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HomeMy WebLinkAboutMinutes 1954-07-14S CONDENSED i~INUTES CF THE REGULAR MEETING BOARDS OF DIRECTORS OF COUNTY SANITATION DISTRICTS NOS.1,2,3,5,6,7,AND 11 ORANGE COUNTY,CALIFORNIA July 14.,1954 at ~:OO p.m. Room 239,1104 West Eighth Street Santa Ana,California ROLL CALL DISTRICT NO.1 Directors present:Courtney R.Chandler (Chairman), J.L.McBride and Willis H.Warner Directors absent:None DISTRICT NO.2 Directors pre~ent:L.N.Wisser (Chairman),Hugh W. Warden,Willis H.Warner,Charles E.Stevens,Dean W.Hasson and Charles E.Morgan Directors absent:Frank J.Schweitzer,Jr. DISTRICT NO.3 Directors present:Hugh W.Warden (Chairman),Nelson M.Launer,Willis H.Warner,L.N. Wisser,Charles E.Stevens and Joseph Webber Directors absent:C.R.Miller DISTRICT NO.5 Directors present:Norman H.Miller (Chairman),Dora 0.Hill and Willis H.Warner Directors absent:None DISTRICT NO.6 Directors present:A.H.Meyers (Chairman),Dora 0.. Hill and i~il1is H.Warner Directors absent:None DISTRICT NO.7 Directors present:Jerome Kidd (Chairman),Willis H.Warner and Courtney R.Chandler Directors absent:None DISTRICT NO.11 Directors present:Willis H.Warner (Chairman), Herbert A.Wood and Harry LeBard Directors absent:None OTHERS PRESENT:Lee M.Nelson C.Arthur Nisson,Jr. Harry Ashton J.A.Woolley S K.J.Harrison Geo.Holyoke Herman Hiltscher Clcnnel Wilkinson Ora Mae Merritt,Secretary The Boards of Directors of County Sanitation Districts Nos.1,2,3,5,6,7 and 11 of Orange County,California,met in regular session at the h°ur of ~C’C p.m.,July 14,1954,in Room 239 at 1104 West Eighth Street,Santa Ana,California. Chairnian Chandler called the joint meeting of the Districts’ Boards to order at ~:OO p.m. The roll was called and the Secretary reported a quorum present for each of the Districts’i3o8rcIs. Appointing Alternate — The following appointments were for each Finance Commjtte~made to the Finance Committee: member District No.1 Upon a motion made by Director Willis H.Warner,seconded by Director J.L.McBride and duly carried: Director McBride was appointed t~serve as Director Chandler’s Alternate on the Finance Committee District No.2 Upon a motion made by Director Willis H.Warner,seconded by Director Hugh W.Warden and duly carried: Director Hasson was app’inted to serve as Director Morgan’s Alternate on the Finance Committee District No. -Upon a motion made by Director Warner,seconded by Director Warden and duly carried: Director Webber was appointed to serve as Director Launer’s Alternate on the Finance Committee District No.~Upon a motion made by Director Hill seconded by Director Miller and duly carried: Director Warner was appointed to serve as Director Hill’s Alternate on the Finance Committee District No.6 Upon a motion made by Director Meyers,seconded by Director Hill and duly carried: Director ~iVarner was appointed to serve as Director Meyer’s Alternate on the Finance Committee District No.7 Upon a motion made by Director Kidd,seconded by Director Chandler and duly carried: Director Warner was appointed to serve as Director Kidd’s Alternate on the Finance Committee District No.11 Upon a motion made by Director Warner,seconded by Director Wood and duly carried: Director Harry LeBard was appointed to serve as Director Wood’s Alter nate on the Finance Committee Approval of minutes The Boards of Directors took the following action: Moved by Director Hugh W.Warden,seconded by Director L.N.Wisser and duly carried by the Boards of Directors of County Sanitation Districts Nos.1,2,3,5,6,7 and 11: That the minutes of the meeting held on June 23,1954 be approved as mailed out. Correspondence and The Secretary reported receipt communications of communications from Harrison &Woolley and Headman,Ferguson &Carollo reporting completion of jointly owned sewerage faci lities contemplated under the bond election of February,1949 and.containing list of facilities constructed and capacities of each.Copy of their letter was given to each of the Direetors,whereupon the Boards took the following action: Moved by Director Warden,secrnded by Director Warner and duly carried by the Boards of Directors of County Sani tation Districts Nos.1,2,3,5,6,7 and 11: That the letter reporting capacities and the analysis ~f Engineers’estimates and contract costs received from Harrison &Woolley and Headman,Ferguson &Carollo be received and ordered fildd. DISTRICT NO.1 The Secretary reported receipt of resolution No.54-101 from the City Council of the City of Santa Ana,notifying the Newhope Drainage District of change of ownership of Section 1 of the Joint Outfall Sewer,and copy of the contract between J.O.S.members and the Newhope Drainage District. Whereupon,the Board of Directors took the following action: Moved by Director Willis H.Warner,seconded by Director J.L.McBride: That the communication and copy of contract received from the City Council of the City of Santa Ana be received and referred to the General Manager and Legal Counsel for recommendation as to procedure. _______________ Mr.Nelson gave an oral report ______________upon administative and operational business of the Districts and reviewed proposed resolution relative to establishing rates, surcharges and penalties for treatment of sewage. After a full discussion upon the proposed resolution establishing treatment costs under stipulations of Article VI of Ordinance No.1,the Board of Diractor~took the following action: -Report of the General Manager Moved by Director Willis H.Warner,seconded by Director Hugh W.~‘1arden and duly carried by the Boards of Directors of County Sanitation Districts Nos.1,2,3, 5,6,7 and 11: That the legal counsel be instructed to prepare necessary resolutions to effectuate Ordinance No.1 within each of the individual Districts Governing boards of repre sentative members on Sani tation Districts’boards to be advised of proposed rates,surcharges and penalties for treatment of sewage After consideration of the proposed resolution relative to charges for treatment of sewage,the Boards of Directors t’ok the following action: That the General Manager is hereby directed to transmit to all Directors copies of Ordinance No.1 and the proposed resolution to establish rates,sur— charges arid penalties for the treatment of sewage, with the request that these rules and the proposed charges be brought to the attention of their govern ing boards. Report of the attorneys ________________________ Mr.Nisson stated the judge had returned a decision in the condemnation lawsuit,ruling in favor of the Districts on the amount of land requested. Mr.Nisson and Mr.Ashton reported the three attorneys had developed an outline on “streamlining”the administrative agency and concurred in t.he recommendation that each District adopt its individual budget;and stated routine business of the Districts and disbursement of funds within the amounts so budgeted may then be administered by whatever agency the District Boards establish. The attorneys advised the following types of adminis trative agencies will be presented for consideration: 1.A Sanitation District and its governing board 2.An agency having a representative from each district,operating under the Joint Powers Act use of either type of these agencies making it possible for the whole of the Boards to meet less frequently, possibly in the beginning once a month or quarterly,arid later even less often. Finance Committee meeting At the request of the General Manager,the Chairman of the Finance Committee called a -ï ~i~y ~. \ ~ ~)_~j / __________________________ Moved by Director ~‘Villis H. Warner,seconded by Director Charles E.Morgan and duly carried by the Boards of Directors of County Sanitation Districts N’)s.1,2,3, 5,6,7 and 11 Employment of Hanson & Peterson.Certified Public Accountants copies of these resolutions the Secretary. The Boards of Directors adopted Resolution No.3~3,employing Hanson &Peterson,Certified Public Accountants.Certified are on record in the office of U S . meeting of the Finance Committee to be held at 7:30 p.m., July 21,1954 in Room 239 at 1104 West Eighth Street, Santa Ana,California. After a discussion upon the function of the Finance Committee insofar as recommendations on adminis trative and operational procedure,it was generally concurred that the General Manager and the Committee have been delegated work in developing detailed budget V estimates for the fiscal year 1954-1955 for recommendation to the Boards;that,after adoption of the budgets,the administration of business of the Districts is to continue under the jurisdiction of the joint Boards until there has been established a smaller administrative agency. _________________ Director