HomeMy WebLinkAbout04-24-2002 Board MinutesOrange County Sanitation District
MINUTES
BOARD MEETING
APRIL 24, 2002
ADMINISTRATIVE OFFICES
10844 ELLIS AVENUE
FOUNTAIN VALLEY, CALIFORNIA 92708-7018
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ROLL CALL
A regular meeting of the Board of Directors of the Orange County Sanitation District was
held on April 24, 2002, at 7:00 p.m., in the District's Administrative Offices. Following the
Pledge of Allegiance and invocation the roll was called and the Secretary reported a quorum
present as follows:
ACTIVE DIRECTORS ALTERNATE DIRECTORS
x Norman Z. Eckenrode, Chair Constance Underhill
x Shirley McCracken, Vice Chair Tom Daly
x Mike Alvarez Mark A. Murphy
x Steve Anderson Steve Simonian
x Don Bankhead Jan Flory
A Shawn Boyd John Larson
x Brian Brady Darryl Miller
x Debbie Cook Connie Boardman
x Laurann Cook Larry Crandall
A Brian Donahue David Shawver
x James M. Ferryman Arlene Schafer
John M. Gullixson x Michael Duvall
x Alice B. Jempsa Arthur DeBolt
x Tony Kawashima Tracy Worley
x Beth Krom Greg Smith
x Mark Leyes Bruce Broadwater
x Pat McGuigan Alberta Christy
x Roy Moore Marty Simonoff
x Joy Neugebauer Grace Epperson
x Russell Patterson Richard A. Freschi
x Anna L. Piercy Tim Keenan
x Tod Ridgeway Gary Adams
x Jerry Sigler Jim Dow
A Jim Silva Chuck Smith
x Paul Walker Kenneth Blake
STAFF MEMBERS PRESENT: Blake P. Anderson, General Manager; Penny Kyle, Board
Secretary; Bob Ghirelli; Dave Ludwin; Greg Mathews; Patrick Miles; Lisa Murphy; Bob Ooten;
Gary Streed; Jeff Reed; Sonja Wassgren; Jennifer Cabral; Mark Esquer; Doug Stewart; Simon
Watson; Robert Bell; Paula Zeller
OTHERS PRESENT: Thomas L. Woodruff, General Counsel; Alternate Director Alberta Christy;
Alternate Director Arlene Schafer; Irwin Haydock; Jan Vandersloot; Larry Porter; Randy
Fuhrman; Joey Racano; Dennis Baker; Doug Korthof; Eileen Murphy; Bill Butler; Greg Jewell;
Don Slaven; Dean Albright; Carol New; Linda Todd; John Shaffer; Hans Curtius; Stephanie
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Borgen; Patricia Williams; Terry Johnson; Terry Hamilton; Rob Nelson, Victoria Ferber; Mike
Ferber; Kip Kennedy; Terry E. Lane; Don Schulz; Elliot Gordon; James Roser; Kris Hardeman;
Eric Hutchinson; Charlotte Hutchinson; Marc A. Joot; David Maricich; Robin Keeble; Linda
Nicholes; Lisa Rosen; Don McGee
3. MOVED, SECONDED AND DULY CARRIED: Receive and file minute excerpts from the
following re appointment of active and alternate Directors, as follows: (*Mayor)
City/Agency Active Director Alternate Director
Yorba Linda John M. Gullixson Michael Duvall
PUBLIC COMMENTS
The following persons spoke about ocean discharge issues and expressed their opposition to
the waiver: Doug Korthoff; Joey Racano; Jan Vandersloot; Dennis Baker; Kris Hardeman; Larry
Porter; Irwin Haydock; Eric Hutchinson; Don McGee; Dean Albright; James Roser; Greg Jewell;
Don Schulz; Don Slaven; Eileen Murphy; Elliot Gordon; Lisa Rosen; Stephanie Borgen; Linda
Nicholes; Rob Nelson.
