HomeMy WebLinkAboutMinutes 1987-04-28 ACOUNTY SANITATION DISTRICT NO.5
OF ORA~E COUNTY,CALIFORNIA
MINUTES OF A1X~OURNED RB~ULAR ME~TI~
April 28,1987 —4:30 p.m.
Newport Beach City Hall
3300 Newport Boulevard
Newport Beach,California
Pursuant to adjournment of the regular meeting of April 8,1987,the Board of
Directors of County Sanitation District No.5 of Orange County,California,
met in an adjourned regular meeting at the above hour and date in the Newport
Beach City Hall Council Conference Roan.
The Chairman called the meeting to order at 4:30 p.m.In the absence of the
Secretary,Rita J.Brown,Chairman Hart appointed J.Wayne Sylvester Secretary
pro tern.The roll was called and the Secretary pro tern reported a quorum present.
DIRECTORS PRESENT:Evelyn Hart,Chairman,John C.Cox,Jr.,
Don R.Roth
DIRECTORS ABSENT:None
STAFF MflVIBERS PRESENT:J.Wayne-Sylvester,General Manager,
William H.Butler,Thanas M.Dawes,
John Linder,Cesar Sandulescu
CJTHERS PRESENT:Don R.Griffin,Joint Chairman,
Ruthelyn PlunTner,Ben Nolan,Joe Devlin,
Bob Dixon,Mike Swan,Jim Ro
Status Report on District’s Sewer
Rehabilitation Program and Master
Plan of Facilities to Serve the
District
Rehabilitation of the Pacific Coast The staff reviewed the ongoing major
Highway Force Main System rehabilitation program designed to
upgrade the District’s backbone dual
force main system in Pacific Coast Highway,jointly owned by Districts
Nos.5 and 6,which has experienced several breaks in the past.Currently,
the District is reconstructing the reach between Rocky Point Pump Station
and a crossover located westerly of the Arches (Newport Boulevard).In
addition,repair of the force main system fran Lido Pump Station at Short
Street to Pacific Coast Highway is included in the contract.When this
project is finished,the District will have canpieted a rehabilitation of
one of the twin barrels extending fran the treatment plant in Huntington
Beach to the U~er Newport Back Bay.This will greatly increase the
reliability of the force main system.
—1—
-,.-~.—....—--
District 5
04/28/87
Staff recommended that the Selection Committee be authorized to negotiate
with the City~s designer,Robert Bein,William Frost and Associates,to
prepare plans and specifications,in two phases,for the reconstruction of
the second force main in Pacific Coast Highway.The first phase will be
incorporated within the limits of the City’s contract;the second phase
under separate District contract at a later date would include
reconstruction fran Old Newport easterly to the Upper Newport Back Bay.
Rehabilitation of the Balboa Trunk
Sewer System
_________________________________
The Director of Engineering reported
_________________________________
that an engineering investigation of
the Balboa Trunk Sewer System,built
1943,extending fran the Lido Pump Station at Short Street and Newport
Boulevard to the A Street Pump Station at Balboa Boulevard,had been
completed.The system includes approximately 12,700 feet of 15—inch to
24-inch vitrified clay pipe (VCP)and about 40 manholes
A significant portion of the wastewater collected and transported fran the
Balboa Peninsula is seawater which infiltrates into both City and District
sewers.One of the objectives of the investigation was to determine the
condition of the line so that corrective measures could be recommended to
ensure the structural integrity of the line as well as to reduce seawater
infiltration.The Director of Engineering narrated a video tape of the
inside of the sewer taken during the engineering inspection that shows that
nearly all of the infiltration into the District~s line is at the joints
rather than from failure of the pipe between the joints.Clay pipe joints
installed forty years ago did not include the leak—proof techniques
incorporated in today’s compression seals.Small sections of the pipe were
also observed to be cracked but these can be easily repaired.
The consultant that conducted the study,Robert Bein,William Frost and
Associates,believes that the majority of the leaks can be repaired by
chemical grouting.It is estimated that the grouting will cost about
$110,000.However,the manholes are in worse condition,and reconstruction
is recommended.The manhole reconstruction would include about 10 feet of
new pipe on each side and at each side entry where the pipe is generally in
poor condition.Staff estimates that the manhole reconstruction will cost
about $390,000.Total project cost for rehabilitation of the Balboa
Peninsula Trunk is estimated at $500,000.Staff reported that it is
proceeding with solicitation of engineering proposals for preparation of
plans and specifications for this project.
p
Upper
The next project will include rehabilitation of the second force main
beginning at Orange Avenue westerly of the Arches and extending to the
Newport Back Bay.It is estimated that this work will cost $2,350,000.
