HomeMy WebLinkAbout06-28-2000 Board MinutesOrange County Sanitation District
Corrected
MINUTES
BOARD MEETING
JUNE 28, 2000
ADMINISTRATIVE OFFICES
10844 ELLIS AVENUE
FOUNTAIN VALLEY, CALIFORNIA 92708-7018
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ROLL CALL
A regular meeting of the Board of Directors of the Orange County Sanitation District, was
held on June 28, 2000, at 7:00 p.m., in the District's Administrative Offices. Following the
Pledge of Allegiance and invocation the roll was called and the Secretary reported a quorum
present as follows:
ACTIVE DIRECTORS ALTERNATE DIRECTORS
x Jan Debay, Chair Tom Thomson
x Peer Swan, Vice Chair Darryl Miller
A Steve Anderson Steve Simonian
x Don Bankhead Jan Flory
x Shawn Boyd John Larson
x Guy Carrozzo Larry Crandall
x Lynn Daucher Roy Moore
A Brian Donahue Harry Dotson
x Norman Z. Eckenrode Michael L. Maertzweiler
x James M. Ferryman Arthur Perry
x Peter Green Dave Garofalo
x John M. Gullixson Ken Ryan
x Mark Leyes Bruce Broadwater
x Shirley McCracken Tom Daly
x Pat McGuigan Thomas E. Lutz
x Mark A. Murphy Mike Spurgeon
Joy Neugebauer x James Evans
x Russell Patterson Richard A. Freschi
x Anna L. Piercy Tim Keenan
x Thomas R. Saltarelli Jim Potts
x Christina Shea Greg Smith
x Jerry Sigler Jack Mauller
A Jim Silva Chuck Smith
x Charles E. Sylvia Ron Bates
x Paul Walker Kenneth Blake
STAFF MEMBERS PRESENT: Blake Anderson, General Manager; Jean Tappan, Acting Board
Secretary; Dave Ludwin; Patrick Miles; Bob Ooten; Mike White; Sam Mowbray; Nick Arhontes;
Andrei loan; Chuck Winsor; Jim Herberg; Mike Moore; Mark Tomko; Paula Zeller
OTHERS PRESENT: Thomas Nixon, General Counsel;
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MOVED. SECONDED AND DULY CARRIED: Receive and file minute excerpts from the
following re appointment of active and alternate Directors, as follows: (*Mayor)
City/Agency Active Director Alternate Director
Seal Beach Shawn Boyd John H. Larson
REPORT OF THE CHAIR
Chair Debay reported that the standing committees would be meeting on their regularly
scheduled days and time in the month of July. The Ad Hoc Committee re Urban Runoff
Diversion Policy and Financing will meet on July 12 and again on August 2.
CASA will be holding its annual conference in Monterey August 9-12. Interested Directors are
to notify Jean Tappan.
REPORTOFTHEGENERALMANAGER
General Manager Blake Anderson did not make a report.
Director Shawn Boyd expressed his appreciation to Mr. Anderson for appearing before the Seal
Beach City Council after the June 9 Beach Boulevard spill that closed Seal Beach June 10-12,
2000.
REPORT OF THE GENERAL COUNSEL
Counsel Tom Nixon indicated that there would be a short closed session.
NOMINATIONS FOR CHAIR OF THE BOARD OF DIRECTORS
Counsel Nixon briefly reviewed the provisions of the District's Rules of Procedure relating to
nomination and election of the Chair and Vice Chair.
This being the annual meeting fixed by the Board at which elections are held for the office of
Chair of the Orange County Sanitation District, Counsel then declared the nominations open.
Directors Norm Eckenrode and Peer Swan were nominated as candidates for the office of Chair
of the Orange County Sanitation District at the May Board meeting. There were no additional
nominations and Counsel closed the nominations. Voting was done by written ballot and
Director Eckenrode was elected Chair by a majority vote.
