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HomeMy WebLinkAbout03-22-2000 Board MinutesOrange County Sanitation District MINUTES BOARD MEETING MARCH 22, 2000 ADMINISTRATIVE OFFICES 10844 ELLIS AVENUE FOUNTAIN VALLEY, CALIFORNIA 92708-7018 Minutes for Board Meeting 03122100 Page2 ROLL CALL A regular meeting of the Board of Directors of the Orange County Sanitation District, was held on March 22, 2000, at 7:00 p.m., in the District's Administrative Offices. Following the Pledge of Allegiance and invocation the roll was called and the Secretary reported a quorum present as follows: ACTIVE DIRECTORS ALTERNATE DIRECTORS x Jan Debay, Chair Tom Thomson x Peer Swan, Vice Chair Darryl Miller x Steve Anderson Steve Simonian x Don Bankhead Jan Flory x Shawn Boyd Paul Snow x Guy Carrozzo Larry Crandall x Lynn Daucher Roy Moore A Brian Donahue Harry Dotson x Norman Z. Eckenrode Michael L. Maertzweiler x James M. Ferryman Arthur Perry x Peter Green Dave Garofalo A John M. Gullixson Mark Schwing x Mark Leyes Bruce Broadwater x Shirley McCracken Tom Daly Pat McGuigan x Thomas E. Lutz x Mark A. Murphy Mike Spurgeon x Joy Neugebauer Margie L. Rice x Russell Patterson Richard A. Freschi x Anna L. Piercy Tim Keenan x Thomas R. Saltarelli Jim Potts x Christina Shea Greg Smith x Jerry Sigler Jack Mauller A Jim Silva Chuck Smith x Charles E. Sylvia Ron Bates Paul Walker x Kenneth Blake STAFF MEMBERS PRESENT: Don Mcintyre, General Manager; Blake Anderson, Assistant General Manager; Penny Kyle, Board Secretary; Bob Ghirelli; Dave Ludwin; Patrick Miles; Bob Ooten; Lisa Tomko; Gary Streed; Michelle Tuchman; Ryal Wheeler; Terry Josway; Rich Caitlin; Jim Herberg; Rob Thompson; Catherine Biele; Paula Zeller OTHERS PRESENT: Tom Nixon, General Counsel; Craig Farrington; Arlene Schafer; Richard Corneille Minutes for Board Meeting 03122100 Page 3 REPORT OF THE CHAIR Chair Debay reminded the Directors of the March 25th Groundwater Replenishment System Workshop that would be held at the District. The workshop was designed to bring the Directors up to date on the progress and policy issues that will be facing the District's board in the future. Those Directors interested in attending the CASA Spring Conference, scheduled for May 4th through the 5th in the San Diego area, were requested to contact the General Manager. The Steering Committee allows five reservations, and if those committee members are unable to attend, other Directors are encouraged to participate. Chair Debay then announced that the Steering Committee would be holding an adjourned meeting on Monday, April 3, 2000 at 9:00 a.m. to discuss issues pertaining to the appointment of Blake Anderson as the General Manager. REPORT OF THE GENERAL MANAGER The General Manager reported that the Orange County Engineering Council recently presented David Ludwin, Director of Engineering, with a Distinguished Engineering Achievement Award. The award is presented annually to those engineers who have significantly contributed to the engineering profession, their community and the environment. Mr. Ludwin was also conferred the title of "Fellow'' by the Institute for the Advancement of Engineering for outstanding service to his organization and the engineering community. Patrick Miles, Director of Information Technology, then presented awards to key staff members for their Y2K efforts: Terri Josway, Safety and Emergency Response Manager; Larry Kraemer, Senior Engineer-Operations and Maintenance; Rich Castillon, Information Technology Manager; and Rob Thompson, Plant Automation Manager. REPORT OF THE GENERAL COUNSEL Tom Nixon, General Counsel, reported that there was a correction necessary to Board Agenda Item 15 (c), which would require a two-thirds vote to add the corrected item to the agenda. MOVED, SECONDED AND DULY CARRIED: That Item No. 15(c) as corrected, be added to the agenda. APPROVAL OF MINUTES The Chair ordered that the minutes of the regular meeting held February 23, 2000 is deemed approved, as corrected. Directors Kenneth Blake, Lynn Daucher, Tom Lutz, and Mark Murphy abstained. Minutes for Board Meeting 03/22/00 Page4 RATIFICATION OF PAYMENT OF CLAIMS MOVED, SECONDED AND DULY CARRIED: Ratify payment of claims set forth on exhibits "A" and "B", attached hereto and made a part of these minutes, and summarized below: 9. ALL DISTRICTS 02/15/00 02/29/00 Totals a. $5,249,497. 