Loading...
HomeMy WebLinkAbout04-24-2002 Board MinutesOrange County Sanitation District MINUTES BOARD MEETING APRIL 24, 2002 ADMINISTRATIVE OFFICES 10844 ELLIS AVENUE FOUNTAIN VALLEY, CALIFORNIA 92708-7018 Minutes for Board Meeting Page 2 04124102 ROLL CALL A regular meeting of the Board of Directors of the Orange County Sanitation District was held on April 24, 2002, at 7:00 p.m., in the District's Administrative Offices. Following the Pledge of Allegiance and invocation the roll was called and the Secretary reported a quorum present as follows: ACTIVE DIRECTORS ALTERNATE DIRECTORS x Norman Z. Eckenrode, Chair Constance Underhill x Shirley McCracken, Vice Chair Tom Daly x Mike Alvarez Mark A. Murphy x Steve Anderson Steve Simonian x Don Bankhead Jan Flory A Shawn Boyd John Larson x Brian Brady Darryl Miller x Debbie Cook Connie Boardman x Laurann Cook Larry Crandall A Brian Donahue David Shawver x James M. Ferryman Arlene Schafer John M. Gullixson x Michael Duvall x Alice B. Jempsa Arthur DeBolt x Tony Kawashima Tracy Worley x Beth Krom Greg Smith x Mark Leyes Bruce Broadwater x Pat McGuigan Alberta Christy x Roy Moore Marty Simonoff x Joy Neugebauer Grace Epperson x Russell Patterson Richard A. Freschi x Anna L. Piercy Tim Keenan x Tod Ridgeway Gary Adams x Jerry Sigler Jim Dow A Jim Silva Chuck Smith x Paul Walker Kenneth Blake STAFF MEMBERS PRESENT: Blake P. Anderson, General Manager; Penny Kyle, Board Secretary; Bob Ghirelli; Dave Ludwin; Greg Mathews; Patrick Miles; Lisa Murphy; Bob Ooten; Gary Streed; Jeff Reed; Sonja Wassgren; Jennifer Cabral; Mark Esquer; Doug Stewart; Simon Watson; Robert Bell; Paula Zeller OTHERS PRESENT: Thomas L. Woodruff, General Counsel; Alternate Director Alberta Christy; Alternate Director Arlene Schafer; Irwin Haydock; Jan Vandersloot; Larry Porter; Randy Fuhrman; Joey Racano; Dennis Baker; Doug Korthof; Eileen Murphy; Bill Butler; Greg Jewell; Don Slaven; Dean Albright; Carol New; Linda Todd; John Shaffer; Hans Curtius; Stephanie Minutes for Board Meeting Page 3 04/24/02 Borgen; Patricia Williams; Terry Johnson; Terry Hamilton; Rob Nelson, Victoria Ferber; Mike Ferber; Kip Kennedy; Terry E. Lane; Don Schulz; Elliot Gordon; James Roser; Kris Hardeman; Eric Hutchinson; Charlotte Hutchinson; Marc A. Joot; David Maricich; Robin Keeble; Linda Nicholes; Lisa Rosen; Don McGee 3. MOVED, SECONDED AND DULY CARRIED: Receive and file minute excerpts from the following re appointment of active and alternate Directors, as follows: (*Mayor) City/Agency Active Director Alternate Director Yorba Linda John M. Gullixson Michael Duvall PUBLIC COMMENTS The following persons spoke about ocean discharge issues and expressed their opposition to the waiver: Doug Korthoff; Joey Racano; Jan Vandersloot; Dennis Baker; Kris Hardeman; Larry Porter; Irwin Haydock; Eric Hutchinson; Don McGee; Dean Albright; James Roser; Greg Jewell; Don Schulz; Don Slaven; Eileen Murphy; Elliot Gordon; Lisa Rosen; Stephanie Borgen; Linda Nicholes; Rob Nelson. Randy Fuhrman requested the Directors to consider raising user rates more quickly to offset the costs of borrowing. REPORT OF THE CHAIR Chair Eckenrode commended all of the cities and agencies that responded to the Metrolink train accident in the city of Placentia on April 23, 2002. As a reminder, the Chair reported that nominations will be open at the May 22nd board meeting for the election of the Chair, and the election would take place at the June 261h meeting for both the Chair and the Vice Chair of the Orange County Sanitation District. It was announced the District received an award from the Government Finance Officers Association for the District's Comprehensive Annual Financial Report for fiscal year ended June 30, 2001. This report qualified for a certification of