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HomeMy WebLinkAbout12-20-2000 Board MinutesOrange County Sanitation District MINUTES BOARD MEETING DECEMBER 20, 2000 ADMINISTRATIVE OFFICES 10844 ELLIS AVENUE FOUNTAIN VALLEY, CALIFORNIA 92708-7018 Minutes for Board Meeting Page2 12/20/00 ROLL CALL A regular meeting of the Board of Directors of the Orange County Sanitation District, was held on December 20, 2000, at 7:00 p.m., in the District's Administrative Offices. Following the Pledge of Allegiance and invocation the roll was called and the Secretary reported a quorum present as follows: ACTIVE DIRECTORS ALTERNATE DIRECTORS x Norman Z. Eckenrode, Chair Constance Underhill x Peter Green, Vice Chair Dave Garofalo x Steve Anderson Steve Simonian x Don Bankhead Jan Flory x Shawn Boyd John Larson x Guy Carrozza Larry Crandall A Brian Donahue Bill Estrada A James M. Ferryman Arlene Schafer John M. Gullixson x Michael Duvall x Alice B. Jempsa Arthur DeBolt A Beth Krom Mike Ward x Mark Leyes Bruce Broadwater x Shirley McCracken Tom Daly x Pat McGuigan vacant x Roy Moore vacant A Mark A. Murphy vacant x Joy Neugebauer Grace Epperson A Russell Patterson Richard A. Freschi x Anna L. Piercy Tim Keenan x Tod Ridgeway vacant x Jerry Sigler vacant A Jim Silva Chuck Smith x Peer Swan Darryl Miller A Paul Walker Kenneth Blake STAFF MEMBERS PRESENT: Blake Anderson, General Manager; Penny Kyle, Board Secretary; Bob Ghirelli; Lisa Lawson; Dave Ludwin; Patrick Miles; Bob Ooten; Lisa Tomko; Gary Streed; Paula Zeller; Ryal Wheeler OTHERS PRESENT: Tom Woodruff, General Counsel; Jan Vandersloot; Eileen Murphy; Doug Korthof; Joey Racano; Larry Porter Minutes for Board Meeting Page3 12/20/00 3. a. MOVED. SECONDED AND DULY CARRIED: Receive and file minute excerpts from the following re appointment of active and alternate Directors, as follows: (*Mayor) Citv/Agency Active Director Alternate Director Irvine Beth Krom Mike Ward La Habra Steve Anderson Steve Simonian* Los Alamitos Alice B. Jempsa* Arthur DeBolt Placentia Norman Z. Eckenrode Constance Underhill Stanton Brian Donahue Bill Estrada Yorba Linda John Gullixson Michael Duvall Costa Mesa Sanitary District James M. Ferryman Arlene Schafer Midway City Sanitary District Joy L. Neugebauer Grace Epperson b. MOVED. SECONDED AND DULY CARRIED: Receive and file written communication from the City of Newport Beach re appointment of Tod Ridgeway for the December 20, 2000 meeting only. PUBLIC COMMENTS Ms. Eileen Murphy of Huntington Beach spoke to the Directors and urged the Directors not to request for a waiver for secondary treatment to the ocean outfall. Mr. Jan Vandersloot of Newport Beach spoke to the Directors and also urged the Directors not to request a 301 (h) waiver for secondary treatment to the ocean outfall in the year 2002, and encouraged the Directors to start building the facilities now to handle the additional treatment to the wastewater. He encouraged the District to model itself after Los Angeles County Sanitation Districts who do not have a 301 (h) waiver for reduced secondary treatment for sewage. Mr. Doug Korthof of Seal Beach also spoke to the Directors and expressed concern about the crisis the ocean and economic system is undergoing and urged the Directors to not go forward with the request for a 301 (h) waiver. Mr. Joey Racano also encouraged Directors not to go forward with a request for a new 301 (h) waiver and expressed concern over the beach closures in Huntington Beach during the summer of 1999 as well as concern over the treatment facilities located on the Newport-Inglewood earthquake fault. General Manager Blake Anderson spoke to the Directors about the public's concerns expressed that evening. He reiterated the agency's policy to be transparent in all of the agency's policy making issues to the public and encouraged the public to be in contact with key staff members to discuss their concerns. REPORT OF THE CHAIR It was announced that all of the working committees except Steering Committee will be dark in the month of January. Over the holidays the Chair will be formulating the line-up of the three Minutes for Board Meeting Page4 12/20/00 committees and the chairmanship of the FAHR Committee. Steve Anderson and Pat McGuigan will remain as the Chairs of the PDC and OMTS Committees, respectively. Chair Eckenrode also reported that the Legislator's Luncheon on December 