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Home My WebLink About02-23-2000 Board Minutes Orange County Sanitation District MINUTES BOARD MEETING FEBRUARY 23, 2000 ovN ANC rAr�� r O --1 H E ADMINISTRATIVE OFFICES 10844 ELLIS AVENUE FOUNTAIN VALLEY, CALIFORNIA 92708-7018 Minutes for Board Meeting 02/23/00 Page 2 ROLL CALL A regular meeting of the Board of Directors of the Orange County Sanitation District, was held on February 23, 2000, at 7:00 p.m., in the District's Administrative Offices. Following the Pledge of Allegiance and invocation the roll was called and the Secretary reported a quorum present as follows: ACTIVE DIRECTORS ALTERNATE DIRECTORS X Jan Debay, Chair Tom Thomson X Peer Swan, Vice Chair Darryl Miller X Steve Anderson Steve Simonian X Don Bankhead Jan Flory X Shawn Boyd Paul Snow X Guy Carrozzo Larry Crandall A Lynn Daucher Roy Moore X Brian Donahue Harry Dotson X Norman Z. Eckenrode Michael L. Maertzweiler James M. Ferryman X Arthur Perry X Peter Green Dave Garofalo X John M. Gullixson Mark Schwing X Mark Leyes Bruce Broadwater X Shirley McCracken Tom Daly X Pat McGuigan Thomas E. Lutz A Mark A. Murphy Mike Spurgeon X Joy Neugebauer Margie L. Rice X Russell Patterson Richard A. Freschi X Anna L. Piercy Tim Keenan A Thomas R. Saltarelli Jim Potts X Christina Shea Greg Smith X Jerry Sigler Jack Mauller X Jim Silva Chuck Smith X Charles E. Sylvia Ron Bates X Paul Walker Kenneth Blake STAFF MEMBERS PRESENT: Don McIntyre, General Manager; Blake Anderson, Assistant General Manager; Penny Kyle, Board Secretary; Bob Ghirelli; Dave Ludwin; Patrick Miles; Bob Ooten; Lisa Tomko; Gary Streed; Michelle Tuchman; Ed Torres; Jim Mullins; Mark Boyd; Catheirine Biele; Paula Zeller OTHERS PRESENT: Tom Woodruff, General Counsel; Phil Stone; David L. Hamilton; Terry Lane; Don Hughes; Dan Cassidy Minutes for Board Meeting 02/23/00 Page 3 MOVED, SECONDED AND DULY CARRIED: Receive and file minute excerpts from the following re appointment of active and alternate Directors, as follows: (*Mayor) City/Agency Active Director Alternate Director Garden Grove Mark Leyes Bruce Broadwater` Placentia Norman Z. Eckenrode Michael L. Maertzweiler* REPORT OF THE CHAIR Chair Debay invited Director Jim Ferryman to attend the March Steering Committee meeting and Director Russ Patterson for the April Steering Committee meeting. It was also announced that Item 16 listed on the agenda would be considered immediately following the consent calendar. REPORT OF THE GENERAL MANAGER General Manager Don McIntyre reported that there was a spill Monday afternoon in the Buena Park/La Mirada area when a sewer line surcharged. Bob Ghirelli, Director of Technical Services, said that the Regional Board has been notified and a written report is due by Friday. It is estimated that about 10,000 gallons may have flowed into the storm drain, which ultimately emptied into the ocean via the San Gabriel River. The OC Health Care Agency has closed the beach in the area of the mouth of the river, citing a sewage spill. REPORT OF THE GENERAL COUNSEL General Counsel reported that due to a clerical error, Agenda Item 17(a)(2) should reference IUOE Local 501 rather than Orange County Employees Association. APPROVAL OF MINUTES The Chair ordered that the minutes of the regular meeting held January 26, 2000, be deemed approved, as corrected. RATIFICATION OF PAYMENT OF CLAIMS MOVED, SECONDED AND DULY CARRIED: Ratify payment of claims set forth on exhibits "A" and "B", attached hereto and made a part of these minutes, and summarized below: ALL DISTRICTS 01/15/00 01/31/00 Totals $4,087,426.77 $8,798,129.00 CONSENT CALENDAR 9. a. MOVED, SECONDED AND DULY CARRIED: Approve Amendment No. 3 to the Agreement with South Coast Air Quality Management District extending the period of the Demonstration of Natural Gas Engines in Heavy Duty Trucks Project from 3/31/00 to 11/1/00 at no additional cost to the District. Minutes for Board Meeting 02/23/00 Page 4 NON-CONSENT CALENDAR 11. DRAFT STEERING COMMITTEE MINUTES: A verbal report was presented by Director Jan Debay, Chair of Steering Committee, re the February 23, 2000 meeting. The Chair then ordered the draft Steering Committee Minutes for the meeting held on January 26, 2000 to be filed. 