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HomeMy WebLinkAbout12-17-2008 Minutes Orange County Sanitation District MINUTES BOARD MEETING December 17, 2008 ��.�•� s x o � ADMINISTRATIVE OFFICES 10844 ELLIS AVENUE FOUNTAIN VALLEY, CALIFORNIA 92708-7018 Minutes of Board Meeting 12/17/08 Page 2 ROLL CALL A regular meeting of the Board of Directors of the Orange County Sanitation District was held on December 17, 2008 at 6:30 p.m., in the Administrative Offices. Following the Pledge of Allegiance and invocation, the roll was called and the Clerk of the Board reported a quorum present as follows: ACTIVE DIRECTORS ALTERNATE DIRECTORS X Doug Davert, Chair Jim Palmer X Larry Crandall, Vice Chair Gus Ayer X John Anderson Jim Winder X Charles Antos Gordon Shanks X Don Bankhead Sharon Quirk X Tom Beamish Rose Espinoza Keith Bohr X Don Hansen X Bill Dalton Steven Jones X Jon Dumitru Carolyn Cavecche X Troy Edgar Ken Stephens X James M. Ferryman Bob Ooten X Phil Luebben Prakash Narain A Patsy Marshall Jim Dow X Darryl Miller Douglas Reinhart X Roy Moore Ron Garcia X Joy Neugebauer Al Krippner X Chris Norby Janet Nguyen X Brad Reese W. Richard Ulmer X David Shawver David Cadena X Christina Shea Steven Choi A Harry Sidhu Lucille Kring A Sal Tinajero David Benavides X Constance Underhill Joseph Aguirre X Mark Waldman Henry Charoen A Don Webb Leslie Daigle STAFF MEMBERS PRESENT: Jim Ruth, General Manager; Bob Ghirelli, Assistant General Manager; Penny Kyle, Clerk of the Board; Nick Arhontes; John Linder; Ed Torres; Lorenzo Tyner; Michael Gold; Norbert Gaia; Lilia Kovac; Jeff Reed; Ryal Wheeler; Paula Zeller OTHERS PRESENT: Brad Hogin, General Counsel; Drew Kolosky, Ken Parker Minutes of Board Meeting 12/17/08 Page 3 MOVED, SECONDED AND DULY CARRIED: Consideration of motion to receive and file minute excerpts of member agencies relating to appointment of Directors: City/Agency Active Director Alternate Director Cypress Phil Luebben Prakash Narain Fountain Valley Larry Crandall Steve Nagel Huntington Beach Keith Bohr Don Hansen La Habra Tom Beamish Rose Espinoza Los Alamitos Troy Edgar Ken Stephens Yorba Linda John Anderson Jim Winder PUBLIC COMMENTS There were no public comments. REPORT OF THE CHAIR Board Chair Doug Davert recognized Ken Parker and presented him with a commendation thanking him for his service to the Sanitation District. Chair Davert welcomed the new directors and reviewed the meeting schedule. He reported that Directors Keith Bohr and John Anderson were appointed to the Administration Committee, and Directors Tom Beamish and Troy Edgar were appointed to the Operations Committee. Committee assignments were under review and Directors were requested to submit preference requests by January 9, 2009. REPORT OF THE GENERAL MANAGER General Manager, Jim Ruth, provided a brief overview of the status report included with the agenda package. It was also announced that the Board Orientation for new members and alternates would be held on February 4. Ed Torres, Director of Technical Services, was recognized and encouraged all member cities and agencies to participate in the Sanitation District's emerging pollutants outreach program. REPORT OF THE GENERAL COUNSEL Brad Hogin, General Counsel, did not give a report. Minutes of Board Meeting 12/17/08 Page 4 RATIFICATION OF PAYMENT OF CLAIMS MOVED, SECONDED AND DULY CARRIED: Ratify payment of claims, as corrected and set forth on Exhibits "A" and "B", attached hereto and made a part of these minutes. ALL DISTRICTS 11/15/08 11/30/08 Totals $23,693,317.33 $14,528,137.81 Director Crandall abstained from discussion and voting on Warrant No. 16222. Director Dalton abstained from discussion and voting on Warrant No. 16430. Director Hansen abstained from discussion and voting on Warrant Nos. 15780, 16135, 16222, and 16481. Director Luebben abstained from discussion and voting on Warrant Nos. 16234, 16289, and 16585. Director Norby abstained from discussion and voting on Warrant Nos. 16061, 16062, 16416, and 16222. Director Shawver abstained from discussion and voting on Warrant No. 16324. Directors Anderson and Shea abstained from discussion and voting on all warrants. Abstentions were pursuant to California Government Code Section 84308. CONSENT CALENDAR (2 -3) Consideration of motion to approve all agenda items appearing on the Consent Calendar not specifically removed from same, as follows: 2. MOVED, SECONDED AND DULY CARRIED: Approve the minutes, as corrected, for the regular meeting held on November 19, 2008, to be filed and deemed approved, as mailed. 