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HomeMy WebLinkAbout11-15-2000 Board Minutes Orange County Sanitation District MINUTES BOARD MEETING NOVEMBER 15, 2000 o •o � H E ADMINISTRATIVE OFFICES 10844 ELLIS AVENUE FOUNTAIN VALLEY, CALIFORNIA 92708-7018 Minutes for Board Meeting Page 2 11/15/00 ROLL CALL A regular meeting of the Board of Directors of the Orange County Sanitation District, was held on November 15, 2000, at 7:00 p.m., in the District's Administrative Offices. Following the Pledge of Allegiance and invocation the roll was called and the Secretary reported a quorum present as follows: ACTIVE DIRECTORS ALTERNATE DIRECTORS X Norman Z. Eckenrode, Chair Michael L. Maertzweiler X Peter Green, Vice Chair Dave Garofalo X Steve Anderson Steve Simonian X Don Bankhead Jan Flory X Shawn Boyd John Larson X Guy Carrozzo Larry Crandall X Jan Debay Tom Thomson A Lynn Daucher Roy Moore A Brian Donahue Harry Dotson X James M. Ferryman Arthur Perry X John M. Gullixson Ken Ryan X Mark Leyes Bruce Broadwater Shirley McCracken X Tom Daly X Pat McGuigan Thomas E. Lutz A Mark A. Murphy Mike Spurgeon A Joy Neugebauer James Evans X Russell Patterson Richard A. Freschi X Anna L. Piercy Tim Keenan X Thomas R. Saltarelli Jim Potts X Christina Shea Greg Smith X Jerry Sigler Jack Mauller A Jim Silva Chuck Smith A Peer Swan Darryl Miller X Charles E. Sylvia Art DeBolt A Paul Walker Kenneth Blake STAFF MEMBERS PRESENT: Blake Anderson, General Manager; Penny Kyle, Board Secretary; Bob Ghirelli; Lisa Lawson; Dave Ludwin; Patrick Miles; Bob Ooten; Gary Streed; Paula Zeller OTHERS PRESENT: Tom Woodruff, General Counsel; Don Hughes; Terry Lane; Arlene Schafer Minutes for Board Meeting Page 3 11/15/00 RESOLUTIONS OF COMMENDATION MOVED, SECONDED AND DULY CARRIED: That the Board of Directors adopt Resolutions of Commendation expressing appreciation to outgoing Directors Jan Debay, Lynn Daucher, Tom Saltarelli, Christina Shea and Chuck Sylvia for their contribution and dedication to public service upon their retirement from the District. REPORT OF THE CHAIR It was announced that all of the working committees will meet on their regularly scheduled days in December, but the Board meeting will be held one week early on December 20'h due to the holiday. All committees except Steering Committee will be dark in the month of January. Chair Eckenrode reminded the Directors that there will be a workshop at the District on the GWRS project on Saturday, December 2 at 8 a.m. He urged all Directors to attend this workshop. The most recent financial numbers about the project will be presented, as well as the alternative project that has been suggested by Irvine Ranch Water District. This is the final review of the project before the go/no-go decision at the January 24, 2001 Board Meeting. The dates and location of the four GWRS public workshops were announced as follows: November 16 at 7 p.m. Anaheim Community Center Assembly Hall 205 East Center Street, Anaheim November 18 at 10 a.m. Huntington Beach Library, Room C 7111 Talbert Avenue, Huntington Beach November 28 at 7 p.m. Fullerton Public Library Room B 353 West Commonwealth Avenue, Fullerton November 30 at 7 p.m. Irvine City Hall Irvine City Council Chambers 1 Civic Center Plaza, Irvine Chair Eckenrode encouraged the Directors to also attend one or more of the public information workshops to learn more about the project and to hear what the public has to say. Chair Eckenrode announced that he has invited Orange County's elected representatives to Sacramento and Washington and other interested parties to a luncheon meeting on Thursday, December 14 at the District. The purposes of the meeting is to foster bipartisan discussion of local urban runoff, upstream runoff, tainted beaches and watershed management issues, as well as educate and increase