141h was successful. There were approximately 30-35 people in attendance to include Lynn Daucher and Tom Harman, members of the State Water Resources Control board and county personnel. REPORT OF THE GENERAL MANAGER The General Manager reported that the Groundwater Replenishment system program decision vote to proceed or not to proceed has been delayed for two months. Financial studies need to be completed and analyzed before finalizing this project for approval. Blake Anderson also discussed the comments under Public Comments portion of the meeting and stated that the District is continuing with additional studies of the hypothesis suggested by Dr. Grant of UCI regarding a warm water plume created by the ACS power plant influencing local currents and possibly transporting the District's treated wastewater plume to the coastline. A special taskforce is being developed which will include a broad base of stakeholders and reports in this process, and the investigation will operate transparently. The first meeting will be held in January and will include members from the Environmental Protection Agency and the California Regional State Water Resources Control Board. REPORT OF THE GENERAL COUNSEL The General Counsel briefly reported that in the Montrose litigation, the DDT defendants are withdrawing their appeal of the judgement approving the consent decree entered into between the U.S. Government and the local entities. APPROVAL OF MINUTES The Chair ordered that the minutes of the regular meeting held November 15, 2000 be deemed approved, as mailed. RATIFICATION OF PAYMENT OF CLAIMS MOVED, SECONDED AND DULY CARRIED: Ratify payment of claims set forth on exhibits "A" and "B", attached hereto and made a part of these minutes, and summarized below: 9. ALL DISTRICTS 11/15/00 11/30/00 Totals a. $7,684,929.58 $5,428, 708.42 CONSENT CALENDAR MOVED, SECONDED AND DULY CARRIED: (1) Receive and file petition from Brian Kerr requesting annexation of 2.25 acres of territory to the Orange County Sanitation District in the vicinity of Meads Avenue and Wilderness Avenue in the City of Orange; and (2) Adopt Resolution No. OCSD 00-31, authorizing initiation of proceedings to annex to the Orange County Sanitation District (Proposed Annexation No. OCSD-15, Parcel Map 98-233 Annexation). Minutes for Board Meeting Page 5 12/20/00 b. MOVED, SECONDED AND DULY CARRIED: (1) Receive and file petition from Cal- Rio requesting annexation of 8.08 acres of territory to the Orange County Sanitation District in the vicinity of Country Hill Road and Old Ranch Road in the City of Anaheim; and (2) Adopt Resolution No. OCSD 00-32, authorizing initiation of proceedings to annex Tract 15565 to the Orange County Sanitation District (Proposed Annexation No. OCSD-16, Tract 15565 Annexation). NON-CONSENT CALENDAR 11. DRAFT STEERING COMMITTEE MINUTES: A verbal report was presented by Director Eckenrode, Chair of the Steering Committee, re the December 20, 2000 meeting. The Chair then ordered the draft Steering Committee Minutes for the meeting held on November 15, 2000 to be filed. 12. DRAFT OPERATIONS, MAINTENANCE AND TECHNICAL SERVICES COMMITTEE MINUTES: A verbal report was presented by Director McGuigan, Chair of the Operations, Maintenance and Technical Services Committee, re the December 6, 2000 meeting. The Chair then ordered the draft Operations, Maintenance and Technical Services Committee Minutes for the meeting held on December 6, 2000 to be filed. c. MOVED, SECONDED AND DULY CARRIED: Authorize the Purchasing Manager to solicit bids and award one or more blanket purchase orders for repetitively ordered Laboratory Supplies, (Specification No. S-77), in an aggregate amount not to exceed $150,000 per year, to include four one-year renewal options. d. MOVED, SECONDED AND DULY CARRIED: Approve Amendment No. 1 to the agreement with Santa Ana Watershed Project Authority, Inland Empire Utilities Agency, Western Municipal Water District of Riverside County, and the Milk Producers Council (No. AKB-00-015) for a pilot program to sewer dairy wash water to the Santa Ana River Interceptor providing for language clarification at no additional cost to the District. 