Over a portion of the force main,between Orange Street and Old Newport
Boulevard,the City of Newport Beach has under design a street improvement
project for Pacific Coast Highway.The project is being administered by the
City and funded by CalTrans.The City has retained Robert Bein,William
Frost and Associates to design the project.District staff has held an
informal discussion with the City as to the advisability of including the
replacement of the sewer pipe within that reach so that in the future,newly
improved street improvements will not be disrupted.The City and CalTrans
have indicated a willingness to do so,particularly if the District can stay
within their schedule.
0
in
0
0
—2—
District 5
~
04/28/87
Downcoast Area The Director of Engineering reviewed
the master planned facilities to serve
the 3500 acre downcoast area presently within the boundaries of District
No.5 but not within the City of Newport Beach boundaries.The facilities
include an extension of the Coast Highway Trunk System and the Bayside Drive
Trunk Sewer,construction of the Crystal Cove Pump Station and other
r~difications to the existing Bay Bridge Pump Station at a total estimated
cost of $6.6 million.Mr.Dawes pointed out that the District is still
awaiting final development plans fran The Irvine Canpany before the staff
will be able to finalize the master plan sewerage system needs of District
No.5 for the dc~~incoast area.Mr.Dawes also pointed out that the downcoast
area is within the Irvine Ranch Water District and that the Water District
had prepared an Irvine Coast Subarea Master Plan for providing the local
sewer system but that a final determination on the local sewer service was
yet to be made.
Authorizing the Selection Carinittee Moved,seconded and duly carried:
to negotiate with Robert Bein,
William Frost &Associates for That the Selection Cannittee be,and is
design of Rehabilitation of Second hereby,authorized to negotiate with
Barrel of the Coast Highway Force Robert Bein,William Frost &Associates
Main fran the Arches to Upper for design of Rehabilitation of Second
Newport Bay Barrel of the Coast Highway Force Main
fran the Arches to Upper Newport Bay.
Update on the District’s Long—range The Director of Finance reported that in
Financial Program 1981 the Board adopted a supplemental
user fee program to make up the shortfall
of ad valorem tax revenues and provide needed additional financing for
operations and major rehabilitation work on the sewer system.
When the program was originally presented to the public and adopted by the
Board,it was anticipated that it would be necessary to increase the fees by
approximately 77%beginning with the second year to finance the rehabilitation
work on the trunk sewer system.The District has been able to delay any
increase in the supplemental user fees originally adopted in 1981 as well as its
connection fees due to a significant decline in inflation rates,receipt of
favorable bids on various District and joint works construction and
rehabilitation projects,and delays in various major plant projects,all of
which have reduced District expenditures and cash flow requirements well below
budgeted levels.
In addition,on the revenue side of the budget,the turnaround in economic
conditions and the resultant new construction and resale activity over the past
few years have resulted in a significant increase in the assessed valuation of
properties which has generated additional ad valorem tax revenues for the
District.Further,the formation of District 14 resulted in the District
receiving approximately $2,000,000 from the new district’s purchase of capacity
in the joint treatment and disposal facilities.The positive financial impacts
of District 14’s formation on District 5 were also reinforced by the Joint
District’s concurrent shift to a 100%flow-based method of allocating ownership
and each District’s share of joint treatment works construction costs which
further reduced District ~‘s share of the joint works construction costs.
—3—
———..——________
District 5 -.-
04/28/87
Mr.Butler then reviewed the District’s projected financial condition for the
next ten years based on the current fee schedules The preliminary cash flow
projections indicate that the revenues generated by the District’s current
supplemental user fee schedule in caribination with the District’s higher ad
valorem tax revenues will be sufficient to fund 100%of the District’s operating
expenses for the next ten years.
The cash flow projections also indicate that the District’s projected revenues
fran connection fees,Federal and State grants,incane resulting fran the
formation of District 14 in January,1986,and contributions fran developers for
planned developnent for the dawn-coast area of the District and miscellaneous
incane,will not provide sufficient capital funds to finance the scheduled
projects over the next ten years due to increased joint treathient facility
construction requirements,but the District remains financially healthy on an
overall basis.
The following fee schedule has been in effect since 1981:
Single Unit Parcels
Connected Meter Size Annual Fee
1”or less $26.40
li”52.50
2”105.00
3”210.00
4”
.
420.00
6”.840.00
8”1,680.00 ()
If parcel contains rr~re than one water
meter,then the charge applicable to each
meter shall be added together,and the
sum levied against the parcel.
