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HomeMy WebLinkAbout07-01-1998 Board MinutesOrange County Sanitation District MINUTES BOARD MEETING JULY 1, 1998 ADMINISTRATIVE OFFICES 10844 ELLIS AVENUE FOUNTAIN VALLEY, CALIFORNIA 92708-7018 OCSD• P.O. Box 8127 • Fountain Valley, CA 92728-8127 • (714) 962-2411 Minutes for Board Meeting 07/01/98 Page 2 of 10 ROLL CALL A regular meeting of the Board of Directors of the Orange County Sanitation District, was held on July 1, 1998, at 6:30 p.m., in the District's Administrative Offices. Following the Pledge of Allegiance and invocation the roll was called and the Secretary reported a quorum present as follows: ACTIVE DIRECTORS ALTERNATE DIRECTORS X Burnie Dunlap, Chair Glenn Parker Peer Swan, Vice Chair X Darryl Miller A Steve Anderson John Holmberg A Don Bankhead Jan Flory X George Brown Shawn Boyd X John Collins Laurann Cook X Jan Debay John E. Noyes X Barry Denes Richard A. Freschi Brian Donahue X Harry Dotson A Norman Z. Eckenrode Constance Underhill X James M. Ferryman Arthur Perry A John M. Gullixson Gene Wisner X Mark Leyes Bruce Broadwater X Patsy Marshall Jack Mauller X Pat McGuigan Thomas E. Lutz X Eva Miner-Bradford Paul E. Walker X Mark A. Murphy Joanne Coontz A Anna L. Piercy Tim Keenan X Margie Rice James V. Evans X Thomas R. Saltarelli Jim Potts X Christina Shea Barry Hammond X William G. Steiner Todd Spitzer X Dave Sullivan Tom Harman X Charles E. Sylvia Ron Bates A Bob Zemel Tom Daly STAFF MEMBERS PRESENT: Don McIntyre, General Manager; Blake Anderson, Assistant General Manager; Penny Kyle, Board Secretary; Ed Hodges; David Ludwin; Bob Ooten; Mike Peterman; Gary Streed; Mike Moore; Greg Mathews; Jean Tappan; Lisa Lorey; Ingrid Hellebrand; Mark Esquer; Doug Cook; Ryal Wheeler Minutes for Board Meeting 07/01/98 Page 3 of 10 OTHERS PRESENT: Tom Woodruff, General Counsel; Bill Knopf; Bill Tappan OATHS OF OFFICE The Board Secretary swore the Directors into office. ELECTION OF CHAIR It was announced that the election of the Chair of the Orange County Sanitation District was in order. Nominations were then called for the post, whereupon Director Burnie Dunlap was nominated. There being no other nominations, the vote was polled and the Secretary cast the unanimous ballot for Director Burnie Dunlap as the Chair of the Orange County Sanitation District. ELECTION OF VICE CHAIR It was announced that the election of the Vice Chair of the Orange County Sanitation District was in order. Nominations were then called for the post, whereupon Directors Jan Debay, Thomas R. Saltarelli and Peer A. Swan were nominated. Director Thomas R. Saltarelli declined the nomination. The vote was then polled by a show of hands. The Chair then announced that Director Peer A. Swan had been elected to the post of Vice Chair of the Orange County Sanitation District. RESOLUTION OF COMMENDATION MOVED, SECONDED AND DULY CARRIED: That the Board of Directors adopt a Resolution of Commendation commending Director John Collins for his contributions to the Districts during his tenure as Joint Chairman of the County Sanitation Districts of Orange County. REPORT OF THE CHAIR The Chair reminded the Directors of the upcoming meetings listed on the meeting notice. He then recognized Director Jan Debay who addressed the Directors regarding the importance of attending the conferences held by CASA and the invaluable information received by attending. Chair Dunlap advised Directors that members of the Steering Committee were authorized to attend these conferences. In addition, the Chair could designate additional Directors to attend the conferences. Directors were then asked to contact the General Manager or his secretary if they were interested. 