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HomeMy WebLinkAboutMinutes 1954-05-26CONDENSED MINUTES OF THE REGULAR ~ETING BOARDS OF DIRECTORS OF COUNTY SANITATION DISTRICTS NOS.1,2,3,5,6,7 AND 11 ORANGE COUNTY,CALIFORNIA May 26,1954 at ~:OO p.m. Room 239,1104 W~st Eighth Street Santa Aria,California ROLL CALL DISTRICT NO.1 Directors present:Willis H.Warner (Chairman pro tern) and J.L.McBride Directors absent:Courtney R.Chandler DISTRICT NO.2 Directors present:L.N.Wisser (Chairman), Hugh W.Warden,Willis H. Warner,Dean Vi.Hasson,Charles E.Stevens,Charles E.Morgan, and Frank J.Schweitzer,Jr. Directors absent:None DISTRICT NO.3 Directors present:Hugh Vi.Warden (Chairman), Nelson M.Launer,Willis H. Warner,L.N.Wisser,Charles E.Stevens,and Joseph Webber Directors absent:C.R.Miller DISTRICT NO.5 Directors present:Dora 0.Hill (Chairman pro tern), WiUis H.Warner and Norman H.Miller (Director Miller arrived at ~:25 p.m.) Directors absent:None DISTRICT NO.6 Directors present:A.H0 Meyers (Chairman), W~1lis H.Warner and Dora 0.Hill Directors absent:None DISTRICT NO.7 Directors present:J.L.McBride (Chairman pro tern), Willis H.Warner and Jerome Kidd (Director Kidd arrived at ~k:lO p.m.) Directors absent:None DISTRICT NO.11 Directors present:Willis H.Warner (Chairman), Herbert A.Wood and Harry LeBard Directors absent:None Others present:Lee M.Nelson,C.Arthur Nisson, Jr.,Walter B.Chaffee,George N.Weimer,Keith Murdock,Herman Hiltscher,Nat H.Neff,George H~lyoke and Ora Mae Merritt, Secretary. In the absence of the Chairman of the Joint Administrative Organization,the Secretary called the meeting to order at ~:OO p.m. —1— The roll was called and the Se~retary reported a quorum to be present for each of the Districts’Boards. Chairmen pro tern The Boards of Directors took Joint Administrative the following action: Moved by Director Willis H.Warner,seconded by Director Hugh W,Warden and duly carried by the Boards of Directors of County Sanitat.in~-i Uistricts Nos.1,2,3,5, 6,7 and 11: That Director J.L,McJrid:~be appointed Chairman pro tern of the Joint Admini3trative Organization. District No.1 The Board of Directors took Chairman pro tern the following action: Moved by Director J.L.McBride,seconded by Director Willis H.warner and duly carriet’: That Director Willis H.Warner be appointed Chairman pro tern of the Board of Direoto-.3 of County Sanitation District No.1.. District No.5 T.~ie Board of Directors took Chairman protein the following action: Moved by Director Willis H.warner,seconded by Director Dora 0.Hill and duly carried: That Director Hill he appointed Chairman pro tern of the Board of Directors of County Sanitation District No.5. District No,7 The Board of Directors took Chairman pro tern the following action: Moved by Director J.L.McBride,seconded by Director Willie H.Warner and duly ca:ried: That Director ~iLLis H.Warner be appointed Chairman pro tern of the Board of Di:ectors of County Sanitation District No.7. Approval of minutes The Boards of Directors took the following action: Moved by Director Hugh W.Warden,seconded by Director Dean W.Hasson and duly carried by the Boards of Directors of County Sanitatir~n Districta i~os.1,2,3,5,6,7 and 11: That the minutes of the meeting held on May 12,1954 be approved as mailed out. Crrespondence and (1)rihe Secretary read letter from Cmmuntcations the State Compensation Insurance Fu.-id,dated May 20,1954,stat ing that they were transmitting check for ~p466.lO represent ing refund of 31%of th~1952-1953 premium due to lower cost of insurance in ratio to ciecrease in accident payments. The Boards of Directors took the following action: Moved by Director Hugh W.Warden,seconded by Director Frank J.Schweitzer,Jr.,and duly carried: -2— I That the letter from the State Compensation Insurance Fund be received and ordered filed;and that their check for ~466.lO b~deposited in the proper fund. (2)Letter was received from Mr.John A.Carollo,represent ing Harrison &Woolley and Headman,Ferguson &Carollo, dated May 26,1954,reporting that the contractor Fred J. Early,Jr.Co.,Inc.and Peter Kiewit Sons?Co.,Inc.had completed all work and instaia.tion of equipment as required under their contract for cons~ruction of the treatment plant and recommending that t~ie treatment plant be accepted