13. DRAFT PLANNING, DESIGN AND CONSTRUCTION COMMITTEE MINUTES: A verbal report was presented by Director Anderson, Chair of the Planning, Design and Construction Committee, re the December 7, 2000 meeting. The Chair then ordered the draft Planning, Design and Construction Committee Minutes for the meeting held December 7, 2000 to be filed. c. MOVED, SECONDED AND DULY CARRIED: Ratify Change Order No. 2 to Goldenwest Street Trunk Sewer Replacement, Contract No. 11-17-3, and Heil Avenue Interceptor, Contract No. 11-20, with Ken Thompson, Inc., authorizing an addition of $145,000, increasing the total contract amount to $6,486,000. Minutes for Board Meeting Page6 12/20/00 d. MOVED, SECONDED AND DULY CARRIED: Approve Addendum No. 3 to the Professional Services Agreement with Carollo Engineers for additional construction support services for the Solids Storage and Truck Loading Facility at Plant No. 2, Job No. P2-60, for an additional amount of $306,359, increasing the total not to exceed contract amount to $1,221,885. e. MOVED, SECONDED AND DULY CARRIED: (1) Approve Addendum No. 1 to the Professional Services Agreement with Brown and Caldwell for additional engineering services for the Santa Ana River Interceptor Relocation and Protection, Contract No. 2-41, for an additional amount of $474,218, increasing the total amount not to exceed $3,807,047, and (2) Authorize the General Manager to negotiate the acquisition of 69 easements to approve individual payments for each easement, for a total amount not to exceed $69,000, and to accept Grants of Easement from 69 property owners in connection with the Santa Ana River Interceptor Relocation and Protection, Contract No. 2-41. f. MOVED, SECONDED AND DULY CARRIED: 1) Approve a budget amendment of $2, 116,000 for Standby Power and Reliability Improvements to Treatment Plant Nos. 1 and 2, Job No. J-33-1, for a total project budget of $19,486,000; (2) Approve plans and specifications for Standby Power and Reliability Improvements to Treatment Plant Nos. 1 and 2, Job No. J-33-1A, on file at the office of the Board Secretary; and (3) Authorize Staff to publish the Notice Inviting Bids. g. MOVED, SECONDED AND DULY CARRIED: (1) Approve a budget amendment of $370,058 for Standby Power and Reliability Improvements to Treatment Plant Nos. 1 and 2, Job No. J-33-1, for a total project budget of $19,856,058; and (2) Approve Addendum No. 2 to the Professional Services Agreement with SPEC Services, Inc. for Standby Power and Reliability Improvements to Treatment Plant Nos. 1 and 2, providing for additional engineering services for an additional amount of $370,058, increasing the total not to exceed contract amount to $2,720,993. h. MOVED, SECONDED AND DULY CARRIED: (1) Approve a budget amendment of $19,300 for Enclosure of Open Bays in Warehouse at Plant No. 1, Job No. SP19950063, for a total project budget of $271,000; (2) Approve plans and specifications and Addendum No. 1 to the plans and specifications for Enclosure of Open Bays in Warehouse at Plant No. 1, Job No. SP19950063, on file at the office of the Board Secretary; (3) Receive and file bid tabulation and recommendation; and (4) Award a construction contract to Ark Construction Company for Enclosure of Open Bays in Warehouse at Plant No. 1, Job No. SP19950063, for an amount not to exceed $177,000. i. MOVED, SECONDED AND DULY CARRIED: 1) Establish a budget of $623,200 for Plant No. 2 Headworks Pilot Testing Program, Job No. P2-66-1; and (2) Authorize the Purchasing Manager to enter into a Sole Source contract with lnfilco Degremont Inc., for the Purchase and Installation of Two Bar Screen Racks, Rakes, and Appurtenances (Specification No. M-064) for an amount not to exceed $240, 150. j. MOVED, SECONDED AND DULY CARRIED: Approve Professional Services Agreement with Black & Veatch to provide engineering services for the design and construction support of the Trickling Filter Rehabilitation and New Clarifiers, Job No. P1-76, for an amount not to exceed $2,350,209. Minutes for Board Meeting Page7 12/20/00 k. MOVED, SECONDED AND DULY CARRIED: 1) Establish a budget of $244,300 for a needs assessment (Phase I) for Space Allocation and Interior Renovation, Job No. J-84; and (2) Approve Professional Services Agreement with Fluor Signature Services to complete a needs assessment (Phase I) for Space Allocation and Interior Renovation, Job No. J-84, for an amount not to exceed $156,800. Directors Peer Swan and Shawn Boyd opposed. I. MOVED, SECONDED AND DULY CARRIED: Approve Addendum No. 1 to the Professional Services Agreement with Camp Dresser & McKee Inc., for additional services for On-Call Computer Modeling Services for an additional amount of $100,000, increasing the total amount not to exceed $225,000. m. MOVED, SECONDED AND DULY CARRIED: Ratify Change Order No. 5 to Standby Power and Reliability Improvements, Job No. J-33-1, with Southern Contracting Company, authorizing an addition of $10,439, increasing the total contract amount to $1,527,673. 