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HomeMy WebLinkAbout07-19-2000 Board Minutes Orange County Sanitation District MINUTES BOARD MEETING J U LY 1 % 2000 N ANIpq�, o -a H E� ADMINISTRATIVE OFFICES 10844 ELLIS AVENUE FOUNTAIN VALLEY, CALIFORNIA 92708-7018 Minutes for Board Meeting Page 2 07/19/00 ROLL CALL A regular meeting of the Board of Directors of the Orange County Sanitation District, was held on July 19, 2000, at 7:00 p.m., in the District's Administrative Offices. Following the Pledge of Allegiance and invocation the roll was called and the Secretary reported a quorum present as follows: ACTIVE DIRECTORS ALTERNATE DIRECTORS X Norman Z. Eckenrode, Chair Michael L. Maertzweiler X Peter Green, Vice Chair Dave Garofalo A Steve Anderson Steve Simonian X Don Bankhead Jan Flory X Shawn Boyd John Larson X Guy Carrozzo Larry Crandall X Jan Debay Tom Thomson A Lynn Daucher Roy Moore X Brian Donahue Harry Dotson A James M. Ferryman Arthur Perry X John M. Gullixson Ken Ryan X Mark Leyes Bruce Broadwater X Shirley McCracken Tom Daly X Pat McGuigan Thomas E. Lutz A Mark A. Murphy Mike Spurgeon X Joy Neugebauer James Evans X Russell Patterson Richard A. Freschi X Anna L. Piercy Tim Keenan X Thomas R. Saltarelli Jim Potts X Christina Shea Greg Smith X Jerry Sigler Jack Mauller X Jim Silva Chuck Smith A Peer Swan Darryl Miller X Charles E. Sylvia Art DeBolt X Paul Walker Kenneth Blake STAFF MEMBERS PRESENT: Blake Anderson, General Manager; Jean Tappan,Acting Board Secretary; Patrick Miles; Doug Stewart; Lisa Tomko; Gary Streed; Andrei loan; Chuck Winsor; John Linder; Layne Baroldi; Kevin Hadden OTHERS PRESENT: Thomas L. Woodruff, General Counsel; Don Hughes; Terry Lane; Debbie Cook; Greg Woodside; Jeff Bower; John F. Scott Minutes for Board Meeting Page 3 07/19/00 MOVED, SECONDED AND DULY CARRIED: Receive and file minute excerpts from the following re appointment of active and alternate Directors, as follows: (*Mayor) City/Agency Active Director Alternate Director Los Alamitos Charles E. Sylvia Art DeBolt REPORT OF THE CHAIR Chair Eckenrode announced that the U.S. Senate is one step away from including $2 million in funding for the GWR project in next year's budget. Chair Eckenrode reported that the PDC Committee will meet on August 3 and the Ad Hoc Committee re Urban Runoff Diversion Policy and Financing will meet on August 2. The OMTS and FAHR Committees will not be meeting in August. Director Jan Debay was presented a Resolution of Commendation and a plaque for her service to the Board as Chair from November 1998 to July 2000. REPORT OF THE GENERAL MANAGER General Manager Blake Anderson did not make a report. REPORT OF THE GENERAL COUNSEL General Counsel Thomas Woodruff did not make a report. APPROVAL OF MINUTES Director Russell Patterson asked that the minutes be changed to reflect his abstention on payment of claims Nos. 27254 and 27612. The Chair ordered that the minutes of the regular meeting held May 24, 2000 be deemed approved, as revised. Director Neugebauer abstained. RATIFICATION OF PAYMENT OF CLAIMS MOVED, SECONDED AND DULY CARRIED: Ratify payment of claims set forth on exhibits "A" and "B", attached hereto and made a part of these minutes, and summarized below: ALL DISTRICTS 06/15/00 06/30/00 Totals $5,850,225.85 $7,901,789.10 Director Patterson abstained on Warrant Nos. 28221 and 28222. -- Minutes for Board Meeting Page 4 07/19/00 NON-CONSENT CALENDAR 11. DRAFT STEERING COMMITTEE MINUTES: A verbal report was presented by Director Eckenrode, Chair of the Steering Committee, re the July 19, 2000 meeting. The Chair then ordered the draft Steering Committee Minutes for the meeting held on June 28, 2000 to be filed. 12. DRAFT OPERATIONS, MAINTENANCE AND TECHNICAL SERVICES COMMITTEE MINUTES: A verbal report was presented by Director Pat McGuigan, Chair of the Operations, Maintenance and Technical Services Committee, re the July 5, 2000 meeting, summarizing the actions taken and referring to the draft minutes of the meeting. The Chair then ordered the draft Operations, Maintenance and Technical Services Committee Minutes for the meeting held on July 5, 2000 to be filed. C. MOVED, SECONDED AND DULY CARRIED: Approve additional funds of $126,020 for ongoing participation in a cooperative project with the City of Huntington Beach and County of Orange for follow-up studies related to the Huntington Beach closure investigation, for an estimated amount not to exceed $214,653. d. MOVED, SECONDED AND DULY CARRIED: Authorize the General Manager to: 1) Amend the Agreement for the Management of Biosolids and Construction and Operation of Storage/Compact Facility to delete all references to the Storage/Composting Facility and the Property, leaving in place only those provisions relating to the management of Class B biosolids at Yakima's Existing Sites; and 2) Terminate the Agreement for Option and Right of First Refusal on the Proposed Yakima Storage/Composting Facility. 