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HomeMy WebLinkAbout06-28-2000 Board MinutesOrange County Sanitation District Corrected MINUTES BOARD MEETING JUNE 28, 2000 ADMINISTRATIVE OFFICES 10844 ELLIS AVENUE FOUNTAIN VALLEY, CALIFORNIA 92708-7018 Minutes for Board Meeting Page2 06128100 ROLL CALL A regular meeting of the Board of Directors of the Orange County Sanitation District, was held on June 28, 2000, at 7:00 p.m., in the District's Administrative Offices. Following the Pledge of Allegiance and invocation the roll was called and the Secretary reported a quorum present as follows: ACTIVE DIRECTORS ALTERNATE DIRECTORS x Jan Debay, Chair Tom Thomson x Peer Swan, Vice Chair Darryl Miller A Steve Anderson Steve Simonian x Don Bankhead Jan Flory x Shawn Boyd John Larson x Guy Carrozzo Larry Crandall x Lynn Daucher Roy Moore A Brian Donahue Harry Dotson x Norman Z. Eckenrode Michael L. Maertzweiler x James M. Ferryman Arthur Perry x Peter Green Dave Garofalo x John M. Gullixson Ken Ryan x Mark Leyes Bruce Broadwater x Shirley McCracken Tom Daly x Pat McGuigan Thomas E. Lutz x Mark A. Murphy Mike Spurgeon Joy Neugebauer x James Evans x Russell Patterson Richard A. Freschi x Anna L. Piercy Tim Keenan x Thomas R. Saltarelli Jim Potts x Christina Shea Greg Smith x Jerry Sigler Jack Mauller A Jim Silva Chuck Smith x Charles E. Sylvia Ron Bates x Paul Walker Kenneth Blake STAFF MEMBERS PRESENT: Blake Anderson, General Manager; Jean Tappan, Acting Board Secretary; Dave Ludwin; Patrick Miles; Bob Ooten; Mike White; Sam Mowbray; Nick Arhontes; Andrei loan; Chuck Winsor; Jim Herberg; Mike Moore; Mark Tomko; Paula Zeller OTHERS PRESENT: Thomas Nixon, General Counsel; Minutes for Board Meeting Page3 06/28/00 MOVED. SECONDED AND DULY CARRIED: Receive and file minute excerpts from the following re appointment of active and alternate Directors, as follows: (*Mayor) City/Agency Active Director Alternate Director Seal Beach Shawn Boyd John H. Larson REPORT OF THE CHAIR Chair Debay reported that the standing committees would be meeting on their regularly scheduled days and time in the month of July. The Ad Hoc Committee re Urban Runoff Diversion Policy and Financing will meet on July 12 and again on August 2. CASA will be holding its annual conference in Monterey August 9-12. Interested Directors are to notify Jean Tappan. REPORTOFTHEGENERALMANAGER General Manager Blake Anderson did not make a report. Director Shawn Boyd expressed his appreciation to Mr. Anderson for appearing before the Seal Beach City Council after the June 9 Beach Boulevard spill that closed Seal Beach June 10-12, 2000. REPORT OF THE GENERAL COUNSEL Counsel Tom Nixon indicated that there would be a short closed session. NOMINATIONS FOR CHAIR OF THE BOARD OF DIRECTORS Counsel Nixon briefly reviewed the provisions of the District's Rules of Procedure relating to nomination and election of the Chair and Vice Chair. This being the annual meeting fixed by the Board at which elections are held for the office of Chair of the Orange County Sanitation District, Counsel then declared the nominations open. Directors Norm Eckenrode and Peer Swan were nominated as candidates for the office of Chair of the Orange County Sanitation District at the May Board meeting. There were no additional nominations and Counsel closed the nominations. Voting was done by written ballot and Director Eckenrode was elected Chair by a majority vote. This being the annual meeting fixed by the Board at which elections are held for the office of Vice Chair of the Orange County Sanitation District, Counsel then declared the nominations open. Directors Shawn Boyd, Peter Green, Pat McGuigan and Paul Walker were nominated as candidates for the office of Vice