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HomeMy WebLinkAbout10-25-2000 Board Minutes• .. Orange County Sanitation District MINUTES BOARD MEETING OCTOBER 25, 2000 ADMINISTRATIVE OFFICES 10844 ELLIS AVENUE FOUNTAIN VALLEY, CALIFORNIA 92708-7018 .• Minutes for Board Meeting Page2 10/25/00 ROLL CALL A regular meeting of the Board of Directors of the Orange County Sanitation District, was held on October 25, 2000, at 7:00 p.m., in the District's Administrative Offices. Following the Pledge of Allegiance and invocation the roll was called and the Secretary reported a quorum present as follows: ACTIVE DIRECTORS ALTERNATE DIRECTORS x Norman Z. Eckenrode, Chair Michael L. Maertzweiler x Peter Green, Vice Chair Dave Garofalo x Steve Anderson Steve Simonian x Don Bankhead Jan Flory x Shawn Boyd John Larson x Guy Carrozzo Larry Crandall x Jan Debay Tom Thomson x Lynn Daucher Roy Moore A Brian Donahue Harry Dotson x James M. Ferryman Arthur Perry x John M. Gullixson Ken Ryan x Mark Leyes Bruce Broadwater x Shirley McCracken Tom Daly x Pat McGuigan Thomas E. Lutz A Mark A. Murphy Mike Spurgeon x Joy Neugebauer James Evans x Russell Patterson Richard A. Freschi x Anna L. Piercy Tim Keenan A Thomas R. Saltarelli Jim Potts A Christina Shea Greg Smith x Jerry Sigler Jack Mauller x Jim Silva Chuck Smith x Peer Swan Darryl Miller x Charles E. Sylvia Art DeBolt Paul Walker x Kenneth Blake STAFF MEMBERS PRESENT: Blake Anderson, General Manager; Jean Tappan, Acting Board Secretary; Bob Ghirelli; Lisa Lawson; Dave Ludwin; Patrick Miles; Bob Ooten; Lisa Tomko; Gary Streed; Greg Mathews; Jeff Reed; John Linder; Jim Herberg; Ryal Wheeler; Jon Thomsic; Paula Zeller; Mahin Talebi; Adriana Renescu; Deon Carrico; Mike Reideler; Mary Sue Thompson; Ron DeWitt; Bea Mitchell; Mike Zedek; Mark Kawamoto; Carla Dillon OTHERS PRESENT: Tom Woodruff, General Counsel; Don Hughes; Dan Cassidy; Art Perry; Terry Lane; Art Debolt; Jeff Berk; Paul Mitchell Minutes for Board Meeting Page3 10/25/00 REPORT OF THE CHAIR It was announced that the OMTS Committee will hold its November 1, 2000 meeting at Plant 2 in the Control Center. A tour is scheduled of several of the facilities beginning at 4 p.m. and the regular meeting will begin at 5 p.m. Chair Eckenrode also announced that the District received the Second Place 2000 National Pretreatment Program Excellence Award at the Water Environment Federation convention in Anaheim on October 16. This is the fourth EPA National Award the Source Control Division has received in the past eight years (two second place awards and two first place awards). Mr. Eckenrode and Mr. Anderson then recognized members of the Source Control Division and presented them with the award. They were: Mahin Talebi, Source Control manager, Adriana Renescu, engineering supervisor; Deon Carrico, inspector; Mike Reideler, inspector; Mary Sue Thompson, inspector, Ron DeWitt, inspector; Bea Mitchell, office specialist; Mike Zedek, permit/- enforcement engineer; Mark Kawamoto, permit/enforcement engineer; and Carla Dillon, permit/- enforcement engineer. Ms. Talebi thanked the Directors and management for their continued support and said that the award demonstrates the hard work and talents of the people in the Source Control Division. She affirmed the division's commitment that they will be innovative, use the latest technology including e-govemment to do the job more efficiently. Mr. Eckenrode congratulated the staff for their excellent program and dedication. 0 Chair Eckenrode reminded the Directors that there will be a workshop at the District on the GWRS project on Saturday, December 2 at 8 a.m. This will be the final review of the project before the go/no-go decision at the January 24, 2001 Board Meeting. ([) The dates and location of the four GWRS public workshops were announced. They are: November 16 at 7 p.m. November 18 at 10 a.m. November 28 at 7 p.m. November 30 at 7 p.m. Anaheim Community Center Assembly Hall 205 East Center Street, Anaheim Huntington Beach Library, Roome 7111 Talbert Avenue, Huntington Beach Fullerton Public Library Room B 353 V\(est Commonwealth Avenue, Fullerton Irvine City Hall Irvine City Council Chambers 1 Civic Center Plaza, Irvine Chair Eckenrode encouraged the Directors to attend one or more of the public information workshops. The purpose of the workshops is to present basic information about GWRS project to the public and to receive comments. Chair Eckenrode also reminded the Directors that if they left the Board Room during the meeting for recusant purposes during a vote, they must notify the Board Secretary or other minute taker that their action should be reflected in the minutes. Leaving the room will not be noted in the ~~. ® Chair Eckenrode announced that he has invited Orange County's elected representatives to Sacramento and Washington and other interested parties to a