13. DRAFT PLANNING, DESIGN AND CONSTRUCTION COMMITTEE MINUTES: A verbal report was presented by Director Norm Eckenrode, Past Chair of Planning, Design and Construction Committee re the July 6, 2000 meeting, summarizing the actions taken and referring to the draft minutes of the meeting. The Chair then ordered the draft Planning, Design and Construction Committee Minutes for the Meeting held July 6, 2000 to be filed. Minutes for Board Meeting Page 5 07/19/00 C. MOVED, SECONDED AND DULY CARRIED: Ratify Change Order No. 4 to Rehabilitation of Digesters I, J, K, L, M, N, and O at Plant No. 2, Job No. P2-39, with Margate Construction, authorizing an addition of$91,834 and a time extension of 56 calendar days, increasing the total contract amount to $10,078,275. d. MOVED, SECONDED AND DULY CARRIED: (1) Ratify Change Order No. 1 to High Pressure Compressed Air Systems at Plant No. 2, Job No. P2-61, with R. Fox Construction, Inc., authorizing an addition of$19,811, increasing the total contract amount to$221,511; and (2)Accept High Pressure Compressed Air Systems at Plant No. 2, Job No. P2-61, as complete, authorizing execution of the Notice of Completion, and approving the Final Closeout Agreement with R. Fox Construction, Inc. e. MOVED, SECONDED AND DULY CARRIED: Ratify Change Order No. 4 to Standby Power and Reliability Improvements, Job No. J-33-1, with Southern Contracting Company, authorizing an addition of$56,978 and 10 calendar days, increasing the total contract amount to$1,517,234. f. MOVED, SECONDED AND DULY CARRIED: (1) Ratify Change Order No. 2 to New Engineering Trailers at Plant No. 1, Job No. J-75, with Brandall Modular Corporation, authorizing a credit to the contract of ($2,360), decreasing the total contract amount to $234,061; and (2)Accept New Engineering Trailers at Plant No. 1, Job No. J-75, with Brandall Modular Corporation as complete, authorizing execution of the Notice of Completion and approving the Final Closeout Agreement. g. MOVED, SECONDED AND DULY CARRIED: (1) Ratify Change Order No. 3 to Repair and Rehabilitation of Manholes on Euclid Trunk Sewer, Fountain Valley Channel to Orangethorpe Avenue; Euclid Relief Trunk Sewer, Ellis Avenue to Edinger Avenue; Euclid Interceptor Sewer, Marian Avenue to Carbon Creek Channel, Contract No. 2-34R,with Sancon Engineering Il, Inc., authorizing a deduction of($100,650), decreasing the total contract amount to $1,240,085; (2) Ratify Change Order No. 4 to Repair and Rehabilitation of Manholes on Euclid Trunk Sewer, Fountain Valley to Orangethorpe; Euclid Relief Trunk Sewer, Ellis Avenue to Edinger Avenue Euclid Interceptor Sewer, Marian Avenue to Carbon Creek Channel, Contract No. 2-34R,with Sancon Engineering II, Inc., authorizing an addition of$16,400, increasing the total contract amount to $1,256,485; and (3) Accept Repair and Rehabilitation of Manholes on Euclid Trunk Sewer, Fountain Valley to Orangethorpe; Euclid Relief Trunk Sewer, Ellis Avenue to Edinger Avenue Euclid Interceptor Sewer, Marian Avenue to Carbon Creek Channel, Contract No. 2-34R, as complete, authorizing execution of the Notice of Completion, and approving the Final Closeout Agreement with Sancon Engineering II, Inc. h. MOVED, SECONDED AND DULY CARRIED: (1) Ratify Change Order No. 1 to Rehabilitation of the Magnolia Trunk Sewer, Contract No. 3-35R (Rebid), and Seal Beach Boulevard Interceptor Sewer Manhole Rehabilitation, Contract No. 3-11 R (Rebid), with Barnard Construction Company, Inc., authorizing an addition of$100,000, increasing the total contract amount to $7,567,622; (2) Ratify Change Order No. 4 to Rehabilitation of the Magnolia Trunk Sewer, Minutes for Board Meeting Page 6 07/19/00 Contract No. 3-35R (Rebid), and Seal Beach Boulevard Interceptor Sewer Manhole Rehabilitation, Contract No. 3-11 R (Rebid), with Barnard Construction Company, Inc., authorizing an addition of$236,000, increasing the total contract amount to $7,803,622; and (3)Accept Rehabilitation of the Magnolia Trunk Sewer, Contract No. 3-35R (Rebid), and Seal Beach Boulevard Interceptor Sewer Manhole Rehabilitation, Contract No. 3-11 R (Rebid), as complete, authorizing execution of the Notice of Completion, and