as complete as of May 26,19~4. The Boards of Directors took the following action: Moved by Director Hugh ~.Warden,seconded by Director ~i11is H.warner and duly ~a:r~d: That the letter ftom harr~son &Woolley and Headman, Ferguson &Carollo be ~eceived and ordered filed. R~port of the General Mr.Nelson reported upon Manag~r ______________ Change Orders listed on the ~enda and concurred with the engineers that they be recommended to the ~oards for adoption. Mr.Nelson called upon Mr.Lindstrom,resident engineer on construction of the Treatment Plant. Report of the Engineers Mr.Lindstrom reported upon test run made in the treatment plant and Change Order No.7 d~J..cting the laboratory table from the contract as it was the last item to arrive and damaged to the extent that it could not be installed. Mr.Lindstrcm reported that upon arrival arid installation of another laboratory table,the contractor h~d ag:ceed to ac~o~tavmcnt of ~C66.OO authc~ri7ed by pu:~thaso order. Authorizing extra work and increase of ~3~3.34 to be paid to contractor under contract for constr tiction of the treatment o1~nt __________________________ Moved by Director Willis H. ______________________________warner,secended by Director Herbert A.wood and duly carried by the Boazds of Directors of County Sanitation Districts Nos.1,2,J,5,6,7 ~nd 11: That.the General Manager is hereby authorized to sign Change Order No.4,dated May 12,1954,as recommended by the Supervising Engineers,authorizing payment to the Contractor,Fred J.Early,Jr.Co.,Inc.,and Peter Kiewit Sons’Co.,Inc.,under their contract dated August 1,1953 for construction of the Sewage Treatment Plant of County Sanitation Districts Nos.1,2,3,5,6,7 and 11,the additional sum of .~4,3~3.34 for extra work perfo±’zn.ed under said contract in accordance with Section E-14 of the speci fications;and that said Change Order N~.1+is hereby approved,adopted and ordered filed in the office of the Secretary. p.— I, The Boards of Directors took the following action: Authorizing extra work and increase or 4~4,944.OO to be paid to the contractor under contract for constr uction of treatment niant Authorizing extra work and increase ~fi~663.36 to be paid to the contractor under contract for constr uction of treatment ~‘~‘-“- The 3oards of Directors took the following action: — Moved by Director Willis H. ---Warner,seconded by Director Herbert A.Wood and duly carried by the Boards of Directors of County Sanitation Districts Nos,1,2,3,5,6,7 and II: That the General Manager is hereby authorized to sign Change Order No,6,dated May 26,1954,as recommended by the Supervising Engineers,authorizing payment to the Contractor Fred J.Early,Jr.Co.,Inc.and Peter Kiewit Sons’Co.,Inc.under their contract dated August 1,1953 for construction of the Sewage Treatment Plant of County Sanitation Districts.Nos.1,2.3,5,6,7 and 11,an additional amount of ~~663.36 i’or the extra work performed under said contract in accordance with Section E-14 of the Specifications;and that said Change Order No..6 is hereby approved,adopted and ordered filed in the office of the Secretary., Authorizing deletion of work under the contract for construction of treat ment plant and reducing’pay m~nt to the contractor by ~66.OO The Boards of Directors took the following action: Moved by Director Willis H. Waroer,seconded by Director Har.L’y LeBard and duly carried: That the General I’~anager is hereby authorized to sign Change Order No.7,datod May 26,1954,as recommended by the Supervising Engineers,authorizing payment to the Contractor Fred J.Early,Jr.Co.,Inc.,and Peter Kiewit Sons’Co.,Inc.,under their contract dated August 1, 1953,for construction of the Sewage TreatmentPlant of County Sanitation Districts Nos.1,2,3,5,6,7 and 11, be reduced by ~66.OO for work deleted from said contract as fully set forth in said Change Order,in accordance with Section E-l4 of the specifications;and that said Change Order No.7 is hereby approved,adopted and ordered filed in the office of the Secretary. — Moved by Director Willis H. --~iarner,sec’~nded by Director Harry LeBard and duly carried by the Boards of Directors of County Sanitation Districts Nos,1,2,3,5,6,7 and 11: That the General Manager is hereby authorized to sign Change Order No.5,dated May 12,19~4,as recmmended by the Supervising Engineers,authorizin.g payment to the Contractor Fred J.Ear.y,Jr.Co.,Inc.and Peter Kiewit Sons’Co.,Inc.,under their contract dated August 1,1953 for construction of the Sewage Treatment Plant of County, Sanitation Districts N~s.1,2,3,5,6,7 and 11,the additional sum of ~4,9.