HomeMy WebLinkAbout03-22-2000 Board MinutesOrange County Sanitation District
MINUTES
BOARD MEETING
MARCH 22, 2000
ADMINISTRATIVE OFFICES
10844 ELLIS AVENUE
FOUNTAIN VALLEY, CALIFORNIA 92708-7018
Minutes for Board Meeting
03122100
Page2
ROLL CALL
A regular meeting of the Board of Directors of the Orange County Sanitation District, was
held on March 22, 2000, at 7:00 p.m., in the District's Administrative Offices. Following the
Pledge of Allegiance and invocation the roll was called and the Secretary reported a quorum
present as follows:
ACTIVE DIRECTORS ALTERNATE DIRECTORS
x Jan Debay, Chair Tom Thomson
x Peer Swan, Vice Chair Darryl Miller
x Steve Anderson Steve Simonian
x Don Bankhead Jan Flory
x Shawn Boyd Paul Snow
x Guy Carrozzo Larry Crandall
x Lynn Daucher Roy Moore
A Brian Donahue Harry Dotson
x Norman Z. Eckenrode Michael L. Maertzweiler
x James M. Ferryman Arthur Perry
x Peter Green Dave Garofalo
A John M. Gullixson Mark Schwing
x Mark Leyes Bruce Broadwater
x Shirley McCracken Tom Daly
Pat McGuigan x Thomas E. Lutz
x Mark A. Murphy Mike Spurgeon
x Joy Neugebauer Margie L. Rice
x Russell Patterson Richard A. Freschi
x Anna L. Piercy Tim Keenan
x Thomas R. Saltarelli Jim Potts
x Christina Shea Greg Smith
x Jerry Sigler Jack Mauller
A Jim Silva Chuck Smith
x Charles E. Sylvia Ron Bates
Paul Walker x Kenneth Blake
STAFF MEMBERS PRESENT: Don Mcintyre, General Manager; Blake Anderson, Assistant
General Manager; Penny Kyle, Board Secretary; Bob Ghirelli; Dave Ludwin; Patrick Miles; Bob
Ooten; Lisa Tomko; Gary Streed; Michelle Tuchman; Ryal Wheeler; Terry Josway; Rich Caitlin;
Jim Herberg; Rob Thompson; Catherine Biele; Paula Zeller
OTHERS PRESENT: Tom Nixon, General Counsel; Craig Farrington; Arlene Schafer; Richard
Corneille
Minutes for Board Meeting
03122100
Page 3
REPORT OF THE CHAIR
Chair Debay reminded the Directors of the March 25th Groundwater Replenishment System
Workshop that would be held at the District. The workshop was designed to bring the Directors
up to date on the progress and policy issues that will be facing the District's board in the future.
Those Directors interested in attending the CASA Spring Conference, scheduled for May 4th
through the 5th in the San Diego area, were requested to contact the General Manager. The
Steering Committee allows five reservations, and if those committee members are unable to
attend, other Directors are encouraged to participate.
Chair Debay then announced that the Steering Committee would be holding an adjourned
meeting on Monday, April 3, 2000 at 9:00 a.m. to discuss issues pertaining to the appointment
of Blake Anderson as the General Manager.
REPORT OF THE GENERAL MANAGER
The General Manager reported that the Orange County Engineering Council recently presented
David Ludwin, Director of Engineering, with a Distinguished Engineering Achievement Award.
The award is presented annually to those engineers who have significantly contributed to the
engineering profession, their community and the environment. Mr. Ludwin was also conferred
the title of "Fellow'' by the Institute for the Advancement of Engineering for outstanding service
to his organization and the engineering community.
Patrick Miles, Director of Information Technology, then presented awards to key staff members
for their Y2K efforts: Terri Josway, Safety and Emergency Response Manager; Larry Kraemer,
Senior Engineer-Operations and Maintenance; Rich Castillon, Information Technology
Manager; and Rob Thompson, Plant Automation Manager.
REPORT OF THE GENERAL COUNSEL
Tom Nixon, General Counsel, reported that there was a correction necessary to Board Agenda Item
15 (c), which would require a two-thirds vote to add the corrected item to the agenda.
MOVED, SECONDED AND DULY CARRIED: That Item No. 15(c) as corrected, be added to the
agenda.
APPROVAL OF MINUTES
The Chair ordered that the minutes of the regular meeting held February 23, 2000 is deemed
approved, as corrected.
Directors Kenneth Blake, Lynn Daucher, Tom Lutz, and Mark Murphy abstained.