12. DRAFT PLANNING, DESIGN AND CONSTRUCTION COMMITTEE MINUTES: A verbal report was presented by Director Norm Eckenrode, Chair of the Planning, Design and Construction Committee, re the February 3, 2000 meeting, summarizing the actions taken and referring to the draft minutes of the meeting. The Chair then ordered the draft Planning, Design and Construction Committee Minutes for the meeting held February 3, 2000 to be filed. C. MOVED, SECONDED AND DULY CARRIED: 1) Approve Professional Services Agreement with CH2M Hill for Comprehensive Odor Control Program Evaluation and Improvement, Job No. J-71-4, for a total amount not to exceed $485,000; and (2)Authorize the General Manager to enter into agreements with chemical suppliers for chemicals and related services, for an amount not to exceed $183,000, to support demonstration testing of alternative technology for sulfide control in the trunkline (Specification No. C-146). d. MOVED, SECONDED AND DULY CARRIED: Approve Professional Services Agreement with Carollo Engineers for professional engineering services, including a preliminary engineering report for a new Headworks at Plant No. 2, Job No. P2-66, for an amount not to exceed $375,000. e. MOVED, SECONDED AND DULY CARRIED: Approve a purchase order contract to Southern Contracting Company for Purchase of 480-Volt Switchgear Equipment, Specification No. E-276, for a total amount of$304,213. f. MOVED, SECONDED AND DULY CARRIED: (1) Approve a budget amendment of$51,000 for Warehouse at Plant No. 2, Job No. P2-65, for a total budget of $1,648,960; and (2)Accept Warehouse at Plant No. 2, Job No. P2-65, as complete, authorizing execution of the Notice of Completion, and approving the Final Closeout Agreement with KPRS Construction Services, Inc. g. MOVED, SECONDED AND DULY CARRIED: (1) Ratify Change Order No. 1 to Huntington Beach Sewer and Abandonment, Contract No. 11-23, with Matthew and Stewart Company, Inc. authorizing an addition of$7,570, increasing the total contract amount to $137,366; (2) Ratify Change Order No. 2 to Contract No. 11-23, authorizing a deduction of$19,012.80, for a revised total contract amount of$118,353.20; and (3)Accept Huntington Beach Sewer and Abandonment, Contract No.11-23, as complete, authorizing execution of the Notice of Completion and approving the Final Closeout Agreement with Matthew and Stewart Company, Inc. Minutes for Board Meeting 02/23/00 Page 5 h. MOVED, SECONDED AND DULY CARRIED: (1) Ratify Change Order No. 9 to Improvements to Miller Holder Trunk Sewer System Reach 3, Contract No. 3-38-3, and City of La Habra Street Improvements for Eastbound Right Turn Lane at Imperial Highway/Idaho Street Intersection, Project No. 2-R-97, with Mladen Buntich Construction Company, authorizing a deduction of$54,000 for Liquidated Damages, decreasing the total contract amount to$5,215,546, and adding 20 calendar days time extension for inclement weather; (2) Ratify Change Order No. 10 for an adjustment of Engineers Quantities for an addition of $39,046.80, increasing the total contract amount to $5,254,592.80; and (3) Accept Improvements to Miller Holder Trunk Sewer System, Reach 3, Contract No. 3-38-3, and City of La Habra Street Improvements for Eastbound Right Turn Lane at Imperial Highway/Idaho Street Intersection, Project No. 2-R-97, as complete, authorizing execution of the Notice of Completion. i. MOVED, SECONDED AND DULY CARRIED: (1) Ratify Change Order No. 2 to Improvements to Main Street Pump Station, Contract No. 7-7-1, with Sverdrup Civil, Inc., authorizing an addition of$162,344, and 338 calendar days, increasing the total contract amount to$2,819,318; (2) Approve a budget amendment of$185,199 to authorize additional funds for a total project budget of $4,444,886; and (3)Accept Improvements