÷4,OO for the extra work performed under said contract in accordance with Section E-l4 of the specifications;and t~t said Change Order No,5 is hereby approved,adopt’~d and ordered filed in the office of the Secretary. ____________________________ The ~3oards of Directors took ____________________________ the following action: R~port of the Attorneys Th3 attorneys reported upon the condmnation suit now being tried and employment of expert witnesses. Authorizing payment for services of Conrad C.Jatnison~expert witness Moved by Director Willis H. Warner,seconded by Director Herbert A.V~od and duly carri~d by the Boards of Directors of County Sanitation Districts Nos.1,2,3,5,6,7 and 11: That the bill of Conrad C.Jamison in the amount of ~50.00 is hereby found and determined to be a fair and reasonable amount for his services in ap~earing in court and testifying in the condemnation proceedings on I/lay 2!~, 1954.,pursuant to Resolution No.36~authorizing employ ment of expert witnesses;and that the amount of ~?50.00 is hereby ordered to be paid to Conrad C.Jamison from Revolving Fund “A”. Report of the Finance Director Warner,Chairman of Committee the Finance Committee,recom mended that the Boards approve warrant registers and authori ~e payment cf warrant demands as listed on the ~genda~ Joint Administrative, Revolving Funds’and Suseense Fund Warrant Registers Moved by Director Hugh W. ~iarden,seconded by Director Charles E.Morgan and duly carried by roll call vote of the Boards of Directors of County Sanitation Districts ~‘Jos.1,2,3,5,6,7 and 11: That the following be approved for signature of the Chairman: Warrant Demand No JIL 527 5 2~ 529 530 531 532 533 534 20~5 2,450.00 ~3l3 Amount 5.43 5~.00 1.9~ 9.7~ 1.66 72.00 30.00 30.00 85 Accepting the treatment The Boards of Directors of plant as completed and County Sanitation Distri’tS authorizing executidn Nos.1,2,3,5,6,7 and 11 and recordation of’N6~ice adopted Resolution No.377 of Completion of work accepting the Treatment Plant as comr~1eted and authorizing executi~n and recordation of ~Iotice of Completion of Work. Certified copies of these resolutions are on record in the Secretary. The Boards of Directors took the following action: Th3 Boards of Directors t~ok the following action: Joint Administrative Warrant R3gister totaling Suspense Fund Warrant Regist3r totaling Revolving ~unds’Warrar~Register totaling and the County Auditor is authorized to pay ~6,973.06 in accordance with the following warrant demands: I Joint Ac~mini strat ive in Favor Of Orange County Blueprint Shop Santa Ana Typewriter Co. Davis Stationers Dennis Printers ~nd Stationers Orange County Stamp Co. Lee M.Neloon International Bisiness Machines Corp. F.R.Harw~o~,Postmaster Forward to next Page Joint Administrative total from Page 5 $208.85 Suspense Funds Warrant Demand No.In Favor Of Amount 5-68 City of Newport Beach Revolving Funds G—36 City Water Department, Newport Beach ~227.82 G-37 General Electric Supply Company 195.62 G-38 Mission Pipe and Supply Company 129.42 G-39 The Republ!c Supply Company 45.58 A-98 Pacific Air Industries ‘52.27 G-4.O Kleen-Line Corporation 98.75 A—99 B.J.Smith,County Clerk 15.25 A-lO0 Conrad C.Jamison 50,00 G-4.l Harrison &Woolley and Headman, Ferguson &Carollo’-3,49~.5O $4,314.21 Total:joint funds $6,973.06 DISTRICT NO.1 The Board of Directors adopted Approviri~annexation Resolution No,378,approving to the District annexation of an area des cribed in said resr~luti~n. Certified copy of Resolution Nc,378 is on record in the office of the Secretary. DISTRICTS NOS.5 AND 6 The Boards of Directors took the 0 Approving Change order following action: extending time of completion of force main at Rocky Point Moved by Director Norman H. Puznping~tation ‘Miller,seconded by Director A,H.Meyers and duly carried: That the General Manager is hereby authorized to sign Change Order No,1,dated May 26,1954,as recom mended by the Engineers,granting an extension of time of 30 