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Home My WebLink About03-28-2001 Board MinutesOrange County Sanitation District MINUTES BOARD MEETING MARCH 28, 2001 ADMINISTRATIVE OFFICES 10844 ELLIS AVENUE FOUNTAIN VALLEY, CALIFORNIA 92708-7018 Minutes for Board Meeting Page 2 03/28/01 ROLL CALL A regular meeting of the Board of Directors of the Orange County Sanitation District, was held on March 28, 2001, at 9:45 p.m., in the District's Administrative Offices. Following the Pledge of Allegiance and invocation the roll was called and the Secretary reported a quorum present as follows: ACTIVE DIRECTORS ALTERNATE DIRECTORS x Norman Z. Eckenrode, Chair Constance Underhill x Peter Green, Vice Chair Dave Garofalo x Steve Anderson Steve Simonian x Don Bankhead Jan Flory A Shawn Boyd John Larson x Guy Carrozza Larry Crandall x Brian Donahue Bill Estrada x James M. Ferryman Arlene Schafer x John M. Gullixson Michael Duvall x Alice B. Jempsa Arthur DeBolt x Tony Kawashima Tracy Worley A Beth Krom Mike Ward x Mark Leyes Bruce Broadwater x Shirley McCracken Tom Daly x Pat McGuigan Alberta Christy x Roy Moore Marty Simonoff x Mark A. Murphy Joanne Coontz x Joy Neugebauer Grace Epperson x Russell Patterson Richard A. Freschi x Anna L. Piercy Tim Keenan x Tod Ridgeway Gary Adams x Jerry Sigler Jim Dow A Jim Silva Chuck Smith x Peer Swan Darryl Miller x Paul Walker Kenneth Blake STAFF MEMBERS PRESENT: Blake Anderson, General Manager; Penny Kyle, Board Secretary; Bob Ghirelli; Lisa Lawson; Dave Ludwin; Patrick Miles; Bob Ooten; Lisa Tomko; Gary Streed; OTHERS PRESENT: Thomas Nixon, General Counsel REPORT OF THE CHAIR The Chair had no report. Minutes for Board Meeting Page 3 03/28/01 REPORT OF THE GENERAL MANAGER The General Manager had no report REPORT OF THE GENERAL COUNSEL The General Counsel had no report. APPROVAL OF MINUTES The Chair ordered that the minutes of the regular meeting held February 28, 2001 be deemed approved, as mailed. RATIFICATION OF PAYMENT OF CLAIMS MOVED, SECONDED AND DULY CARRIED: Ratify payment of claims set forth on exhibits "A" and "B", attached hereto and made a part of these minutes, and summarized below: ALL DISTRICTS 02/15/01 02/31/01 Totals $4,544,849. 75 $3,910,431.80 NON-CONSENT CALENDAR 11. DRAFT STEERING COMMITTEE MINUTES: The Chair ordered the draft Steering Committee Minutes for the meeting held on January 24, 2001 to be filed. c. MOVED, SECONDED AND DULY CARRIED: Reaffirm the Charter of the FAHR Committee with regard to Labor Negotiations. 12. DRAFT OPERATIONS, MAINTENANCE AND TECHNICAL SERVICES COMMITTEE MINUTES: The Chair ordered the draft Operations, Maintenance and Technical Services Committee Minutes for the meeting held on February 7, 2001 to be filed. c. MOVED, SECONDED AND DULY CARRIED: (1) Authorize the Contracts/Purchasing Manager to award a sole source purchase order to Taylor- Dunn, Inc. for Purchase of 17 Electric Carts, Specification No. V-015, for a total amount not to exceed $124,200.00 including sales tax; and (2) Authorize the District to recognize Taylor-Dunn, Inc. as the District's standard and sole manufacturer for future electric cart purchases without further Board approval. d. MOVED, SECONDED AND DULY CARRIED: Authorize staff to enter into negotiations with Inland Composting and Organic Recycling (ICOR) to produce Class A biosolids product(s) and to acquire from ICOR an interest in their production facility. e. MOVED, SECONDED AND DULY CARRIED: Authorize the Contracts/Purchasing Manager to competitively bid and subsequently award a contract for the Purchase of Sodium Hypochlorite, Specification No. C-148, to the lowest responsive and responsible bidder for a total amount not to exceed $400,000. Minutes for Board Meeting Page 4 03/28/01 f. MOVED, SECONDED AND DULY CARRIED: (1) Approve Change Order No. 1 to Purchase Order No. 100764 issued to Great Western International for the Purchase of Caustic Soda (Specification No. 2000/01-01) for an increase in unit cost from $265.00 per ton to $462.00 per ton, increasing the total amount not to exceed $756,300; and, (2) Authorize the General Manager to approve Change Order No. 2 to Purchase Order No. 100764 issued to Great Western International for the Purchase of Caustic Soda (Specification No. 2000/01-01) for an increase in unit cost from $462.00 per ton to $515.00 per ton, effective April 1, 2001, increasing the total amount not to exceed $850,000, if needed; and (3) authorize staff to solicit bids for Purchase of Caustic Soda Solution, Specification No. C-150. g. MOVED, SECONDED AND DULY CARRIED: Adopt Resolution No. OCSD 01-07, Establishing Dry Weather Urban Runoff Policy, and Repeal Resolution No. OCSD 00-22, incorporating amendments to the indemnification language. 