Chair of the Orange County Sanitation District. There were no additional nominations and Counsel closed the nominations. Directors Boyd and Walker withdrew their names from consideration. Voting was done by written ballot and Director Green was elected Vice Chair by a majority vote on the second ballot. Minutes for Board Meeting Page4 06128100 APPROVAL OF MINUTES The Chair ordered that the minutes of the regular meeting held May 24, 2000 be deemed approved, as mailed. Directors Anderson, Daucher, Gullixson, Leyes and McCracken abstained. RA Tl FICA TION OF PAYMENT OF CLAIMS MOVED, SECONDED AND DULY CARRIED: Ratify payment of claims set forth on exhibits "A" and "B", attached hereto and made a part of these minutes, and summarized below: ALL DISTRICTS 05/15/00 05/30/00 Totals $5,637,145.39 $7,123,666.97 Director Russell Patterson abstained on payments Nos. 27254 and 27612. Director Gullixson opposed the motion. 10. a. CONSENT CALENDAR MOVED, SECONDED AND DULY CARRIED: Adopt Resolution No. OCSD 00- 13, Establishing the Annual Appropriations Limit for Fiscal Year 2000-01 for the District in Accordance with the Provisions of Division 9 of Title 1 of the California Government Code. b. MOVED, SECONDED AND DULY CARRIED: 1) Receive and file petition from New Millennium Homes to annex 1.013 acres of territory to the District in the vicinity of Brier Lane and Deerhill Drive in the unincorporated area of Tustin Hills (Annexation No. OCSD-08 -New Millennium Homes); and Adopt Resolution No. OCSD 00-14, Authorizing Initiation of Annexation of said territory to the District. NON-CONSENT CALENDAR 12. DRAFT STEERING COMMITIEE MINUTES: A verbal report was presented by Director Jan Debay, Chair of the Steering Committee, re the June 28, 2000 meeting. The Chair then ordered the draft Steering Committee Minutes for the meeting held on May 24, 2000 to be filed. b. MOVED, SECONDED AND DULY CARRIED: Approve compensation for alternates attending the Joint Groundwater Replenishment System Cooperative Committee meetings per Resolution No. OCSD 98-3. Director Lynn Daucher opposed. Minutes for Board Meeting Pages 06/28/00 13. DRAFT OPERATIONS, MAINTENANCE AND TECHNICAL SERVICES COMMITTEE MINUTES: A verbal report was presented by Director Pat McGuigan, Chair of the Operations, Maintenance and Technical Services Committee, re the June 7, 2000 meeting, summarizing the actions taken and referring to the draft minutes of the meeting. The Chair then ordered the draft Operations, Maintenance and Technical Services Committee Minutes for the meeting held on June 7, 2000 to be filed. c. MOVED, SECONDED AND DULY CARRIED: Authorize General Manager to enter into a Memorandum of Understanding among local, state, and federal agencies to collaborate with the Santa Ana River Watershed Group for the improvement of water quality in the Santa Ana River watershed, in a form approved by General Counsel. d. MOVED, SECONDED AND DULY CARRIED: Authorize General Manager to enter into a Memorandum of Understanding with the County of San Bernardino, County of Riverside, County of Orange, and Santa Ana Watershed Project Authority to formalize the Santa Ana River Watershed Group, in a form approved by General Counsel. e. MOVED, SECONDED AND DULY CARRIED: Authorize General Manager to enter into an agreement with Santa Ana Watershed Project Authority, Inland Empire Utilities Agency, Western Municipal Water District of Riverside County, and the Milk Producers Council for the purpose of a pilot program to sewer dairy wash water to the Santa Ana Regional Interceptor, at an estimated cost of $35,000 per year to the District, for a three-year period for design, monitoring and analysis services. f. MOVED, SECONDED AND DULY CARRIED: 1) Approve District