HomeMy WebLinkAbout10-25-2000 Board Minutes• ..
Orange County Sanitation District
MINUTES
BOARD MEETING
OCTOBER 25, 2000
ADMINISTRATIVE OFFICES
10844 ELLIS AVENUE
FOUNTAIN VALLEY, CALIFORNIA 92708-7018
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Minutes for Board Meeting
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ROLL CALL
A regular meeting of the Board of Directors of the Orange County Sanitation District, was
held on October 25, 2000, at 7:00 p.m., in the District's Administrative Offices. Following the
Pledge of Allegiance and invocation the roll was called and the Secretary reported a quorum
present as follows:
ACTIVE DIRECTORS ALTERNATE DIRECTORS
x Norman Z. Eckenrode, Chair Michael L. Maertzweiler
x Peter Green, Vice Chair Dave Garofalo
x Steve Anderson Steve Simonian
x Don Bankhead Jan Flory
x Shawn Boyd John Larson
x Guy Carrozzo Larry Crandall
x Jan Debay Tom Thomson
x Lynn Daucher Roy Moore
A Brian Donahue Harry Dotson
x James M. Ferryman Arthur Perry
x John M. Gullixson Ken Ryan
x Mark Leyes Bruce Broadwater
x Shirley McCracken Tom Daly
x Pat McGuigan Thomas E. Lutz
A Mark A. Murphy Mike Spurgeon
x Joy Neugebauer James Evans
x Russell Patterson Richard A. Freschi
x Anna L. Piercy Tim Keenan
A Thomas R. Saltarelli Jim Potts
A Christina Shea Greg Smith
x Jerry Sigler Jack Mauller
x Jim Silva Chuck Smith
x Peer Swan Darryl Miller
x Charles E. Sylvia Art DeBolt
Paul Walker x Kenneth Blake
STAFF MEMBERS PRESENT: Blake Anderson, General Manager; Jean Tappan, Acting Board
Secretary; Bob Ghirelli; Lisa Lawson; Dave Ludwin; Patrick Miles; Bob Ooten; Lisa Tomko; Gary
Streed; Greg Mathews; Jeff Reed; John Linder; Jim Herberg; Ryal Wheeler; Jon Thomsic; Paula
Zeller; Mahin Talebi; Adriana Renescu; Deon Carrico; Mike Reideler; Mary Sue Thompson; Ron
DeWitt; Bea Mitchell; Mike Zedek; Mark Kawamoto; Carla Dillon
OTHERS PRESENT: Tom Woodruff, General Counsel; Don Hughes; Dan Cassidy; Art Perry;
Terry Lane; Art Debolt; Jeff Berk; Paul Mitchell
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REPORT OF THE CHAIR
It was announced that the OMTS Committee will hold its November 1, 2000 meeting at Plant 2 in
the Control Center. A tour is scheduled of several of the facilities beginning at 4 p.m. and the
regular meeting will begin at 5 p.m.
Chair Eckenrode also announced that the District received the Second Place 2000 National
Pretreatment Program Excellence Award at the Water Environment Federation convention in
Anaheim on October 16. This is the fourth EPA National Award the Source Control Division has
received in the past eight years (two second place awards and two first place awards). Mr.
Eckenrode and Mr. Anderson then recognized members of the Source Control Division and
presented them with the award. They were: Mahin Talebi, Source Control manager, Adriana
Renescu, engineering supervisor; Deon Carrico, inspector; Mike Reideler, inspector; Mary Sue
Thompson, inspector, Ron DeWitt, inspector; Bea Mitchell, office specialist; Mike Zedek, permit/-
enforcement engineer; Mark Kawamoto, permit/enforcement engineer; and Carla Dillon, permit/-
enforcement engineer. Ms. Talebi thanked the Directors and management for their continued
support and said that the award demonstrates the hard work and talents of the people in the
Source Control Division. She affirmed the division's commitment that they will be innovative, use
the latest technology including e-govemment to do the job more efficiently. Mr. Eckenrode
congratulated the staff for their excellent program and dedication.
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Chair Eckenrode reminded the Directors that there will be a workshop at the District on the GWRS
project on Saturday, December 2 at 8 a.m. This will be the final review of the project before the
go/no-go decision at the January 24, 2001 Board Meeting. ([)
The dates and location of the four GWRS public workshops were announced. They are:
November 16 at 7 p.m.
November 18 at 10 a.m.
November 28 at 7 p.m.
November 30 at 7 p.m.
Anaheim Community Center
Assembly Hall
205 East Center Street, Anaheim
Huntington Beach Library,
Roome
7111 Talbert Avenue, Huntington Beach
Fullerton Public Library
Room B
353 V\(est Commonwealth Avenue, Fullerton
Irvine City Hall
Irvine City Council Chambers
1 Civic Center Plaza, Irvine
Chair Eckenrode encouraged the Directors to attend one or more of the public information
workshops. The purpose of the workshops is to present basic information about GWRS project to
the public and to receive comments.