Multi—Unit Parcels
Per Unit $15.85
Mr.Butler reported that during the past year he and the General Counsel had met
with the California State Water Resources Control Board’s Revenue Program
Specialist to review the status of the Districts’Revenue Program,the long-range
financial plan adopted by the Joint Boards in April,1979 to canply with federal
and state constriiction grant program regulations.The State Board representative
has indicated that the water-meter-based fee used by District No.5 for
supplemental user fees is not acceptable to the State Board.The State prefers a
fee basis which establishes flat fees for single and multi—family residences and
fees based upon square footage of improvements for coinnercial,industrial,
governmental and other facilities.
Therefore,staff recarimended that the Board consider changing the existing
water-meter-based fee structure to a flat fee and square footage—based fee
similar to the fee structure adopted by District No.6 in 1983,as follows:
cD
District 5
04/28/87
1987—88
Class of User Basis of Charge Annual Rate
Single—Family Charge per Dwelling $26.40
Dwellings/Condaniniums Unit
Multi-Family Charge per Dwelling 15.85
Dwellings/Apartments/Unit
Mobile Hartes
Camieróial/charge per 1,000 18.90
Industrial/Other Sq.Ft.of Building
(government
buildings,
utilities,
non—profit
organizations,
etc.)
Implementation of the proposed supplemental user fee modification will generate
approximately $46,000 in additional revenue each year.
The costs for planning,design and construction of master—planned collection,
treatment and disposal facilities to accamiodate increased flows are continuin~
to increase.As pointed out above,there is a projected capital revenue
shortfall.Therefore,staff recaanended that the Board consider raising the
District’s existing one-time connection as follows:
Existing Fees
Single/Multi—Family Carrnercial/Industrial/
Zone Dwelling Units Governmental/Other
1 $250 per dwelling $130 per 1,000 square feet of building
2 $850 per dwelling $440 per 1,000 square feet of building
3 $1,250 per dwelling $2,000 per 1,000 square feet of building
Recczrinended Fees
1 $500 per dwelling $260 per 1,000 square feet of building
2 $1,100 per dwelling $570 per 1,000 square feet of building
3 $1,500 per dwelling $2,400 per 1,000 square feet of building
—5--
District 5
04/28/87
It was xroved,seconded arid duly
carried:
That Ordinance No.516,An Ordinance of the Board of Directors of County
Sanitation District No.5 of Orange County,California,Establishing Sanitary
Sewer Service Charges,and Repealing Ordinances Nce.511,513 and 515,be read
by title only;and,
FURTHER MOVED:That reading of said entire ordinance be,and is hereby,waived.
Following the reading of Ordinance No.516 by title only,it was then moved,
seconded and duly carried:
That Ordinance No.516,An Ordinance of the Board of Directors of County
Sanitation District No.5 of Orange County,California,Establishing Sanitary
Sewer Service Charges,and Repealing Ordinances Nos.511,513 and 515,be
introduced and passed to the second reading on May 13,1987,at 7:30 p.m.,at
the District’s administrative office.
First reading of proposed
Ordinance No.517
It was then moved,seconded and duly
carried:
That Ordinance No.517,An.Ordinance of the Board of Directors of County
Sanitation District No.5 of Orange County,California,Amending Section 702 of
Ordinance No.514 Pertaining to Connection Charges for Use of District Sewerage
Facilities,and Repealing Ordinance No.512,be read by title only;and,
FURTHER MOVED:That reading of said entire ordinance be,and is hereby,waived.
Following the reading of Ordinance No.517 by title only,it was then moved,
seconded and duly carried:
That Ordinance No.517,An Ordinance of the Board of Directors of County
Sanitation District No.5 of Orange County,California,Amending Ordinance
No.512 Pertaining to Connection Charges for Use of District Sewerage
Facilities,and Repealing Ordinance No.512,be introduced and passed to the
second reading on May 13,1987,at 7:30 p.m.,at the District’s administrative
office.
Adjournment Moved,seconded and duly carried:
That this meeting of the Board of Directors of County Sanitation District No.5
be adjourned.The Chairman then declared the meeting so adjourned at 5:50 p.m.,
April 28,1987.
0
First reading of proposed
Ordinance No.516
C
0
District No.5 of
California
—6—
STATE OF CALIFORNIA)
SS.
COUNTY OF ORANGE )
Pursuant to California Government Code Section 54954.2,
I hereby certify that the Agenda for the Adjourned Regular Board
Meeting of District No.£held on Qt~)%.Z~Q.~-4~
,1987 was
duly posted for public inspection at the main lobby of the
District’s offices on ~o~A ,1987.
IN WITNESS WHEREOF,I have hereunto set my hand this
_____
day of QkR~)s...,1987.
~~.~
Rita J.Brown,Secretary of the
Board of Directors of County
Sanitation District No.-
of Orange County,California