11. MOVED, SECONDED AND DULY CARRIED: Adopt Resolution No. OCSD 98-1, Acknowledging the Final Approval of Districts' Reorganization DC97-30 by the Orange County Local Agency Formation Commission; Accepting the Terms of Orange County Local Agency Formation Commission Resolution DC97-30; and Approving All Powers, Rights, and Duties of County Sanitation Districts Nos. 1, 2, 3, 5, 6, 7, 11, 13 and 14 of Orange County, California, Including that Certain General Assignment of Contracts, Agreements, Permits, and Other Obligations. Minutes for Board Meeting 07/01/98 Page 4 of 10 12. MOVED, SECONDED AND DULY CARRIED: Adopt Resolution No. OCSD 98-2, Fixing and Establishing Rules of Procedure for the Conduct of District's Business. 13. MOVED, SECONDED AND DULY CARRIED: Adopt Resolution No. OCSD 98-3, Establishing the Compensation and Expense Reimbursement Policies for its Directors. 14. MOVED, SECONDED AND DULY CARRIED: Adopt Resolution No. OCSD 98-4, Approving Provisions for Satisfaction of Payment of FICA Taxes for Director-Employees Mandated by Federal Omnibus Budget Reconciliation Act of 1990. 15. MOVED, SECONDED AND DULY CARRIED: Adopt Resolution No. OCSD 98-5, Adopting the 1998 Conflict of Interest Code. 16. MOVED, SECONDED AND DULY CARRIED: Adopt Resolution No. OCSD 98-6, Reaffirming Resolutions Nos. 89-101 and 89-102 of its Predecessor Districts, County Sanitation Districts Nos. 1, 2,3, 5, 6, 7, 11, 13 and 14 of Orange County, California, and Establishing the Orange County Sanitation District Master Plan. 17. MOVED, SECONDED AND DULY CARRIED: Adopt Resolution No. OCSD 98-7, Approving California Environmental Quality Act Guidelines Manual. 18. MOVED, SECONDED AND DULY CARRIED: Adopt Resolution No. OCSD 98-8, Establishing Policies and Procedures for: (1) Selection and Procurement of Professional Engineering, Architectural, Environmental, Land Surveying and Construction Management Services; (2) Approval of Plans and Specifications; and (3) Approval of Construction Change Orders. 19. MOVED, SECONDED AND DULY CARRIED: Adopt Resolution No. OCSD 98-9, Declaring a Policy Pertaining to Wastewater Management for Preserving Orange County's Coastal Ocean Waters. 20. MOVED, SECONDED AND DULY CARRIED: Adopt Resolution No. OCSD 98-10, Approving Water Reclamation Policy. 21. MOVED, SECONDED AND DULY CARRIED: Adopt Resolution No. OCSD 98-11, Approving Policy Pertaining to Future Areas to be Served by the Orange County Sanitation District. 22. MOVED, SECONDED AND DULY CARRIED: Adopt Resolution No. OCSD 98-12, Authorizing the District's General Manager to Establish Rules and Guidelines to Implement Board Policies and to Delegate His Authority to Staff. 23. MOVED, SECONDED AND DULY CARRIED: Adopt Resolution No. OCSD 98-13, Adopting Rules of Procedure for Administrative Proceedings before the Board of Directors. 24. MOVED, SECONDED AND DULY CARRIED: Adopt Resolution No. OCSD 98-14, Adopting Administrative Rules of Procedure re Proceedings for Permit Suspension, Permit Revocation and Appeal to the General Manager. Minutes for Board Meeting 07/01/98 Page 5 of 10 25. MOVED, SECONDED AND DULY CARRIED: Adopt Resolution No. OCSD 98-15, Authorizing Acceptance of All Deeds or Grants Conveying Any Interest in or Easement Upon Real Estate for Public Purposes; Appointing and Authorizing the General Manager and Secretary of the Board of said District to Consent to such Deeds or Grants and to the Recordation Thereof on Behalf of the District and Authorizing the General Manager to Purchase Rights-of-Way and Easements. 26. MOVED, SECONDED AND DULY CARRIED: Adopt Resolution No. OCSD 98-16, Pertaining to the Procedure for-Destruction of Obsolete Records. 27. MOVED, SECONDED AND DULY CARRIED: Adopt Resolution No. OCSD 98-17, Adopting Annual Fees for Mailing Agenda Packages and Supporting Documentation. 