Randy Fuhrman requested the Directors to consider raising user rates more quickly to offset the
costs of borrowing.
REPORT OF THE CHAIR
Chair Eckenrode commended all of the cities and agencies that responded to the Metrolink train
accident in the city of Placentia on April 23, 2002.
As a reminder, the Chair reported that nominations will be open at the May 22nd board meeting
for the election of the Chair, and the election would take place at the June 261h meeting for both
the Chair and the Vice Chair of the Orange County Sanitation District.
It was announced the District received an award from the Government Finance Officers
Association for the District's Comprehensive Annual Financial Report for fiscal year ended June
30, 2001. This report qualified for a certification of achievement for excellence in financial
reporting. The formal presentation of this award will be made at a future meeting.
Chair Eckenrode reported that he and Blake Anderson testified in front of the California
Assembly's Environmental Safety and Toxic Materials Committee on Ken Maddox's bill that
would prevent the District from applying for a federal clean water act under the provisions of
Section 301 (h) the day before. Support for the bill came from three members of the ocean
outfall group and the Sierra Club. Opposition came from the District, Irvine Ranch Water District
and CASA. The bill was voted 5 to 1 for approval. The General Manager stated staff would
continue to closely monitor the bill. He also reiterated that staff is of the opinion that the
Assembly should leave the decision to the existing infrastructure of water pollution control that is
currently in place.
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It was then announced that a special Board meeting would be held on Wednesday, May 15th
beginning at 6:00 p.m. This meeting is for discussion on the findings and recommendations of
the Huntington Beach Studies expert panel. A second special Board meeting would also be
held on Wednesday, June 191h, to review the strategic plan update.
REPORT OF THE GENERAL MANAGER
Blake Anderson, General Manager, presented employee Sergio Araneta with a check for $2,750
for a suggestion submitted to the IDEA program and subsequently implemented. The check
represents 10% of the first year's savings by implementing his suggestion regarding lip sealers
on belt presses.
Mr. Anderson then recognized Lisa Murphy, Communications Manager, who gave an update on
the public input regarding the ocean release permit and treatment level issues. Rick Manter of
NCG Porter Novelli reported on the various findings from a recent telephone survey conducted
April 5-7, 2002, and answered Directors' questions.
Bob Ghirelli, Director of Technical Services, referred the Directors to the 2001 On-Shore
Investigation Report placed in their meeting folders that evening. It was noted that discussion of
this report, along with the ocean and shoreline monitoring completed during the summer of 1002
would occur at the special Board meeting on May 15th. In addition to the ocean and shoreline
sampling, the District's Source Control inspectors conducted an investigation to determine if any
onshore sources could be responsible for the high bacteria concentrations in the waters off
Huntington Beach.
REPORT OF THE GENERAL COUNSEL
General Counsel reported there was no need for Closed Session.
APPROVAL OF MINUTES
The Chair ordered that the minutes of the regular meeting held March 27, 2002 be deemed
approved, as mailed.
RATIFICATION OF PAYMENT OF CLAIMS
MOVED, SECONDED AND DULY CARRIED: Ratify payment of claims set forth on exhibits "A"
and "B", attached hereto and made a part of these minutes.
ALL DISTRICTS 03/15/02 03/31/02
Totals $8,467 ,954.20 $7,119,974.40
Director Mark Leyes abstained. Director Russ Patterson abstained on Warrant No. 42811.
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9. a.
CONSENT CALENDAR
MOVED, SECONDED AND DULY CARRIED: (1) Receive and file petition from
John Hormuth requesting annexation of 2.226 acres to the District in the vicinity
of Meads Drive and Hillside Drive in an unincorporated area of Orange County;
and (2) Adopt Resolution No. OCSD 02-07, authorizing initiation of proceedings
to annex said territory to the District (Proposed Annexation No. OCSD-7 -
Hormuth Annexation).
b. MOVED, SECONDED AND DULY CARRIED: (1) Approve a Grant of Easement,
Right of Entry, Maintenance and Indemnity Agreement with the City of Costa
Mesa in a form approved by General Counsel at no cost to the District; and (2)
Approve a Grant of Easement Agreement with the Newport-Mesa Unified School
District, with the District paying the fees over a 5-year period oft $5,252.57 per
year for a total cost of $26,262.85, in a form approved by General Counsel.
