HomeMy WebLinkAbout03-22-2006 Board Minutes Orange County Sanitation District
MINUTES
BOARD MEETING
March 22, 2006
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ADMINISTRATIVE OFFICES
10844 ELLIS AVENUE
FOUNTAIN VALLEY, CALIFORNIA 92708-7018
Minutes for Board Meeting
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03/22/06
ROLL CALL
A regular meeting of the Board of Directors of the Orange County Sanitation District was held on
March 22, 2006 at 7:00 p.m., in the District's Administrative Offices. Following the Pledge of
Allegiance and invocation the roll was called and the Secretary reported a quorum present as
follows:
ACTIVE DIRECTORS ALTERNATE DIRECTORS
X Steve Anderson, Chair Steve Simonian
X James M. Ferryman, Vice Chair Arlene Schafer
X Charles Antos Paul Yost
X Don Bankhead Leland Wilson
X Carolyn Cavecche Steve Ambriz
X Alberta Christy Mike Garcia
X Larry Crandall John Collins
A Bill Dalton Mark Rosen
X Doug Davert Tony Kawashima
X Michael Duvall Jim Winder
X Norman Eckenrode Constance Underhill
X Richard Freschi Bob Fauteux
X Sukhee Kang Steven Choi
X Phil Luebben Lydia Sondhi
X Patsy Marshall Jim Dow
X Darryl Miller Douglas Reinhart
X Roy Moore John Beauman
X Joy Neugebauer Vivian Kirkpatrick-Pilger
X Ken Parker Catherine Driscoll
X Tod Ridgeway Don Webb
X David Shawver Brian Donahue
X Harry Sidhu Bob Hernandez
X Jim Silva Lou Correa
X Dave Sullivan Debbie Cook
X Mark Waldman Ralph Rodriguez
STAFF MEMBERS PRESENT: Jim Ruth, Interim General Manager; Penny Kyle, Board
Secretary; Nick Arhontes; Bret Colson; Bob Ghirelli; Dave Ludwin; Patrick Miles; Lisa Tomko;
Lorenzo Tyner; Simon Watson; Marc Brown; William Cassidy; Sam Mowbray; Chuck Winsor;
John Linder; Dan Tremblay; Chris Stacklin
OTHERS PRESENT: Brad Hogin, General Counsel; Don Hughes; Lisa Arosteguy; Mark Miller;
Mike Corman; Jim Marx
Minutes for Board Meeting
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03/22/06
PUBLIC COMMENTS
There were no public comments
REPORT OF THE CHAIR
Chair Anderson reported the Sanitation District held a special celebration for the completion of
the new Trickling Filter Facility at Plant No 1. Guests included representatives from the offices
of Senators Barbara Boxer, Tom Umberg, and Congressman Miller; and guest speakers from
the EPA, Santa Ana Regional Water Quality Control Board and Orange County Coastkeeper.
Director Norm Eckenrode, representative on the National Water Research Institute (NWRI)
Board of Directors, received on behalf of the Sanitation District NWRI's third Award of
Excellence for the groundwater replenishment system project.
The meeting schedule for April was reviewed. It was noted that in addition to the standing
committees, the Cooperative Projects Grants Committee would meet on April 6th at 4:00 p.m.;
the Legislative Affairs Committee would meet on April 111h at 8:00 a.m.; and a special FAHR
committee meeting would meet on April 19th at 5:00 p.m.
Chair Anderson also advised at the CIP Workshop held on March 15th staff identified up to $474
million in projects that could be canceled or deferred to future years. He encouraged those
Directors who were unable to attend the first workshop to attend the second CIP Workshop
which would be held on March 29th at 5:00 p.m.
REPORT OF THE GENERAL MANAGER
Jim Ruth, Interim General Manager, introduced Bret Colson, Public Information Office Manager,
to the Directors. He also reviewed activities included in his status report that was placed in the
Directors' meeting folders that evening.
Bob Ghirelli, Director of Technical Services, recognized Dan Tremblay for 30 years of service to
the Sanitation District.
Nick Arhontes, Director of Regional Assets & Services, introduced William Cassidy who
provided an update on damages to the Santa Ana River Interceptor line and the Newhope Trunk
Sewer by a Caltrans contractor who is working on the 22 Freeway.
REPORT OF THE GENERAL COUNSEL
General Counsel Brad Hogin had no report.
APPROVAL OF MINUTES
The Chair ordered that the minutes of the regular meeting held February 22, 2006, be deemed
approved as corrected.
Director Marshall abstained.
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RATIFICATION OF PAYMENT OF CLAIMS
MOVED, SECONDED AND DULY CARRIED: Ratify payment of claims set forth on exhibits "A"
and "B", attached hereto and made a part of these minutes.
