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HomeMy WebLinkAboutMinutes 1954-06-23CONDENSED MINUTES OF THE REGULAR MEETING BOARDS OF DIRECTORS OF COUNTY SANITATION DISTRICTS NOS.1,2,3,5,6,7,~AND 11 ORANGE COUNTY,CALIFORNIA June 23,1954 at ~:OO p.m. Room 239,1104 West Eighth Street Santa Ana,California ROLL CALL DISTRICT NO.1 Directors present:Courtney R.Chandler (Chairman), Willis Fl.Warner and J.L.McBride Directors absent:None DISTRICT NO.2 Directors present:L.N.Wisser (Chairman),Willis H. Warner,Dean W.Hassori,Charles E. Stevens,Charles E.Morgan and Frank J.Schweitzer,Jr. Directors absent:Hugh W.Warden DISTRICT NO.3 Directors present:Charles E.Stevens (Chairman pro tern), Nelson 14.Launer,Willis H.~Varner, L.N.Wisser and Joseph Webber Directors absent:Hugh W.Warden and C.R.Miller DISTRICT NO.5 Directors present:Dora 0.Hill (Chairman pro tern) and Willis H.Warner Directors absent:Norman H.Miller DISTRICT NO.6 Directors present:A.H.Meyers (Chairman),Dora 0. Hill and Willis H.Warner Directors absent:None DISTRICT NO.7 Directors present:Jerome Kidd (Chairman),Willis H. Warner and Courtney R.Chandler Directors absent:None DISTRICT NO.~ Directors present:Harold E.Edwards (Chairman), J.Frank Wharton and Willis H.Warner Directors absent:None DISTRICT NO.11 Directors present:Willis H.Warner (Chairman), Roy Seabridge and Herbert A.Wood Directors absent:None OTHERS PRESENT:Lee M.Nelson,C.Arthur I~isson,Jr., Walter B.Chaffee,Harry Ashton, Geo.Holyoke,K.J.Harrison, J.A.Woolley and Ora Mae Merritt, Secretary —1— Chairman Chandler called the meeting to order at ~OO p.m. The roll was called and the Secretary reported a quorum of the Board to be present for County Sanitation Districts Nos.1, 2,3,5,6,7,~and 11. The Board of Directors took the C~air~ian.orotem following acti~n: Moved by Director Willis H.Warner,seconded by Director Nelson M.Launer and duly carried: That Director Charlos E.Stevens be appointed Chairman pro tern of the Board of Directors of County Sanitation District No.3 of Orange County,California. Moved by Director Willis H.Warner,seconded by Director Dora 0.Hill and duly carried: That Director Hill be appointed Chairmnn pro tern of the Board of Directors of County Sanitation District ~o.5. DISTRICT NO.~ ~nnua].elect~on of Chairman o~th~oo:ard Moved by Director Willis H.Warner, seconded by Direct.or J.crank Wharton: That Director Harold E.~dwards be nominated as candidate for the office of Chairman of the Board of Directors of County Sanitation District No.~. There being no other nominations,the vote was polled and the Secretary announced that Director Harold E.Edwards had been re-elected Chairma:o of the Board of Directors of County Sanitation District No,~. Approval of minutes The Boards of Directors took the following action: Moved by Director Joseph Webber,Ceconded by Director L.N.~isser and duly carried by the Boards of Directors of County Sanitation Districts Nos.1,2,3,5,6,7 and 11: That the minutes of the regular meeting held on June 9,1954 be approved as mailed out. ____________________ The Board of Directors took the ____________________following action: Moved by Djrectr Willis H.Warner,seconded by Director J.Frank ~~iharton and duly carried: That the minutes of the regular adjourned meeting of the Board of Directors of County Sanitation District No. on April 2~,1954 be approved as mailed out. The Boards Nos.1,2,3,5 met in regular in Room 239 at of Directors of County Sanitation Districts 6,7,~and 11 of Orange County,California session at the hour of ~:OO p.m.,June 23,1954. 1104 West Eighth Street,Santa Ana,California. DISTRICT NO.5 Chairman prc tern The 3oard of Directors took the followinz action: The Board of Directors t”ok the following action: . a DISTRICT NO.