Director Jim Ferryman abstained.
NON-CONSENT CALENDAR
11. DRAFT STEERING COMMITTEE MINUTES: A verbal report was presented by Director
Eckenrode, Chair of the Steering Committee, re the April 24, 2002 meeting.
The Chair then ordered the draft Steering Committee Minutes for the meeting held on
March 27, 2002 to be filed.
12. DRAFT OPERATIONS, MAINTENANCE AND TECHNICAL SERVICES COMMITTEE
MINUTES: A verbal report was presented by Director McGuigan, Chair of the
Operations, Maintenance and Technical Services Committee, re the April 3, 2002
meeting.
The Chair then ordered the draft Operations, Maintenance and Technical Services
Committee Minutes for the meeting held on April 3, 2002 to be filed.
c. MOVED, SECONDED AND DULY CARRIED: Approve Professional Services
Agreement with m2t technologies to provide professional services for the
evaluation of alternatives for Plant No. 2 Oxygen Plant Replacement/
Rehabilitation Assessment, Job No. SP-72, for an amount not to exceed
$97,000.
d. MOVED, SECONDED AND DULY CARRIED: Authorize the General Manager to
issue Purchase Agreements with Pro Pipe Professional Pipe Services, lnnerline
Engineering, and National Plant Services for Sewer Line Video Inspection
Services, Specification No. S-2002-81, for a combined annual total amount not to
exceed $400,000, with four one-year renewable options.
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e. MOVED, SECONDED AND DULY CARRIED: (1) Award a consulting services
contract to Parsons Infrastructure and Technology Group, Inc. for professional
consulting services for development of Asset Management Program, Job
No. SP-68, for a total amount not to exceed $455,957; and, (2) approve
out-of-country travel for two employees to Australia/New Zealand for the purpose
of site visits to five public agencies that have successfully implemented advanced
asset management programs.
f. MOVED, SECONDED AND DULY CARRIED: (1) Establish Cisco Equipment as
the District's standard networking equipment; and (2) award a purchase contract
to IKON Office Solutions for Purchase of CISCO Equipment, Specification
No. E-2002-86, to provide infrastructure networking equipment and maintenance
contract, in an amount not to exceed $799,247.
g. MOVED, SECONDED AND DULY CARRIED: (1) Authorize development of a
Fats, Oil and Grease (FOG) Program in accordance with the provisions of
California Regional Water Quality Control Board Santa Ana Region Order
No. 01-99, General Discharge Requirements for Sewage Collection Agencies;
(2) Establish a new budget of $150,000 for development of the FOG Program;
(3) Authorize staff to develop a funding program with the County of Orange and
cities within the District's jurisdiction for development of the FOG Program; and
(4) Approve a sole source consultant agreement with Environmental Engineering
and Construction, Inc. to conduct a study for Phase I of the FOG Program for an
amount not to exceed $268,000
h. MOVED, SECONDED AND DULY CARRIED: (1) Authorize the General
Manager to exercise informal bidding procedures and sole-source procedures, as
applicable, for the award of contracts for the Ocean Outfall Bacteria Reduction
Program, Job No. J-87; (2) Authorize the General Manager to purchase and
award sole-source contracts, as applicable, for materials and equipment, and/or
services, including tanks, pumps, flow meters, and certain electrical and
instrumentation devices for testing, feasibility and planning study purposes, as
identified by the District's consultants, for use in the Ocean Outfall Bacteria
Reduction Program, Job No. J-87, in an amount not to exceed $600,000; and,
(3) Increase the sole-source authorization limits for the General Manager to
$200,000 for said purchases.