This being the annual meeting fixed by the Board at which elections are held for the office of
Vice Chair of the Orange County Sanitation District, Counsel then declared the nominations
open. Directors Shawn Boyd, Peter Green, Pat McGuigan and Paul Walker were nominated as
candidates for the office of Vice Chair of the Orange County Sanitation District. There were no
additional nominations and Counsel closed the nominations. Directors Boyd and Walker
withdrew their names from consideration. Voting was done by written ballot and Director Green
was elected Vice Chair by a majority vote on the second ballot.
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APPROVAL OF MINUTES
The Chair ordered that the minutes of the regular meeting held May 24, 2000 be deemed
approved, as mailed.
Directors Anderson, Daucher, Gullixson, Leyes and McCracken abstained.
RA Tl FICA TION OF PAYMENT OF CLAIMS
MOVED, SECONDED AND DULY CARRIED: Ratify payment of claims set forth on exhibits "A"
and "B", attached hereto and made a part of these minutes, and summarized below:
ALL DISTRICTS 05/15/00 05/30/00
Totals $5,637,145.39 $7,123,666.97
Director Russell Patterson abstained on payments Nos. 27254 and 27612. Director Gullixson
opposed the motion.
10. a.
CONSENT CALENDAR
MOVED, SECONDED AND DULY CARRIED: Adopt Resolution No. OCSD 00-
13, Establishing the Annual Appropriations Limit for Fiscal Year 2000-01 for the
District in Accordance with the Provisions of Division 9 of Title 1 of the California
Government Code.
b. MOVED, SECONDED AND DULY CARRIED: 1) Receive and file petition from
New Millennium Homes to annex 1.013 acres of territory to the District in the
vicinity of Brier Lane and Deerhill Drive in the unincorporated area of Tustin Hills
(Annexation No. OCSD-08 -New Millennium Homes); and Adopt Resolution
No. OCSD 00-14, Authorizing Initiation of Annexation of said territory to the
District.
NON-CONSENT CALENDAR
12. DRAFT STEERING COMMITIEE MINUTES: A verbal report was presented by Director
Jan Debay, Chair of the Steering Committee, re the June 28, 2000 meeting.
The Chair then ordered the draft Steering Committee Minutes for the meeting held on
May 24, 2000 to be filed.
b. MOVED, SECONDED AND DULY CARRIED: Approve compensation for
alternates attending the Joint Groundwater Replenishment System Cooperative
Committee meetings per Resolution No. OCSD 98-3.
Director Lynn Daucher opposed.
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13. DRAFT OPERATIONS, MAINTENANCE AND TECHNICAL SERVICES COMMITTEE
MINUTES: A verbal report was presented by Director Pat McGuigan, Chair of the
Operations, Maintenance and Technical Services Committee, re the June 7, 2000
meeting, summarizing the actions taken and referring to the draft minutes of the
meeting.
The Chair then ordered the draft Operations, Maintenance and Technical Services
Committee Minutes for the meeting held on June 7, 2000 to be filed.
c. MOVED, SECONDED AND DULY CARRIED: Authorize General Manager to
enter into a Memorandum of Understanding among local, state, and federal
agencies to collaborate with the Santa Ana River Watershed Group for the
improvement of water quality in the Santa Ana River watershed, in a form
approved by General Counsel.
d. MOVED, SECONDED AND DULY CARRIED: Authorize General Manager to
enter into a Memorandum of Understanding with the County of San Bernardino,
County of Riverside, County of Orange, and Santa Ana Watershed Project
Authority to formalize the Santa Ana River Watershed Group, in a form approved
by General Counsel.
e. MOVED, SECONDED AND DULY CARRIED: Authorize General Manager to
enter into an agreement with Santa Ana Watershed Project Authority, Inland
Empire Utilities Agency, Western Municipal Water District of Riverside County,
and the Milk Producers Council for the purpose of a pilot program to sewer dairy
wash water to the Santa Ana Regional Interceptor, at an estimated cost of
$35,000 per year to the District, for a three-year period for design, monitoring and
analysis services.
