIA 92708-7018 Minutes of Board Meeting 03 /25 /09 Page 2 ROLLCALL A regular meeting of the Board of Directors of the Orange County Sanitation District was held on March 25, 2009 at 6:30 p.m., in the Administrative Offices. Following the Pledge of Allegiance led by Moira Sullivan and invocation by Director Quirk, the roll was called and the Clerk of the Board reported a quorum present as follows: ACTIVE DIRECTORS ALTERNATE DIRECTORS X Doug Davert, Chair John Nielson X Larry Crandall, Vice Chair Steve Nagel X John Anderson Jim Winder X Charles Antos Gordon Shanks X Tom Beamish Rose Espinoza X Keith Bohr Don Hansen X Bill Dalton Andrew Do X Jon Dumitru Denis Bilodeau X Troy Edgar Ken Stephens X James M. Ferryman Bob Ooten X Phil Luebben Prakash Narain X Patsy Marshall Fred Smith X Roy Moore Ron Garcia X Joy Neugebauer AI Krippner X Chris Norby Janet Nguyen X Sharon Quirk Pam Keller X Brad Reese Bill Mac Aloney X David Shawver Carol Warren X Christina Shea Steven Choi X Harry Sidhu Lucille Kring X Sal Tinajero David Benavides X Constance Underhill Joseph Aguirre X Mark Waldman Henry Charoen X Don Webb Leslie Daigle X John Withers Douglas Reinhart STAFF MEMBERS PRESENT: Jim Ruth, General Manager; Bob Ghirelli, Assistant General Manager; Penny Kyle, Clerk of the Board; Nick Arhontes; Jim Herberg; Ed Torres; Lorenzo Tyner; Lilia Kovac, Associate Clerk of the Board; Bret Colston, Ann Crafton; Kim Erickson; Michael Gold; Norbert Gaia; Jeff Peterson; Jeff Reed; Juanita Skillman; Moira Sullivan; Simon Watson; Ryal Wheeler, Chuck Winsor; Paula Zeller OTHERS PRESENT: Brad Hagin, General Counsel; Gino Rampagna; Drew Kolosky, Liberty Composting Minutes of Board Meeting 03/25/09 Page 3 MOVED, SECONDED AN D DULY CARRIED: Receive and file minute excerpts of member agencies relating to appointment of Directors as follows: City/Agency Active Director Alternate Director Garden Grove Bill Dalton Andrew Do PUBLIC COMMENTS There were no comments. REPORT OF THE CHAIR Doug Davert, Board Chair, referred the directors to a letter mailed from Jim Ruth, General Manager, regarding biosolids management in response to comments made at last month's meeting. He also announced that OCSD will be receiving an award from the National Association of Clean Water Agencies in Milwaukee, Wisconsin in July 2009. Following the review of upcoming meetings, he acknowledged Nick Arhontes, Director of Operations & Maintenance who presented 30-year service awards to Jeff Peterson and Ryal Wheeler, and a 20-year service award to Paula Zeller. REPORT OF THE GENERAL MANAGER General Manager, Jim Ruth, provided a brief recap of his monthly report addressing the secondary treatment new grant, the progress on the SAWPA agreement negotiations; IRWD contract negotiations; the sale of emission reduction credits; the review of agreement between OCSD and O.C. Water District on the GWRS project; and internal labor negotiations training. RE PORT OF THE GENERAL COUNSEL Brad Hog in, General Counsel, did not give a report. RATIFICATION OF PAYMENT OF CLAIMS MOVED, SECONDED AND DULY CARRIED: Ratify payment of claims, as corrected and set forth on Exhibits "A" and "B", attached hereto and made a part of these minutes. ALL DISTRICTS Totals 02/15/09 02/28/09 $14,730,395.05 $13,823,964.42 Minutes of Board Meeting 03/25/09 Page 4 Director Crandall abstained from discussion and voting on Warrant No. 18549. Director Dalton abstained from discussion and voting on Warrant Nos. 18503 and 18684. Director Luebben abstained from discussion and voting on Warrant Nos. 18193, 18565 and 18764. Director Shawver abstained from discussion and voting on Warrant Nos. 18646, 18659 and 18806. Directors Bohr, Norby, Shea, and Sidhu abstained from discussion and voting on all Warrants. Abstentions were pursuant to California Government Code Section 84308. CONSENT CALENDAR 2. MOVED, SECONDED AND DULY CARRIED: Approve the minutes for the regular meeting held on February 25, 2009, to be filed and deemed approved, as mailed. STEERING COMMITTEE 3. MOVED, SECONDED AND DULY CARRIED: Approve the Steering Committee Minutes for the meeting held on February 25, 2009 to be filed. Chair Davert reported the Steering Committee had directed staff to identify and initiate discussions to return local sewers back to cities in the service area. The Steering Committee also received a legislative update. OPE RATIONS COMMITTEE 4. MOVED, SECONDED AND DULY CARRIED: Order Operations Committee Minutes for the meeting held on March 4, 2009 to be filed. 