Chair Eckenrode also reminded the Directors that if they left the Board Room during the meeting
for recusant purposes during a vote, they must notify the Board Secretary or other minute taker
that their action should be reflected in the minutes. Leaving the room will not be noted in the
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Chair Eckenrode announced that he has invited Orange County's elected representatives to
Sacramento and Washington and other interested parties to a luncheon meeting on Thursday,
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December 14 between 12 and 2 at the District. The purpose of the meeting is to foster bipartisan
discussion of local urban runoff, upstream runoff, tainted beaches and watershed management
issues, and to educate, increase awareness of how big the problems really are and to move
legislators to action.
Shawn Boyd announced that Seal Beach was holding a beach cleanup on Saturday, October 28th
at 11 a.m. and he encouraged attendance.
REPORTOFTHEGENERALMANAGER
The General Manager had no report.
REPORT OF THE GENERAL COUNSEL
The General Counsel had no report.
APPROVAL OF MINUTES
The Chair ordered that the minutes of the regular meeting held September 27, 2000 be deemed
approved, as mailed.
RATIFICATION OF PAYMENT OF CLAIMS
MOVED, SECONDED AND DULY CARRIED: Ratify payment of claims set forth on exhibits "A"
and "B", attached hereto and made a part of these minutes, and summarized below:
ALL DISTRICTS 09/15/00 09/30/00
Totals $4,034,186.37 $4,9987,592.42
Director Patterson abstained on Warrants Nos. 30057 and 30058.
CONSENT CALENDAR
9. There were no items on the Consent Calendar.
NON-CONSENT CALENDAR
11. DRAFT STEERING COMMITTEE MINUTES: A verbal report was presented by Director
Eckenrode, Chair of the Steering Committee, re the October 25, 2000 meeting.
The Chair then ordered the draft Steering Committee Minutes for the meeting held on
September 27, 2000 to be filed.
12. DRAFT PLANNING, DESIGN AND CONSTRUCTION COMMITTEE MINUTES: A verbal
report was presented by Director Anderson, Chair of the Planning, Design and Construction
Committee, re the October 5, 2000 meeting.
The Chair recommended changes to the minutes and ordered the draft Planning, Design
and Construction Committee Minutes for the Meeting held October 5, 2000 to be filed as
revised.
Minutes for Board Meeting
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c. MOVED, SECONDED AND DULY CARRIED: Ratify Change Order No. 5 to
Rehabilitation of Digesters I, J, K, L, M, N, and 0 at Plant No. 2, Job No. P2-39, with
Margate Construction, authorizing an addition of $196,994 and a time extension of
28 calendar days, increasing the total contract amount to $10,275,269. ·
d. MOVED, SECONDED AND DULY CARRIED: (1) Ratify Change Order No. 2 to
Tunnel Structural Rehabilitation at Plant Nos. 1 and 2, Job No. J-55, with Ark
Construction Co., authorizing a 64-calendar day time extension to the contract; and
(2) Accept Tunnel Structural Rehabilitation at Plant Nos. 1 and 2, Job No. J-55, with
Ark Construction Co., as complete, authorizing execution of the Notice of
Completion and approving the Final Closeout Agreement.
e. MOVED, SECONDED AND DULY CARRIED: Establish a budget of $524,700 for
Relocation of the South Anaheim Relief Sewer, Contract No. 2-27-1.
f. MOVED, SECONDED AND DULY CARRIED: (1) Approve Professional Services
Agreement with ADS Environmental Services for Long Term Flow Monitoring
Program, Job No. J-73-2, for an amount not to exceed $6, 187,400; (2) Approve a
budget transfer of $2,074,400 from Job No. J-73, Cooperative Projects Program, to
Job No. J-73-2, Long Term Flow Monitoring Program, increasing the total project
budget to $7,074,000.
g. MOVED, SECONDED AND DULY CARRIED: Approve Professional Services
Agreement with Borthwick, Guy, Bettenhausen Landscape Architects, Inc. to
provide design and construction support services for Landscaping and Irrigation at
Plant No. 2, Job No. P2-84, for an amount not to exceed $139,095.
h. MOVED, SECONDED AND DULY CARRIED: (1) Approve a budget amendment of
$177,000 for Sunflower Drive Replacement, Job No. P1-62, for a total budget of
$585,000; (2) Approve plans and specifications for Sunflower Drive Replacement,
Job No. P1-62, on file at the office of the Board Secretary; and (3) Authorize Staff to
publish the Notice Inviting Bids.
i. MOVED, SECONDED AND DULY CARRIED: (1) Approve plans and specifications
for Distribution/Junction Box and Sludge Belt Modifications for Odor Control, Job
No. J-71-1, and Distribution/Junction box Modifications for Odor Control, Job No.
J-71-2, on file at the office of the Board Secretary; (2) Approve a budget
amendment of $288,000 for Job No. J-71-1, increasing the total budget to
$672,000; and a budget amendment of $208,000 for Job No. J-71-2, increasing the
total project budget to $484,000; and (3) Authorize Staff to publish the Notice
Inviting Bids.
j. MOVED, SECONDED AND DULY CARRIED: Establish a project budget for
Programmable Logic control Programming and Integration, Job No. J-83, for a total
project budget of $445,000.