achievement for excellence in financial reporting. The formal presentation of this award will be made at a future meeting. Chair Eckenrode reported that he and Blake Anderson testified in front of the California Assembly's Environmental Safety and Toxic Materials Committee on Ken Maddox's bill that would prevent the District from applying for a federal clean water act under the provisions of Section 301 (h) the day before. Support for the bill came from three members of the ocean outfall group and the Sierra Club. Opposition came from the District, Irvine Ranch Water District and CASA. The bill was voted 5 to 1 for approval. The General Manager stated staff would continue to closely monitor the bill. He also reiterated that staff is of the opinion that the Assembly should leave the decision to the existing infrastructure of water pollution control that is currently in place. Minutes for Board Meeting Page4 04124102 It was then announced that a special Board meeting would be held on Wednesday, May 15th beginning at 6:00 p.m. This meeting is for discussion on the findings and recommendations of the Huntington Beach Studies expert panel. A second special Board meeting would also be held on Wednesday, June 191h, to review the strategic plan update. REPORT OF THE GENERAL MANAGER Blake Anderson, General Manager, presented employee Sergio Araneta with a check for $2,750 for a suggestion submitted to the IDEA program and subsequently implemented. The check represents 10% of the first year's savings by implementing his suggestion regarding lip sealers on belt presses. Mr. Anderson then recognized Lisa Murphy, Communications Manager, who gave an update on the public input regarding the ocean release permit and treatment level issues. Rick Manter of NCG Porter Novelli reported on the various findings from a recent telephone survey conducted April 5-7, 2002, and answered Directors' questions. Bob Ghirelli, Director of Technical Services, referred the Directors to the 2001 On-Shore Investigation Report placed in their meeting folders that evening. It was noted that discussion of this report, along with the ocean and shoreline monitoring completed during the summer of 1002 would occur at the special Board meeting on May 15th. In addition to the ocean and shoreline sampling, the District's Source Control inspectors conducted an investigation to determine if any onshore sources could be responsible for the high bacteria concentrations in the waters off Huntington Beach. REPORT OF THE GENERAL COUNSEL General Counsel reported there was no need for Closed Session. APPROVAL OF MINUTES The Chair ordered that the minutes of the regular meeting held March 27, 2002 be deemed approved, as mailed. RATIFICATION OF PAYMENT OF CLAIMS MOVED, SECONDED AND DULY CARRIED: Ratify payment of claims set forth on exhibits "A" and "B", attached hereto and made a part of these minutes. ALL DISTRICTS 03/15/02 03/31/02 Totals $8,467 ,954.20 $7,119,974.40 Director Mark Leyes abstained. Director Russ Patterson abstained on Warrant No. 42811. Minutes for Board Meeting Page 5 04124102 9. a. CONSENT CALENDAR MOVED, SECONDED AND DULY CARRIED: (1) Receive and file petition from John Hormuth requesting annexation of 2.226 acres to the District in the vicinity of Meads Drive and Hillside Drive in an unincorporated area of Orange County; and (2) Adopt Resolution No. OCSD 02-07, authorizing initiation of proceedings to annex said territory to the District (Proposed Annexation No. OCSD-7 - Hormuth Annexation). b. MOVED, SECONDED AND DULY CARRIED: (1) Approve a Grant of Easement, Right of Entry, Maintenance and Indemnity Agreement with the City of Costa Mesa in a form approved by General Counsel at no cost to the District; and (2) Approve a Grant of Easement Agreement with the Newport-Mesa Unified School District, with the District paying the fees over a 5-year period oft $5,252.57 per year for a total cost of $26,262.85, in a form approved by General Counsel. Director Jim Ferryman abstained. NON-CONSENT CALENDAR 11. DRAFT STEERING COMMITTEE MINUTES: A verbal report was presented by Director Eckenrode, Chair of the Steering Committee, re the April 24, 2002 meeting. The Chair then ordered the draft Steering Committee Minutes for the meeting held on March 27, 2002 to be filed. 