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HomeMy WebLinkAboutMinutes 1954-07-28CONDENSED MINUTES OF THE REGULAR MEETING BOARDS OF DIRECTORS OF COUNTY SANITATION DISTRICTS NOS.1.2,3,5,6,7 AND 11 ORANGE COUNTY,CALIFORNIA July 2~,1954 at ~:OO p.m. Room 239,1104 West Eighth Street Santa Ana,California ROLL CALL DISTRICT NO.1 Directors present:Courtney R.Chandler (Chairman) Willis H.Warner J.L.McBride Directors absent:None DISTRICT NO.2 Directors present:L.N.Wisser (Chairman),Hugh W. Warden,Dean W.Hasson,Charles B.Stevens,Charles E.Morgan and Willis H.Warner Directors absent:Frank J.Schweitzer,Jr. DISTRICT NO.3 Directors present:Hugh W.Warden (Chairman), Nelson M.Launer,Willis H. Warner,L.N.Wisser,Charles E. Stevens and Joseph Webber Directors absent:C.Ft.Miller DISTRICT NO.5 Directors present:Norman H.Miller (Chairman), Dora 0.Hill and Willis H.Warner Directors absent:None DISTRICT NO.6 Directors present:A.H.Meyers (Chairman),Dora 0. Hill and Willis H.Warner Directors absent:None DISTRICT NO.7 Directors present:Jerome Kidd (Chairman),Willis H.Warner and Courtney R.Chandler Directors absent:None DISTRICT NO.11 Directors present:Herbert A.Wood (Chairman pro tern), Harry LeBard and Willis H.Warner (Director Warner arrived at a:1O p.m.) Directors absent:None OTHERS PRESENT:Lee M.Nelson C.Arthur Nisson,Jr. Harry Ashton •J.A.Woolley •Keith Murdock Herman Hiltscher •NatH.Neff Geo.Holyoke Ora Mae Merritt,secretary —1-- The Boards of Directors of County Sanitation Districts Nos,1,2,3,5,6,7 and ilmet in regular session at the hour of ~:0C p.m.,July 2~,1954,in Room 239 at 1104 West Eighth Street, Santa Ana,California. Chairman Chandler called the joint meeting of the Districts’Boards to order at ~:00 p.m. The roll was called and the Secretary reported a quorum present for each of the Districts’Boards. ________________ The Chairman being absent at ________________ roll call,the Board of Directors took the following action: Moved by Director flarry LeBard,seconded by Director Herbert A.Wood and duly carried: That Director Wood be appointed Chairman pro tern of the Board of Directors of County Sanitation District No.11. Approval of minutes The Boards of Directors took the following action: Moved by Director Hugh W.Warden,seconded by Director Charles E.Morgan and duly carried by the Boards of Directors of County Sanitation Districts Nos.1,2,3,5,6,7 and 11: That the minutes of the meeting held on July 14,1954 be approved as mailed out. Arrivals after roll Director Willis H.Warner ai~rived at ~:l0 p.m. __________________ Upon the Secretary’s report of __________________ communications received,the Boards of Directors took the following action: Bill of sale for personal property purchased from the J.0.S. Moved by Director J.L.McBride, seconded by Director Charles E. Morgan and duly carried: That the bill of sale for personal property purchased from the J.O.S,be received and referred to the Districts’attorney. B.W.Elliott lease •That the lease between the City of Santa Ana and D.W. Elliott on land now owned by the Districts be referred to •the:Districts’attorney. Moved by.Director Willis H.-~iarner,sec’nded by Director Jerome Kidd and duly carried: That report on audit by the State Controller’s office relative to the Districts’allocation of Chapter 20 funds be received and ordered filed. Moved by Dir~ctor J.L.McBride, seconded by Director Charles E. Morgan and duly carried: The Boards of Directors took the following action: DISTRICT NO.11 Chairman pro tern call Correspondence and cor~munications Audit of allocated Chapter 20 Funds -2— Quit Claim deed The Boards of Directors adopted for property purchased Resolution No.3~5,accepting from the J.O.S and ordering recordation of quit claim deed received from the J.O.S.in accordance with terms of the Agreement of Sale and Purchase dated February 2~,1951.Certified copies of these resolutions are on record in the office of the Secretary. Authorizing District The Boards of Directors took the No.1 to enter into following action: a contract for parti cipation in the State Moved by Director Hugh 1.Warden, Employees’Retirement seconded by Director Joseph Webber Fund and duly carried by the Boards of Directors of County Sanitation Districts Nos.1,2,3,5,6,7 and 11: That Actuaries’Report dated July 13,1954.on investi gation into the employment experience and valuations of benefits and contributions required for participation in the State Employees’Retirement System,submitted by Coates, Herfurth &England,is hereby approved,adopted and ordered filed in the office of the Secretary;and County Sanitation District No.1,as contracting agent for the Joint Administrative Organization of County Sanitation Districts