ALL DISTRICTS 02/15/06 02/28/06
Totals $32,019,576.86 $12,246,166.17
Director Shawver abstained. Director Cavecche abstained from discussion and voting on
Warrant Nos. 78509, 78576 and 78898. Director Davert abstained from discussion and voting
on Warrant Nos. 78506 and 78796. Abstentions were pursuant to California Government Code
Section 84308.
CONSENT CALENDAR
9. Consideration of motion to approve all agenda items appearing on the Consent Calendar
not specifically removed from same, as follows:
a. Item removed from agenda.
b. MOVED, SECONDED AND DULY CARRIED: Approve Utility Agreement
No. 12-UT-935 with the State of California, Department of Transportation
(Caltrans) to reimburse the Sanitation District for relocation design and inspection
costs associated with the relocation of an existing 12-inch VCP sewer at the
intersection of Orangethorpe Avenue and Imperial Highway within the city of
Yorba Linda for an amount not to exceed $85,000.
COMMITTEE REPORTS AND RECOMMENDED ACTIONS
11. STEERING COMMITTEE: A brief verbal report was presented by Chair Anderson re the
March 22, 2006 meeting.
Steering Committee Consent Calendar
a. MOVED, SECONDED AND DULY CARRIED: Order draft Steering Committee
Minutes for the meeting held on February 22, 2006, to be filed.
b. MOVED, SECONDED AND DULY CARRIED: (1) Authorize the Interim General
Manager to pursue and select real property, within budgeted funds, on behalf of
the District for possible purchase;
(2) Authorize the Interim General Manager and Board Chair to negotiate a
Purchase and Sale Agreement to acquire the selected property for a purchase
price not to exceed $10,500,000, contingent upon final approval of the Board of
Directors, in a form acceptable to General Counsel; and,
(3) Approve the use of the acquired property for the North County Yard.
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Steering Committee Non-Consent Calendar
C. No items were considered.
12. OPERATIONS, MAINTENANCE AND TECHNICAL SERVICES COMMITTEE
OMTS Consent Calendar
a. MOVED, SECONDED AND DULY CARRIED: Order draft Operations,
Maintenance and Technical Services Committee Minutes for the meeting held on
March 1, 2006, to be filed.
b. MOVED, SECONDED AND DULY CARRIED: (1) Receive and file Summary
Report re Investigation of Discharge Permit Violation for Dioxin, Phase I, dated
March 1, 2006; and,
(2) Approve increase in expenditure for Columbia Analytical Laboratories for
dioxin testing by $50,000 to bring the total purchase order for FY 05/06 to
$80,000.
Non-Consent Calendar
C. No items were considered.
13. PLANNING, DESIGN AND CONSTRUCTION COMMITTEE
Dave Ludwin introduced Marc Brown, Senior Engineering Data Management Specialist,
who provided an overview of the Sanitation District's Engineering Document
Management System.
PDC Consent Calendar
a. MOVED, SECONDED AND DULY CARRIED: Order draft Planning, Design and
Construction Committee Minutes for the regular meeting held on March 2, 2006,
to be filed.
b. MOVED, SECONDED AND DULY CARRIED: Approve a Professional Services
Agreement with Earth Tech, providing for engineering services for Rehabilitation
of Magnolia Trunk Sewer, Contract No. 3-58, for an amount not to exceed
$699,096.
C. MOVED, SECONDED AND DULY CARRIED: Approve a Professional Services
Agreement with Carollo Engineers for studies and a preliminary design report for
Headworks Rehabilitation/ Refurbishment at Plant No. 1, Job No. P1-71, for an
amount not to exceed $339,738.
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03/22/06
d. MOVED, SECONDED AND DULY CARRIED: Approve a Professional Services
Agreement with Camp, Dresser& McKee, Inc. for engineering services including
Design-Build bid document preparation for Cable Tray Improvements at Plant
Nos. 1 and 2, Job No. J-47, for an amount not to exceed $2,251,548.
e. MOVED, SECONDED AND DULY CARRIED: Approve Amendment No. 1 to the
Professional Services Agreement with Malcolm Pirnie, Inc. providing for
construction support services for the Bushard Trunk Sewer Rehabilitation, Job
No. 1-2-4, for an additional amount of$137,937, increasing the total amount not
to exceed $223,045.
f. MOVED, SECONDED AND DULY CARRIED: Approve Amendment No. 1 to the
Professional Services Agreement with Brown and Caldwell for engineering
services for Plant No. 2 Primary Sludge Feed System Project, Job No. P2-91,
providing for additional engineering services for an additional amount of
$212,816, and an additional $100,000 for General Manager task order approvals,
increasing the total amount not to exceed $2,990,366.