awareness of how big the problems really are and to move legislators to action. REPORT OF THE GENERAL MANAGER The General Manager recognized Bob Ghirelli, Director of Technical Services, who reported on the Phase 2 report on the Huntington Beach bacterial exceedances investigation, that is to be released to the public November 16. The results of the report were explained by Mr. Ghirelli, and he also stated the District would continue with additional studies identified in the report, as well as others that are currently underway. Staff believes that the District's discharge plume is not the cause of Minutes for Board Meeting Page 4 11/15/00 the contamination as the report hypothesizes. Nevertheless, a team has been formed to put together a plan for the additional studies utilizing impartial scientists that will begin next spring, as well as bringing in the same experts previously consulted to help develop that plan. REPORT OF THE GENERAL COUNSEL The General Counsel had no report. APPROVAL OF MINUTES The Chair ordered that the minutes of the regular meeting held October 25, 2000 be deemed approved, as mailed. RATIFICATION OF PAYMENT OF CLAIMS MOVED, SECONDED AND DULY CARRIED: Ratify payment of claims set forth on exhibits "A" and "B", attached hereto and made a part of these minutes, and summarized below: ALL DISTRICTS 10/15/00 10/31/00 Totals $5,689,402.06 $5,431,183.35 Director Patterson abstained on Warrants Nos. 30716 and 30717. CONSENT CALENDAR 9. a. MOVED, SECONDED AND DULY CARRIED: (1) Receive and file petition from J. R. Haxton requesting annexation of 1.21 acres of territory to the Orange County Sanitation District in the vicinity of Brier Lane and Cowan Heights Drive in the unincorporated area of Orange County; and (2) Adopt Resolution No. OCSD 00-30, authorizing initiation of proceedings to annex said territory to the Orange County Sanitation District (Proposed Annexation No. OCSD-13, Haxton Annexation). NON-CONSENT CALENDAR 11. DRAFT STEERING COMMITTEE MINUTES: A verbal report was presented by Director Eckenrode, Chair of the Steering Committee, re the November 15, 2000 meeting. The Chair then ordered the draft Steering Committee Minutes for the meeting held on October 25, 2000 to be filed. 12. DRAFT OPERATIONS, MAINTENANCE AND TECHNICAL SERVICES COMMITTEE MINUTES: A verbal report was presented by Director McGuigan, Chair of the Operations, Maintenance and Technical Services Committee, re the November 1, 2000 meeting. The Chair then ordered the draft Operations, Maintenance and Technical Services Committee Minutes for the meeting held on November 1, 2000 to be filed. C. MOVED, SECONDED AND DULY CARRIED: Adopt Resolution No. OCSD 00-28, approving the Fifth Amended Joint Powers Agreement with Southern California Minutes for Board Meeting Page 5 11/15/00 Coastal Water Research Project(SCCWRP), providing for initial term of the agreement of one year with a total term of four years including extensions effective July 1, 2001 through June 30, 2005 with District's contribution not to exceed $1,223,000 over the four-year term. 13. DRAFT PLANNING, DESIGN AND CONSTRUCTION COMMITTEE MINUTES: A verbal report was presented by Director Anderson, Chair of the Planning, Design and Construction Committee, re the November 2, 2000 meeting. The Chair then ordered the draft Planning, Design and Construction Committee Minutes for the meeting held November 2, 2000 to be filed. C. MOVED, SECONDED AND DULY CARRIED: Ratify Change Order No. 3 to Chemical Facility Modifications, Job No. 131-46-2, and Chemical Flow Pacing for Primary Influent, Job No. J-53, with SS Mechanical Corporation, authorizing an addition of$125,074, and a time extension of 105 calendar days, increasing the total contract amount to$2,528,233. d. MOVED, SECONDED AND DULY CARRIED: Approve a Professional Services