~ Approval of minutes -2— Report of the Mr.Nelson read his report to the General Manager Directors. Basis of cost on At the request of Director McBride, chlorination for the General Manager reported upon sterilization estimated chlorination for operation of facilities based upon information now available;and that distribution of costs for the present time are being made upon the basis of volume. After a discussion of the possible extent of cholorination,the Boards of Director’s took the following action: Moved by Director J.L.McBride,seconded by Director Willis H.Warner and duly carried by the Boards of Directors of County Sanitation Districts Nos.1,2,3, 5,6,7 and 11: That chlorination for sterilization be based on gallonage for the month of July;and that at the next regular meeting of the Boards,the General Manager and the Attorney submit an ordinance for distributing sterilization costs on the basis used by the Joint Outfall Sewer. Report on contract Mr.Nelson reported upon meeting of Lighter than Air with the Santa Ana City ~ngineer. Base relative to existing contract with the Lighter than Air Base for dis posal of sewage through District No.1 trunk sewers. Report of Attorneys Mr.Nisson reported the attorneys had not yet had an opportunity to to meet for study of legal points in setting up a smaller organization as directed by the Boards at the meeting on June 9,1954. Report of the Finance Director Chandler reported upon two Committee meetings of the Finance Committee; and stated that at the meeting on June 15,1954 a Sub-Committee “Auditing”was established with the following appointments: Director Herbert A.~1ood (Chairman) Dir3ctor Charles E.Morgan and Director A.H.Meyers Chairman Chandler reported that in the study of budget items,the Committee found certain procedure requiring recommendations of the consulting accountant,and inasmuch as Mr.Diehi had sold his accounting firm to Mr.Brynley E. Evans,though remaining with the firm as a part-time employee,the Committee had requested proposalsfrom account ing firms for services in auditing the boks and any changes in methods necessary.At the request of the Chair man,the Secretary read two tentative proposals submitted by the firms of Diehi and Company and Hanson &Peterson. Chairman Chandler stated that after interviews with representatives of the firms submitting proposals,the Committee had voted by secr~t ballot upon the propositi~n of recommending the employment of one of these firms,and that tabulation of votes were as follows: —3— Diehi and Company 3 votes Hanson &Peterson 4 votes _______________________ The Boards of Directors took the _____________________ following action: Moved~by Director A.H.Meyers, secnnded by Director Charles E.Stevens and duly carried by the Boards of Directors of County Sanitation Districts Nos.1,2,3,5,6,7 and 11: That the Boards of Directors hereby approve employ ment of Hanson &Peterson,Certified Public Accountants, as consulting accountants for the Districts as recommended by the Finance Committee;and the attorney is instructed to prepare an agreement based on their proposal of June 23,1954. _______________________ The Boards of Directors took the ______________________ following action: Moved by Director A.H.Meyers, seconded by Director Roy Seabridge and duly carried by the Boards of Directors of County Sanitation Districts Nos.1,2,3,5,6,7,.~and 11: That there be appointed a member of each District Board to serve as Alternate for the Finance Committee member representing its District;and that the Chairman of each Board notify the Secretary when appointment of Alternate has been made. ___________________ The Board of Directors took the ___________________ following action: Upon a motion made by~Director J.Frank Wharton,seconded by Director Willis H.Warner and duly carried: Director Harold E.Edwards was appointed to serve as a member of the Finance Committee: Upon a motion made by Director Harold E.Edwards, seconded by Director Willis H.v~arner and duly carried, Director J.Frank Wharton was appointed as Alternate to Director Edwards to serve on the Finance Committee. Report of the Director Herbert A.Wood,Chairman Auditing Committee of the Auditing Committ~e reported he had checked the Revolving Funds, Joint Administrative and Suspense Fund Warrant Registers and found the bills appearing on the Agenda in order and recommended payment as indicated. Joint Administrative The Boards of Directors took the l~evolving Funds’and following action: Suspense Fund Warrant Registers Moved by Director A.H.Meyers, seconded by Director Roy Seabridge and duly carried by roll call vote of the Boards of Directors of County Sanitation Districts Nos.1,2,3, 5,6,7 and 11: Employment of Hanson & Peterson,Certified Public Accountants Providing an Alternate for each Finance Committee member District No.