calendar days to the Contractor,Burdette Bovee and William R.Crail,D.B,A.Bovee &Crail Construction Co., extending completion date under their contract for cons truction of 915 feet of welded steel pipe force main and appurtenances for Newport Beach Trunk “A”at Rocky Point Pumping Station,in accordance with Section C-8 Paragraph. (e)of the specifications,to May 26,1954;and that said Change Order is hereby approved,adopted and ordered filed in the office of the Secretary. Accepting welded steel The Boards of Directors of force main at Rocky Point County Sanitation Districts Pumping Station Nos.5 and 6 adopted Resolution No,379,accepting ‘s complete construction of the welded steel force main and appurten-. ances at the Rocky Point ~“umping Station and authorizing execution and recordation of Notice of Completion of Work. Certified copies of these resolutions are on record in the office of the Secretary. -6- 1~L~1 ___ - -F DISTRICT NO.11 The Board of Directors took Construction Fund the following action: Warrant Register Moved by Director Willis H. Warner,seconded by Director Harry LeBard.and duly carried: That District No.11 Construction Fund Warrant Register be approved for signature of the Chairman and the County Auditor is authorized to pay the following: Warrant D~and No.In Favor Of Amount 11-40 Fred J.Early,Jr.Co.,Inc.~J~~l22.OO Authorizing appra~ai Director Launer expressed the and inventory of opinion that inventory of personal property perscnal property acquired from the Joint Outfall Sewer should be brought up to date by appraisers employed by the Districts and the Joint Outfall Sewer. The Boards of Directors took the following action: Moved by Director Nelson M.Launer,seconded by Director Willis H.Warner and duly carried by the Boards of Directors of County Sanitation Districts Nos.1,2,3,5, 6,7 and 11: That the General Manager is hereby authorized to secure the services of i-larry A.Overmyer for inventory and appraisal of preserr~value of personal property purchased from the Joint Outfall Sewer under paragraph 10 of the Agreement and Sale á~d Purchase dated February 2~,l95l and certified appraisal thereoi appr~ved on June ~7,l951;and that as compensation for his services in making said inventory .4 and appraisal,Mr.Overmyer shall be paid at the rate of ~5O.OO per eight-hour day or at the rate of ~b.25 ~er hour for the time he actually works;and that payment tc Mr.Overmyer for his services for said work shall be made from the Joint Administrative Fund. Adjournment The Boards of Directors took the following action: Moved by Director Willis H~.Warner,secr~nded by Director Hugh W.Warden and duly carriec~: That this meeting be adjourned. Whereupon,the Chairman declared the meeting of the Boards of Directors of County Sanitation Districts Nos.1, 2,3,5,6,7 and 11 so adjourned at ~:45 p.m. ~~‘~2i~~ Secretary / •,•-7-. 7$ . I MINUTES OF SPECIAL MEETING BOARD OF DIRECTORS COUNTY SANITATION DISTRICT NO.~ ORANGE COUNTY1 CALIFORNIA May 26,1954 at 6:30 p.m. Room 239,1104 West Eighth Street Santa Ana,California The Board of Directors.of County Sanitation District No.3 of Orange County,Califori~ia,met in special session with the Board of Directors of County Sanitation District No.2 at the hour of 6:30 p.m.the 26th of May,1954 in Room 239 at 1104 West Eighth Street,Santa Ana,California,pursuant to the Chairman’s call for a special meeting of the Board stating the time,place and purpose c~f said meeting,and notice thereof duly mailed to each of the Directors and Alternate Directors and others in the mariner prescribed by law. The Chairman called the meeting to order at 6:30 p.m. Directors present: Directors absent: Others present: Appointing a presiding Chairman of the joint meeting of the Boards of Districts Nos.2 and C.R.Miller Lee M.Nelson C.Arthur Nissori,Jr. Walter B.Chaffee George N.Weimer Keith Murdock Herman 1-Iiltscher Nat H.Neff George Holyoke Ora Mae Merritt, The roll was called and of the Board to be present. the Secretary repcr~d a quorum Hugh W.W&rden (Chairman) Nelson M.L~ii~r Willis H.Warner Joseph Webb€~r Charles E.Stevens L.N.Wisser Secretary _________________________ The Boards of Directors took ________________________ the following action: _________________________ Moved by Director Willis H. Warner,seconded