28. MOVED, SECONDED AND DULY CARRIED: Adopt Resolution No. OCSD 98-18, Approving Fountain Valley Specific Plan for Site Use and Development. 29. MOVED, SECONDED AND DULY CARRIED: Adopt Resolution No. OCSD 98-19, Designating a District's Treasurer and Authorizing the District's Treasurer and the County of Orange Treasurer/Tax Collector to Invest and/or Reinvest District Funds. 30. MOVED, SECONDED AND DULY CARRIED: Adopt Resolution No. OCSD 98-20, Adopting District's Investment Policy Statement and Performance Benchmarks. 31. MOVED, SECONDED AND DULY CARRIED: Adopt Resolution No. OCSD 98-21, Adopting a Purchasing System and Policies and Procedures Governing Purchases of Supplies, Services, and Equipment. 32. MOVED, SECONDED AND DULY CARRIED: Adopt Resolution No. OCSD 98-22, Authorizing the Participation in the County of Orange Cooperative Purchasing Program. 33. MOVED, SECONDED AND DULY CARRIED: Adopt Resolution No. OCSD 98-23, Adopting District's Procedures for Settlement of Claims Made Against the District; Settlement of Claims Made by the District; Collection of Delinquent Accounts Owing to the District; Settlement of Civil or Administrative Enforcement Actions; and Settlement of Worker's Compensation Claims. 34. MOVED, SECONDED AND DULY CARRIED: Adopt Resolution No. OCSD 98-24, Authorizing the Establishment of Miscellaneous Banking Accounts; Establishing Policies Governing Transactions Related Thereto; and Designating Employees to Act on District's Behalf for said Account. 35. MOVED, SECONDED AND DULY CARRIED: Adopt Resolution No. OCSD 98-25, Authorizing a Petty Cash Fund. 36. MOVED, SECONDED AND DULY CARRIED: Adopt Resolution No. OCSD 98-26, Dedicating Revenues for Payment of Obligations. 37. MOVED, SECONDED AND DULY CARRIED: Adopt Resolution No. OCSD 98-27, Appointing Representatives to Act as District's Agents in Small Claims Court. Minutes for Board Meeting 07/01/98 Page 6 of 10 38. MOVED, SECONDED AND DULY CARRIED: Adopt Resolution No. OCSD 98-28, Authorizing the General Manager to Approve Supplemental Agreements to Construction Contracts for Substitution of Securities. 39. MOVED, SECONDED AND DULY CARRIED: Adopt Resolution No. OCSD 98-29, Adopting a Course of Construction Master Insurance Program for Future Construction Projects. 40. MOVED, SECONDED AND DULY CARRIED: Adopt Resolution No. 98-30, Establishing the Annual Appropriations Limit for Fiscal Year 1998-99 for the District in Accordance with the Provisions of Division 9 of Title 1 of the California Government Code. 41. MOVED, SECONDED AND DULY CARRIED: Adopt Resolution No. 98-31, Approving the Operating, Capital, Debt/COP Service and Self-Insurance Budgets for 1998-99, as follows: Joint Works Operating/Working Capital Worker's Compensation Self Insurance Public Liability Self-Insurance Joint Works Capital Outlay Revolving Collection System Zone Operating Collection System Zone Capital Improvements Debt/COP Service $45,200,000 $565,000 $335,000 $49,284,000 $10,180,000 $22,904,000 $36,459,000 42. MOVED, SECONDED AND DULY CARRIED: Adopt Resolution No. OCSD 98-32, Authorizing Future Capital Expenditures to be Reimbursed from Future Long-Term Financings. 43. MOVED, SECONDED AND DULY CARRIED: Adopt Resolution No. OCSD 98-33, Adopting a Human Resources Policies and Procedures Manual Providing for Classification, Compensation, and Other Terms, Conditions, Policies, and Procedures Government Employment of District Employees. 44. MOVED, SECONDED AND DULY CARRIED: Adopt Resolution No. OCSD 98-34, adopting Resolution No. 75-127 by reference, a Joint Resolution of the Boards of Directors of County Sanitation Districts Nos. 1, 2, 3, 5, 6, 7, 13 &14, of Orange County, California, Establishing Guidelines for Employee Relations. 45. MOVED, SECONDED AND DULY CARRIED: Adopt Resolution No. OCSD 98-35, Approving Memoranda of Understanding Between the District and the Designated Employee Units. 