3. a) MOVED, SECONDED AND DULY CARRIED: Approve changing the Regular Board meeting date from Wednesday, May 27, 2009 to Wednesday, May 20, 2009 due to a conflict with the League of Cities' Executive Forum for Mayors and Council Members; b) Approve changing the Regular Board meeting date from Wednesday, November 25, 2009 to Wednesday, November 18, 2009 due to the Thanksgiving Holiday; c) Approve changing the Regular Board meeting date from Wednesday, December 23, 2009 to Wednesday, December 16, 2009 due to the Christmas Holiday; and, d) Approve changing the Regular Administration Committee meeting date from Wednesday, November 11, 2009 to Thursday, November 12, 2009 due to Veterans' Day Holiday. Minutes of Board Meeting 12/17/08 Page 5 STEERING COMMITTEE (4) 4. MOVED, SECONDED AND DULY CARRIED: Approve the Steering Committee Minutes for the meeting held on November 10, 2008 to be filed. OPERATIONS COMMITTEE (5 -11) 5. MOVED, SECONDED AND DULY CARRIED: Approve the Operations Committee Minutes for the meeting held on December 3, 2008, to be filed. 6. Item pulled for discussion by Director Norby. 7. a) MOVED, SECONDED AND DULY CARRIED: Approve a Professional Design Services Agreement with AECOM Technical Services, Inc. for Balboa Trunk Sewer Rehabilitation, Project No. 5-47, providing for engineering design services for an amount not to exceed $796,404; and, b) Approve a contingency of$79,640 (10%). 8. a) MOVED, SECONDED AND DULY CARRIED: Approve a Professional Consultant Services Agreement with Malcolm Pirnie, Inc. for Construction Support Services for Coast Trunk Sewer Rehabilitation, Contract No. 11-26R, for an amount not to exceed $120,853; and, b) Approve a contingency of$12,085 (10%). 9. MOVED, SECONDED AND DULY CARRIED: Authorize staff to negotiate a Professional Consulting Services Agreement with EarthTech/AECOM Technical Services, Inc., for construction support services for Sludge Digester Rehabilitation at Plant No. 1, Job No. P1-100. 10. MOVED, SECONDED AND DULY CARRIED: Receive and file the five-year Research Strategic Plan, Specification No. CS-2006-315, prepared by Carollo Engineers. 11. a) MOVED, SECONDED AND DULY CARRIED: Approve a budget increase of $2,500,000 for Air Quality Improvements, Job No. J-79, for a total budget amount of$11,668,000; b) Approve a Professional Design Services Agreement with Malcolm Pirnie Corporation for Phase 2 Pilot Engine Exhaust Emissions Reduction to furnish, install, and test a pilot system re: Air Quality Improvements, Job No. J-79, for an amount not to exceed $3,352,518; and, c) Approve a contingency of$335,252 (10%). Minutes of Board Meeting 12/17/08 Page 6 Operations Committee Item pulled for discussion 6. Director Norby requested an explanation for the request of an additional $196,514 to the original bid estimate of$142,302 for Item 6(b). John Linder, Engineering Manager, advised that the original estimate was based on the information that was available at the time, and that the costs for design programming have increased. It was then: a) MOVED, SECONDED AND DULY CARRIED: Approve a budget increase of $196,514 for Power Monitoring and Control Systems, Job No. J-33-3, for a total project budget of$11,095,514; b) Approve a Professional Design Services Agreement with DLT&V Systems Engineering to prepare programming standards and templates for Power Monitoring and Control Systems, Project No. J-33-3, for an amount not to exceed $308,015; and, c) Approve a contingency of$30,801 (10%). ADMINISTRATION COMMITTEE (12 - 13) 12. MOVED, SECONDED AND DULY CARRIED: Approve Administration Committee Minutes for the meeting held on December 10, 2008, to be filed. 13. MOVED, SECONDED AND DULY CARRIED: Approve the Deferred Payment Agreement negotiated by the General Manager for the collection of all charges and fees owed for sanitary sewer service charges and industrial discharge permit fees, plus interest of 6.5% per annum, with American Apparel Knit & Dye, in a form approved by General Counsel. GWR SYSTEM STEERING COMMITTEE (14) 14. Director Larry Crandall provided a brief report of the Joint Groundwater Replenishment System Steering Committee meeting held on December 8, 2008. He also reported that the next meeting would be held on January 12, 2009. Minutes of Board Meeting 12/17/08 Page 7 NON-CONSENT CALENDAR 15. a) MOVED, SECONDED AND DULY CARRIED: Approve Plans and Specifications for the Coast Trunk Sewer Rehabilitation, Contract No. 11-26R, on file at the office of the Clerk of the Board; b) Approve Addendum No. 1 to the Plans and Specifications; c) Receive and file bid tabulation and recommendation; d) Award a construction contract to Steve Bubalo Construction, Co. for the Coast Trunk Sewer Rehabilitation, Contract No. 11-26R, for a total amount not to exceed $5,098,700; and, e) Approve a contingency of$407,900 (8%). 16. a) MOVED, SECONDED AND DULY CARRIED: Authorize the rescission of the award on September 17, 2008 to Adco Roofing, Inc., for Plant 1 Control Center Roof and Roof Drains Removal and Replacement, Specification No. R-2008-384 BD due to non-compliance of specification requirements; b) Ratify use of General Manager's emergency purchasing authority, Resolution No. OCSD 07-04, Section 3.09, authorizing the award of a contract to Best Contracting Services, Inc. for Plant No. 1 Control Center Roof and Roof Drains Removal and Replacement, Specification No. R-2008-384 BD, for an amount not to exceed $162,244; and, c) Approve a contingency of$16,224 (10%). ADJOURNMENT: The Chair declared the meeting adjourned at 7:08 p.m. Penny M. R le Clerk of the Board Orange County Sanitation District