Minutes for Board Meeting
03/22/00
Page4
RATIFICATION OF PAYMENT OF CLAIMS
MOVED, SECONDED AND DULY CARRIED: Ratify payment of claims set forth on exhibits "A"
and "B", attached hereto and made a part of these minutes, and summarized below:
9.
ALL DISTRICTS 02/15/00 02/29/00
Totals
a.
$5,249,497. 97 $8,616,540.73
CONSENT CALENDAR
MOVED, SECONDED AND DULY CARRIED: Receive and file complaint for
injunctive relief and damages, Norman Parsons v. Orange County Sanitation
District, Orange County Superior Court Case No. 000000844, and authorize
General Counsel to appear and defend the interests of the District.
NON-CONSENT CALENDAR
11. DRAFT STEERING COMMITTEE MINUTES: A verbal report was presented by Director
Jan Debay, Chair of Steering Committee, re the March 22, 2000 meeting.
The Chair then ordered the draft Steering Committee Minutes for the meeting held on
February 23, 2000 to be filed.
12. DRAFT OPERATIONS, MAINTENANCE AND TECHNICAL SERVICES COMMITTEE
MINUTES: A verbal report was presented by Director Jim Ferryman, Vice Chair of the
Operations, Maintenance and Technical Services Committee, re the March 1, 2000
meeting, summarizing the actions taken and referring to the draft minutes of the
meeting.
The Chair then ordered the draft Operations, Maintenance and Technical Services
Committee Minutes for the meeting held March 1, 2000 to be filed.
c. MOVED, SECONDED AND DULY CARRIED: Authorize staff to 1) reallocate
funds for the biosolids management contracts with Pima Gro, Bio Gro, Tule
Ranch and the Yakima Company, into one account; and 2) move funds from one
contract to another, as deemed necessary, due to unanticipated changes in
climate, regulations and contractor performance.
13. DRAFT PLANNING, DESIGN AND CONSTRUCTION COMMITTEE MINUTES: A
verbal report was presented by Director Norm Eckenrode, Chair of the Planning, Design
and Construction Committee, re the March 2, 2000 meeting, summarizing the actions
taken and referring to the draft minutes of the meeting.
The Chair then ordered the draft Planning, Design and Construction Committee Minutes
for the meeting held March 2, 2000 to be filed.
c. MOVED, SECONDED AND DULY CARRIED: 1) Ratify Change Order No. 1 to
RA 6 "B" Street and Mitchell Avenue Sewer Replacement, Contract No. 7-28,
with Mladen Grbavac Construction Company, authorizing an addition of $19,957,
Minutes for Board Meeting
03/22/00
Pages
increasing the total contract amount to $211,561; 2) Ratify Change Order No. 2
authorizing a deduction of $7,545, decreasing the total contract amount to a total
contract amount of $204,016; and; 3) Accept RA 6 "B" Street and Mitchell
Avenue Sewer Replacement, Contract No. 7-28, as complete, authorizing
execution of the Notice of Completion and approving the Final Closeout
Agreement with Mladen Grbavac Construction Company.
d. MOVED, SECONDED AND DULY CARRIED: Authorize staff to prepare a
Request for Proposal for the development for a Long-Term Sewer Monitoring
Program, Job No. J-73-2.
e. MOVED, SECONDED AND DULY CARRIED: 1) Establish a budget for the
Replacement of the Bitter Point Pump Station, Contract No. 5-49, for a total
budget of $3,479,000; 2) Establish a budget for the Replacement of the Rocky
Point Pump Station, Contract No. 5-50, for a total budget of $4, 124,000; 3)
Establish a budget for the Rehabilitation of the 141h Street Pump Station, Contract
No. 5-51, for a total budget of $2,210,000; 4) Establish a budget for the
Rehabilitation of the "A" Street Pump Station, Contract No. 5-52, for a total
budget of $2,248,000; 5) Approve a budget deduction of $12,061,000 for
Miscellaneous Improvements and Rehabilitation to Outlying Pump Stations,
Contract No. 2-37, for a total budget of $14,284,200; and 6) Approve
Professional Services Agreement with Lee & Ro, Inc. to provide engineering
services for the design and construction support for Contract Nos. 5-49, 5-50,
5-51, and 5-52 for an amount not to exceed $1, 149,801.
f. MOVED, SECONDED AND DULY CARRIED: Approve Professional Services
Agreement with Tran Consulting Engineers to prepare a preliminary design
report and construction documents for the rehabilitation of the Sunflower
Interceptor Manhole Rehabilitation, Contract No. 7-21, for a total amount not to
exceed $175,261.
g. MOVED, SECONDED AND DULY CARRIED: Approve Professional Services
Agreement with ASL Consulting Engineers to prepare a preliminary design report
and construction documents for Warner Avenue Relief Sewer, Contract No. 11-
22, for a total amount not to exceed $224,800.