funding for Cooperative Projects for Fiscal Year 2000-01, related to inflow and infiltration reduction totaling $4,032,418, as recommended by the Guidance Review Committee; 2) Authorize General Manager to increase elements in the Scope of Work within existing and future Cooperative Project agreements without impacts to the overall project budget; and 3) Authorize General Manager to decrease elements in the Scope of Work within existing and future Cooperative Project agreements by up to 20%, without impacts to the overall project budget. g. MOVED, SECONDED AND DULY CARRIED: Approve sole source Consultant Services Agreement with Karen Monaco and Associates to provide technical consulting support for the District's Financial Information System (FIS), in an amount not to exceed $171,600, for the period July 1, 2000 through June 30, 2001. Director Mark Murphy abstained. Minutes for Board Meeting Page6 06128100 h. MOVED, SECONDED AND DULY CARRIED: Approve Addendum No. 1 to Professional Services Agreement with Science Applications International Corporation for Program Design, Field Sampling and Laboratory Analyses for Strategic Process Studies, Specification No. P-185, providing for a change in the scope of work due to proposed treatment level changes and water reclamation, and authorizing a contingency fund of $80,000 to be used for potential replacement for damaged or lost physical oceanographic instrumentation, increasing the total amount not to exceed $1,961,528. 14. DRAFT PLANNING, DESIGN AND CONSTRUCTION COMMITTEE MINUTES: A verbal report was presented by Director Norm Eckenrode, Chair of Planning, Design and Construction Committee re the June 1, 2000 meeting, summarizing the actions taken and referring to the draft minutes of the meeting. The Chair then ordered the draft Planning, Design and Construction Committee Minutes for the Meeting held June 1, 2000 to be filed. c. MOVED, SECONDED AND DULY CARRIED: 1) Approve Change Order No. 2 to Rehabilitation of the Magnolia Trunk Sewer, Contract No. 3-35R (Rebid), and Seal Beach Boulevard Interceptor Sewer Manhole Rehabilitation, Contract No. 3- 11 R (Rebid), with Barnard Construction Company, Inc., authorizing an addition of $2, 145,672, increasing the total contract amount to $9,931,672; and 2) Ratify Change Order No. 3 to Rehabilitation of the Magnolia Trunk Sewer, Contract No. 3-35R (Rebid), and Seal Beach Boulevard Interceptor Sewer Manhole Rehabilitation, Contract No. 3-11 R (Rebid), with Barnard Construction Company, Inc., authorizing a deduction of ($2,364,050), decreasing the total contract amount to $7,567,622. d. MOVED, SECONDED AND DULY CARRIED: 1) Ratify Change Order No. 1 to Demolition of Warehouse and Area Improvements at Plant No. 2, Job No. SP19990065, with West-Tech Contracting, Inc., authorizing an addition of $8,850, increasing the total contract amount to $58,050; and 2) Accept Demolition of Warehouse and Area Improvements at Plant No. 2, Job No. SP19990065, as complete, authorizing execution of the Notice of Completion, and approving the Final Closeout Agreement with West-Tech Contracting, Inc. e. MOVED, SECONDED AND DULY CARRIED: Approve Addendum No. 2 to Professional Services Agreements with Converse Consultants, Law/Crandall, and Ninyo & Moore, providing for geotechnical engineering, environmental site assessment, and materials testing services for collection system and treatment plant projects, Specification No. P-182, for an amount not to exceed $150,000 for each consultant ($450,000 per year total). f. MOVED, SECONDED AND DULY CARRIED: Approve Addendum No. 2 to Professional Services Agreements with DGA Consultants, Inc., Bush & Associates, Inc., and Forkert Engineering & Surveying, Inc., providing for surveying