12. DRAFT OPERATIONS, MAINTENANCE AND TECHNICAL SERVICES COMMITTEE MINUTES: A verbal report was presented by Director McGuigan, Chair of the Operations, Maintenance and Technical Services Committee, re the April 3, 2002 meeting. The Chair then ordered the draft Operations, Maintenance and Technical Services Committee Minutes for the meeting held on April 3, 2002 to be filed. c. MOVED, SECONDED AND DULY CARRIED: Approve Professional Services Agreement with m2t technologies to provide professional services for the evaluation of alternatives for Plant No. 2 Oxygen Plant Replacement/ Rehabilitation Assessment, Job No. SP-72, for an amount not to exceed $97,000. d. MOVED, SECONDED AND DULY CARRIED: Authorize the General Manager to issue Purchase Agreements with Pro Pipe Professional Pipe Services, lnnerline Engineering, and National Plant Services for Sewer Line Video Inspection Services, Specification No. S-2002-81, for a combined annual total amount not to exceed $400,000, with four one-year renewable options. Minutes for Board Meeting Page 6 04124102 e. MOVED, SECONDED AND DULY CARRIED: (1) Award a consulting services contract to Parsons Infrastructure and Technology Group, Inc. for professional consulting services for development of Asset Management Program, Job No. SP-68, for a total amount not to exceed $455,957; and, (2) approve out-of-country travel for two employees to Australia/New Zealand for the purpose of site visits to five public agencies that have successfully implemented advanced asset management programs. f. MOVED, SECONDED AND DULY CARRIED: (1) Establish Cisco Equipment as the District's standard networking equipment; and (2) award a purchase contract to IKON Office Solutions for Purchase of CISCO Equipment, Specification No. E-2002-86, to provide infrastructure networking equipment and maintenance contract, in an amount not to exceed $799,247. g. MOVED, SECONDED AND DULY CARRIED: (1) Authorize development of a Fats, Oil and Grease (FOG) Program in accordance with the provisions of California Regional Water Quality Control Board Santa Ana Region Order No. 01-99, General Discharge Requirements for Sewage Collection Agencies; (2) Establish a new budget of $150,000 for development of the FOG Program; (3) Authorize staff to develop a funding program with the County of Orange and cities within the District's jurisdiction for development of the FOG Program; and (4) Approve a sole source consultant agreement with Environmental Engineering and Construction, Inc. to conduct a study for Phase I of the FOG Program for an amount not to exceed $268,000 h. MOVED, SECONDED AND DULY CARRIED: (1) Authorize the General Manager to exercise informal bidding procedures and sole-source procedures, as applicable, for the award of contracts for the Ocean Outfall Bacteria Reduction Program, Job No. J-87; (2) Authorize the General Manager to purchase and award sole-source contracts, as applicable, for materials and equipment, and/or services, including tanks, pumps, flow meters, and certain electrical and instrumentation devices for testing, feasibility and planning study purposes, as identified by the District's consultants, for use in the Ocean Outfall Bacteria Reduction Program, Job No. J-87, in an amount not to exceed $600,000; and, (3) Increase the sole-source authorization limits for the General Manager to $200,000 for said purchases. 