97 $8,616,540.73 CONSENT CALENDAR MOVED, SECONDED AND DULY CARRIED: Receive and file complaint for injunctive relief and damages, Norman Parsons v. Orange County Sanitation District, Orange County Superior Court Case No. 000000844, and authorize General Counsel to appear and defend the interests of the District. NON-CONSENT CALENDAR 11. DRAFT STEERING COMMITTEE MINUTES: A verbal report was presented by Director Jan Debay, Chair of Steering Committee, re the March 22, 2000 meeting. The Chair then ordered the draft Steering Committee Minutes for the meeting held on February 23, 2000 to be filed. 12. DRAFT OPERATIONS, MAINTENANCE AND TECHNICAL SERVICES COMMITTEE MINUTES: A verbal report was presented by Director Jim Ferryman, Vice Chair of the Operations, Maintenance and Technical Services Committee, re the March 1, 2000 meeting, summarizing the actions taken and referring to the draft minutes of the meeting. The Chair then ordered the draft Operations, Maintenance and Technical Services Committee Minutes for the meeting held March 1, 2000 to be filed. c. MOVED, SECONDED AND DULY CARRIED: Authorize staff to 1) reallocate funds for the biosolids management contracts with Pima Gro, Bio Gro, Tule Ranch and the Yakima Company, into one account; and 2) move funds from one contract to another, as deemed necessary, due to unanticipated changes in climate, regulations and contractor performance. 13. DRAFT PLANNING, DESIGN AND CONSTRUCTION COMMITTEE MINUTES: A verbal report was presented by Director Norm Eckenrode, Chair of the Planning, Design and Construction Committee, re the March 2, 2000 meeting, summarizing the actions taken and referring to the draft minutes of the meeting. The Chair then ordered the draft Planning, Design and Construction Committee Minutes for the meeting held March 2, 2000 to be filed. c. MOVED, SECONDED AND DULY CARRIED: 1) Ratify Change Order No. 1 to RA 6 "B" Street and Mitchell Avenue Sewer Replacement, Contract No. 7-28, with Mladen Grbavac Construction Company, authorizing an addition of $19,957, Minutes for Board Meeting 03/22/00 Pages increasing the total contract amount to $211,561; 2) Ratify Change Order No. 2 authorizing a deduction of $7,545, decreasing the total contract amount to a total contract amount of $204,016; and; 3) Accept RA 6 "B" Street and Mitchell Avenue Sewer Replacement, Contract No. 7-28, as complete, authorizing execution of the Notice of Completion and approving the Final Closeout Agreement with Mladen Grbavac Construction Company. d. MOVED, SECONDED AND DULY CARRIED: Authorize staff to prepare a Request for Proposal for the development for a Long-Term Sewer Monitoring Program, Job No. J-73-2. e. MOVED, SECONDED AND DULY CARRIED: 1) Establish a budget for the Replacement of the Bitter Point Pump Station, Contract No. 5-49, for a total budget of $3,479,000; 2) Establish a budget for the Replacement of the Rocky Point Pump Station, Contract No. 5-50, for a total budget of $4, 124,000; 3) Establish a budget for the Rehabilitation of the 141h Street Pump Station, Contract No. 5-51, for a total budget of $2,210,000; 4) Establish a budget for the Rehabilitation of the "A" Street Pump Station, Contract No. 5-52, for a total budget of $2,248,000; 5) Approve a budget deduction of $12,061,000 for Miscellaneous Improvements and Rehabilitation to Outlying Pump Stations, Contract No. 2-37, for a total budget of $14,284,200; and 6) Approve Professional Services Agreement with Lee & Ro, Inc. to provide engineering services for the design and construction support for Contract Nos. 5-49, 5-50, 5-51, and 5-52 for an amount not to exceed $1, 149,801. f. MOVED, SECONDED AND DULY CARRIED: Approve Professional Services Agreement with Tran Consulting Engineers to prepare a preliminary design report and construction documents for the rehabilitation of the Sunflower Interceptor Manhole Rehabilitation, Contract No. 7-21, for a total amount not to exceed $175,261. g. MOVED, SECONDED AND DULY CARRIED: Approve Professional Services Agreement with ASL Consulting Engineers to prepare a preliminary design report and construction documents for Warner Avenue Relief Sewer, Contract No. 11- 22, for a total amount not to exceed $224,800. h. MOVED, SECONDED AND DULY CARRIED: Approve Professional Services Agreement with AKM Consulting Engineers to provide engineering services for the Gisler-Redhill Trunk Improvements Reach A, Contract No. 7-36; Orange Trunk Improvements, Contract No. 7-39; and Gisler-Redhill/North Trunk Sewer Improvements, Contract No. 7-41, for a total amount not to exceed $811,958. i. MOVED, SECONDED AND DULY CARRIED: Direct staff to proceed with design of a new Effluent Pump Station Annex, Job No. J-77, to replace the Foster Pump Station. 