luncheon meeting on Thursday, . " Minutes for Board Meeting Page4 10/25/00 December 14 between 12 and 2 at the District. The purpose of the meeting is to foster bipartisan discussion of local urban runoff, upstream runoff, tainted beaches and watershed management issues, and to educate, increase awareness of how big the problems really are and to move legislators to action. Shawn Boyd announced that Seal Beach was holding a beach cleanup on Saturday, October 28th at 11 a.m. and he encouraged attendance. REPORTOFTHEGENERALMANAGER The General Manager had no report. REPORT OF THE GENERAL COUNSEL The General Counsel had no report. APPROVAL OF MINUTES The Chair ordered that the minutes of the regular meeting held September 27, 2000 be deemed approved, as mailed. RATIFICATION OF PAYMENT OF CLAIMS MOVED, SECONDED AND DULY CARRIED: Ratify payment of claims set forth on exhibits "A" and "B", attached hereto and made a part of these minutes, and summarized below: ALL DISTRICTS 09/15/00 09/30/00 Totals $4,034,186.37 $4,9987,592.42 Director Patterson abstained on Warrants Nos. 30057 and 30058. CONSENT CALENDAR 9. There were no items on the Consent Calendar. NON-CONSENT CALENDAR 11. DRAFT STEERING COMMITTEE MINUTES: A verbal report was presented by Director Eckenrode, Chair of the Steering Committee, re the October 25, 2000 meeting. The Chair then ordered the draft Steering Committee Minutes for the meeting held on September 27, 2000 to be filed. 12. DRAFT PLANNING, DESIGN AND CONSTRUCTION COMMITTEE MINUTES: A verbal report was presented by Director Anderson, Chair of the Planning, Design and Construction Committee, re the October 5, 2000 meeting. The Chair recommended changes to the minutes and ordered the draft Planning, Design and Construction Committee Minutes for the Meeting held October 5, 2000 to be filed as revised. Minutes for Board Meeting Pages 10/25/00 c. MOVED, SECONDED AND DULY CARRIED: Ratify Change Order No. 5 to Rehabilitation of Digesters I, J, K, L, M, N, and 0 at Plant No. 2, Job No. P2-39, with Margate Construction, authorizing an addition of $196,994 and a time extension of 28 calendar days, increasing the total contract amount to $10,275,269. · d. MOVED, SECONDED AND DULY CARRIED: (1) Ratify Change Order No. 2 to Tunnel Structural Rehabilitation at Plant Nos. 1 and 2, Job No. J-55, with Ark Construction Co., authorizing a 64-calendar day time extension to the contract; and (2) Accept Tunnel Structural Rehabilitation at Plant Nos. 1 and 2, Job No. J-55, with Ark Construction Co., as complete, authorizing execution of the Notice of Completion and approving the Final Closeout Agreement. e. MOVED, SECONDED AND DULY CARRIED: Establish a budget of $524,700 for Relocation of the South Anaheim Relief Sewer, Contract No. 2-27-1. f. MOVED, SECONDED AND DULY CARRIED: (1) Approve Professional Services Agreement with ADS Environmental Services for Long Term Flow Monitoring Program, Job No. J-73-2, for an amount not to exceed $6, 187,400; (2) Approve a budget transfer of $2,074,400 from Job No. J-73, Cooperative Projects Program, to Job No. J-73-2, Long Term Flow Monitoring Program, increasing the total project budget to $7,074,000. g. MOVED, SECONDED AND DULY CARRIED: Approve Professional Services Agreement with Borthwick, Guy, Bettenhausen Landscape Architects, Inc. to provide design and construction support services for Landscaping and Irrigation at Plant No. 2, Job No. P2-84, for an amount not to exceed $139,095. h. MOVED, SECONDED AND DULY CARRIED: (1) Approve a budget amendment of $177,000 for Sunflower Drive Replacement, Job No. P1-62, for a total budget of $585,000; (2) Approve plans and specifications for Sunflower Drive Replacement, Job No. P1-62, on file at the office of the Board Secretary; and (3) Authorize Staff to publish the Notice Inviting Bids. i. MOVED, SECONDED AND DULY CARRIED: (1) Approve plans and specifications for Distribution/Junction Box and Sludge Belt Modifications for Odor Control, Job No. J-71-1, and Distribution/Junction box Modifications for Odor Control, Job No. J-71-2, on file at the office of the Board Secretary; (2) Approve a budget amendment of $288,000 for Job No. J-71-1, increasing the total budget to $672,000; and a budget amendment of $208,000 for Job No. J-71-2, increasing the total project budget to $484,000; and (3) Authorize Staff to publish the Notice Inviting Bids. j. MOVED, SECONDED AND DULY CARRIED: Establish a project budget for Programmable Logic control Programming and Integration, Job No. J-83, for a total project budget of $445,000. ·. 