h. MOVED, SECONDED AND DULY CARRIED: Approve Professional Services
Agreement with AKM Consulting Engineers to provide engineering services for
the Gisler-Redhill Trunk Improvements Reach A, Contract No. 7-36; Orange
Trunk Improvements, Contract No. 7-39; and Gisler-Redhill/North Trunk Sewer
Improvements, Contract No. 7-41, for a total amount not to exceed $811,958.
i. MOVED, SECONDED AND DULY CARRIED: Direct staff to proceed with design
of a new Effluent Pump Station Annex, Job No. J-77, to replace the Foster Pump
Station.
14. DRAFT FINANCE, ADMINISTRATION AND HUMAN RESOURCES COMMITTEE
MINUTES: A verbal report was presented by Director Tom Saltarelli, Chair of the
Finance, Administration and Human Resources Committee, re the March 8, 2000
meeting, summarizing the actions taken and referring to the draft minutes of the
meeting.
Minutes for Board Meeting
03122100
Page6
The Chair then ordered the draft Finance, Administration and Human Resources
Committee Minutes for the meeting held March 8, 2000 to be filed.
c. MOVED, SECONDED AND DULY CARRIED: Receive and file Treasurer's
Report for the month of February 2000.
d. MOVED, SECONDED AND DULY CARRIED: Receive and file the Quarterly
Investment Management Program Report for the period October 1, 1999 through
December 31, 1999.
e. MOVED, SECONDED AND DULY CARRIED: Authorize staff to issue a purchase
order contract to appoint Moreland & Associates as the District's independent
auditors for fiscal year 1999-00 for an amount not to exceed $42,600, with an
option of auditing the fiscal years 2000-01 and 2001-02 upon staff approval, and
an option of auditing fiscal years 2002-03 and 2003-04 upon Board approval.
15. DRAFT JOINT GROUNDWATER REPLENISHMENT SYSTEM COOPERATIVE
COMMITTEE MINUTES: A verbal report was presented by Director Peer Swan, a
member of the Joint Groundwater Replenishment System Cooperative Committee.
The Chair then ordered the Joint Groundwater Replenishment System Cooperative
Committee Minutes for the meeting held on February 24, 2000, to be filed.
c. MOVED, SECONDED AND DULY CARRIED: (1) Approve Addendum No. 1 to
the Professional Services Agreement with Camp Dresser and McKee for the
Project Development Phase of the Groundwater Replenishment System, Job
No. J-36, providing for additional engineering services in the amount of $172,649
for a total amount not to exceed $4,982,950. Orange County Sanitation District
and Orange County Water District have equal shares for the addendum in the
amount of $86,324.50 and for the Professional Services Agreement in the total
amount of $2,491,475.
16. MOVED, SECONDED AND DULY CARRIED: 1) Approve the plans and specifications
for Solids Storage and Truck Loading Facility at Plant No. 2, Job No. P2-60, on file at the
offices of the Board Secretary; 2) Receive and file Addenda Nos. 1, 2, 3, and 4;
3) Receive and file bid tabulation and recommendation; and 4) Award a contract to
JW Contracting Corporation for Solids Storage and Truck Loading Facility at Plant No. 2,
Job No. P2-60, for an amount not to exceed $10,428,440.
17. Gary Streed, Director of Finance, gave a presentation on Consolidation of Revenue Area
Financial Plans and Rates, except Revenue Areas 7 and 14. Various alternatives were
presented. Alternative No. Four is staff's recommendation, which will equalize all rates
in fiscal year 2000/01. This item will be placed on the April 261h agenda for action.
Minutes for Board Meeting
03/22/00
Page?
CONVENE IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54956.9:
The Board convened in closed session at 8:36 p.m., pursuant to Government Code Section
54956.9. Confidential Minutes of the Closed Session held by the Board of Directors have been
prepared in accordance with California Government Code Section 54957.2 and are maintained
by the Board Secretary in the Official Book of Confidential Minutes of Board and Committee
Closed Meetings. Agenda Item No. 18(a)(1) was not discussed. A report of action taken will be
publicly reported at the time the approved action becomes final re Agenda Item No. 18(a)(2).
No reportable action was taken re Agenda Item No. 18(a)(3).
RECONVENE IN REGULAR SESSION: At 8:47 p.m., the Board reconvened in regular session.
ADJOURNMENT: The Chair declared the meeting adjourned at 8:50 p.m.
H:\wp.dta\agenda\Board Minutes\2000 Board Minutes\032200.doc