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Home My WebLink About10-22-2008 MinutesOrange County Sanitation District MINUTES BOARD MEETING October 22, 2008 ADMINISTRATIVE OFFICES 10844 ELLIS AVENUE FOUNTAIN VALLEY, CALIFORNIA 92708-7018 Minutes of Board Meeting 10/22/08 Page 2 ROLLCALL A regular meeting of the Board of Directors of the Orange County Sanitation District was held on October 22, 2008 at 6:30 p.m., in the Administrative Offices. Following the Pledge of Allegiance and invocation, the roll was called and the Clerk of the Board reported a quorum present as follows: ACTIVE DIRECTORS ALTERNATE DIRECTORS X Doug Davert, Chair Jim Palmer A Larry Crandall, Vice Chair Gus Ayer X Charles Antos Gordon Shanks X Don Bankhead Sharon Quirk X Bill Dalton Steven Jones X Jon Dumitru Carolyn Cavecche X Rose Espinoza James Gomez A James M. Ferryman Bob Ooten X Don Hansen Jill Hardy X Phil Luebben Prakash Narain X Patsy Marshall Jim Dow X Darryl Miller Dou glas Reinhart Roy Moore X Ron Garcia X Joy Neugebauer AI Krippner X Chris Norby Janet Nguyen A Ken Parker Catherine Driscoll X Brad Reese W. Richard Ulmer X David Shawver David Cadena X Christina Shea Steven Choi A Harry Sidhu Lucille Kring X Sal Tinajero David Benavides X Constance Underhill Joseph Aguirre X Mark Waldman Henry Charoen X Don Webb Leslie Daigle X Jim Winder John Anderson STAFF MEMBERS PRESENT: Jim Ruth, General Manag er; Bob Ghirelli, Assistant General Manager; Penny Kyle, Clerk of the Board; Lilia Kovac; Jim Herberg; Ed Torres; Lorenzo Tyner; Layne Baroldi; Larry Gibson; Michael Gold; Ryal Wheeler OTHERS PRESENT: Brad Hogin, General Counsel; Drew Kolosky; Gino Rampagna; Minutes of Board Meeting 10/22/08 Page 3 PUBLIC COMMENTS Drew Kolosky advised that his employer, Liberty Composting , was interested in purchasing the Sanitation District's land in King s County and was prepared to offer the Sanitation District a proposal of $42/ton of biosolids for four years, with a minimum of 50,000 tons per year. REPORT OF THE CHAIR Chair Davert announced that Vice Chair Crandall was attending the Water Environment Federation conference, participating on a leadership panel and the Utility Executives Forum. He thanked Director Neugebauer and the Midway City Sanitary District's Board of Directors for their resolution of commendation for the Sanitation District receiving the Coastkeeper's Protection Award. Director Luebben reported on his participation on an ocean monitoring demonstration on the Nerissa. It was also reported that the meeting would be adjourned in memory of Cornell Norby , Director Norby's father. REPORT OF THE GENERAL MANAGER Jim Ruth, General Manag er, delivered a brief overview on the progress on SAWPA and IRWD operational issues; participation on the EnerTech Biosolids first phase commissioning event; chemical scarcity and escalating costs; and delays to the SARI line due to EIR input. REPORT OF THE GENERAL COUNSEL Brad Ho g in, General Counsel, did not give a report. RATIFI CATION OF PAYMENT OF CLAIMS MOVED, SECONDED AND DULY CARRIED: Ratify payment of claims set forth on Exhibits "A" and "B", attached hereto and made a part of these minutes. ALL DISTRICTS Totals 09/1 5/08 09/30/08 $16,597,463.11 $22,798,902.71 Director Dumitru abstained fr om discussion and voting on Warrant No. 14474 and 14730. Director Luebben abstained fr om discussion and voting on Warrant Nos. 14429, 14557, and 14622. Director Shawver abstained from discussion and voting on Warrant Nos. 14666 and 14474. Directors Hansen and Shea abstained from discussion and voting on all warrants. Abstentions were pursuant to California Government Code Section 84308. Minutes of Board Meeting 10/22/08 Page4 CONSENT CALENDAR (2-3) Consideration of motion to approve all agenda items appearing on the Consent Calendar not specifically removed from same, as follows: 2. MOVED, SECONDED AND DULY CARRIED: Approve the minutes for the re gular meeting held on September 17, 2008, to be filed and deemed approved, as mailed. 3. MOVED, SE CONDED AND DULY CARRIED: Adopt Resolution No. OCSD 08-18, Declaration of Official Intent to reimburse certain of the District's existing capital reserve funds for certain expenditures made in advance of, and in anticipation of, capital improvement expenditures, from proceeds of a future long-term borrowing. STEERING COMMITTEE (4 • 6) Chair Davert reported that the committee had approved the revised minutes; considered a memorandum of understanding with Republic of South Korea Environmental Management Corporation; and received an update on activities in Sacramento and Washington. The committee also met in closed session for one item. 4. MOVED, SECONDED AND DULY CARRIED: Approve revised Steering Committee Minutes for the meeting held on September 17, 2008 to be filed. 5. MOVED, SECONDED AND DULY CARRIED: Adopt Resolution No. OCSD 08-19, Establishing Award Acceptance Protocols. 