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HomeMy WebLinkAboutMinutes 1981-03-30COUNTY SANITATION DISTRICT NO.5 OF ORANGE COUNTY,CALIFORNIA MINUTES OF ADJOURNED REGULAR MEETING March 30,1981 -5:30 p.m Newport Beach City Hall Annex 3330 Newport Boulevard Newport Beach,California Pursuant to the adjournment of the regular meeting of March 11,1981,the Board of Directors of County Sanitation District No.5 of Orange County,California met in an adjourned regular meeting at the above hour and date,at the Newport Beach City Hall Annex. The Chairman called the meeting to order at 5:30 p.m.The roll was called and the Secretary reported a quorum present. DIRECTORS PRESENT:Jacqueline Heather (Chairman),John Cox and Thomas Riley DIRECTORS ABSENT: Hearing on Draft Environmental Impact Report re Enhancement Program for the Big Canyon Drainage Area at 5:35 p.m. Staff and Consultant’s Summary of Proposed Project None Fred A.Harper,General Manager,J.Wayne Sylvester,Secretary,Rita Brown,Hilary Baker and Tom Dawes Thomas L.Woodruff,General Counsel,Allan Beek,Joe Devlin,D.Dmohowski,Charlie Jencks,Jim Martin,Steve Nelson,Tom Nielsen,Frank Robinson and Allan Tebbetts This being the time and place fixed for a public hearing for the Draft Supplemental Environmental Impact Report re Enhancement Program for the Big Canyon Drainage Area, the Chairman declared the hearing open Steve Nelson of EDAW,Inc.,District’s Consultant,then briefly reviewed the possible environmental impacts in connection with the proposed project and the mitigation measures that could be taken relative to each as outlined in the Draft EIR. STAFF MEMBERS PRESENT: OTHERS PRESENT: **************** __________________________ Tom Dawes,Deputy Chief Engineer, ____________________________ reviewed the proposed plan to enhance the Big Canyon Drainage Area by recon struction of a seven-acre freshwater marsh at the mouth of Big Canyon, removal of spoils and recontouring and revegetation of the adjacent area and permanent dedication of said area to open space for conservation and protection. District 5 I I 3/30/81 Oral Comments re Draft The Chair then reco~i~ed thJ following Supplemental EIR -persons who addressed the Boa!rd regarding the Draft Supplemental EIR: -Mr.Frank Robinson of Newport Beach,representing the Friends of Newport Bay. Mr.Robinson spoke in general favor of the plan,however, expressed his concern that the proposed gradient 6f the recontoured soil adjacent to the marsh would be subject to excessive erosion.He also remarked that the pla~does not propose to transfer a considerable quantity of fill mateFrial to the head of Big Canyon in accordance with his ~inderstanding of the Coastal Commission requirements and urged ~hat th~e EIR address this issue.Mr.Robinson stated that he had not had sufficient time to submit written comments but wo~ild do so prior to the close of the comment period on April 11th. -Mr.Allan Beek of Newport Beach,representing the Orange County Foundation for Preservation of Public Property. Mr.Beek reiterated the concerns expressed by the represe~itative of Friends of Newport Bay. -Mr.Tom Nielson of Newport Beach,representing the Irvine~Company. Mr.Nielson also commented on the fact that the plan does~not propose to relocate fill material from the mouth of Big ~anyon to the head of the Canyon near Jamboree Road and i~zrged that the LIR address both alternatives.He also requested that t~ie pro posed dedication of the area to an open space and conser~vation easement be made to a private,non-profit association ra~ther than a public agency. Mr.Dawes then clarified the issue of transporting fill m~.teria1 to the head of Big Canyon.The condition established by the Coastal Commission provides the District with the option of transporting up to 60,000~cubic yards of spoil material from the mouth of the Canyon to an area near Jamboree Road but does not require it.He also noted that such an operation,in~and of~itself,would create a whole new set of environmental concerns and issues.The proposed enhancement plan that has been presented to the Board represents a consensus of interested parties for restoring the area. Following comments by the General Counsel that,in his opinion,~he Draft EIR adequately addresses the conditions established by the Co~stal Commission and was,therefore,in compliance with all requirements,the c~eneral~Manager advised the Boards that the District’s staff would be presenting ~he plan to the Coastal Commission staff the next day and stated that the coiicerns~ expressed at the hearing would be brought to the Commission’s attention. Allan Tebbetts,Special Counsel for the District,reiterated tha~the intent of the project was to provide a viable restoration plan in compliance with the condition of the Coastal Commission and advised that ~ny conu7ients presented at this public hearing or submitted prior to the close of the coi~unent period on April 11th will be addressed in the Final EIR. ___ -2- 1s~r1c:~ 3/30/8 1 Written Comments The Secretary reported that no written comments had been received to date. Close Public Hearing The Chairman announced that the final hearing on the EIR would be considered at an adjourned meeting on April 13th at the Newport Beach City Hall Annex and then declared the hearing closed at 6:02 p.m. ___________________________ Moved,seconded and duly carried: ___________________________ That the staff and consultant be,and are ____________________________ hereby,directed to prepare the Final Supple ____________________________ mental Environmental Impact Report re Enhancement Program for the Big Canyon the comment period on April 11,1981. ____________________________ Moved,seconded and duly carried: ________________________________ That the proposed Enhancement Program for the Big