services for collection system and treatment plant projects, Specification No. P-183, for an amount not to exceed $150,000 for each consultant ($450,000 per year total). Minutes for Board Meeting Page? 06128100 g. MOVED, SECONDED AND DULY CARRIED: Approve Professional Services Agreement with Black & Veatch to provide engineering services for Facilities Modifications for Odor Control, Job No. J-71-3, for an amount not to exceed $326,306. h. MOVED, SECONDED AND DULY CARRIED: 1) Approve budget amendment of $232,000 for Outfall Flow Meter Replacement, Job No. J-66, for a total project budget of $1,356,000; 2) Approve Addenda Nos. 1 and 2 to the plans and specifications for Outfall Flow Meter Replacement, Job No. J-66, on file at the offices of the Board Secretary; 3) Receive and file bid tabulation and recommendation; and 4) Award a construction contract to Urbantec Engineers, Inc. for Outfall Flow Meter Replacement, Job No. J-66, for an amount not to exceed $946,000. 15. DRAFT FINANCE, ADMINISTRATION, AND HUMAN RESOURCES COMMITTEE MINUTES: A verbal report was presented by Director Tom Saltarelli, Chair of the Finance, Administration and Human Resources Committee, re the June 14, 2000 meeting, summarizing the actions taken and referring to the draft minutes of the meeting. The Chair then ordered the draft Finance, Administration, and Human Resources Committee Minutes for the meeting held on June 14, 2000 to be filed. c. MOVED, SECONDED AND DULY CARRIED: Receive and file Treasurer's Report for the month of May 2000. d. MOVED, SECONDED AND DULY CARRIED: Renew District's All-Risk Property and Earthquake Insurance Program for the period July 1, 2000 to July 1, 2001, in an amount not to exceed $955,000. e. MOVED, SECONDED AND DULY CARRIED: Renew District's Boiler & Machinery Insurance Program for the period July 1, 2000 to July 1, 2001, with CNA Insurance Company, in an amount not to exceed $70,792. f. MOVED, SECONDED AND DULY CARRIED: Approve proposed Operating, Capital, Debt/COP Service and Self-Insurance Budgets for 2000-01. Joint Works Operating/Working Capital Worker's Compensation Self-Insurance General Liability and Property Self-Insurance Collection System Operating Capital Improvement Program Debt/COP Service g. This item was removed from the agenda. $46,000,000 $412,500 $1,919,000 $9,545,000 $83,526,000 $40,737,000 Minutes for Board Meeting Page8 06/28/00 h. MOVED, SECONDED AND DULY CARRIED: 1) Approve selection of Dexia Credit Local de France as the Standby Liquidity Facility Bank for the Series 2000 Refunding COP's; and 2) Approve selection of State Street Bank, as Trustee Bank for the Series 2000 Refunding COP's, based on lowest annual cost to the District, and direct Staff to report to Board on the successful bidder. 16. DRAFT AD HOC COMMITTEE RE URBAN RUNOFF DIVERSION POLICY AND FINANCING MINUTES: A verbal report was presented by Chair Debay, Chair of Ad Hoc Committee Re Urban Runoff Diversion Policy and Financing, re June 14, 2000 meeting. The Chair then ordered the draft Ad Hoc Committee re Urban Runoff Diversion Policy and Financing Minutes for the meeting held on June 14, 2000 to be filed. 17. DRAFT JOINT GROUNDWATER REPLENISHMENT SYSTEM COOPERATIVE COMMITTEE MINUTES: A brief verbal report was presented by Director Norm Eckenrode, Vice Chair of the Joint Groundwater Replenishment System Cooperative Committee re the meeting held on June 19, 2000. The Chair then ordered the draft Joint Groundwater Replenishment System Cooperative Committee Minutes for the meeting held on May 15, 2000 to be filed. 