f. MOVED, SECONDED AND DULY CARRIED: 1) Approve District funding for
Cooperative Projects for Fiscal Year 2000-01, related to inflow and infiltration
reduction totaling $4,032,418, as recommended by the Guidance Review
Committee; 2) Authorize General Manager to increase elements in the Scope of
Work within existing and future Cooperative Project agreements without impacts
to the overall project budget; and 3) Authorize General Manager to decrease
elements in the Scope of Work within existing and future Cooperative Project
agreements by up to 20%, without impacts to the overall project budget.
g. MOVED, SECONDED AND DULY CARRIED: Approve sole source Consultant
Services Agreement with Karen Monaco and Associates to provide technical
consulting support for the District's Financial Information System (FIS), in an
amount not to exceed $171,600, for the period July 1, 2000 through June 30,
2001.
Director Mark Murphy abstained.
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h. MOVED, SECONDED AND DULY CARRIED: Approve Addendum No. 1 to
Professional Services Agreement with Science Applications International
Corporation for Program Design, Field Sampling and Laboratory Analyses for
Strategic Process Studies, Specification No. P-185, providing for a change in the
scope of work due to proposed treatment level changes and water reclamation,
and authorizing a contingency fund of $80,000 to be used for potential
replacement for damaged or lost physical oceanographic instrumentation,
increasing the total amount not to exceed $1,961,528.
14. DRAFT PLANNING, DESIGN AND CONSTRUCTION COMMITTEE MINUTES: A verbal
report was presented by Director Norm Eckenrode, Chair of Planning, Design and
Construction Committee re the June 1, 2000 meeting, summarizing the actions taken
and referring to the draft minutes of the meeting.
The Chair then ordered the draft Planning, Design and Construction Committee Minutes
for the Meeting held June 1, 2000 to be filed.
c. MOVED, SECONDED AND DULY CARRIED: 1) Approve Change Order No. 2 to
Rehabilitation of the Magnolia Trunk Sewer, Contract No. 3-35R (Rebid), and
Seal Beach Boulevard Interceptor Sewer Manhole Rehabilitation, Contract No. 3-
11 R (Rebid), with Barnard Construction Company, Inc., authorizing an addition of
$2, 145,672, increasing the total contract amount to $9,931,672; and 2) Ratify
Change Order No. 3 to Rehabilitation of the Magnolia Trunk Sewer, Contract No.
3-35R (Rebid), and Seal Beach Boulevard Interceptor Sewer Manhole
Rehabilitation, Contract No. 3-11 R (Rebid), with Barnard Construction Company,
Inc., authorizing a deduction of ($2,364,050), decreasing the total contract
amount to $7,567,622.
d. MOVED, SECONDED AND DULY CARRIED: 1) Ratify Change Order No. 1 to
Demolition of Warehouse and Area Improvements at Plant No. 2, Job No.
SP19990065, with West-Tech Contracting, Inc., authorizing an addition of
$8,850, increasing the total contract amount to $58,050; and 2) Accept
Demolition of Warehouse and Area Improvements at Plant No. 2, Job No.
SP19990065, as complete, authorizing execution of the Notice of Completion,
and approving the Final Closeout Agreement with West-Tech Contracting, Inc.
e. MOVED, SECONDED AND DULY CARRIED: Approve Addendum No. 2 to
Professional Services Agreements with Converse Consultants, Law/Crandall,
and Ninyo & Moore, providing for geotechnical engineering, environmental site
assessment, and materials testing services for collection system and treatment
plant projects, Specification No. P-182, for an amount not to exceed $150,000 for
each consultant ($450,000 per year total).
f. MOVED, SECONDED AND DULY CARRIED: Approve Addendum No. 2 to
Professional Services Agreements with DGA Consultants, Inc., Bush &
Associates, Inc., and Forkert Engineering & Surveying, Inc., providing for
surveying services for collection system and treatment plant projects,
Specification No. P-183, for an amount not to exceed $150,000 for each
consultant ($450,000 per year total).