Herbert A.1~iood, Chairman of the Auditing Committee,reported he had checked the Joint Administrative and Revolving Funds’ bills and found the reference and amounts to be those indicated on the warrant demands and recommended payment of bills so listed on the Agenda. Chairman Wood recommended that the Boards pass a motion authorizing payment of two cars of chlorine received by the General Manager from the J.C.S.which was ordered by them through the City of Santa Ana. Authorizing purchase from The Boards of Directors took and payment to the City the following action: of Santa Ana for two cars of licuid chlorine That the report of the General Manager upon delivery of two tank cars of liquid chlorine is hereby approved and accepted;and it is hereby authorized and directed that payment for said chlorine in the total amount of ~4,645.3~be made from the Joint Administrative Fund to the City of Santa Ana,in accordance with the following invoices: Invoice No.Date ______ Total 6l06~June 29,1954 Stauffer Chemical Co.~2,322.69 l~789l June 24,1954 The Dow Chemical Co.2,322.69 ~4,645.38 Moved by Director Willis H. Warner,seconded by Director Hugh W.Warden and duly carried by roll call vote of the Boards of Directors of County Sanitation Districts Nos.1,2,3,5,6,7 and 11: I That the following be approved for signature of the Chairman: ( Report of the 4~ir~It inn,Comm-i tt.~ _________________________ Moved by Director Herbert A. Wood,seconded by Director Willis H.Warner and duly carried by the Boards of Directors of County Sanitation Districts Nos.1,2,3,5,6,7 and 11: Vendor Joint Administrative and Revolving Funds’ 1~arrant Registers The Boards of Directors took the following action: —5— Joint Administrative Warrant Register totaling Revolving Funds’Warrant Register totaling and authorizing the County Auditor to pay in accordance with the following: 8,239.16 1,379.03 ~9,618.19 ~arran~Demana NO JA-.572 573 574 575 576 577 578 579 580 581 582. 583 584. 585 586 587 588 589 590 591 592 593 594 595 596 597 598 599 600 In Favor of City Water Dept.,Newport Beach Mobilfiame Knox Hardware Company General Telephone Company E.P.Halloran Van Dien Young Company Kovakar Company Crane Company S.R,Bowen Company Braun Corporation Rainbow Truck Company Los Angeles Chemical Company Robert N.Galloway General Electric Supply Company Dennis Printers and Stationers Standard Oil Company of California John R,Scott City of Santa Ana Stilley’s Bales Office Equipment Company Federation of Sewage and Industrial Wastes Association Davis Stationers F.R.Harwood,Postmaster Don D.Hillyard Pacific Telephone and Telegraph Company Ora Mae Merritt Earl Vinson Auto Parts and Machine Shop Nelson’s City of Santa Ana Amount 107.02 491.92 142.16 80.33 23.03 13.23 1.00 38,99 30.65 489.4.0 61.79 425.01 28.28 7,53 196.84. 19.81 9.23 212.00 4.71 7.1~5 12.81 7.92 30.00 282.75 102.00 25.50 42.51 160.79 5 184.50 ~~239.1b 197.76 15.75 32.00 35.73 104.29 866.00 127.50 ~1,379.03 ~9,618.19 G-55 United Concrete Pipe Corp. G-56 Blystone Machinery Rental Company G—57 Bruce Bros. G-58 Frank Curran Lumber Company G-59 Howard Supply Company G—60 Fred J.Early,Jr.Co,Inc.and Peter Kiewit Sons’Company A-109 C.Arthur Nisson,Jr. Total:Joint Funds DISTRICT NO.1 Qpe rating Fund Warrant Register 0 $ The Board of Directors took the following action: Moved by Director Willis I-i. Warner,seconded by Director J.L.McBride and duly carried: That District No.1 Operating Fund Warrant Register be approved for signature of the Chairman and the County is authorized to pay the following: p -6-. Warrant Demand No.In Favor Of Amount 1-50 Bank of America,Corporate Trust Division ~1.90 DISTRICT NO.2 The Board of Directors took the Operating Fund following action: Warrant Register Moved by Director Willis H. Warner,seconded by Director Charles E.Morgan and duly carried: That District No.2 Operating Fund Warrant Register be approved for signature of the Chairman and the County Auditor is authorized to pay the following: Warrant Demand No.In Favor Of Amount 2-97 Bank of America,Corporate Trust Division ~.25 9~Walter B.Chaffee 43.75 44.00 DISTRICT NO.3 The Board of Direcr,t,i~~r~ok the Operating Fund following action: Warrant Register Moved by Director Hugh ~.vvarden, .seconded by Director Nelson M.Launer and duly carried: That District No.3 Operating Fund Warrant Register be