13. DRAFT PLANNING, DESIGN AND CONSTRUCTION COMMITTEE MINUTES: A verbal report was presented by Director Anderson, Chair of the Planning, Design and Construction Committee, re the April 4, 2002 meeting. The Chair then ordered the draft Planning, Design and Construction Committee Minutes for the meeting held on April 4, 2002 to be filed. Minutes for Board Meeting Page 7 04124102 c. MOVED, SECONDED AND DULY CARRIED: (1) Approve a budget amendment of $200,605 for Distribution and Junction Box Odor Control Modifications, Job No. J-71-1 and J-71-2, for a total budget of $1,290,605; (2) Ratify Change Order No. 2 to Distribution and Junction Box Odor Control Modifications, Job No. J-71-1 and J-71-2, with Margate Construction, Inc., authorizing an addition of $150,582, and a time extension of 168 calendar days, increasing the total contract amount to $883,249; and (3) Accept Distribution and Junction Box Odor Control Modifications, Job No. J-71-1 and J-71-2, as complete, authorizing execution of the Notice of Completion and approving the Final Closeout Agreement. d. MOVED, SECONDED AND DULY CARRIED: (1) Reject bid received March 27, 2001 from Margate Construction, Inc. for Natural Gas Line Replacement at Plant No. 1, Job No. SP2000-22, due to the single bid exceeding the Engineer's Estimate; (2) receive and file bid tabulation and recommendation; and (3) Award a construction contract to Atlas-Allied, Inc. for Natural Gas Line Replacement at Plant No. 1, Job No. SP2000-22 (Rebid), in an amount not to exceed $184,887. e. MOVED, SECONDED AND DULY CARRIED: Approve a sole source purchase order to AT&T Wireless for phone service related to Long Term Flow Monitoring Program, Job No. J-73-2, in an amount not to exceed $165,000. Director Mark Leyes abstained. f. MOVED, SECONDED AND DULY CARRIED: Approve a budget amendment of $168,000 for Facilities Modifications for Odor Control, Job No. J-71-3, for a total project budget of $2,900,000. g. MOVED, SECONDED AND DULY CARRIED: Authorize the General Manager to negotiate a purchase order for procurement of services with Power & Compression Systems for Central Generation Automation, Job No. J-79, for an amount not to exceed $1,500,000. h. MOVED, SECONDED AND DULY CARRIED: Establish a budget of $1,982,000 for the Engineering Trailer Complex at Plant No. 1, Job No. J-90. 14. DRAFT FINANCE, ADMINISTRATION AND HUMAN RESOURCES COMMITTEE MINUTES: A verbal report was presented by Director Brady, Chair of the Finance, Administration and Human Resources Committee, re the April 10, 2002 meeting. The Chair ordered the draft Finance, Administration and Human Resources Committee Minutes for the meeting held on April 10, 2002 to be filed. c. MOVED, SECONDED AND DULY CARRIED: Receive and file Treasurer's Report for the month of March 2002. Minutes for Board Meeting Page 8 04124102 d. MOVED, SECONDED AND DULY CARRIED: Approve SAFETY-POL-103, 105, 111, 112 and 403, as provided for in Resolution No. OCSD 02-5, regarding the District's Injury and Illness Prevention Program Policy. 15. DRAFT JOINT GROUNDWATER REPLENISHMENT SYSTEM COOPERATIVE COMMITTEE MINUTES: A verbal report was presented by Director Russ Patterson, representative on the Joint Groundwater Replenishment System Cooperative Committee, re the meeting held on April 22, 2002. The Chair ordered the Joint Groundwater Replenishment System Cooperative Committee Minutes for the meetings held on February 11, 2002 and February 25, 2002 to be filed. c. Item removed. 16. There was no closed session. ADJOURNMENT: The Chair declared the meeting adjourned at 9:31 p.m. G:\wp .dta\agenda\Board Minutes\2002 Board Minutes\042402 minutes.doc