~ Finance Committee Appointments $ 0 $ -4- S-7~City of Orange Authorizing District No.1 to enter into actuarial survey contract Total Joint expenditures 2,100.00 ~,3~O.4O ___________________ Moved by Director Willis H.Warner, seconded by Director Roy Seabridge and duly carried by the Boards of Directors of County Sanitation Districts N’~s.1,2,3,5,6,7,~and 11: That County Sanitation District No.1,as contractin~ agent for the Joint Administrative Organization of County Sanitation Districts N’~s.1,2,3,5,6,7,~and 11 of Orange County,California,is hereby authorized and directed to enter into a contract with the firm of Coates,Herfurth and England,Consulting Actuaries,for their services in making actuarial survey to determine the approximate ( That the following be approved for signature of the Chairman: Joint Administrative Warrant Register totaling Revolving Funds’Warrant Register totaling Suspense Fund Warrant Register totaling l,6~9.~4 140,590.56 2,100.00 and the County Auditor is authorized to pay ~l4i÷,3~O.4O, in accordance with the following: 1i~~arrant Dernand’~o.In Favor Cf Amount JA-557 Bales Office Equipment Company 55~R.L.Callis,Distributor 559 Crane Company 563 Frank Curran Lumber Cnmpany,md. 561 Dennis Printers and Stationers 7.71 24.10 127.47 35.76 53.7~ 562 Robert N.Galloway 553 F.R.1-larwood,Postmaster 564 Kovakar Company 565 National Rod Company 566 Republic Supply Company 567 State Compensation Insurance Fund 56~Stonehouse Signs,Inc. 569 Tobatt’s 26.03 30.00 4.00 34.22 2~.73 1,176.30 44.59 7.36 570 Union Oil Company of California ~5.45 571 Anaheim Truck and Transfer Company 5.34 $1,689.84 California Reporting Bureau Bob Geivet 40.00 36.00 Dorothy Hill 20.00 Fred J.Early,Jr.Co.,Inc.and Peter Kiewit Sons’Co.,Inc 133,9a3.21 G-4.~Harrison &Woolley,and Headman, Ferguson &Carollo G-49 R.J.Baker 5,119.95 4~.45 G-5O A to Z Signs 1~.OO G-51 Los Angeles Chemical Company 253.90 G~52 Blystone Machinery Rental Company G-53 L.Langton 23.55 504.03 G-54 Mines Safety Appliance Company 103.47 ~l4O,59O.56 A-105 A-106 A-107 G-47 and A-108 The Boards of Directors following action: took the contribution to be made by the Districts to participate in the State Employees’Retirement System;and that the fee of ~l37.5O for said actuarial services is hereby approved and ordered paid to the firm of Coates,Herfurth and England,Consulting Actuaries,from the Joint Admin— istrative Fund,upon submission of said actuarial survey. ________________ The Board of Directors took the _______________ following action: Moved by Director WilJ.is H.Warner, seconded ‘~y Director J.L.McBride and duly carried: That District No.1 Operating Fund Warrant Register is hereby approved for signature of the Chairman and the County Auditor is authorized to pay: Warrant Demand.No.In Favor Of Amount 1-49 Bank of America,Corporate Trust Division ~ll9.~7 _________________ The Board of Directors took the follow _______________ ing action: Moved by Director ~ivillis H.~varner, seconded by Director Dean ~.Hasson and duly carried: That District No.2 Operating Fund Warrant Register is hereby approved for signature of the Chairman and the County Auditor is authorized to pay: Warrant Demand No.In Favor Of ______ 2-~9 Cecil C.Crew 95 Bank of America,Corporate Trust Division 96 Walter B.Chaffee ______ _________________ The Board ~f Directors took the follow ______________ ing action: Moved by Director Willis H.Warner, seconded by Director L.N.Wisser and duly carried: That District No.3 Operating Fund Warrant Register is hereby approved f or signature of the Chairman and the County Auditor is authorized to pay: Warrant Demand No ___________ Amount ~10.75 168.75 ~265.2~ DISTRICT NO.5 The Board of Directors