approving the Final Closeout Agreement with Barnard Construction Company, Inc. i. MOVED, SECONDED AND DULY CARRIED: Approve Professional Services Agreement with MacDonald Stephens Engineers/RW Beck to provide engineering services for the design and construction support for Contract Nos. 3-52, 5-53, 5-54, and 11-28, for an amount not to exceed $499,300. j. MOVED, SECONDED AND DULY CARRIED: Approve Professional Services Agreement with Montgomery Watson to provide engineering services for the Carbon Canyon Dam Interceptor Parallel Sewer, Contract No. 2-21-1, for a total amount not to exceed $274,481. k. MOVED, SECONDED AND DULY CARRIED: Approve Addendum No. 6 to the Professional Services Agreement with Parsons Engineering Science Inc. for Plant Automation & Reinvention Project, Job No. J-42, providing for additional engineering services, for an additional amount of$82,763, increasing the total amount not to exceed $5,599,593. I. MOVED, SECONDED AND DULY CARRIED: Approve a sole source agreement with Gerald Jones for project development services in connection with the Groundwater Replenishment System, Job No. J-36, in the amount of$67.50 per hour, plus actual travel expenses,for up to 300 hours, in an amount not to exceed $30,000. 14. DRAFT FINANCE, ADMINISTRATION, AND HUMAN RESOURCES COMMITTEE MINUTES: A verbal report was presented by Director Tom Saltarelli, Chair of the Finance, Administration and Human Resources Committee, re the July12, 2000 meeting, summarizing the actions taken and referring to the draft minutes of the meeting. The Chair then ordered the draft Finance, Administration, and Human Resources Committee Minutes for the meeting held on July 12, 2000 to be filed. C. MOVED, SECONDED AND DULY CARRIED: Receive and file Treasurer's Report for the month of June 2000. d. MOVED, SECONDED AND DULY CARRIED: Receive and file 2000/01 Strategic Goals Workplan. e. MOVED, SECONDED AND DULY CARRIED: Adopt Resolution No. OCSD 00-15, Declaration of Official Intent to Reimburse Certain of the District's Capital Reserve Funds for Expenditures Made in Advance for FY 2000-01 Capital Improvement Projects from Proceeds of a Future Long-term Financing. Minutes for Board Meeting Page 7 07/19/00 f. MOVED, SECONDED AND DULY CARRIED: Approve Amendment No. 3 to the Lease Agreement with Seaside Financial Corporation (Specification No. L-009-1) for lease of 18.09 acres of land at the northeast comer of Ward Street and Garfield Avenue in the city of Fountain Valley for a one-year period beginning September 1, 2000. g. MOVED, SECONDED AND DULY CARRIED: Adopt Resolution No. OCSD 00- 16, Authorizing the District's Treasurer to Invest and/or Reinvest District's Funds; Adopting District's Investment Policy Statement and Performance Benchmarks for FY 2000-01; and Repealing Resolution No. OCSD 99-14. h. MOVED, SECONDED AND DULY CARRIED: (1)Approve issuance of Series 2000 Refunding and Reimbursement COPs, not to exceed $230 million; and (2) Adopt Resolution No. 00-17, Authorizing the Execution and Delivery by the District of Specified Agreements, Documents and Instruments with respect to the Execution and Delivery of Orange County Sanitation District Refunding Certificates of Participation, Series 2000, authorizing the Execution and Delivery of such Certifications Evidencing Principal in an Aggregate Amount of not to exceed $230,000,000, authorizing the Distribution of a 2000 Official Statement in connection therewith and authorizing the Execution of Necessary Documents and Certificates and Related Actions, authorizing the Execution and Delivery by the District of Amendments to Specified Agreements, Documents and Instruments with respect to County Sanitation District Nos. 1, 2, 3, 5, 6, 7 and 11 of Orange County, California Refunding Certificates of Participation, 1992, and authorizing the Execution of Necessary Documents and Certificates and Related Actions, and authorizing the Execution and Delivery by the District of Amendments to Specified Agreements, Documents and Instruments with respect to County Sanitation District Nos. 1, 2, 3, 5, 6, 7 and 11 of Orange County, California Refunding Certificates of Participation, 1993, and authorizing the Execution of Necessary Documents and Certificates and Related Actions; and (3) Direct staff to develop a plan for competitive selection of Remarketing Agents for the District's variable rate COPs following issuance and settlement of the Series 2000 COPs, and report back to the FAHR Committee. 