Canyon Drainage Area,be,and is Staff Report on Repairs to Pacific Coast Highway Force Main Sewer authorizing payment to contractor, John A.Artukovich Sons,Inc has been delayed until next week. The Deputy Chief Engineer reported that repairs to the recent Pacific Coast Highway Force Main Sewer break had been completed.At the request of Cal Trans, installation of the final layer of pavement It was then moved,seconded and duly carried: Approving Uti1i~l~5 Agreement with Cal Trans for relocation of Bay Bridge Force Main Directing staff and con sultant to prepare Final Supplemental EIR re Enhance ment Program for Big Canyon Drainage Area DrainageArea after the close of Approving proposed Enhancement Program for the Big Canyon Drainage Area,in concept hereby,approved,in concept. Authorizing issuance of change order to purchase order to Hartge Engineering for preliminary sur veying services re Enhancement Program for Big Canyon Drainage Moved,seconded and duly carried: — That issuance of a change order to Purchase _________________________________ Order No.5670 to Hartge Engineering for ________________________________ preliminary surveying of the mouth of Big Area Canyon,to add preparation of plans and specifications and construction surveying. and staking for the Enhancement Program for the Big Canyon Drainage Area, increasing the maximum fee,to be paid on a per diem fee basis,from $5,000 to an amount not to exceed $12,000,be,and is hereby,authorized. That payment to John A.Artukovich Sons,Inc.for emergency repairs to portions of the Pacific Coast Highway Force Main in the vicinity of Rocky Point Pump Station be,and is hereby,approved in an amount not to exceed $80,000. The General Manager reported that the staff had negotiated an agreement with Cal Trans for relocation of a portion of the District’s Bay Bridge Force Main in the vicinity of the State’s new Bay Bridge presently under construction.The terms of the agreement provide for Cal Trans to contract and pay for a portion of the relocation work estimated to be $2l5,000~The District will perform the balance of the work at an estimated cost of $150,000 and bill the cost to Cal Trans. -3— District 5 3/30/81 It was then moved,seconded and duly carried: That the Board of Directors hereby adopts Resolution No.81-44-5,approving Utilities Agreement No.7Ut-8385 with the State of California,Department ~JIJY of Transportation,for Relocation of the Bay Bridge Force Main,Contract No.5-18R,in connection with construction of the new Pacific C9ast Highway Bridge by Cal Trans.A certified copy of this resolution is attached hereto and made a part of these minutes. Report on needed facilities The Deputy Chief Engineer re~orted on the improvements and replacements needed facilities impr~vemen~s and replace- and financing alternatives ments to correct the deficiencies in the Districtst Pacific Coa~t Hig1~way Sewer System.Phase I,the most urgent work,would be to construct a new parallel force main from Dover Drive to Rocky Point Pump Station.This is the section in which the recent sewer failure occurred and is the only porti1on that does not have a dual line.The estimated cost is $1.6 millionL How~ver,there is an abandoned sewer in the area and a study should be cond~icted t1o determine if it could be rehabilitated at a lower cost than building a ne~sewer.In addition,the Back Bay Crossing should be slip-lined at ati estimated cost of $500,000.Phase II,the balance of the needed work,would be to~slip-line the existing force main between the Lido Pump Station and~Bitter Point Pump Station and a portion easterly of the Santa Ana River adj~.cent to Treatment Plant No.2 at an estimated cost to District No.S of $2.1 million.Mr.Dawes recommended that the Boards engage a consulting firm to sFudy the Pacific Coast Highway Trunk Sewer System and to submit recommendations f~or improve ments.The Phase I work could be completed in time for éonsideration by the Boards at their regular May meeting. The Director of Finance reviewed the anticipated construction scnedule and reported that the Districts presently have sufficient~fundin~to complete the Phase I improvements.He then summarized the District’s five- year cash flow projections and pointed out the anticipate~i reven~ie shortfalls. Also discussed were the following alternative means of lo~g-rang~financing to supplement the existing share of the’annual ad valorem tax allocation received by the District: -User Fees,including operating and capital element5 and alternative methods of collection -Election to authorize separate ad valorem tax levy -Revenue Bonds -Increase in connection fees -Loans -Special Assessment District Following a general discussion,the staff advised that they would report back at the next Board meeting on financing alternatives and the feasibility of implementing a user charge to be collected on the tax bill starting in 1981-82. -4- District 3 •3j.30/81 Approving engagement of Shaller It was moved,seconded and’duly carried: ~Lohr to study the Pacific Coast Highway Trunk Sewer System That the staff be,and is hereby,authorized and submit recommendations to issue a purchase order to Shaller ~Lohr, Inc.to study the Pacific Coast Highway Trunk Sewer System from Dover Drive to Plant No.2 and submit recommendations •for improvements thereto,on a per diem fee basis for a maximum amount not to exceed $10,000. Adjournment Moved,seconded and duly carried: That this meeting of the Board of Directors of County Sanitation District No.5 be adjourned.The Chairman then declared the meeting so adjourned at 7:00 p.m., March 30,1981. Chairman of the Board of Directors County Sanitation District No.5 •of Orange County,California Secretary of the Board of Directors County Sanitation District No.5 Orange County,California —5—