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k. MOVED, SECONDED AND DULY CARRIED: (1) Approve plans and specifications @
for Replacement of the Back Bay Trunk Sewer, Control No. 5-46, on file at the office
of the Board Secretary; and (2) Authorize Staff to publish the Notice Inviting Bids.
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I. MOVED, SECONDED AND DULY CARRIED: (1) Approve a budget amendment of
$145,000 for HVAC Equipment Replacement at Plant Nos. 1and2, Job No. J-80,
for a total project budget of $902,000; (2) Approve plans and specifications for
HVAC Equipment Replacement at Plant Nos. 1 and 2, Job No. J-80; and (3)
Authorize Staff to publish the Notice Inviting Bids.
m. MOVED, SECONDED AND DULY CARRIED: (1) Approve a budget amendment of
$165,600 for the Chlorine Building Mechanical Equipment Demolition at Plant No. 1,
Job No. J-60, for a total project budget of $210,600; (2) Approve plans and
specifications for the Chlorine Building Mechanical Equipment Demolition at Plant
No. 1, Job No. J-60, on file at the office of the Board Secretary; and (3) Authorize
Staff to publish the Notice Inviting Bids.
13. DRAFT FINANCE, ADMINISTRATION AND HUMAN RESOURCES COMMITTEE
MINUTES: A verbal report was presented by Director Mark Leyes, Vice Chair of Finance,
Administration and Human Resources Committee re the October 11, 2000 and meeting,
summarizing the actions taken and referring to the draft minutes of the meetings.
The Chair then ordered the draft Finance, Administration and Human Resources
Committee Minutes for the Meeting held October 11, 2000 to be filed.
c. MOVED, SECONDED AND DULY CARRIED: Receive and file Treasurer's Report
for the month of September 2000.
d. MOVED, SECONDED AND DULY CARRIED: Adopt Resolution No. OCSD 00-25,
Amending Resolution No. OCSD 98-33, Amending Human Resources and Policies
Procedures Manual.
e. MOVED, SECONDED AND DULY CARRIED: Recommend to the Board of
Directors to adopt Resolution No. OCSD 00-26, Approving District's Records
Retention Schedule and Adopting Policies and Procedures, and Repealing
Resolution No. OCSD 98-16.
f. MOVED, SECONDED AND DULY CARRIED: Adopt Resolution No. OCSD 00-27,
Adopting Policy re Sewer Service Fee Refunds Allowing Current Parcel Owners to
Receive Sanitary Sewer Service Fee Refunds for Parcels Not Connected to the
Sewer System, and Repealing Resolution No. OCSD 99-25; and, direct staff to
process refunds in-house.
14. DRAFT JOINT GROUNDWATER REPLENISHMENT SYSTEM COOPERATIVE
COMMITTEE MINUTES: A verbal report was presented by Director Jan Debay,
representative on the Joint Groundwater Replenishment System Cooperative Committee re
the meeting held on October 16, 2000.
Director Patterson urged those cities that have not passed resolutions of support for the
projects to consider doing so after the November elections. Director Swan made the
Directors aware that the Groundwater Producers Association sent the Orange County
Water District a letter expressing concern about the viability of the project and asked for an
evaluation of an alternate proposal prepared by IRWD. Mr. Anderson reported that a
presentation is being prepared for the November 8 Finance, Administration and Human
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Resources Committee meeting that will evaluate the financial and policy implications of the
IRWD proposal and compare the two projects.
The Chair then ordered the draft Joint Groundwater Replenishment System Cooperative
Committee Minutes for the meeting held on September 18, 2000 to be filed.
Director Gullixson left the meeting at 8:09 p.m. and did not return.
15. CONVENE IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTIONS
54957.6 AND 54956.9: The Board convened in closed session at 8:13 p.m., pursuant to
Government Code Section 54956.9, to discuss Agenda Item Nos. 15 (a)(1), (2), and
Supplemental Agenda Item Nos. 17(d) and (e). Confidential Minutes of the Closed Session
held by the Board of Directors have been prepared in accordance with California
Government Code Section 54957.2, and are maintained by the Board Secretary in the
Official Book of Confidential Minutes of Board and Committee Closed Meetings. A report of
the action taken will be reported at the time the approved action becomes final re Agenda
Item No. 17(d). The Board did not consider Agenda Item No. 17(c), and no report was
given.
RECONVENE IN REGULAR SESSION: At 9:20 p.m., the Board reconvened in regular
session.
General Counsel Woodruff announced that only the items listed on the agenda and
supplemental agenda were discussed in closed session.
MOVED, SECONDED AND DULY CARRIED: The Board of Directors approved the
Memorandum of Understanding with the SPMT Unit in accordance with the proposal
submitted jointly by the SPMT Unit and District management.
MOVED, SECONDED AND DULY CARRIED: The Board of Directors directed General
Counsel not to file a cross complaint against the City of Fountain Valley, CA re Tran, et al.
v. Orange County Sanitation District, et al., Orange County Superior Court Case No.
OOCC305306.
ADJOURNMENT: The Chair declared the meeting adjourned at 9:23 p.m.
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