13. DRAFT PLANNING, DESIGN AND CONSTRUCTION COMMITTEE MINUTES: A verbal report was presented by Director Anderson, Chair of the Planning, Design and Construction Committee, re the March 1, 2001 meeting. The Chair then ordered the draft Planning, Design and Construction Committee Minutes for the meeting held March 1, 2001 to be filed, as corrected. c. MOVED, SECONDED AND DULY CARRIED: (1) Ratify Change Order No. 2 to Modifications to Electrical and Control Systems at Plant No. 2, Job No. P2-47-1, with Southern Contracting Company, authorizing an addition of $6, 134 and a time extension of 59 calendar days, increasing the total contract amount to $1,309,535; and (2) Accept Modifications to Electrical and Control Systems at Plant No. 2, Job No. P2-4 7-1, with Southern Contracting Company as complete, authorizing execution of the Notice of Completion and approving the Final Closeout Agreement. d. MOVED, SECONDED AND DULY CARRIED: Ratify Change Order No. 7 to Improvements to Miller-Holder Trunk Sewer System, Reach 1, Contract No. 3-38-1, with Fleming Engineering, Inc., authorizing an addition of $114,973.75 and a time extension of 18 calendar days, increasing the total contract amount to $8,786,334.56. Director Russell Patterson abstained. e. MOVED, SECONDED AND DULY CARRIED: Establish a budget for Modifications to the Main Street Pump Station, Contract No. 7-7-2, in the amount of $445,000, to be reimbursed by the Design Consultant. f. MOVED, SECONDED AND DULY CARRIED: Authorize the General Manager to negotiate Addendum No. 4 with Carollo Engineers for the design of the Headworks Improvements at Plant No. 2, Job No. P2-66, subject to approval by the Board of Directors at the May 23, 2001 meeting. Minutes for Board Meeting Page 5 03/28/01 g. MOVED, SECONDED AND DULY CARRIED: (1) Establish a budget for Supplement No. 1 to the 1999 Strategic Plan Program Environmental Impact Report, Job No. J-40-5, for $147,830; and (2) Approve a Professional Services Agreement with Environmental Science Associates for preparation of Supplement No. 1 to the 1999 Strategic Plan Program Environmental Impact Report, Job No. J- 40-5, for a total amount not to exceed $77,830. h. MOVED, SECONDED AND DULY CARRIED: (1) Authorize transfer of all funds from the Scrubber Monitor and Control Project, Job No. SP-04, to Scrubber Monitor and Control Project, Job No. J-71-7; (2) Approve a budget amendment of $1,586,000 for the Scrubber Monitor and Control Project, Job No. J-71-7, for a total project budget of $2,382,000; and (3) Approve Professional Services Agreement with Lee and Ro, Inc., to provide engineering services for the design and construction support of the Scrubber Monitor and Control Project, Job No. J-71-7, for an amount not to exceed $359,951. i. MOVED, SECONDED AND DULY CARRIED: Establish a budget of $90,000 for Abandonment of Covey Lane Pump Station, Contract No. 7-14-4. j. MOVED, SECONDED AND DULY CARRIED: Approve Addendum No. 1 to the Professional Services Agreement with ASL Consulting Engineers for the Warner Avenue Relief Sewer, Contract No.11-22, providing for a change in the name of the Consultant to Tetra Tech ASL, and providing for additional engineering services in the amount of $57,679, for a total amount not to exceed $282,479. 14. DRAFT FINANCE, ADMINISTRATION AND HUMAN RESOURCES COMMITTEE MINUTES: The Chair ordered the draft Finance, Administration and Human Resources Committee Minutes for the meeting held March 14, 2001 to be filed. c. MOVED, SECONDED AND DULY CARRIED: Receive and file Treasurer's Report for the month of February 2001. d. MOVED, SECONDED AND DULY CARRIED: Adopt Resolution No. OCSD 01-08, approving substitution of the Standby Certificate Purchase Agreement of Lloyds TSB Bank PLC for the existing Standby Certificate Purchase Agreement of Barclays Bank PLC. 15. MOVED, SECONDED AND DULY CARRIED: Ratify use of General Manager's Emergency Purchasing Authority, Resolution No. OCSD 99-23, Section 3.07, to issue Change Order No. 1 to Purchase Order No. 26925 issued to Mladen Buntich Construction Company for Emergency Repair to 24-inch Coast Highway Force Main at the Inlet Structure east of the Santa Ana River, for an additional amount of $110,000, for a total amount not to exceed $200,000. 16. DRAFT JOINT GROUNDWATER REPLENISHMENT SYSTEM COOPERATIVE COMMITTEE MINUTES: The Chair ordered the draft Joint Groundwater Replenishment System Cooperative Committee Minutes for the meetings held on February 22 and March 1, 2001 to be filed. Minutes for Board Meeting Page 6 03/28/01 17. There was no closed session. ADJOURNMENT: The Chair declared the meeting adjourned at 9:53 p.m. G:\wp.dta\agenda\Board Minutes\2001 Board Minutes\032801.doc