took the follow- Operating Fund ing action: Warrant Register DISTRICT NO.1 Operating Fund Warrant Register DISTRICT NO.2 Operating Fund Warrant Register $ $ DISTRICT NO.3 Operating Fund Warrant Register Amount 10.70 ~9.53 16a . :~269.03 3-72 73 74. In Favor Of Cecil C.Crew Walter B.Chaffee Bank of America,Corporate Trust Division -6- Moved by Director Willis H.1~arner,seconded by Director Dora 0.Hill and duly carried: That District No.5 Operating Fund Warrant Register is hereby approved for signature of the Chairman and the County Auditor is authorized to pay: Warrant C.Demand No.,In Favor Of Amount 5-67 Norman H.Miller ~46.30 72 Bank of America,Corporate Trust Division .54.46 ~100.76 DISTRICTS NOS.5 AND 6 The.Boards of Directors took the follow suspense Fund Warrant ing action: Register Moved by Director Willis H.Warner, seconded by Director A.H.Meyers and duly carried by the Boards of Directors of County Sanitation Districts Nos.5 and 6; ‘That Districts Nos.5 and 6 Suspense Fund Warrant Register is hereby approved for signature of the Chairman and the County Auditor is authorized to pay: Warrant Demand No,In Favor Of Amount 5-6S-~Bovee &Crail Construction Co.~493.79 5-65-9 City ofNewport Beach 1~579.23 ~2~073.02 DISTRICTS NOS.5 AND 6 The Secretary reported receipt of Accepting delivery and Resolution No.4244 of the City possession of facilities Council of the City of Newport Beach from the City of on June 14.,1954,ordering that Newport Beach possession of facilities known as Newport Beach Trunk “A”,Unit 1, Newport Beach Trunk “A”,Unit 2,Newport Beach Trunk “A”, Unit 3 be delivered to County Santation Districts Nos.5 and 6,in accordance with the Agreement of Sale and Purchase dated December 12,1951. The Boards of Directors took the following action: Moved by Director Willis H.Warner,seconded by Director A.H.Meyers and duly carried by the Boards of Directors of County Sanitation Districts Nos.5 and 6: That the delivery and possession of sewage facilities mentioned in a resolution of the City Council of the City of Newport Beach,dated June 14.,1954,be and the same are hereby accepted;that the General Manager of the Distr icts be,and he is hereby instructed to communicate such acceptance in writing to the City Council of the City of Newport Beach,such acceptance to be effective as soon as employees of the Districts are in a position to take over S the operation.and maintenance of:such facilities or an agreement has been conclüded with the City of Newport Beach for the operation and maintenance thereof by theemployees of the City of Newport Beach;that the cost of such oper átion and maintenance be borne by the Districts from and -7- after June lL~.,1954,and that statements rendered to the Districts by said City be accepted as the basis for pay ment thereof. DISTRICT NO.6 The Board of Directors took the Cdnstruction Fund following action: Moved by Director Willis H.Warner,seconded by Director A.H.Meyers and duly carried: That District No.6 Construction Fund Warrant Register is hereby approved for signature of the Chairman and the County Auditor is authorized to pay: Warrant Demand No.In Favor Of Amount 6—~~City of Newport.Beach 145.93 DISTRICT NO.6 The Board of Directors took the follow— Operating Fund ing action: Warrant Register Moved by Director Willis H.Warner, seconded by Director A.H.Meyers and duly carried: That District No.6 Operating Fund Warrant Register is hereby approved for signature of the Chairman and the County Auditor is authorized to pay: Warrant Demand No.In Favor Of Arnoui~t 6-77 Norman H.Miller ~10.90 6-~2 Bank of America,Corporate Trust Division 65.50 ~76.40 DISTRICT NO.7 The Board of Directors took the follow— Operating Fund ing action: Warrant Register Moved by Director Willis H.Warner, seconded by Director Jerome Kidd and duly carried: That District No.7 Operating Fund ~arrant Register be approved for signature of the Chairman and the County Auditor is authorized to pay: Warrant Demand No.In Favor Of Amount 7-76 Wintford L.Tadlock ~21.20 ~2 Bank of America,Corporate Trust Divisi’~n 27.21 ~L4.~.41 DISTRICT NO.