0 k. MOVED, SECONDED AND DULY CARRIED: (1) Approve plans and specifications @ for Replacement of the Back Bay Trunk Sewer, Control No. 5-46, on file at the office of the Board Secretary; and (2) Authorize Staff to publish the Notice Inviting Bids. Minutes for Board Meeting Page6 , 10/25/00 I. MOVED, SECONDED AND DULY CARRIED: (1) Approve a budget amendment of $145,000 for HVAC Equipment Replacement at Plant Nos. 1and2, Job No. J-80, for a total project budget of $902,000; (2) Approve plans and specifications for HVAC Equipment Replacement at Plant Nos. 1 and 2, Job No. J-80; and (3) Authorize Staff to publish the Notice Inviting Bids. m. MOVED, SECONDED AND DULY CARRIED: (1) Approve a budget amendment of $165,600 for the Chlorine Building Mechanical Equipment Demolition at Plant No. 1, Job No. J-60, for a total project budget of $210,600; (2) Approve plans and specifications for the Chlorine Building Mechanical Equipment Demolition at Plant No. 1, Job No. J-60, on file at the office of the Board Secretary; and (3) Authorize Staff to publish the Notice Inviting Bids. 13. DRAFT FINANCE, ADMINISTRATION AND HUMAN RESOURCES COMMITTEE MINUTES: A verbal report was presented by Director Mark Leyes, Vice Chair of Finance, Administration and Human Resources Committee re the October 11, 2000 and meeting, summarizing the actions taken and referring to the draft minutes of the meetings. The Chair then ordered the draft Finance, Administration and Human Resources Committee Minutes for the Meeting held October 11, 2000 to be filed. c. MOVED, SECONDED AND DULY CARRIED: Receive and file Treasurer's Report for the month of September 2000. d. MOVED, SECONDED AND DULY CARRIED: Adopt Resolution No. OCSD 00-25, Amending Resolution No. OCSD 98-33, Amending Human Resources and Policies Procedures Manual. e. MOVED, SECONDED AND DULY CARRIED: Recommend to the Board of Directors to adopt Resolution No. OCSD 00-26, Approving District's Records Retention Schedule and Adopting Policies and Procedures, and Repealing Resolution No. OCSD 98-16. f. MOVED, SECONDED AND DULY CARRIED: Adopt Resolution No. OCSD 00-27, Adopting Policy re Sewer Service Fee Refunds Allowing Current Parcel Owners to Receive Sanitary Sewer Service Fee Refunds for Parcels Not Connected to the Sewer System, and Repealing Resolution No. OCSD 99-25; and, direct staff to process refunds in-house. 14. DRAFT JOINT GROUNDWATER REPLENISHMENT SYSTEM COOPERATIVE COMMITTEE MINUTES: A verbal report was presented by Director Jan Debay, representative on the Joint Groundwater Replenishment System Cooperative Committee re the meeting held on October 16, 2000. Director Patterson urged those cities that have not passed resolutions of support for the projects to consider doing so after the November elections. Director Swan made the Directors aware that the Groundwater Producers Association sent the Orange County Water District a letter expressing concern about the viability of the project and asked for an evaluation of an alternate proposal prepared by IRWD. Mr. Anderson reported that a presentation is being prepared for the November 8 Finance, Administration and Human Minutes for Board Meeting Page7 10/25/00 Resources Committee meeting that will evaluate the financial and policy implications of the IRWD proposal and compare the two projects. The Chair then ordered the draft Joint Groundwater Replenishment System Cooperative Committee Minutes for the meeting held on September 18, 2000 to be filed. Director Gullixson left the meeting at 8:09 p.m. and did not return. 15. CONVENE IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTIONS 54957.6 AND 54956.9: The Board convened in closed session at 8:13 p.m., pursuant to Government Code Section 54956.9, to discuss Agenda Item Nos. 15 (a)(1), (2), and Supplemental Agenda Item Nos. 17(d) and (e). Confidential Minutes of the Closed Session held by the Board of Directors have been prepared in accordance with California Government Code Section 54957.2, and are maintained by the Board Secretary in the Official Book of Confidential Minutes of Board and Committee Closed Meetings. A report of the action taken will be reported at the time the approved action becomes final re Agenda Item No. 17(d). The Board did not consider Agenda Item No. 17(c), and no report was given. RECONVENE IN REGULAR SESSION: At 9:20 p.m., the Board reconvened in regular session. General Counsel Woodruff announced that only the items listed on the agenda and supplemental agenda were discussed in closed session. MOVED, SECONDED AND DULY CARRIED: The Board of Directors approved the Memorandum of Understanding with the SPMT Unit in accordance with the proposal submitted jointly by the SPMT Unit and District management. MOVED, SECONDED AND DULY CARRIED: The Board of Directors directed General Counsel not to file a cross complaint against the City of Fountain Valley, CA re Tran, et al. v. Orange County Sanitation District, et al., Orange County Superior Court Case No. OOCC305306. ADJOURNMENT: The Chair declared the meeting adjourned at 9:23 p.m. H:\wp.dta\agenda\Board Minutes\2000 Board Minutes\102500.doc ing Secretary th Board of Directors of nge County Sanitation District ·. ..