approved for signature of the Chairman and the County Auditor is authorized to pay the following: Warrant Demand No.In Favor Of Amount 3-a2 Bank of America,Corporate Trust Division 4~.25 ~3 Walter B.Chaffee 43.75 $44.00 DISTRICT NO.5 The Board of Directors took the Operating Fund following action: Warrant Register Moved by Director Norman H. Miller,seconded by Director Dora 0.Hill and duly carried: That District No.5 Operating Fund Warrant Register be approved for signature of the Chairman and the County Auditor is authorized to pay the following: Warrant Demand No.In Favor Of Amount 5-73 Harry Ashton ~l5~33 74 Bank of America,Corporate Trust Division . $l5~.~3 ~DISTRICT NO.6 The Board of Directors took the Jperating Fund following action: ‘Register Moved by Director Willis H. Warner,seconded by Director A.H.Meyers and duly carried: That District N’.6 Operating Fund warrant Register be approved for signature of the Chairman and the County Autitor is authorized to pay the following: Warrant Demand No.In Favor Of ______ 6-a3 Harry Ashton ~4.Bank of America,Corporate Trust Division ______ Moved by Director Willis H. Warner,seconded by Director Jerome Kidd and duly carried: That District No.7 Operating Fund Warrant Register be approved for signature of the Chairman and the County Auditor is authorized to pay the following: Warrant Demand No.In Favor Of Amount 7-~3 Bank of America,Corporate Trust Division ~2.5~ ________________ The Board of Directors took the ________________ following action: Moved by Director Harry LeBard, seconded by Director Herbert A.Wood and duly carried: That District No.11 Operating Fund Warrant Register be approved for signature of the Chairman and the County Auditor is authorized to pay the following: Warrant Demand No.In Favor Of Amount ii-69 Harry Ashton ~lO~.33 DISTRICT NO.1 The Board of Directors adopted Authorizing ex~cution Resolution No.3~4.,authorizing and delivery of quit execution and delivery ~f quit- claim deed to District claim deed.Certified copy of No.6 this resolution is on record in the office of the Secretary.. DISTRICTS NOS.1~2,3 The Boards of Directors took the 7 and 11 -Adjournment following action: Moved by Director Hugh W.warden,seconded by Director Charles E.Stevens and duly carried by the Boards of Directors of County Sanitation Districts Nos.1,2,.3,7 and 11: That this meeting be adjourned. Whereupon,the Chairman declared the meetings of the Boards of Directors of County Sanitation Districts Nos.1, 2,3,7 amd 11 so adjourned at ~:55 p.m. DISTRICTS NOS.,5 AND 6 Consideration.of sewerage facilities for future development within the Districts DISTRICT NO.7 Operating Fund Warr~.nt Register Amount l5~.33 . 158.4.9 The Board of Directors took the following action: DISTRICT NO.11 Operating Fund Warrant Register The General Manager reviewed capacities of trunk sewers jointly owned by Districts Nos. 5 and 6 and led a discussion $ —~— upon methods to provide adequate sewerage facilities by equitable arrangements to divert more sewage of District No.6 north to Treatment Plant No.1 and providing for capital expenditure funds for each District to meet future construction costs. After consideration of’future.development within these two Districts and estimated costs of additional capacity needed,the Boards took under advisement Mr.Nelson’s recommendation that each District levy a tax of 20 in addition to tax levies for bond interest and retirement and the maintenance and operation expenses.It was estimated that such an additional tax levy would provide capital expenditure revenues for the coming fiscal year of approximately ~O,OOO.OO in District No.5 and ~2O,OOO.OO in District No.6. Upon a motion made by Director Norriian H.Miller, seconded by Director Willis H.k’iarner and duly carried by the Boards of Directors of County Sanitation Districts Nos. 5 and 6,the attorney was instructed to prepare resolutions to establish accumulative capital outlay funds to be sub mitted to the Boards at the next regular meeting. Adjournment The Boards of Directors took the following action: Mcved by Director Willis H.Warner,seconded by Director A.H.Meyers and duly carried: That this meeting be adjourned. Whereupon,the Chairmen declared the meetings of the Boards o~’Directors of County Sanitation Districts Nos.5 and 6 so adjourned at 9:30 p.m. ~à2~~ Secretar~ $ . $