~The Board of Directors t~ok the follow- Operating Fund ing action: Warrant Register Moved by Director Willis H.Warner, seconded by Director J.Frank Wharton and duly carried: That District No.~Operating Fund Warrant Register is hereby approved for signature of the Chairman and the County Auditor is authorized to pay: - Warrant Demand No.In Favor Of Amount Joint Administrative Fund $150.00 Willis H.Warner 10.26 Heinz Kaiser 10.21 Harold E.Edwards 13.15 J.Frank Wharton l2.~5 Orange County Blueprint Shop 14.26 ~210.73 __________________ The Board of Directors took _________________ ing action: Moved by Director Roy Seabridge, seconded by Director Herbert A.Wood and duly carried: That District No..11 Construction Fund Warrant Register be approved for signature of the Chairman and the County Auditor is hereby authorized to pay: Warrant Demand No ___________ Amount 7.45 DISTRICTS NOS.2,3,5,6 The Boards of Directors took the 7 and 11 -Ad,lournment following action: Moved by Director Willis H.Warner,seconded by Director A..H.Meyers and duly carried by the Boards of Directors of County Sanitation Districts Nos.2,3,5,6, 7 and 11: That this meeting be adjourned. ~ihereupon,the Chairman declared the meeting so adjourned at 9:05 p.m. Moved by Director ~vi1lis H.Warner,seconded by Director J.Frank Wharton and duly carried: That the 1954-1955 budget as prepared by this Board is hereby approved and adopted and ordered filed in the office of the Secretary;the Chairman is authorized to sign the budget on record in the office of the Secretary;and the required number of apTroved and signed copies of the 1954-1955 budget are to be furnished the County Auditor. Ordering surplus funds deposited in an interest bearing account Moved by Director Willis H. Warner,secoiided by Director J.Frank Wharton and unanimously carried: That the Treasurer of the County of Orange is hereby directed to enter into an Agreement for Inactive Deposit of Funds (time deposit),at interest rate of 1-1/4%per annum and upon the basis of 90-day notice for withdrawal -49 50 51 52 53 54 DISTRICT NO.11 Construction Fund Warrant Register the follow- In Favor Of 11-45 Orange County Blueprint Shop DISTRICT NO.~ 1954-1955 budget The Board of Directors took the following action: The Board of Directors took the following action: of funds,with the Bank of America National Trust and Savings Association,Santa Ana Branch,for deposit of *10,000.00 from the Operating Fund of County Sanitation District No.8,and that the sum of $10,000.00 be deposited forthwith in said account with the Bank of America National Trust and Savings Association. DISTRICT NO.8 The Board~of Directors adopted Fixing tax rate Resolution No.382-8 stating it (for fiscal will not be necessary for the year 1954-1955 Board of Supervisors to fix and determine any tax rate to be levied for the benefit of County Sanitation District No.8 as there are sufficient funds on hand to meet the budget f proposed for the fiscal year 1954-1955.Certified copy of this resolution is on record in the office of the Secretary. DISTRICT NO.8 The Board of Directors took the Adjournment following action: Moved by Director Willis H.Warner,seconded by Director J.Frank Wharton and duly carried: That this meeting be adjourned. Whereupon,the Chairman declared the meeting so adjourned at 9:25 p.m.. DISTRICT NO.1 Mr.Nelson read draft of rules Rules re:connection relative to connection to the to trunks in unincor District’s trunks in unincorporated porated areas areas.It was generally concurred that draft of ordinance should be prepared as proposed in the Gneral Manager’s report with the addition of a limitation as to distance between connections in order to avoid injuring the main trunk sewer. DISTRICT NO.1 The Board of Directors took the Adjournment following action: Moved by Director J.L.McBride,seconded by Director Willis H.~‘arner .and duly carried: That this meeting be adjourned. ~hereupon the Chairman declared the meeting of the Boar&.of Directors of County Sanitation District No.1 so adjourned at 9:55 p.m. ,—7 ~1;~) ~—~2/~c~~?1~’~ S~c ret ary( .~.,....