Nos.1,2,3,5,6,7,~and 11 of Orange County,California,is hereby authorized to take necessary action and to enter into a contract with the Board of Administration of the State l~nployees’Retire ment System for participation in said retirement system in accordance with the Joint Administrative Agreement dated December ~,191+d and amendment thereof by Reso— lutiori No.369. DISTRICT NO.1 The Board of Directors adopted Resolution of Intent Resolution Nc.3a6 stating its to participate in intentin to approve contract the State Employees for participation in the State Retirement System Employees’Retirement System. Certified copy of this resolution is on record in the office of the Secretary. Report of Attorneys Mr.Nisson rep’~rted upon fixed obligations of areas excluded from Districts Nos.2 and 7.The attorneys reported that during the absence of Mr.Chaffee work had been delayed on their outline of a smaller administrative agency,and that a report would not be returned to the Boards until after vacation periods in September or October. Report of the General Mr.Nelson gave a verbal report ~nager upon administrative and operational business of the Districts. Business held over -The Boards of Directors of County resolution relative Sanitation Districts N~s.2 and 3 to establishing rates met informally at 6:30 p.m.prior to the joint meeting of the Boards to discuss effect upon their Districts of the formula used in the proposed resOlution to establish rates and surcharges, and Ordinance No.1. —3— After discussing points raised by the Boards of Districts.Nos.2 and 3,the Boards of Directors took the following action: Moved by Director J.L.McBride,seconded by Director A.H.Meyers and duly carried by the Boards of Directors of County Sanitation Districts Nos.1,2,3,5,6,7 and 11: That the proposed resolution establishing rates and /surcharges be referred to the city engineers,city admin J istrators and any others concerned f~r their recommendations on the proposed procedure. Suspending permission to connect to the Ellis Avenue and Bushard Street trunk sewers until rules and regulations adopted — Moved by Director J.L.McBride, ______ seconded by Director Nelson M. Launer and duly carried by the Boards of Directors of County Sanitation Districts N~s.1,2, 3,5,6,7 and 11: That rio connections be made to the ~flhis Avenue or Bushard Street trunk sewers until rules and regulations for connections have been adopted by the joint Boards., DISTRTCT NO.1. Re:connections to trunk sewers Moved by Director Willis H. Warner,seconded by Director J.L.McBride and duly carried:3 That no connections be made to the trunk sewers of District No.1 until rules and regulations have been adopted by the Board. Moved by Director Jsoeph Webber,seconded by Director Charles E.Morgan and duly carried by the Boards of Directors of County Sanitation Districts Nos.1,2,3,5,6,7,and 11: That the same method of charging upon a gallonage basis,which is in effect through the m’~nth of July,be continued until the report is made by city administrators, city engineers and others on the resolution proposing rates,surcharges,penalties,etc. Establishing a capital outlay fund for eacn District ______________________ Mr.Nisson reviewed the ordinance ______________________upon establishing a capital outlay •fund.Whereupon the Boards of Directors of County Sanitation Districts N~s.1,2,3,5,6,7 and 11 adopted Ordinances N~s. 100,200,300,500,600,700 and 1100,respectively,establish ing a capital outlay fund for each District.Certified copies of these Ordinances are on record in the office of the Secretary. Report of the Finance Director Chandler,Chairman of Committee the Finance Committee,reported the Committee had met on July 21,1954 and reviewed and studied written budget report and estimates submitted by the General Manager,which were then The Boards of Directors took the following action: The Board of Directors took the following action: Method of distributing costs The Boards of Directors took the following action: $ -4- mailed to each of the Directors;and that the Committee, by roll call vote had unanimously recommended acceptance and adoption of the General Manager’s budget report and detailed estimates for the Joint Administrative Organ ization’s budget for the fiscal year 1954-1955, ~hereupon,the Boards of Directors took the following action: Moved by Director Willis H.Warnor,seconded by Director A.H.Meyers and duly carried by roll call vote of the Boards of Directors of County Sanitation Districts Nos. 1,2,3,5,6,7 and ii: That the report of the Finance Committee be received and approved;and That the 1954-1955 fiscal year budget for the Joint Administrative Organization of County Sanitation Districts Nos.1,2,3,5,6,7,~and 11,as submitted to the Boards of Directors and on record in the office of the Secretary, be and it is hersby adopted and approved for the signature of the Chairman of County Sanitatinn District No.1.The General Manager is hereby directed to transmit the required number of approved and signed copies of said 1954-1955 Joint Administrative Organization’s budget to the County Auditor. Report of the Auditing Director Herbert A.