46. MOVED, SECONDED AND DULY CARRIED: Adopt Resolution No. OCSD 98-36, Adopting the District's Deferred Compensation Plan for its Officers and Employees. 47. MOVED, SECONDED AND DULY CARRIED: Adopt Resolution No. OCSD 98-37, Reaffirming and Approving Previous Agreements Between and Among Irvine Ranch Water District (IRWD), County Sanitation District No. 14 of Orange County, California, and County Sanitation Districts of Orange County, California, Relating to Ownership Interests, Capacity Rights and Related Administrative Subjects. Minutes for Board Meeting 07/01/98 Page 7 of 10 48. MOVED, SECONDED AND Dl,JL Y CARRIED: Adopt Resolution No. OCSD 98-38, Designating the District's Director of Engineering as having the Delegated Authority to Accept Plans for the Excavation of Any Trench or Trenches Five Feet or More In Depth for Public Works Contracts of $25,000.00 or more. NON-CONSENT CALENDAR 50. Ordinance No. OCSD-01, Adopting Wastewater Discharge Regulations as a Re-Enactment of the Regulations Adopted and in Effect by Predecessor Sanitation Districts: A motion was made, seconded and unanimously carried to read Ordinance No. OCSD-01 by title only and waive reading of said entire ordinance. It was further moved to introduce and adopt Ordinance No. OCSD-01 as an urgency measure: A YES: Burnie Dunlap, Chair; George Brown; John Collins; Jan Debay; Barry Denes; Harry Dotson; James M. Ferryman; Mark Leyes; Patsy Marshall; Pat McGuigan; Darryl Miller; Eva Miner-Bradford; Mark A. Murphy; Margie Rice; Thomas R. Saltarelli; Christina Shea; William G. Steiner; Dave Sullivan; Charles E. Sylvia NOES: None ABSENT: Steve Anderson; Don Bankhead; Norman Z. Eckenrode; John M. Gullixson; Anna L. Piercy; Bob Zemel 51. Ordinance No. OCSD-02, Establishing Specified Revenue Areas within the District: A motion was made, seconded and unanimously carried to read Ordinance No. OCSD-02 by title only and waive reading of said entire ordinance. It was further moved to introduce and adopt Ordinance No. OCSD-02 as an urgency measure: A YES: Burnie Dunlap, Chair; George Brown; John Collins; Jan Debay; Barry Denes; Harry Dotson; James M. Ferryman; Mark Leyes; Patsy Marshall; Pat McGuigan; Darryl Miller; Eva Miner-Bradford; Mark A. Murphy; Margie Rice; Thomas R. Saltarelli; Christina Shea; William G. Steiner; Dave Sullivan; Charles E. Sylvia · NOES: None ABSENT: Steve Anderson; Don Bankhead; Norman Z. Eckenrode; John M. Gullixson; Anna L. Piercy; Bob Zemel Minutes for Board Meeting 07/01/98 Page 8 of 10 52. Ordinance No. OCSD-03, Adopting Fees, Procedures, and Policies Concerning Annexations of Territory to the District: A motion was made, seconded and duly carried to read Ordinance No. OCSD-03 by title only and waive reading of said entire ordinance. It was further moved to introduce and adopt Ordinance No. OCSD-03 as an urgency measure: A YES: Burnie Dunlap, Chair; George Brown; John Collins; Jan Debay; Barry Denes; Harry Dotson; James M. Ferryman; Mark Leyes; Patsy Marshall; Pat McGuigan; Darryl Miller; Eva Miner-Bradford; Mark A. Murphy; Margie Rice; Thomas R. Saltarelli; Christina Shea; William G. Steiner; Dave Sullivan; Charles E. Sylvia NOES: None ABSENT: Steve Anderson; Don Bankhead; Norman Z. Eckenrode; John M. Gullixson; Anna L. Piercy; Bob Zemel 53. Ordinance No. OCSD-04, Adopting Capital Facilities Connection Charges: A motion was made, seconded and duly carried to read Ordinance No. OCSD-04 by title only and waive reading of said entire ordinance. It was further moved to introduce and adopt Ordinance No. OCSD-04 as an urgency measure: A YES: Burnie Dunlap, Chair; George Brown; John Collins; Jan Debay; Barry Denes; Harry Dotson; James M. Ferryman; Mark Leyes; Patsy