14. DRAFT FINANCE, ADMINISTRATION AND HUMAN RESOURCES COMMITTEE MINUTES: A verbal report was presented by Director Tom Saltarelli, Chair of the Finance, Administration and Human Resources Committee, re the March 8, 2000 meeting, summarizing the actions taken and referring to the draft minutes of the meeting. Minutes for Board Meeting 03122100 Page6 The Chair then ordered the draft Finance, Administration and Human Resources Committee Minutes for the meeting held March 8, 2000 to be filed. c. MOVED, SECONDED AND DULY CARRIED: Receive and file Treasurer's Report for the month of February 2000. d. MOVED, SECONDED AND DULY CARRIED: Receive and file the Quarterly Investment Management Program Report for the period October 1, 1999 through December 31, 1999. e. MOVED, SECONDED AND DULY CARRIED: Authorize staff to issue a purchase order contract to appoint Moreland & Associates as the District's independent auditors for fiscal year 1999-00 for an amount not to exceed $42,600, with an option of auditing the fiscal years 2000-01 and 2001-02 upon staff approval, and an option of auditing fiscal years 2002-03 and 2003-04 upon Board approval. 15. DRAFT JOINT GROUNDWATER REPLENISHMENT SYSTEM COOPERATIVE COMMITTEE MINUTES: A verbal report was presented by Director Peer Swan, a member of the Joint Groundwater Replenishment System Cooperative Committee. The Chair then ordered the Joint Groundwater Replenishment System Cooperative Committee Minutes for the meeting held on February 24, 2000, to be filed. c. MOVED, SECONDED AND DULY CARRIED: (1) Approve Addendum No. 1 to the Professional Services Agreement with Camp Dresser and McKee for the Project Development Phase of the Groundwater Replenishment System, Job No. J-36, providing for additional engineering services in the amount of $172,649 for a total amount not to exceed $4,982,950. Orange County Sanitation District and Orange County Water District have equal shares for the addendum in the amount of $86,324.50 and for the Professional Services Agreement in the total amount of $2,491,475. 16. MOVED, SECONDED AND DULY CARRIED: 1) Approve the plans and specifications for Solids Storage and Truck Loading Facility at Plant No. 2, Job No. P2-60, on file at the offices of the Board Secretary; 2) Receive and file Addenda Nos. 1, 2, 3, and 4; 3) Receive and file bid tabulation and recommendation; and 4) Award a contract to JW Contracting Corporation for Solids Storage and Truck Loading Facility at Plant No. 2, Job No. P2-60, for an amount not to exceed $10,428,440. 17. Gary Streed, Director of Finance, gave a presentation on Consolidation of Revenue Area Financial Plans and Rates, except Revenue Areas 7 and 14. Various alternatives were presented. Alternative No. Four is staff's recommendation, which will equalize all rates in fiscal year 2000/01. This item will be placed on the April 261h agenda for action. Minutes for Board Meeting 03/22/00 Page? CONVENE IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54956.9: The Board convened in closed session at 8:36 p.m., pursuant to Government Code Section 54956.9. Confidential Minutes of the Closed Session held by the Board of Directors have been prepared in accordance with California Government Code Section 54957.2 and are maintained by the Board Secretary in the Official Book of Confidential Minutes of Board and Committee Closed Meetings. Agenda Item No. 18(a)(1) was not discussed. A report of action taken will be publicly reported at the time the approved action becomes final re Agenda Item No. 18(a)(2). No reportable action was taken re Agenda Item No. 18(a)(3). RECONVENE IN REGULAR SESSION: At 8:47 p.m., the Board reconvened in regular session. ADJOURNMENT: The Chair declared the meeting adjourned at 8:50 p.m. H:\wp.dta\agenda\Board Minutes\2000 Board Minutes\032200.doc