by DirectQr Charles E.Stevens and duly carried by the Boards of Directors of County Sanitation Districts Nos.2 and 3: 1 That DirectorF{ugh ~N.Warden be appointed presiding Chairman of the joint meeting of the Boards of Directors of County Sanitation Districts Nos,2 and 3. -.1— Report of Attorneys Mr.Nisson and Mr.Chaffee reported upon legislation pertaining to use—tax charges to individual users of a Sanitation District’s sewerage facilities;and reviewed statement of fund balances submi~ted to the Directors0 A full discussion was held by the Directors and City Administrators of cities within Districts Nos.2 and 3 upon mutual interests in the determination of charges to be made for operation and maintenance of the Districts’ sewerage facilities,and formulation of plan and method of charging operation and maintenance costs to the users. The attorneys submitted drafts of reso1utic~ns pre pared at the request of the Chairmen of Districts Nos.2 and 3,which were reviewed in detail by the Directors. Intent relative to The Boards of Directors took limited participation the following action: Moved by Director Willis H.Warner,seconded by Director L.N.V~isser and duly carried by the Boards of Directors of County Sanitation Districts Nos.2 and 3: That it is the intention of the Directors of County Sanitation Districts Nos.2 and 3 t~live up to the limited participation agreement;and that in developing an oper ating plan withpossible :imited use of tgx funds to pay operating costs,every effort will be made to reimburse the Districts from use-tax revenue or funds from sources other than taxation in order to maintain the gentlemen’s agreement until the joint works have been paid for and determination of a sound policy. Authorizing preparation The Boards of Directors took of ordinance concerning the following action: use charge Moved by Director V~i11is H. Warner,seconded by Director Joseph Webber and auly carried by the Boards of Directors of County Sanitation Districts Nos.2 and 3: That the cities within Districts Nos.2 and 3 be re quested to authorize their City I~dministrators to work with the Districts’Finance Committee,Attorneys and General Manager in the study and preparation of a proposed use charge ordinance to be submitted to the Boards for consider ation;and that operating costs and revenue estimate statements developed in the preparation of the proposed use charge ordinance be submitted for use in the 1954-1955 budgets. Authorizing payment The Boards of Directors took of accumulated funds the following action: Moved by Director Willis H.Warner,seconded by Director Joseph Webber and duly carried by the Boards of Directors of County Sanitation Districts Nos.2 and 3: That the staff be instructed to prepare the necessary warrant demands to pay funds as appropriated by Districts Nos.2 and 3 in the capital outlay fund for purchase of J.O.S.Section I facilities to the full limit of amounts budgeted in the 1953-1954 budgets for these expenditures. —2— Adjou.rrunent The Boards of Directors took the following action: Moved by Director Willis H.Warner,seconded by Director Dean W.Hasson and duly carried by the Boards of Directors of County Sanitation Districts Nos.2 and 3: That the meeting be adjourned. Whereupon,the Chairman declared the the special meeting of the Boards of Directcrs of County Sanitation Districts Nos.2 and 3 so adjourned at ~:55 p.m. Chairman,Board of Directors C4ounty Sanitation,District No.3 Orange County,California ATTEST: Secretary,Board of Directors County Sanitation District No.3 Orange County,California —3— $ S r MINUTES OF SPECIAL MEETING,BOARD OF DIRECTORS COUNTY SANITATION DISTRICT NO.a ORANGE COUNTY,CALIFORNIA May 26,1954.at 6:30 p.m. Room 239,1104 West Eighth Street Santa Ana,California The Board of Directors of County Sanitation District No.2 of Orange County,California,met in special session with the Board of Directors of County Sanitation District No.3 at the hour of 6:30 pm.the 26th of May,1954 in Room 239 at 1104 West Eighth Street,Santa Ana,California,pursuant to the Chairman’s call for a special meeting of the Board stating the time,place and purpose of said meeting,and notice thereof duly mailed to each of the Directors and Alternate Directors and others in the manner prescribed