g. MOVED, SECONDED AND DULY CARRIED: Approve Amendment No. 4 to the
Professional Services Agreement with Camp, Dresser, & McKee for
Rehabilitation of Odor Control Facilities, Job No. J-71-8, providing for additional
engineering services, for an additional amount of$327,172, increasing the total
amount not to exceed $4,918,704.
h. MOVED, SECONDED AND DULY CARRIED: Approve Amendment No. 6 to a
Professional Services Agreement with Lee & Ro, Inc., providing for additional
engineering and construction support services for Replacement of the Bitter Point
Pump Station, Contract No. 5-49; Replacement of the Rocky Point Pump Station,
Contract No. 5-50; Rehabilitation of the 14th Street Pump Station, Contract
No. 5-51; and Rehabilitation of the "A" Street Pump Station, Contract No. 5-52,
for an additional amount of$328,566, increasing the total amount not to exceed
$4,809,382.
i. MOVED, SECONDED AND DULY CARRIED: Approve a Cooperative
Agreement with the City of Huntington Beach for remaining work to be completed
on the Bushard Trunk Sewer Rehabilitation, Job No. 1-2-4.
j. MOVED, SECONDED AND DULY CARRIED: Approve a Reimbursement
Agreement with Orange County Water District for Bushard Trunk Sewer
Rehabilitation, Job No. 1-2-4.
k. MOVED, SECONDED AND DULY CARRIED: (1) Approve a Sole Source
Agreement with Southern California Edison for engineering services, fees,
materials, and labor for 66kV Substation at Plant No. 1, Job No. P1-97, for an
amount not to exceed $6,052,000;
(2) Approve a monthly charge of$15,732 for maintenance and equipment
replacement costs; and,
Minutes for Board Meeting
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03/22/06
(3) Increase the project budget in the amount of$4,302,947 for a total amount of
$9,475,538.
I. MOVED, SECONDED AND DULY CARRIED: Reject all bids submitted for
Tenant Improvement for Engineering/Construction Trailer Complex 'C', Job
No. FE04-36.
Non-Consent Calendar
No items were considered.
14. FINANCE, ADMINSTRATION AND HUMAN RESOURCES COMMITTEE
FAHR Consent Calendar
a. MOVED, SECONDED AND DULY CARRIED: Order draft Finance,
Administration and Human Resources Committee Minutes for the meeting held
on March 1, 2006, to be filed.
b. MOVED, SECONDED AND DULY CARRIED: Approve SAFETY-POL-101, 102,
107, 202, and 402, and 405 as provided for in Resolution No. OCSD 02-5,
regarding the District's Injury and Illness Prevention Program Policy.
FAHR Non-Consent Calendar
No items were considered.
15. LEGISLATIVE AFFAIRS COMMITTEE
Legislative Affairs Committee Consent Calendar
a. The meeting scheduled for March 14, 2006 was cancelled.
NON-CONSENT CALENDAR
16. MOVED, SECONDED AND DULY CARRIED: Approve renewal of Purchase Order
No. 101758-OB for Purchase of Cationic Polymer, Specification No. C-2003-143, issued
to Polydyne Inc., with a unit rate increase of$0.70 per active pound for Solution Polymer
increasing the total price to $1.75 per active pound plus tax, and a unit rate increase in
Mannich Polymer of$0.249, increasing the total price to $1.529 per active pound plus
tax, for an estimated amount of$1,280,000 for the period July 1, 2006 through
June 30, 2007.
17. MOVED, SECONDED AND DULY CARRIED: Approve a sole source Professional
Design Services Agreement with Albert Grover and Associates, providing for
engineering services for Bushard Trunk Sewer Rehabilitation, Job No. 1-2-4, for an
amount not to exceed $65,000.
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18. MOVED, SECONDED AND DULY CARRIED: (a) Receive and file the letter dated
March 6, 2006 from Omni Metal Finishing, Inc., regarding a settlement proposal for
Administrative Complaint re Permit No. 2-1.520; and,
(b) Authorize the General Manager to negotiate and enter into a settlement agreement
with Omni Metal Finishing, Inc., which would impose a maximum of$55,000 in
administrative penalties against Omni and require Omni to make improvements and
additions to Omni's existing pretreatment facility to ensure compliance.
19. CONVENE IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION
54956.9: The Board convened in closed session at 8:23 p.m. pursuant to Government
Code Section 54956.9. Confidential minutes of the Closed Session held by the Board of
Directors have been prepared in accordance with California Government Code Section
54957.2 and are maintained by the Board Secretary in the Official Book of Confidential
Minutes of Board and Committee Closed Meetings.
RECONVENE IN REGULAR SESSION: The Board reconvened in regular session at
8:35 p.m.
ADJOURNMENT: The Chair declared the meeting adjourned at 8:40 p.m.
Penny M. Ky e
Secretary to the Board of Directors of
Orange County Sanitation District
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