Marshall; Pat McGuigan; Darryl Miller; Eva Miner-Bradford; Mark A. Murphy; Margie Rice; Thomas R. Saltarelli; Christina Shea; William G. Steiner; Dave Sullivan; Charles E. Sylvia NOES: None ABSENT: Steve Anderson; Don Bankhead; Norman Z. Eckenrode; John M. Gullixson; Anna L. Piercy; Bob Zemel 54. Ordinance No. OCSD-05, Adopting Sanitary Sewer Service Charges: A motion was made, seconded and duly carried to read Ordinance No. OCSD-05 by title only and waive reading of said entire ordinance. It was further moved to introduce Ordinance No. OCSD-05, and pass to second reading and hearing on July 29, 1998. Director Mark Leyes opposed. Minutes for Board Meeting 07/01/98 Page 9 of 10 55. Ordinance No. OCSD-05U, Adopting Sanitary Sewer Service Charges: A motion was made to read Ordinance No. OCSD-05U by title only and waive reading of said entire ordinance. It was further moved to introduce and adopt Ordinance No. OCSD-05U as an urgency measure: A YES: Burnie Dunlap, Chair; George Brown; John Collins; Jan Debay; Barry Denes; Harry Dotson; James M. Ferryman; Patsy Marshall; Pat McGuigan; Darryl Miller; Eva Miner-Bradford; Mark A. Murphy; Margie Rice; Thomas R. Saltarelli; Christina Shea; William G. Steiner; Dave Sullivan; Charles E. Sylvia NOES: Mark Leyes ABSENT: Steve Anderson; Don Bankhead; Norman Z. Eckenrode; John M. Gullixson; Anna L. Piercy; Bob Zemel 56. MOVED, SECONDED AND DULY CARRIED: Adopt Resolution No. OCSD 98-39, Directing the County Tax Collector to Include Sewer Service Charges on the 1998-99 Property Tax Bills. 57. Ordinance No. OCSD-06, Adopting Miscellaneous Charges and Fees Relating to Industrial, Wastehauler and Transportable Treatment Unit Dischargers: A motion was made to read Ordinance No. OCSD-06 by title only and waive reading of said entire ordinance. It was further moved to introduce and adopt Ordinance No. OCSD-06 as an urgency measure: A YES: Burnie Dunlap, Chair; George Brown; John Collins; Jan Debay; Barry Denes; Harry Dotson; James M. Ferryman; Mark Leyes; Patsy Marshall; Pat McGuigan; Darryl Miller; Eva Miner-Bradford; Mark A. Murphy; Margie Rice; Thomas R. Saltarelli; Christina Shea; William G. Steiner; Dave Sullivan; Charles E. Sylvia NOES: None ABSENT: Steve Anderson; Don Bankhead; Norman Z. Eckenrode; John M. Gullixson; Anna L. Piercy; Bob Zemel Minutes for Board Meeting 07/01/98 Page 10 of 10 58. Ordinance No. OCSD-07, Regarding Fulfillment of Obligations under Predecessor Districts' Early Retirement Incentive Programs Granting Additional Service Credits to Eligible Predecessor Districts' Employees as Authorized by the County Employees Retirement Law of 1937, Government Code Section 31641.04: A motion was made to read Ordinance No. OCSD-07 by title only and waive reading of said entire ordinance. It was further moved to introduce and adopt Ordinance No. OCSD-07 as an urgency measure: A YES: Burnie Dunlap, Chair; George Brown; John Collins; Jan Debay; Barry Denes; Harry Dotson; James M. Ferryman; Mark Leyes; Patsy Marshall; Pat McGuigan; Darryl Miller; Eva Miner-Bradford; Mark A. Murphy; Margie Rice; Thomas R. Saltarelli; Christina Shea; William G. Steiner; Dave Sullivan; Charles E. Sylvia NOES: None ABSENT: Steve Anderson; Don Bankhead; Norman Z. Eckenrode; John M. Gullixson; Anna L. Piercy; Bob· Zemel ADJOURNMENT: The Chair declared the meeting adjourned at 7:29 p.m. H:\wp.dta\agenda\1998 Joint Board Minutes\070198.doc I certify that the minutes of the regular meeting of Orange County Sanitation District, held on July 1, 1998, reporting the actions of said District, are a true and correct report of said minutes. ....----. ·-~ ~-~ :::::S-£:T2 Chair Board of Directors Orange County Sanitation District Secretary, tors Orange County Sanitation District H :\ wp.dta\admin\BS\FORMS\ 1998\Minutes .070198 .doc