18. Ordinance No. OCSD-13, An Ordinance of the Board of Directors of Orange County Sanitation District Amending Ordinance No. OCSD-05 Re Continuing and Establishing Sanitary Sewer Service Charges, and Amending Table C of Ordinance No. OCSD-06 re Class I and Class II Industrial Waste Discharger Permittee Charges for Use, and Repealing Ordinance No. OCSD-10: a. MOVED, SECONDED AND DULY CARRIED: Receive and file report of Staff. b. Mike White, Controller, gave a brief verbal report on the proposed ordinance and stated that the first reading was held at the May Board meeting. c. MOVED, SECONDED AND DULY CARRIED: Receive and file written comments, if any. d. OPEN PUBLIC HEARING. The Chair declared the hearing open at 8:22 p.m. There were no questions or comments. e. CLOSE PUBLIC HEARING. The Chair declared the hearing closed at 8:23 p.m. Minutes for Board Meeting Page 9 06128100 f. MOVED, SECONDED AND DULY CARRIED: To read Ordinance No. OCSD-13, An Ordinance of the Board of Directors of Orange County Sanitation District Amending Ordinance No. OCSD-05 Re Continuing and Establishing Sanitary Sewer Service Charges, and Amending Table C of Ordinance No. OCSD-06 re Class I and Class II Industrial Waste Discharger Permittee Charges for Use, and Repealing Ordinance No. OCSD-10 by title only, and waive reading of entire Ordinance; and g. MOVED, SECONDED AND DULY CARRIED: Adopt Ordinance No. OCSD-13, An Ordinance of the Board of Directors of Orange County Sanitation District Amending Ordinance No. OCSD-05 Re Continuing and Establishing Sanitary Sewer Service Charges, and Amending Table C of Ordinance No. OCSD-06 re Class I and Class II Industrial Waste Discharger Permittee Charges for Use, and Repealing Ordinance No. OCSD-10, to be effective July 1, 2000. Director John Gullixson opposed. 19. DRAFT AND FINAL ENVIRONMENTAL IMPACT REPORT FOR THE SANTA ANA RIVER INTERCEPTOR RELOCATION AND PROTECTION. CONTRACT NO. 2-41: David Ludwin reported that notices regarding this project will be provided to the citizens of Yorba Linda. MOVED, SECONDED AND DULY CARRIED: 1) Receive and file written comments on the Draft Environmental Impact Report/Environmental Impact Statement for the Relocation and/or Protection of the Santa Ana River Interceptor; and (2) Authorize K.S. Dunbar and Associates to prepare, and Staff to circulate, the Final Environmental Impact Report/Environmental Impact Statement for Relocation and/or Protection of the Santa Ana River Interceptor, including responses to public comments received and filed in compliance with CEQA requirements. Directors Anderson and Leyes abstained. 20. COMPREHENSIVE ODOR CONTROL PROGRAM EVALUATION AND IMPROVEMENT (SPECIFICATION NO. C-146): a. MOVED, SECONDED AND DULY CARRIED: Approve a $39,000 increase for Collection System Alternative Technology Sulfide Treatment Demonstration Study budget (Specification No. C-146), increasing the total budget from $183,000 to $222,000; and b. MOVED, SECONDED AND DULY CARRIED: Approve an additional 20% contingency on revised budget amount in the amount of $44,400, for a total revised budget of $266,400 for Specification No. C-146. Minutes for Board Meeting Page 10 06/28/00 21. CONVENE IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTIONS 54957.6: The Board convened in closed session at 8:30 p.m., pursuant to Government Code Section 54957.6. Confidential Minutes of the Closed Session held by the Board of Directors have been prepared in accordance with California Government Code Section 54957 .2 and are maintained by the Board Secretary in the Official Book of Confidential Minutes of Board and Committee Closed Meetings. No reportable action was taken re Agenda Item No. 21(a)(1). RECONVENE IN REGULAR SESSION: At 8:50 p.m., the Board reconvened in regular session. ADJOURNMENT: The Chair declared the meeting adjourned at 8:50 p.m. \\radon\data1 \wp.dta\agenda\Board Minutes\2000 Board Minutes\062800.doc