by law. The Chairman called the meeting to order at 6:30 p.m. The roll was called and of the Board to be present. Directors present: the Secretary reported a quorum L.N.Wisser (Chairman) Willis H.Warner Hugh W.Warden Dean W.I-Iasson Charles S.Stevens Charles Morgan Frank J.Schweitzer,Jr. Directors absent:N one Lee M.Nelson C.Arthur Nisson,Jr. Walter B.Chaffee George N.Weimer Keith Murdock Herman Hiltscher Nat.H.Neff George.Holyoke Ora Mae Merritt,Secretary The Boards of Directors took the following action: Others present: Appointing a presiding Chairman of the joint — meeting of the Boards — of Districts I’Ios.2 and 3 __________________________ Moved by Director Willis H. Warner,seconded by Director Charles E.Stevens and duly carried by the Boards of Directors of County Sanitation Districts Nos.2 and 3: That Director Hugh ~i.Warden be appointed presiding Chairman of the joint meeting of the Boards of Directors of County Sanitation Districts Nos.2 and 3. -1— Report of Attorneys Mr.Nisson and Mr.Chaffee reported upon legislation pertaining to use-tax charges to individual users of a Sanitation District’s sewerage facilities;and reviewed statement of fund balances submitted to the Directors. A full discussion was held by the Directors and City Administrators of cities within Districts Nos.2 and 3 upon mutual interests in the determination of charges to be made for operation and maintenance of the Districts’ sewerage facilities,and formulation of plan and method of charging operation and maintenance costs to the users. The attorneys submitted drafts of resolutir~ns pre pared at the request of the Chairmen of Districts Nos.2 and 3,which were reviewed in detail by the Directors. Intent relative to The Boards of Directors took limited participation the following action: Moved by Director Willis H.Warner,seconded by Director L.N,1/~isser and duly carried by the Boards of Directors of County Sanitation Districts Nos.2 and 3: That it is the intention of the Directors of County Sanitation Districts Nos.2 and 3 tr live up to the limited participation agreement;and that in developing an oper ating plan with possible limited use of tax funds to pay operating costs,every effort will be made to reimburse the Districts from use-tax revenue or funds from sources other than taxation in order to maintain the gentlemen’s agreement until the joint works have’been paid for and determination of a sound policy. Authorizing preparation The Boards of Directors took of ordinance concerning the following action: use charge Moved by Director Willis H. warner,seconded by Direator Joseph Webber and auly carried by the Boards of Directors of County Sanitation Districts Nos.2 and 3: That the cities within Districts Nos.2 and,3 be re— •quested to authorize their City Administrators to work with the Districts’Finance Committee,Attorneys and General Manager in the study and preparation of a proposed use charge ordinance to be submitted to the Boards for consider ation;and that operating costs and revenue estimate statements ieveloped in the preparation of the proposed use charge ordinance be su~mit~ed for use in the 1954-1955 budgets. Authorizing payment The Boards of Directors took of accumulated funds the following action: Moved by Director Willis H.Warner,seconded by Director Joseph Webber and duly carried by the Boards of Directors of County Sanitation Districts Nos.2 and 3: That the staff be instructed to prepare the necessary warrant demands to pay funds as appropriated by Districts Has.2 and 3 in the capital outlay fund for purchase of J.O.S.Section I facilities to the Lull limit of amounts budgeted in the 1953—1954 budgets for these expenditures. —2-. S Adjournment The Boards of Directors took the following action: Moved by Director Willis H.Warner,seconded by Director Dean W.Hasson and duly carried by the Boards of Directors of County Sanitation Districts Nos.2 and 3: That the meeting be adjourned. Whereupon,the Chairman declared the the special meeting of the Boards of Directcrs of County Sanitation Districts Nos.2 and 3 so adjourned at ~:55 p.m. Chairman,Board of Directors County Sanitation District No.2 Orange County,California ATTEST: Secretary,Board of Directors County Sanitation District No.2 Orange County,California —3— $ . $