5. MOVED, SECONDED AND DULY CARRIED: a) Approve a contingency increase of $69,885 (45%) to the Professional Design Services Agreement with The Austin Company for Laboratory Refurbishment at Plant No. 1, Job No. J-97, for a total contingency of $77,650 (50%); and, b) Approve a budget increase of $70,000 for Laboratory refurbishments at Plant No. 1, Job No. J-97, for a total budget amount of $487,000. 6. MOVED, SECONDED AND DULY CARRIED: a) Approve Plans and Specifications for the P1P2 In-Plant Public Address System Expansion, Project No. FE07-34, on file at the office of the Clerk of the Board; b) Approve Addendum Nos. 1 through 4 to the plans and specifications; c) Receive and file bid tabulation and recommendation; d) Award a contract to FEI Enterprises, Inc., for the P1 P2 In-Plant Public Address System Expansion, Project No. FE07-34, for an amount not to exceed $285,000; and, Minutes of Board Meeting 03 /25 /09 Page 5 e) Approve a contingency of $57,000 (20%). 7. MOVED, SECONDED AND DULY CARRIED: a) Ratify Amendment No. 1 to Purchase Order No. 102907-0B issued to Hampton-Tedder Technical Services providing Electrical Acceptance Testing Services for Collection System and Treatment Plant Projects, Specification No. PSA-2007 -003, for an additional amount of $150,000; and, b) Approve Amendment No. 2 to Purchase Order No. 1 02907 -OB issued to Hampton-Tedder Technical Services providing for Electrical Acceptance Testing Services for Collection System and Treatment Plant Projects, Specification No. PSA-2007-003, for an additional amount of $250,000; and, c) Approve a contingency of $24,000 (3%). ADMINISTRATION COMMITTEE 8. MOVED, SECONDED AND DULY CARRIED: Order Administration Committee Minutes for the meeting held on March 11, 2009 to be filed. 9. MOVED, SECONDED AND DULY CARRIED: a) Adopt Resolution No. OCSD 09-02, Approving the Deferred Compensation Plan with lNG Financial Services for Officers and Employees of the District, and Repealing Resolution Nos. OCSD 03-27 and 05-27; and, b) Authorize the General Manager, or his designee, to execute all documents necessary to effect said Deferred Compensation Plan, in a form approved by General Counsel. GWR SYSTEM STEERING COMMITTEE 10. MOVED, SECONDED AND DULY CARRIED: Approve Joint Groundwater Replenishment System Steering Committee Minutes for the meeting held on January 12, 2009, to be filed. NON-CONSENT CALENDAR 11. MOVED, SECONDED AND DULY CARRIED: a) Approve Plans and Specifications for the Replacement of the Bitter Point Pump Station, Contract No. 5-49, on file at the office of the Clerk of the Board; b) Approve Addendum Nos. 1, 2, 3, 4, 5, and 6 to the plans and specifications; c) Receive and file bid tabulation and recommendation; Minutes of Board Meeting 03 /25 /09 Page 6 d) Award a contract to Kiewit/Mass, A Joint Venture, for the Replacement of the Bitter Point Pump Station, Contract No. 5-49, for a total amount not to exceed $19,992,000; and, e) Approve a contingency of $1,599,360 (8%). CLOSED SESSION There was no closed session. OTHE R BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY Michael Gold informed the Board of Directors about OCSD's support for AB 11 00 by Assembly Member Mike Duvall. This bill would allow the bottling of recycled water, such as GWR water, for educational and demonstration purposes only. Gold also discussed the status of the economic stimulus funds for wastewater infrastructure. He stated that the State Water Resources Control Board adopted a resolution specifying that 65 percent of the $280 million would be made available as grants to disadvantaged communities and projects that were supposed to receive bond funding but were frozen due to lack of bond sales. The remaining 35 percent of the funds would be distributed as loans to agencies through the Clean Water State Revolving Loan Fund (SRF) program. Under these guidelines, OCSD would not be eligible to receive any grant funds. Gold reported that a coalition or urban wastewater agencies, including San Francisco, Los Angeles City and County, Oakland and Orange County have been working to change the criteria so that all economic stimulus funds would be distributed as grants and our efforts focused on a bill moving quickly through the legislature. He said the bill would be taken up on March 26. ADJOURNMENT: The Chair declared the meeting adjourned at 7:18 p.m. Clerk of the Board Orange County Sanitation District