14. DRAFT FINANCE, ADMINISTRATION AND HUMAN RESOURCES COMMITTEE MINUTES: A verbal report was presented by Director Leyes, Vice Chair of Finance, Administration and Human Resources Committee re the December 13, 2000 meeting. The Chair then ordered the draft Finance, Administration and Human Resources Committee Minutes for the meeting held December 13, 2000 to be filed. c. MOVED, SECONDED AND DULY CARRIED: Receive and file Treasurer's Report for the month of November 2000. d. MOVED, SECONDED AND DULY CARRIED: Adopt Resolution No. OCSD 00-33, Amending Resolution No. OCSD 98-33, Amending Human Resources Policies and Procedures Manual. e. MOVED, SECONDED AND DULY CARRIED: Authorize staff to conduct a competitive selection process and enter into a Reserve Fund Investment Agreement in order to maximize security, yield and liquidity. 15. DRAFT JOINT GROUNDWATER REPLENISHMENT SYSTEM COOPERATIVE COMMITTEE MINUTES: A verbal report was presented by Director Eckenrode, representative on the Joint Groundwater Replenishment System Cooperative Committee, re the meeting held on December 18, 2000. The Chair then ordered the draft Joint Groundwater Replenishment System Cooperative Committee Minutes for the meetings held on November 13 and November 20, 2000 to be filed. Minutes for Board Meeting Pages 12/20/00 c. MOVED, SECONDED AND DULY CARRIED: Approve Addendum No. 2 to the Professional Services Agreement with Camp Dresser & McKee Inc. for the Project Development Phase of the Groundwater Replenishment System, Job No. J-36, providing for additional engineering services in the amount of $56,970, for a total amount not to exceed $5,039,920, with Orange County Sanitation District and Orange County Water District having an equal share obligation in the additional amount of $28,485. 16. Ordinance No. OCSD-14, An Ordinance of the Board of Directors of Orange County Sanitation District, Establishing Board of Directors' Compensation, and Repealing Resolution No. OCSD 98-3: a. MOVED, SECONDED AND DULY CARRIED: Receive and file General Counsel's memo dated November 10, 2000. b. MOVED, SECONDED AND DULY CARRIED: Read Ordinance No. OCSD-14 by title only and waive reading of said entire ordinance. c. Directors entered into a lengthy discussion on the proposed changes to the Directors authorized maximum compensation for attendance at meetings and days of service. The General Counsel explained the history of the State Legislation, recently enacted, authorizing the changes and also responded to questions from Directors. A substitute motion was MADE, SECONDED AND DULY CARRIED to revise proposed Ordinance No. OCSD-14 to allow for compensation for a maximum of six meetings or days of service per month for all Directors except the Board Chair, who would be authorized a maximum of ten meetings or days of service per month. MOVED, SECONDED AND DULY CARRIED: To introduce said revised Ordinance No. OCSD-14 for first reading, and pass to second reading and public hearing on January 24, 2001. Director Mark Leyes opposed. 17. MOVED, SECONDED AND DULY CARRIED: (1) Approve Addendum No. 1 to the Plans and Specifications for Sunflower Pump Station Drive Replacement, Job No. P1-62; (2) Receive and file Bid Tabulation and recommendation; and (3) Award a construction contract to Ark Construction Company for the Sunflower Pump Station Drive Replacement, Job No. P1-62, for an amount not to exceed $370,000. 18. MOVED, SECONDED AND DULY CARRIED: (1) Receive and file Bid Tabulation and recommendation; and (2) Award a construction contract to Margate Construction, Inc. for the Distribution/Junction Box and Sludge Belt Modifications for Odor Control, Job No. J-71-1, and Distribution/Junction Box Modifications for Odor Control, Job No. J-71-2, for an amount not to exceed $693,000. 19. There was no closed session. Minutes for Board Meeting Page9 12/20/00 ADJOURNMENT: The Chair declared the meeting adjourned at 8:55 p.m. G:\wp.dta\agenda\Board Mlnutes\2000 Board Mlnutes\122000.doc