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HomeMy WebLinkAboutMinutes 1987-04-28 ACOUNTY SANITATION DISTRICT NO.5 OF ORA~E COUNTY,CALIFORNIA MINUTES OF A1X~OURNED RB~ULAR ME~TI~ April 28,1987 —4:30 p.m. Newport Beach City Hall 3300 Newport Boulevard Newport Beach,California Pursuant to adjournment of the regular meeting of April 8,1987,the Board of Directors of County Sanitation District No.5 of Orange County,California, met in an adjourned regular meeting at the above hour and date in the Newport Beach City Hall Council Conference Roan. The Chairman called the meeting to order at 4:30 p.m.In the absence of the Secretary,Rita J.Brown,Chairman Hart appointed J.Wayne Sylvester Secretary pro tern.The roll was called and the Secretary pro tern reported a quorum present. DIRECTORS PRESENT:Evelyn Hart,Chairman,John C.Cox,Jr., Don R.Roth DIRECTORS ABSENT:None STAFF MflVIBERS PRESENT:J.Wayne-Sylvester,General Manager, William H.Butler,Thanas M.Dawes, John Linder,Cesar Sandulescu CJTHERS PRESENT:Don R.Griffin,Joint Chairman, Ruthelyn PlunTner,Ben Nolan,Joe Devlin, Bob Dixon,Mike Swan,Jim Ro Status Report on District’s Sewer Rehabilitation Program and Master Plan of Facilities to Serve the District Rehabilitation of the Pacific Coast The staff reviewed the ongoing major Highway Force Main System rehabilitation program designed to upgrade the District’s backbone dual force main system in Pacific Coast Highway,jointly owned by Districts Nos.5 and 6,which has experienced several breaks in the past.Currently, the District is reconstructing the reach between Rocky Point Pump Station and a crossover located westerly of the Arches (Newport Boulevard).In addition,repair of the force main system fran Lido Pump Station at Short Street to Pacific Coast Highway is included in the contract.When this project is finished,the District will have canpieted a rehabilitation of one of the twin barrels extending fran the treatment plant in Huntington Beach to the U~er Newport Back Bay.This will greatly increase the reliability of the force main system. —1— -,.-~.—....—-- District 5 04/28/87 Staff recommended that the Selection Committee be authorized to negotiate with the City~s designer,Robert Bein,William Frost and Associates,to prepare plans and specifications,in two phases,for the reconstruction of the second force main in Pacific Coast Highway.The first phase will be incorporated within the limits of the City’s contract;the second phase under separate District contract at a later date would include reconstruction fran Old Newport easterly to the Upper Newport Back Bay. Rehabilitation of the Balboa Trunk Sewer System _________________________________ The Director of Engineering reported _________________________________ that an engineering investigation of the Balboa Trunk Sewer System,built 1943,extending fran the Lido Pump Station at Short Street and Newport Boulevard to the A Street Pump Station at Balboa Boulevard,had been completed.The system includes approximately 12,700 feet of 15—inch to 24-inch vitrified clay pipe (VCP)and about 40 manholes A significant portion of the wastewater collected and transported fran the Balboa Peninsula is seawater which infiltrates into both City and District sewers.One of the objectives of the investigation was to determine the condition of the line so that corrective measures could be recommended to ensure the structural integrity of the line as well as to reduce seawater infiltration.The Director of Engineering narrated a video tape of the inside of the sewer taken during the engineering inspection that shows that nearly all of the infiltration into the District~s line is at the joints rather than from failure of the pipe between the joints.Clay pipe joints installed forty years ago did not include the leak—proof techniques incorporated in today’s compression seals.Small sections of the pipe were also observed to be cracked but these can be easily repaired. The consultant that conducted the study,Robert Bein,William Frost and Associates,believes that the majority of the leaks can be repaired by chemical grouting.It is estimated that the grouting will cost about $110,000.However,the manholes are in worse condition,and reconstruction is recommended.The manhole reconstruction would include about 10 feet of new pipe on each side and at each side entry where the pipe is generally in poor condition.Staff estimates that the manhole reconstruction will cost about $390,000.Total project cost for rehabilitation of the Balboa Peninsula Trunk is estimated at $500,000.Staff reported that it is proceeding with solicitation of engineering proposals for preparation of plans and specifications for this project. p Upper The next project will include rehabilitation of the second force main beginning at Orange Avenue westerly of the Arches and extending to the Newport Back Bay.It is estimated that this work will cost $2,350,000. Over a portion of the force main,between Orange Street and Old Newport Boulevard,the City of Newport Beach has under design a street improvement project for Pacific Coast Highway.The project is being administered by the City and funded by CalTrans.The City has retained Robert Bein,William Frost and Associates to design the project.District staff has held an informal discussion with the City as to the advisability of including the replacement of the sewer pipe within that reach so that in the future,newly improved street improvements will not be disrupted.The City and CalTrans have indicated a willingness to do so,particularly if the District can stay within their schedule. 