to Main Street Pump Station, Contract No. 7-7-1, as complete, authorizing execution of the Notice of Completion and approving the Final Closeout Agreement. j. MOVED, SECONDED AND DULY CARRIED: Accept Replacement of Santa Ana River Interceptor Control Gate Structure, Contract No. 2-40, with NCCI - Enterprises, Inc., as complete, authorizing execution of the Notice of Completion and approving the Final Closeout Agreement. k. MOVED, SECONDED AND DULY CARRIED: (1) Approve a budget increase of $270,274 to Plant No. 1 Headworks No. 2 Control System Upgrade, Job No. J-31-3, for a total revised project budget of$2,081,274; and (2) Ratify Change Order No. 3 to Plant No. 1 Headworks No. 2 Control System Upgrade, Job No. J-31-3, with Systems Integrated authorizing an addition of$20,274 and 339 calendar days, increasing the contract amount to $716,832. I. MOVED, SECONDED AND DULY CARRIED: Ratify Change Order No. 3 to Seismic Retrofit of Four Structures at Reclamation Plant No. 1, Job No. P1-44-4 (Rebid), with Ark Construction Company, authorizing an addition of$218,540, and a time extension of 120 calendar days, increasing the total contract amount to$906,940. 13. DRAFT FINANCE, ADMINISTRATION AND HUMAN RESOURCES COMMITTEE MINUTES: A verbal report was presented by Director Mark Leyes, Vice Chair of the Finance, Administration and Human Resources Committee, re the February 9, 2000 meeting, summarizing the actions taken and referring to the draft minutes of the meeting. The Chair then ordered the draft Finance, Administration and Human Resources Committee Minutes for the meeting held February 9, 2000 to be filed. - Minutes for Board Meeting 02/23/00 Page 6 C. MOVED, SECONDED AND DULY CARRIED: Receive and file Treasurer's Report for the month of January 2000. d. MOVED, SECONDED AND DULY CARRIED: Receive and file the Mid-Year Financial and Operational Report for the period ending December 31, 1999. 14. Item deleted. 15. MOVED, SECONDED AND DULY CARRIED: (1) Approve plans and specifications for Grit Removal System, Job No. J-52; (2) Approve Addendum No. 1 to the plans and specifications; (3) Receive and file bid tabulation and recommendation; and (4) Award construction contract to Norman A. Olsson Construction Company for Grit Removal System, Job No. J-52, for an amount not to exceed $715,900. 16. David Hamilton, representative from IUOE Local 501, addressed the Directors regarding the grievance filed by District employees Mark Boyd and Darlene Wilkerson. He clarified that Local 501 is representing the employees in this grievance. Mark Boyd also addressed the Board regarding the issues that prompted the filing of the grievance. His concern was management demanding training on pay-for-performance issues while their group was conducting meet and confer sessions. MOVED, SECONDED AND DULY CARRIED: Affirm the decision of the General Manager at Step 4 of the grievance procedure by finding no violation of the existing Memorandum of Understanding provisions, and ordering no further action. Management was directed to increase sensitivity to training issues while employees are in the meet and confer process. Director Don Bankhead opposed. CONVENE IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTIONS 54956.9 and 54957.6: The Board convened in closed session at 8:09 p.m., pursuant to Government Code Sections 54956.9 and 54957.6. Confidential Minutes of the Closed Session held by the Board of Directors have been prepared in accordance with California Government Code Section 54957.2 and are maintained by the Board Secretary in the Official Book of Confidential Minutes of Board and Committee Closed Meetings. No reportable actions were taken re Agenda Item Nos. 17(a)(1) and (2). RECONVENE IN REGULAR SESSION: At 8:31 p.m., the Board reconvened in regular session. ADJOURNMENT: The Chair declared the meeting adjourned at 8:31 p.m. 4go' ' /l A;; Secretary�f the Boar f Directors of Orange County Sanita ion District H:\wp.dta\agenda\Board Minutes\2000 Board Minutes\022300.doc