6. MOVED, SECONDED AND DULY CARRIED: Approve an A greement with the City of Fountain Valley for permitting P1 Miscellaneous Buildings Office Improvements, Project No. FE07 -08, and authorize payment and development fees for an amount not to exceed $356,835, in a form approved by General Counsel. OPERATIONS COMMITTEE (7 -16) Operations Vice Chair, Bill Dalton, reported that Operations Committee Agenda Item No. OP08-51, regarding recommending the board award a contract to Mike Bubalo Construction Co., Inc. for Area 03 Manhole Access Improvements (3-54), Project No. FE07-01, would be considered at the November board meeting. 7. MOVED, SECONDED AND DULY CARRIED: Approve Operations Committee Minutes for the meeting held on October 1, 2008, to be filed. 8. MOVED, SECONDED AND DULY CARRIED: a) Approve Professional Consultant Services Agreement with Butier Engineering, Inc. for Construction Management Services for Newport Trunk Sewer and Force Mains, Bitter Point Pump Station to Coast Trunk Sewer, Contract No. 5-58, for an amount not to exceed $1,81 0,925; and, b) Approve a contingency of $108,656 (6%). Minutes of Board Meeting 10/22/08 Page 5 9. MOVED, SECONDED AND DULY CARRIED: a) Approve Professional Design Services A greement with MWH Americas, Inc. for Solids Thickening and Processing Upgrades, Job No. P2-89, providing for en gineering design services for an amount not to exceed $6,983,999; and, b) Approve a contingency of $698,400 (10%). 10. MOVED, SECONDED AND DULY CARRIED: Approve Amendment No. 2 to Cooperative Projects Grants Program Contract No. 0503 with City of Placentia providing for an eight-month time extension. 11. MOVED, SECONDED AND DULY CARRIED: a) Approve Professional Consultant Services Agreement with Black & Veatch Corporation to provide construction support services for the Continuous Emissions Monitoring Systems, Contract No. J-79-1A, for an amount not to exceed $506,680; and, b) Approve a conting ency of $50,669 (10%). 12. MOVED, SECONDED AND DULY CARRIED: a) Approve a conting ency increase of $243,91 9 (5%) to the Professional Services Agreement with Lee & Ro, Inc., for the Replacement of the Bitter Point Pump Station, Contract No. 5-49; Replacement of the Rocky Point Pump Station, Contract No. 5-50; Rehabilitation for the 141h Street Pump Station, Contract No. 5-51; Rehabilitation of the "A" Street Pump Station, Contract No. 5- 52, for a total contingency of $352,278 (7.22%); and, b) Authorize staff to enter into negotiations with Lee & Ro, Inc. for construction support services for the Replacement of the Bitter Point Pump Station, Contract No. 5-49. 13. MOVED, SECONDED AND DULY CARRIED: Approve a conting ency increase of $334,511 (6%) to the Professional Services Agreement with Malcolm Pirnie, Inc. for the Replacement of Ellis Avenue Pump Station, Job. No. 1-10, for a total contingency of $611,53 0 (11 %). 14. MOVED, SECONDED AND DULY CARRIE D: Receive and file the Waste Discharge Requirements Sewer System Mana gement Plan Compliance Status Report dated September 24, 2008. 15. MOVED, SECONDED AND DULY CARRIED: Approve Change Order No.4 to Purchase Order No. 102354 OB for Purchase of Ferric Chloride, Specification No. C- 2005-247, issued to Kemira Water at an initial unit price of $610 per dry ton delivered, plus applicable tax indexed to Iron Age Scrap Index #1 Bushing Chicago listing benchmark of $63 5/ton and a pricing correction factor of 34% of the difference of the benchmark and index on a quarterly basis, for an estimated annual contract amount of $4,600,925 for the period December 1, 2008 through November 30, 2009. Minutes of Board Meeting 10/22/08 Pa ge 6 16. MOVED, SECONDED AND DULY CARRIED: Authorize staff to negotiate a Professional Design Services Agreement with Malcolm Pirnie Corporation for Phase 2 Pilot Engine Exhaust Emissions Reduction to furnish, install, and test a pilot system re: Air Quality Improvements, Job No. J-79. ADMINISTRATION COMMITTEE (17) 17. MOVED, SECONDED AND DULY CARRIED: Approve Administration Committee Minutes for the meeting held on October 8, 2008, to be filed. GWR SYSTEM STEERING COMMITTEE (18) 18. MOVED, SECONDED AND DULY CARRIED: Approve Joint Groundwater Replenishment System Steering Committee Minutes for the meeting held on October 8, 2008, to be filed. NON-CONSENT CALENDAR No items were considered. CLOSED SESSION: CONVENE IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54 956.8: The Board convened in closed session at 6:55 p.m. pursuant to Government Code Section 54956.8 to discuss one matter (Agenda Item No. 19). Confidential minutes of the Closed Session held by the Board of Directors have been prepared in accordance with California Government Code Section 54957.2 and are maintained by the Clerk of the Board in the official Book of Confidential Minutes of Board and Committee Closed Meetings. RECONVENE IN REG ULAR SESSION: The Board reconvened in regular session at 7:05 p.m. ADJOURNMENT: The Chair declared the meeting adjourned in memory of Cornell Norby at 7:07 p.m.