0 in 0 0 —2— District 5 ~ 04/28/87 Downcoast Area The Director of Engineering reviewed the master planned facilities to serve the 3500 acre downcoast area presently within the boundaries of District No.5 but not within the City of Newport Beach boundaries.The facilities include an extension of the Coast Highway Trunk System and the Bayside Drive Trunk Sewer,construction of the Crystal Cove Pump Station and other r~difications to the existing Bay Bridge Pump Station at a total estimated cost of $6.6 million.Mr.Dawes pointed out that the District is still awaiting final development plans fran The Irvine Canpany before the staff will be able to finalize the master plan sewerage system needs of District No.5 for the dc~~incoast area.Mr.Dawes also pointed out that the downcoast area is within the Irvine Ranch Water District and that the Water District had prepared an Irvine Coast Subarea Master Plan for providing the local sewer system but that a final determination on the local sewer service was yet to be made. Authorizing the Selection Carinittee Moved,seconded and duly carried: to negotiate with Robert Bein, William Frost &Associates for That the Selection Cannittee be,and is design of Rehabilitation of Second hereby,authorized to negotiate with Barrel of the Coast Highway Force Robert Bein,William Frost &Associates Main fran the Arches to Upper for design of Rehabilitation of Second Newport Bay Barrel of the Coast Highway Force Main fran the Arches to Upper Newport Bay. Update on the District’s Long—range The Director of Finance reported that in Financial Program 1981 the Board adopted a supplemental user fee program to make up the shortfall of ad valorem tax revenues and provide needed additional financing for operations and major rehabilitation work on the sewer system. When the program was originally presented to the public and adopted by the Board,it was anticipated that it would be necessary to increase the fees by approximately 77%beginning with the second year to finance the rehabilitation work on the trunk sewer system.The District has been able to delay any increase in the supplemental user fees originally adopted in 1981 as well as its connection fees due to a significant decline in inflation rates,receipt of favorable bids on various District and joint works construction and rehabilitation projects,and delays in various major plant projects,all of which have reduced District expenditures and cash flow requirements well below budgeted levels. In addition,on the revenue side of the budget,the turnaround in economic conditions and the resultant new construction and resale activity over the past few years have resulted in a significant increase in the assessed valuation of properties which has generated additional ad valorem tax revenues for the District.Further,the formation of District 14 resulted in the District receiving approximately $2,000,000 from the new district’s purchase of capacity in the joint treatment and disposal facilities.The positive financial impacts of District 14’s formation on District 5 were also reinforced by the Joint District’s concurrent shift to a 100%flow-based method of allocating ownership and each District’s share of joint treatment works construction costs which further reduced District ~‘s share of the joint works construction costs. —3— ———..——________ District 5 -.- 04/28/87 Mr.Butler then reviewed the District’s projected financial condition for the next ten years based on the current fee schedules The preliminary cash flow projections indicate that the revenues generated by the District’s current supplemental user fee schedule in caribination with the District’s higher ad valorem tax revenues will be sufficient to fund 100%of the District’s operating expenses for the next ten years. The cash flow projections also indicate that the District’s projected revenues fran connection fees,Federal and State grants,incane resulting fran the formation of District 14 in January,1986,and contributions fran developers for planned developnent for the dawn-coast area of the District and miscellaneous incane,will not provide sufficient capital funds to finance the scheduled projects over the next ten years due to increased joint treathient facility construction requirements,but the District remains financially healthy on an overall basis. The following fee schedule has been in effect since 1981: Single Unit Parcels Connected Meter Size Annual Fee 1”or less $26.40 li”52.50 2”105.00 3”210.00 4” . 