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HomeMy WebLinkAboutMinutes 1968-09-24DISTRICTS NOS.1 &7 MINUTES OF THE ADJOURNED REGULAR MEETING September 2.,1968 -~4:3O p.m. 10844 Ellis Avenue Fountain Valley,California Pursuant to adjournments of the regular meeting held September 11, 1968,the Boards of Directors of County Sanitation Districts Nos. 1 and 7,of Orange County,California,met in an adjourned regular meeting at the above hour and date. The Chairman called the meeting to order at 4:30 p.m.The roll was called and the Secretary reported a quorum present for each District~s Board. DISTRICT NO.1 Directors present:Wade Herrin (Chairman pro tern), Clifton C.Miller,Ellis N. Porter,and C.M.Featherly Directors absent:None DISTRICT NO.7 Directors present:Clifton C.Miller (Chairman), Wade Herrin,Howard Rogers,Don E.Smith,Ellis N.Porter, and C.M.Featherly Directors absent:None OTHERS PRESENT: DISTRICT 1 ~ppointment of Chairman pro tern of Chairman McMichael. DISTRICT 7 Discussion re:Necessity of Master Plan Study prior to fixing of ultimate joint outfall facIlities re quirements for District 7 Paul G.Brown,Conrad Hohener, Wayne Sylvester,Jay Panchal, Norman Tremblay,T.A.Dunn, Donald.Stevens,H.Harvey Hunt, and Fred A.Harper,Secretary Moved,seconded and duly carried: That Wade Herrin be appointed Chairman pro tern,in the absence Following a lengthy discussion concerning the scope of a Master Plan Study for the District prior to the fixing of ultiniate joint- outfall facilities requirements for District No.7,it was moved, seconded and duly carried: That the General Manager be directed to request a proposal from Boyle Engineering,for an engIneering study to determine the ultimate flow requirements for the District.The study area is to include the Orange Park Acres drainage area northerly and easterly of the District and the Peters Canyon Area which lies immediately outside the District. DISTRICT 7 Consideration of DIstrict’~ Annexation Policy arid Pro cedures Report dated July l96~3 Following a verbal report from the Staff relative to the engineers’Report on Annexation Policy and Procedures dated July,25, 1968,and a discussion by the Directors,it was moved,seconded, and duly carrIed: That the staff be directed to prepare a resolution for the Board’s consideration,providing for the following annexation fees and procedures: (i)Increase the current annexation fees from $215 to $250 per acre (2)An annual escalation of acreage annexation fees reflecting the Federal Water Pollution Control Association Construction-Cost Index,but in no event is such increase to be less than $10.00 per acre (3)The resolution is to provide,also,for annexation procedures as outlined in the engineers’report dated July,25,1968 __________________________ Moved,seconded and duly carried: __________________________ That the Board of Directors adopt _________________________ Resolution No.68-81-7,approving - plans and specifications for the Smalley Road Subtrunk Sewer, Contract No.7-1G-A,and authorizing advertising for bids to be opened by the engineer and staff on October 11,1968; ‘and authorizing the Chairman and Secretary to execute the contract upon receipt of the written recommendation of the engineer as to the successful low bidder.Certified copy of this resolution is attached hereto and made a part of’these minutes. __________________________ Moved,seconded and duly carried: ________________________—That the Boards of Directors adopt _________________________ Resolution No.68-79,approving arid - authorizing execution of a Tempo ___________________________ rary Accommodation Agreement between the Districts (Warner Bypass Agreement),whereby District No.7 may discharge sewage and industrial-waste effluent into District l’s Grand Avenue Sewer in Warner Avenue.Certified copy of this resolution is attached hereto and made a part of these minutes. DISTRICT 7 Accepting proposal of Boyle Engineerihg re That the proposal of Boyle - Warner Bypass facilities Engineering,dated September 18, 1968,for preparation of plans and specifications for the Warner Bypass facilities whereby the District can connect to DistrictNo.lts Grand Avenue Sewer,be accepted;and, That the General Manager be authorized to direct the engineers to proceed with said work based upon the terms and conditions outlined in the proposal;and, That payment for said services is hereby authorized to be made in accordance with the proposal as follows: Basic fee for gravity sewer and force main $14,200 Basic fee for pumping station ———,I 9-2~-68 DISTRICT 7 ~pproving plans and ~-~pecificat1on for the Smalley Road Subtrunk - Sewer.Contract No.7-1G-A DISTRICTS 1 AND 7 Authorizing execution of a Temporary Accom~odation Agreement between the Districts (Warner Bypass Agreement Moved,seconded and duly carried: -2-- $9,000 0 9-24-68 Following the reading of a letter from The Irvine Company,dated September 16,1968,requestIng permission to withdraw over 1,000 acres of Company property from District No.7,it was moved,seconded and duly carried: That said letter be received and ordered filed and referred to •the staff with instructions to study the matter and prepare a position paper for the Board’s consideration. DISTRICT 1 Consideration of action relative to award of Contract for Job No. P2-~-3 (Enclosures, Phase II and Operators’ ~üi1ding) On August 29th,bids were opened for Job No.P2-8-3 (Enclosures, Phase II and Operators’Building). The lowest bid received was $233,451,while the engineers’ estimate was $192,800. At the September Joint Board meeting, the Boards authorized the employment of an architectural con sultant to review this project and the bids received.District No.1 was authorized,in its discretion,to approve or reject the contract and approve or disapprove any recommended change orders for the job upon receipt of a written recommendation from an architectural consultant and concurrence of the engineers and General Manager. The General Manager reported that he had employed the archi tectural firm of Blurock and Associates,Corona del Mar,to review the project and the bids received,.and he submitted to the Directors a written report dated.September 20th, prepared by Blurock and Associates.The report included ten suggested revisions to the plans for the project. Following a brief discussion concerning the report and the project,the Chairman declared a recess to 7:15 p.m.,to permit the District’s Board to consult with the Special Building Committee regarding the matter. The meeting was recessed at 5:40 p.m. DISTRICT 7 Moved,seconded and duly carried: Ad journment That this meeting of the Board of Directors of County Sanitation District No.7 be adjourned. The Chairman then declared the meeting so adjourned at 5:40 p.m., September 24,1968. received and ordered filed;and,. FURTHER MOVED:That the bids opened August 29,1968,for Job No.P2-8-3 (Enclosures,Phase II and Operators’Building), be rejected and that the bid bonds be returned to the bidders; and, -3— DISTRICT 7 Irvine letter C- DISTRICT 1 Meeting reconvened reconvened. DISTRICT 1 Further action re:Job No.P2-~-3 At 7:15 p.m.,the meeting of the Board of Directors of County Sanitation District No.1 was Moved,seconded and duly carried: That the written report of Blurock and Associates,Architects,be •9-24-68 That the matter be referred to the staff and the Special Building Committee. DISTRICT 1 Moved,seconded and duly carried: Adjournment That this meeting of the Board of Directors of County Sanitation District No.1 be adjourned. The Chairman then declared the meeting so adjourned at 7:30 p.m., September 24,1968. Secretary •0 ii •I! •I! t -4-