Agreement with Tran Consulting Engineers to provide inspection, engineering services, and prepare a report on the structural integrity of the Bushard Trunk Sewer, Contract No. 1-2-4; Santa Ana Trunk Sewer, Contract No. 1-17; and Sunflower Interceptor Sewer, Contract No. 7-21, for an amount not to exceed $900,000. e. MOVED, SECONDED AND DULY CARRIED: 1) Establish a budget for Plant No. 1 Headworks No. 1 Demolition, Job No. P1-83, in the amount of$1,488,000; and (2) Authorize Staff to prepare a Request for Proposal for design services for Plant No. 1 Headworks No. 1 Demolition, Job No. P1-83. f. MOVED, SECONDED AND DULY CARRIED:Approve Addendum No. 3 to the Professional Services Agreement with Carollo Engineers for Headworks Improvements at Plant No. 2, Job No. P2-66, providing for additional services, for an additional amount of$224,153, increasing the total not to exceed contract amount to $649,073. Director Daly abstained. 14. DRAFT FINANCE, ADMINISTRATION AND HUMAN RESOURCES COMMITTEE MINUTES: A verbal report was presented by Director Saltarelli, Chair of Finance, Administration and Human Resources Committee re the November 8, 2000 meeting. The Chair then ordered the draft Finance, Administration and Human Resources Committee Minutes for the meeting held November 8, 2000 to be filed. C. MOVED, SECONDED AND DULY CARRIED: Receive and file Treasurer's Report for the month of October 2000. Minutes for Board Meeting Page 6 11/15/00 d. MOVED, SECONDED AND DULY CARRIED: Receive and file the First Quarter Financial and Operational Report for the period ending September 30, 2000. e. MOVED, SECONDED AND DULY CARRIED: Receive and file the Quarterly Investment Management Program Report for the period July 1, 2000 through September 30, 2000. f. MOVED, SECONDED AND DULY CARRIED: Adopt Resolution No. OCSD 00-29, Amending Resolution No. OCSD 98-33, Amending Human Resources and Policies Procedures Manual, providing for(1) Create Limited Term contract Engineer classification at pay range E13 ($67,122 -$94,929); (2) Create Engineering Contracts Administrator classification at pay range E7 ($50,068-$70,847); and (3) Reinstate approved positions of Maintenance Worker, Mechanic, Senior Mechanic and Lead Mechanic from the FY99/00 budget at a proposed cost of$5,533. Inactivate the Collection Facilities Worker I and II classifications. g. MOVED, SECONDED AND DULY CARRIED: Receive, file and approve the District's Comprehensive Annual Financial Report (CAFR)for the year ended June 30, 2000, prepared by staff and audited by Moreland and Associates, Certified Public Accountants. 15. DRAFT JOINT GROUNDWATER REPLENISHMENT SYSTEM COOPERATIVE COMMITTEE MINUTES: A verbal report was presented by Director Jan Debay, representative on the Joint Groundwater Replenishment System Cooperative Committee re the meeting held on November 13, 2000. The Chair then ordered the draft Joint Groundwater Replenishment System Cooperative Committee Minutes for the meetings held on October 16 and October 30, 2000 to be filed. 16. MOVED, SECONDED AND DULY CARRIED: 1)Approve Amendment No. 1 to the contract for Purchase of Ferric Chloride, Specification No. C-039 with Kemiron Pacific, Inc., ending November 30, 2000, providing for an increase of$275,000 to the contract for a total amount not to exceed $2,400,368.75; and 2) Receive and file bid tabulation and recommendation and award a contract for Purchase of Ferric Chloride, Specification No. C-147, to Kemiron Pacific, Inc. at a unit price of$316.79 including sales tax and delivery, for an estimated annual amount not to exceed $2,400,368.75. 17. There was no closed session. ADJOURNMENT: The Chair declared the meet;ng adjourned at 8:10 p.m. Secretary o0he Board f Directors of Orange County Sanitation District H:\wp.dta\agenda\Board Minutes\2000 Board Minutes\1 1 1500.doc