15. A verbal report was presented by Director Debay, Chair of Ad Hoc Committee Re Urban Runoff Diversion Policy and Financing, re July 12, 2000 meeting, where the Committee also heard from Ron Linsky, Executive Director of the National Water Research Institute (NWRI). NWRI is funding research regarding urban runoff pollution associated with the Talbert Marsh. Data and the draft report from the research will be available to the District in August, which will allow staff an opportunity to comment on it before the final report is published. Kevin Hadden, Acting Manager of Environmental and Monitoring Compliance Division, made a presentation entitled, "Dry Season Urban Runoff: Does the Buck Stop Here?", which was presented at the Ad Hoc Committee meeting. The Ad Hoc Committee is reviewing options for how much and who to charge for these services. The initial testing of the runoff has indicated that the District's system can safely receive these flows and still meet the strict requirements of our ocean discharge permit. The staff will continue to test the diverted flows to assure compliance with our permit. Minutes for Board Meeting Page 8 07/19/00 16. DRAFT JOINT GROUNDWATER REPLENISHMENT SYSTEM COOPERATIVE COMMITTEE MINUTES: A brief verbal report was presented by Chair Norm Eckenrode, Vice Chair of the Joint Groundwater Replenishment System Cooperative Committee re the meeting held on July 17, 2000. A special meeting has been scheduled for July 31, 2000. Chair Eckenrode also announced that Director Brian Donahue has been appointed to the Joint Cooperative Committee, replacing Director Peer Swan. The Chair then ordered the draft Joint Groundwater Replenishment System Cooperative Committee Minutes for the meeting held on June 19, 2000 to be filed. 17. DRAFT AND FINAL ENVIRONMENTAL IMPACT REPORT FOR THE SANTA ANA RIVER INTERCEPTOR RELOCATION AND PROTECTION, CONTRACT NO. 2-41: Director Gullixson addressed the Board prior to the presentation and noted that the Yorba Linda City Council, on July 18, 2000, voted unanimously to request the District to defer any action on the EIR, and to not adopt the findings and selection of Alternative D until the City had the opportunity to do further study within the next 30 days. A motion was moved and seconded to continue Items Nos. 17(c) and (d) to the August Board Meeting. There was an extended discussion among the Directors on the subject of the continuance request from SAWPA and the City of Yorba Linda. There was an extensive discussion among the Directors, and several questions of Staff, Consultants, and General Counsel. It was noted to the Board that the action approving Resolution No. OCSD 00-18 and proceeding ahead with Alternative D does not legally obligate the District to construct the facilities per that Alternative. The action is limited solely to the CEQA process and approvals. Separate actions will be presented at a later date, to include design and construction for Board consideration and action. There was a substitute motion, which was MOVED, SECONDED AND DULY CARRIED: a. Receive and file May 2, 2000 meeting minutes for the Relocation and/or Protection of the Santa Ana River re: District staff and Santa Ana Watershed Authority(SAWPA). b. Receive and file Final Environmental Impact Report/Environmental Impact Statement for the Relocation and/or Protection of the Santa Ana River Interceptor, Contract No. 2-41. C. Adopt Resolution No. OCSD 00-18, Making Certain Findings Relative to Significant Environmental Effects Identified in the Draft Environmental Impact Report/Environmental Impact Statement for the Relocation and/or Protection of the Santa Ana River Interceptor, Contract No. 2-41; adopting a Mitigation Monitoring and Reporting Program; adopting a Statement of Overriding Considerations; directing staff to proceed with Alternative "D"; and authorizing the filing of a Notice of Determination. Minutes for Board Meeting Page 9 07/19/00 d. Adopt Resolution No. OCSD 00-19, Certifying the Final Environmental Impact Report/Environmental Impact Statement for the Relocation and/or Protection of the Santa Ana River Interceptor, Contract No. 2-41, has been completed in compliance with CEQA. FURTHER MOVED, SECONDED AND DULY CARRIED: Direct Staff to discuss the project with the City of Yorba Linda and SAWPA representatives within the next 30 days. Directors Bankhead, Gullixson, Leyes, Saltarelli and Walker opposed. 18. There was no closed session ADJOURNMENT: The Chair declared the meeting adjourned at 8:59 p.m. �o' c!nge g Secretary of the B ar of Directors of County Sanitation District H:\wp.dta\agenda\Board Minutes\2000 Board Minutes\071900.doc