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HomeMy WebLinkAboutMinutes 1970-08-25•DISTRICT NO.5 MI~JTES OF THE ADJOURNED MEETING •August 2~,1970 -4:30 p.m lO~J4 El1isA~enue Fountain Valley,California .‘Th Pursuant to adjournment of the regular meeting held August 12,1970, the Board of Directors of County Sanitation District No.5,of Orange County,California,met in an adjourned regular meeting at the above hour and date. The Chairman called the meeting to order at ~4.:3O p.m.The roll was called and the Secretary reported a quorum present. DISTRICT NO.5 Directors present:Llndsley Parsons (Chairman), Edgar liirth and Alton E.Allen Directors absent:None OTHERS PRESENT Don Simpson,Jay Panchal,Joe Devlin and Fritz Steppat STAFF ~ERS PRESENT:Paul G.Brown,Norman Tremblay, John Sigler,Georgia Crabb and Fred A.Harper,Secretary pro tern ************** Appointment of Moved,seconded and duly carried: •1~~~Secretary pro tern That Fred A.Harper be appointed Secretary pro tern. Discussion re:annexation At the July 14th special meeting policy for the District of the Board,the staff was directed to draft an annexation policy for consideration by the Board.The Assistant General Manager reported on progress to date on preparation of the annexation policy and stated that the staff recommends a $310 annexation fee based on the District’s per acre investment in facilities. He further stated that the staff recommends that two provisions should be included in the District’s policy which are not included in Dist~icts Nos.2 and 7 pOlicies.These provisions are: 1.That the area to be annexed will be required to withdraw from any other sewering agency; •2.That the annexation fee be recomputed annually rather than escalate the annexation fee based on a construction cost index. Chairman Parsons asked for clarification as to the District’s current policy regarding giving credit on District’s annexation fee for funds paid to another sewering agency for equity in their sewerage facilities.The General Manager reported that credit for equity in other sewering agencies facilities has not been given in the past.It was then moved,seconded and duly carried: ~That the Board of Directors adopt in principle the staff ‘s recommendation that the District’s annexation fee be established at $310 per acre for the 1970-71 fiscal year,and that the annexation policy include the two special provisions;and, FURTHER MOVED That the General Counsel be directed to prepare an annexation policy resolution incoiporating the aforementioned provisions for the Board’s consideration 8/25/70 H #5 Letter from the Irvine Ranch Jay Panchal representing The Water District rë:Upper Irvine Company reported on the Harbor View Hills Annexation Harbor View.Hills —Phase 3 to the City of Newport Beach Annexation to the City of Newport received and ordered filed Beach which is within the Irvine Ranch Water District’s ..boux~ar~es and outside the boundary of District No0 5.He stated that District No.5 might like to consider trading areas of service bywithdrawai of areas in exchange for annexing certain other.areas,as was done in District No.7. It was then moved,seconded and duly carried:That the letter from the Irvine Ranch Water District,dated August 20,1970,relative to charges to date which have been imposed on the properties adjacent to District No..5 (Upper Harbor View Hills Annexation to~e City of Newport Beach),be received and ordered filed. Letter from City of Newport The General Manager reported on Beach received and ordered negotiations with the City of filed;and directing General Newport Beach relative to amending Counsel to prepare an amended the agreement for collection of sewer agreement for collection of connection charges.He stated that sewer connection charges the City of Newport Beach proposed five alternate methods of amending the current agreement in their letter dated August 20,1970?and that the District’s staff recommends adoption of Alternate ‘E” a~follows: - Alternate “E -Combination of fixed fee and “fixture units.’The City would receive $4.00 for each single family detached residential unit.Assuming that each average residential unit contains twenty “fixture units,” the City would receive $4.00 for each twenty units for all other types of construction including,commercial buildings and all multiple residential buildings. It was then moved,seconded and duly carried:That the letter from the City of Newport Beach dated August 20,- 1970,requesting an amendment to the agreement for collection of sewer connection charges be received and ordered filed; and that the General Counsel be directed to prepare an amended agreement incorporating the provisions of Alternate ....“E”and providing for formal renegotations at the end of two years. Staff report re:discussions Following a report by the General with The Irvine Company relative Manager on the present repaymenttoamendingtermsofloanprovisionsofDistrict’s agreement agreement repayment provisions with The Irvine Company and on the necessity to defer repayment in order to provide District No.5 with sufficient capital to construct immediately needed projects,it was moved,seconded and duly carried:That the staff be authorized to submit a formal request to The Irvine Company to amend the existing contract based on Alternate 2.or Alternate 3 of the staff’s report and that both proposals be submitted to the Irvine Company for consideration as to which would be most acceptable to their Company,as follows: Alternate No.2 (a)The District will pay,on or about October 1,1970, the principal and interest accrued to that time due under the terms of the original agreement (approximately$127,000)without regard to the present provision that the Company must furnish evidence that sewer connection charges were collected from areas within the DistrictdeielopedbyTheIrvineCompany -2- • • 8/25/70 •#5 •(b)Interest on the unpaid balanc.e accrued between October 1,1970 and October 1,1971 at a rate of • 6.5%will be paid October 1,1971. (c)No principal payment will be made on October 1,1971,but on Octobez 1,1972 and ensuing years, principal payments will be made as provided in the existing agreement. Alternate No.3 (a)The District will pay,on or about October 1,1970, the principal and interest accrued to that time due under the terms of the original agreement (approximately $127,000)without regard to the present provision that the Company must furnish evidence that sewer connection charges were collected from areas within the District •developed by The Irvine Company. (b)No payment of interest or principal will be made in .1971. (c)On October 1,1972,and on each ensuing October 1, a principal payment,as provided in the existing agreement,plus interest on the 1971 deferred payment at 6.5%from October 1,1971 to October 1,1972,will •bepaid. Letter from The Irvine Company Moved,seconded and du]y carried: received and ordered filed~ re:Bayside Trunk Sewer That the letter dated August 19,1970, relative to relocation of Bayside Trunk Sewer between Marine Avenue and Pacific Coast Highway, be received and ordered filed. Verbal report of District’s Don Simpson of Shuirman-Simpson, engineer re:relocation and District’s engineers,reportea on reconstruction of Bayside meetings with the City of Newport Drive Trunk Sewer Beach and the District relative to relocation and reconstruction of Bayside Drive Trunk Sewer.He stated that the main points of discussion were whether to relinquish ownership rights in the present sewer to the City of Newport Beach or maintain it as is, and to determine the size of the proposed relocated trunk sewer. Joe Devlin,Director of Public Works for the City of Newport Beach,expressed his concern as to the condition of the existing trunk sewer.He suggested that the District’s Board may wish to participate with the developer in the construction of a smaller line to serve the local area now being served by the District’s facility. Directing General Counsel to Moved,seconded and duly carried: prepare a Sewer Relocation Agreement between the District That in accordance with the form~.l the City of Newport Beach and request of The Irvine Company, The Irvine Company dated Autust 19,1970,the General Counsel be directed to prepare a •Sewer Relocation Agreement between the District,the City of Newport Beach and The Irvine Company relative to relocation and reconstruction of the existing trunk sewer in Bayside Drive. -3- 8/25/70 #5 Adjourrunent Moved,seconded and duly carried: That this meeting of the Board of Directors of County Sanitation District No.5 be adjourned.The Chairman declared the meeting so adjourned at 5:35 p.m.,August25,1970. Chairman,Board of Directors of County Sanitation District No.5 ATTES~:- Secretary pro tern,Board of Directors of County Sanitation District No.5 _)‘...