420.00 6”.840.00 8”1,680.00 () If parcel contains rr~re than one water meter,then the charge applicable to each meter shall be added together,and the sum levied against the parcel. Multi—Unit Parcels Per Unit $15.85 Mr.Butler reported that during the past year he and the General Counsel had met with the California State Water Resources Control Board’s Revenue Program Specialist to review the status of the Districts’Revenue Program,the long-range financial plan adopted by the Joint Boards in April,1979 to canply with federal and state constriiction grant program regulations.The State Board representative has indicated that the water-meter-based fee used by District No.5 for supplemental user fees is not acceptable to the State Board.The State prefers a fee basis which establishes flat fees for single and multi—family residences and fees based upon square footage of improvements for coinnercial,industrial, governmental and other facilities. Therefore,staff recarimended that the Board consider changing the existing water-meter-based fee structure to a flat fee and square footage—based fee similar to the fee structure adopted by District No.6 in 1983,as follows: cD District 5 04/28/87 1987—88 Class of User Basis of Charge Annual Rate Single—Family Charge per Dwelling $26.40 Dwellings/Condaniniums Unit Multi-Family Charge per Dwelling 15.85 Dwellings/Apartments/Unit Mobile Hartes Camieróial/charge per 1,000 18.90 Industrial/Other Sq.Ft.of Building (government buildings, utilities, non—profit organizations, etc.) Implementation of the proposed supplemental user fee modification will generate approximately $46,000 in additional revenue each year. The costs for planning,design and construction of master—planned collection, treatment and disposal facilities to accamiodate increased flows are continuin~ to increase.As pointed out above,there is a projected capital revenue shortfall.Therefore,staff recaanended that the Board consider raising the District’s existing one-time connection as follows: Existing Fees Single/Multi—Family Carrnercial/Industrial/ Zone Dwelling Units Governmental/Other 1 $250 per dwelling $130 per 1,000 square feet of building 2 $850 per dwelling $440 per 1,000 square feet of building 3 $1,250 per dwelling $2,000 per 1,000 square feet of building Recczrinended Fees 1 $500 per dwelling $260 per 1,000 square feet of building 2 $1,100 per dwelling $570 per 1,000 square feet of building 3 $1,500 per dwelling $2,400 per 1,000 square feet of building —5-- District 5 04/28/87 It was xroved,seconded arid duly carried: That Ordinance No.516,An Ordinance of the Board of Directors of County Sanitation District No.5 of Orange County,California,Establishing Sanitary Sewer Service Charges,and Repealing Ordinances Nce.511,513 and 515,be read by title only;and, FURTHER MOVED:That reading of said entire ordinance be,and is hereby,waived. Following the reading of Ordinance No.516 by title only,it was then moved, seconded and duly carried: That Ordinance No.516,An Ordinance of the Board of Directors of County Sanitation District No.5 of Orange County,California,Establishing Sanitary Sewer Service Charges,and Repealing Ordinances Nos.511,513 and 515,be introduced and passed to the second reading on May 13,1987,at 7:30 p.m.,at the District’s administrative office. First reading of proposed Ordinance No.517 It was then moved,seconded and duly carried: That Ordinance No.517,An.Ordinance of the Board of Directors of County Sanitation District No.5 of Orange County,California,Amending Section 702 of Ordinance No.514 Pertaining to Connection Charges for Use of District Sewerage Facilities,and Repealing Ordinance No.512,be read by title only;and, FURTHER MOVED:That reading of said entire ordinance be,and is hereby,waived. Following the reading of Ordinance No.517 by title only,it was then moved, seconded and duly carried: That Ordinance No.517,An Ordinance of the Board of Directors of County Sanitation District No.5 of Orange County,California,Amending Ordinance No.512 Pertaining to Connection Charges for Use of District Sewerage Facilities,and Repealing Ordinance No.512,be introduced and passed to the second reading on May 13,1987,at 7:30 p.m.,at the District’s administrative office. Adjournment Moved,seconded and duly carried: That this meeting of the Board of Directors of County Sanitation District No.5 be adjourned.The Chairman then declared the meeting so adjourned at 5:50 p.m., April 28,1987. 0 First reading of proposed Ordinance No.516 C 0 District No.5 of California —6— STATE OF CALIFORNIA) SS. COUNTY OF ORANGE ) Pursuant to California Government Code Section 54954.2, I hereby certify that the Agenda for the Adjourned Regular Board Meeting of District No.£held on Qt~)%.Z~Q.~-4~ ,1987 was duly posted for public inspection at the main lobby of the District’s offices on ~o~A ,1987. IN WITNESS WHEREOF,I have hereunto set my hand this _____ day of QkR~)s...,1987. ~~.~ Rita J.Brown,Secretary of the Board of Directors of County Sanitation District No.- of Orange County,California