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g. MOVED, SECONDED AND DULY CARRIED: Approve Professional Services
Agreement with Black & Veatch to provide engineering services for Facilities
Modifications for Odor Control, Job No. J-71-3, for an amount not to exceed
$326,306.
h. MOVED, SECONDED AND DULY CARRIED: 1) Approve budget amendment of
$232,000 for Outfall Flow Meter Replacement, Job No. J-66, for a total project
budget of $1,356,000; 2) Approve Addenda Nos. 1 and 2 to the plans and
specifications for Outfall Flow Meter Replacement, Job No. J-66, on file at the
offices of the Board Secretary; 3) Receive and file bid tabulation and
recommendation; and 4) Award a construction contract to Urbantec Engineers,
Inc. for Outfall Flow Meter Replacement, Job No. J-66, for an amount not to
exceed $946,000.
15. DRAFT FINANCE, ADMINISTRATION, AND HUMAN RESOURCES COMMITTEE
MINUTES: A verbal report was presented by Director Tom Saltarelli, Chair of the
Finance, Administration and Human Resources Committee, re the June 14, 2000
meeting, summarizing the actions taken and referring to the draft minutes of the
meeting.
The Chair then ordered the draft Finance, Administration, and Human Resources
Committee Minutes for the meeting held on June 14, 2000 to be filed.
c. MOVED, SECONDED AND DULY CARRIED: Receive and file Treasurer's
Report for the month of May 2000.
d. MOVED, SECONDED AND DULY CARRIED: Renew District's All-Risk
Property and Earthquake Insurance Program for the period July 1, 2000 to
July 1, 2001, in an amount not to exceed $955,000.
e. MOVED, SECONDED AND DULY CARRIED: Renew District's Boiler &
Machinery Insurance Program for the period July 1, 2000 to July 1, 2001, with
CNA Insurance Company, in an amount not to exceed $70,792.
f. MOVED, SECONDED AND DULY CARRIED: Approve proposed Operating,
Capital, Debt/COP Service and Self-Insurance Budgets for 2000-01.
Joint Works Operating/Working Capital
Worker's Compensation Self-Insurance
General Liability and Property Self-Insurance
Collection System Operating
Capital Improvement Program
Debt/COP Service
g. This item was removed from the agenda.
$46,000,000
$412,500
$1,919,000
$9,545,000
$83,526,000
$40,737,000
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h. MOVED, SECONDED AND DULY CARRIED: 1) Approve selection of Dexia
Credit Local de France as the Standby Liquidity Facility Bank for the Series 2000
Refunding COP's; and 2) Approve selection of State Street Bank, as Trustee
Bank for the Series 2000 Refunding COP's, based on lowest annual cost to the
District, and direct Staff to report to Board on the successful bidder.
16. DRAFT AD HOC COMMITTEE RE URBAN RUNOFF DIVERSION POLICY AND
FINANCING MINUTES: A verbal report was presented by Chair Debay, Chair of Ad Hoc
Committee Re Urban Runoff Diversion Policy and Financing, re June 14, 2000 meeting.
The Chair then ordered the draft Ad Hoc Committee re Urban Runoff Diversion Policy
and Financing Minutes for the meeting held on June 14, 2000 to be filed.
17. DRAFT JOINT GROUNDWATER REPLENISHMENT SYSTEM COOPERATIVE
COMMITTEE MINUTES: A brief verbal report was presented by Director Norm
Eckenrode, Vice Chair of the Joint Groundwater Replenishment System Cooperative
Committee re the meeting held on June 19, 2000.
The Chair then ordered the draft Joint Groundwater Replenishment System Cooperative
Committee Minutes for the meeting held on May 15, 2000 to be filed.