‘v~.od, Committee Chairman of th~Auditing Committee,reported he had checked the Joint Administrative and Reviving Funds’ bills and ftund the reference and amounts to be those indicated on the warrant demands and recommended payment thereof as listed on the Agenda. Joint Administrative The Boards of Directors took and Revolving Funds the following action: Warrant Registers Moved by Director Willis H. Warner,seconded by Director Harry LeBard and duly carried by roll call vote of the Boards of Directors of County Sanitation Districts Nos.1,2,3,5,6,7 and 11: That the following be approved for signature of the Chairman of County Sanitation District No.1: Joint Administrative Warrant Register totaling:~2,265.96 Revolving Funds’Warrant Register totaling:1,464.62 and the County Auditor is authorized to pay $3,73O.5~, in accordance with the following warrant demands: Warrant Demand No.In Favor Of Amount A-hO Welch’s Costal Concrete Company ~15.86 A-ill Howard Supply Company 482.24 G-61 R.J.Baker 768.00 G—62 Fred J.Early,Jr.Co.,Inc.and Peter Kiewit Sons’Company 198.52 Forward to page 6 •1~l~464.6 —5-- Warrant Demand No ___________ Amount ~1,464.62 JA 601 6.08 602 1.00 603 5.07 604 1.42 605 4.11 606 262.65 607 44.00 608 11.78 609 7.47 610 556.25 611 892.27 612 71.76- 613 1.60 614 30.00 615 9.31 616 77.48 617 58.35 618 3.11 619 137.50 620 84.75 2,265.96 3,730.58 ________________ The Board of Directors took the _______________ following action: Moved by Director Willis H. Warner,seconded by Director J.L.McBride and duly carried: That District No.1 Operating Fund ~ivarrant Register be approved f~r signature of the Chairman -and the County Auditor is authorized to pay the following: Warrant Demand No.In Favor Of ______ 1-51 City of Santa Ana ~41.95 DISTRICTS NOS.5 AND 6 Suspense Fund Warrant Register -Moved by Director 1~illis H. Warner,sec~nded by Director A.H.Meyers and duly carried by the Boards of Directors of County Sanitation Districts Nos. 5 and 6: That the Suspense Fund Warrant Register of Distriáts Nos.5 and 6 be approved for the signature of the Chairman of County Sanitation District No.6 and the County Auditor is authorized to pay: __________ In Favor Of ______ In Favor Of Forwarded from Page 5 Union Oil Company of California Leo Johnson Pacific Welding Supply Company Kovakar Company Dow Chemical Company W.R.Cox Company Peter Karales The Republic Supply Company Good Oil Company Braun Corporation City of Santa Ana Dick Brace Union Service Santa Ana Register F.R.Harwood,Postmaster Orange County Blueprint Shop Bales Office Equipment Company Dennis Printers and Stationers W.K.Hillyard,County Surveyor Coates,Herfurth &~ng1and General Telephone Company of California~ Total -Joint Funds $ . DISTRICT NO.1 Operating Fund Warrant Register Amount The Boards of Directors took the following action: Warrant Demana NO 5-6-S-b Electric Suppliers Distributing Co. Amount ~2j23.O3 $ -6- DISTRICT NO.11 The Board of Directors took Construction Fund the following action: Warrant Register Moved by Director Harry LeBard, seconded by Director Herbert A.Vr~od and duly carried: That District No.11 Construction Fund Warrant Register be approved for signature of the Chairman and the County Auditor is authorized to pay the following: Warrant Demand No.In Favor Of Amount 11-46 Orange County Blueprint Shop 4~18.63 DISTRICT NO.1 Th~Board of Directors took the Authorizing execution following action: and delivery of d~d~ without warranty to Moved by Director Willis H.Warner, County Sanitation seconded by Director J.L.McBride District No.6 and duly carried: That the Chairman and the Secretary of the Board of Directors be and they are hereby authorized to execute and deliver to County Sanitation District No.6 grant deed without warranty in lieu of quit claim deed author ized by Resolution No.384—1. Adjournment The Boards of Directors took the following action: Moved by Director Hugh W.Warden,seconded by Director Charles E.Morgan and duly carried by the Boards of Directors of County Sanitation Districts Nos.1,2,3,5,6,7,and 11: That this meeting be adjourned. Whereupon the Chairman declared the joint meeting of the Br~ards of Directors of County Sanitation Districts Nos. 1,2,3,5,6,7 and 11 so adjourned at 8:55 p.m. ~~ Secretary -7- .S. -‘I