13. DRAFT PLANNING, DESIGN AND CONSTRUCTION COMMITTEE MINUTES: A
verbal report was presented by Director Anderson, Chair of the Planning, Design and
Construction Committee, re the April 4, 2002 meeting.
The Chair then ordered the draft Planning, Design and Construction Committee Minutes
for the meeting held on April 4, 2002 to be filed.
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c. MOVED, SECONDED AND DULY CARRIED: (1) Approve a budget amendment
of $200,605 for Distribution and Junction Box Odor Control Modifications, Job
No. J-71-1 and J-71-2, for a total budget of $1,290,605; (2) Ratify Change Order
No. 2 to Distribution and Junction Box Odor Control Modifications, Job No. J-71-1
and J-71-2, with Margate Construction, Inc., authorizing an addition of $150,582,
and a time extension of 168 calendar days, increasing the total contract amount
to $883,249; and (3) Accept Distribution and Junction Box Odor Control
Modifications, Job No. J-71-1 and J-71-2, as complete, authorizing execution of
the Notice of Completion and approving the Final Closeout Agreement.
d. MOVED, SECONDED AND DULY CARRIED: (1) Reject bid received March 27,
2001 from Margate Construction, Inc. for Natural Gas Line Replacement at Plant
No. 1, Job No. SP2000-22, due to the single bid exceeding the Engineer's
Estimate; (2) receive and file bid tabulation and recommendation; and (3) Award
a construction contract to Atlas-Allied, Inc. for Natural Gas Line Replacement at
Plant No. 1, Job No. SP2000-22 (Rebid), in an amount not to exceed $184,887.
e. MOVED, SECONDED AND DULY CARRIED: Approve a sole source purchase
order to AT&T Wireless for phone service related to Long Term Flow Monitoring
Program, Job No. J-73-2, in an amount not to exceed $165,000.
Director Mark Leyes abstained.
f. MOVED, SECONDED AND DULY CARRIED: Approve a budget amendment of
$168,000 for Facilities Modifications for Odor Control, Job No. J-71-3, for a total
project budget of $2,900,000.
g. MOVED, SECONDED AND DULY CARRIED: Authorize the General Manager to
negotiate a purchase order for procurement of services with Power &
Compression Systems for Central Generation Automation, Job No. J-79, for an
amount not to exceed $1,500,000.
h. MOVED, SECONDED AND DULY CARRIED: Establish a budget of $1,982,000
for the Engineering Trailer Complex at Plant No. 1, Job No. J-90.
14. DRAFT FINANCE, ADMINISTRATION AND HUMAN RESOURCES COMMITTEE
MINUTES: A verbal report was presented by Director Brady, Chair of the Finance,
Administration and Human Resources Committee, re the April 10, 2002 meeting.
The Chair ordered the draft Finance, Administration and Human Resources Committee
Minutes for the meeting held on April 10, 2002 to be filed.
c. MOVED, SECONDED AND DULY CARRIED: Receive and file Treasurer's
Report for the month of March 2002.
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d. MOVED, SECONDED AND DULY CARRIED: Approve SAFETY-POL-103, 105,
111, 112 and 403, as provided for in Resolution No. OCSD 02-5, regarding the
District's Injury and Illness Prevention Program Policy.
15. DRAFT JOINT GROUNDWATER REPLENISHMENT SYSTEM COOPERATIVE
COMMITTEE MINUTES: A verbal report was presented by Director Russ Patterson,
representative on the Joint Groundwater Replenishment System Cooperative
Committee, re the meeting held on April 22, 2002.
The Chair ordered the Joint Groundwater Replenishment System Cooperative
Committee Minutes for the meetings held on February 11, 2002 and February 25, 2002
to be filed.
c. Item removed.
16. There was no closed session.
ADJOURNMENT: The Chair declared the meeting adjourned at 9:31 p.m.
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