18. Ordinance No. OCSD-13, An Ordinance of the Board of Directors of Orange County
Sanitation District Amending Ordinance No. OCSD-05 Re Continuing and Establishing
Sanitary Sewer Service Charges, and Amending Table C of Ordinance No. OCSD-06 re
Class I and Class II Industrial Waste Discharger Permittee Charges for Use, and
Repealing Ordinance No. OCSD-10:
a. MOVED, SECONDED AND DULY CARRIED: Receive and file report of Staff.
b. Mike White, Controller, gave a brief verbal report on the proposed ordinance and
stated that the first reading was held at the May Board meeting.
c. MOVED, SECONDED AND DULY CARRIED: Receive and file written
comments, if any.
d. OPEN PUBLIC HEARING. The Chair declared the hearing open at 8:22 p.m.
There were no questions or comments.
e. CLOSE PUBLIC HEARING. The Chair declared the hearing closed at 8:23 p.m.
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f. MOVED, SECONDED AND DULY CARRIED: To read Ordinance No. OCSD-13,
An Ordinance of the Board of Directors of Orange County Sanitation District
Amending Ordinance No. OCSD-05 Re Continuing and Establishing Sanitary
Sewer Service Charges, and Amending Table C of Ordinance No. OCSD-06 re
Class I and Class II Industrial Waste Discharger Permittee Charges for Use, and
Repealing Ordinance No. OCSD-10 by title only, and waive reading of entire
Ordinance; and
g. MOVED, SECONDED AND DULY CARRIED: Adopt Ordinance No. OCSD-13,
An Ordinance of the Board of Directors of Orange County Sanitation District
Amending Ordinance No. OCSD-05 Re Continuing and Establishing Sanitary
Sewer Service Charges, and Amending Table C of Ordinance No. OCSD-06 re
Class I and Class II Industrial Waste Discharger Permittee Charges for Use, and
Repealing Ordinance No. OCSD-10, to be effective July 1, 2000.
Director John Gullixson opposed.
19. DRAFT AND FINAL ENVIRONMENTAL IMPACT REPORT FOR THE SANTA ANA
RIVER INTERCEPTOR RELOCATION AND PROTECTION. CONTRACT NO. 2-41:
David Ludwin reported that notices regarding this project will be provided to the citizens
of Yorba Linda.
MOVED, SECONDED AND DULY CARRIED: 1) Receive and file written comments on
the Draft Environmental Impact Report/Environmental Impact Statement for the
Relocation and/or Protection of the Santa Ana River Interceptor; and (2) Authorize K.S.
Dunbar and Associates to prepare, and Staff to circulate, the Final Environmental Impact
Report/Environmental Impact Statement for Relocation and/or Protection of the Santa
Ana River Interceptor, including responses to public comments received and filed in
compliance with CEQA requirements.
Directors Anderson and Leyes abstained.
20. COMPREHENSIVE ODOR CONTROL PROGRAM EVALUATION AND
IMPROVEMENT (SPECIFICATION NO. C-146):
a. MOVED, SECONDED AND DULY CARRIED: Approve a $39,000 increase for
Collection System Alternative Technology Sulfide Treatment Demonstration
Study budget (Specification No. C-146), increasing the total budget from
$183,000 to $222,000; and
b. MOVED, SECONDED AND DULY CARRIED: Approve an additional 20%
contingency on revised budget amount in the amount of $44,400, for a total
revised budget of $266,400 for Specification No. C-146.
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21. CONVENE IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTIONS
54957.6: The Board convened in closed session at 8:30 p.m., pursuant to Government
Code Section 54957.6. Confidential Minutes of the Closed Session held by the Board of
Directors have been prepared in accordance with California Government Code Section
54957 .2 and are maintained by the Board Secretary in the Official Book of Confidential
Minutes of Board and Committee Closed Meetings. No reportable action was taken re
Agenda Item No. 21(a)(1).
RECONVENE IN REGULAR SESSION: At 8:50 p.m., the Board reconvened in regular session.
ADJOURNMENT: The Chair declared the meeting adjourned at 8:50 p.m.
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