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HomeMy WebLinkAboutMinutes 1954-05-12CONDENSED i~INUTES OF ~HE REGULAR MEETING BOARDS OF DIRECTORS OF COUNTY SANITATION DISTRIC~~ NOS..1 2 3 5,6 7 AND 11 ORANG~CÔUN.~Y,CALIFORNIA May 12,1954 at ~:OO~p.m. Room 239,1104.West Eighth Street •Santa Ana.,California :L L C A LL DISTRICT~NO.1~••••. .. . Directors present:Courtney R.Chandler (Chairman), Willis H.Warner and~.L. McBride Directors absent:None DISTRICT NO.2 Directors present:L.N.Wisser (Chairman),Hugh •W.~Narden,Frank J.Schweitzer, Jr.,Willis H.~arner,Charles E.Stevens,Charles E.Morgan and DeanW.Hasson Directors absent~None DISTRICT NO.3 Directors present:Hugh W.Warden (Chairman), Nelson M.Launer,v~i11is H. Warner,L.N~~visser.,Charles E.Stevens,Joseph Webber and C.Ft.Miller Directors absent:None S DISTRICT NO.5 . Directors present:Dora 0.Hill (Chairman pro tern), and Willis H~Warner Directors absent:.•Norman H.Miller DISTR~T NO.6 Directors present:~A.H.Meyers,Dora 0.Hill and Willis H.Warner Directors absent:None DISTRICT NO.7 Directors present:Jerome Kidd (Chairman),~vi11is H.~varner and Courtney R. Chandler Directors absent:None DISTRICT N0 11 . . Directors present:Willis H.~arner (Chairman), Roy Seabridge and Herbert A.Wood Directors absent:-None (.OTHERS PRESENT:Lee M.Nelson C.Arthur Nisson,Jr. Walter B.Chaffee K.J.Hai-rison J.A.Woolley -•. Heri~an Hiltscher Robert H.Boney . Clenne].Wilkinson Ora Mae Merritt,Secretary --1- ‘I The Boards of Directors of County Sanitation Districts Nos.1,2,3,5,6,7 and 11 met in regular session at the hour of ~:00 p.m.,May 12,1951+in Room 239 at 1104 West Eighth Street, Santa Ana,California~ Chairman Chandler called the joint meeting of the Districts’ Boards to order at 8:00 p.m. The roll was called and the Secretary reported a quorum’of each of the Districts’Boards to be present. Election of Chairman Chairman Chandler announced the of the Joint Adminis second regular meeting in May trative Organization to be the time of annual election of Chairman of the Joint Adminis trative Organization and Chairman of each of the Districts’ Boards,and declared nominations open for election of the Chairman of the Joint Administrative Organization. A motion was made by Director Willis H.Warner and seconded by Director A.H.Meyers: That Director Courtney R.Chandler be nominated as a candidate for the office of Chainnan of the Joint Adminis trative Organization. It was moved b~y Director J.L.McBride,seconded by ‘.:~irector Herbert A.Wood and duly carried: That the nominations be closed, The vote was polled and the Secretary announced that Director Courtney R.Chandler had been elected Chairman of the Joint Administrative Organization. A motion was made by Director J.L.McBride and seconded by Director Willis H.Warner: That Director Courtney R.Chandler be nominated as candidate for the office of Chairman of the Board of District Nr.1. There being no other nominations,the vote was polled and the Secretary announced that Director Courtney R. Chandler had been elected Chairman of the Board of Directors of County Sanitation District No.1. A motion was made by Director Charles Z.Morgan and seconded by Director Dean W.Hasson: ~YI DISTRICT NO,1 Election of Chairman of the Board 0 DISTRICT NO.2 ±~iLection or Uhairman of the Board _____ That Director L.N.Wis~er be nominated as candidate for the office of Chairman of the Board of District No.2. There being no other nonhinati’~ns;the vote was polled and the.Secretary announced that Director L.N. ~isser had been elected Chairman of the Board of Directors of County Sanitation District No’.2. DISTRICT NO,3 A motion was made by Director ____________________ Nelson M.Laun~r and seconded by Director Charles E.Stevens: Election of Chairman of th~Board ‘I t —2— II That Director Hugh .T~arden be nominated as candidate for the office of Chairman of the Board of Directors of County Sanitation District No.3~ There being no other nominations,the vote was polled and the Secretary announced that Dir~ctor Hugh ~.Warden had been elected Chairman of the Board of Directors of. County Sanitation District No.3~ DISTRICT NC.5 A motion was made by Director Election of Chairman Dora 0.Hill and seconded by of the Board Director Willis H.Warner: •That Director Norman H.Miller be nominated as candidate for the office of C~ajr~ian of the Board of •Directors of County Sanitation District No.5. There being no other nominations,the vote was polled atid the Secretary ann~’unc~d c~-iat Director Norman H. Miller had been elected Cnairman of the Board of Directors of County Sanitation District No.5. DISTRICT NO.5 The Board of Directors took Chairman pro tern the following action: -Moved by Director ~villis H. warner,seconded by Director.Dora 0.Hill and duly carried: That Director Hill be appointed Chairman pro tern of the Board of Directors of C~unty Sanitation District No.5. DISTRICT NO.6 A motion was made by Director Election of Chairman Willis H.~~varner and secñded of the Board by Director Dora 0.Hill: That Director A.H.Meyerc be nominated as candidate for the office of Chairman of the Board of District No.6. There being no other nominations,the vote was polled and the Secretary announced Director A.H.Meyers had been elected Chairman of the Board of Directors of County Sanitation District No.6. DISTRICT NO.7 A motion was made by Director Election of Chairman Willis H.~~arner and seconded of the Board by Director Courtney R.Chandler: That Director Jerome Kidd be nominated as candidate for the office of Chairman of the Board of District No.7. There being no other nominations,the vote was polled and the Secretary announced Director Jerome Kidd had been elected Chairman of the Board of Directors of County Sanitation District No.7. DISTRICT NO.11 A motion was made by Director Election of Chairman Roy Seabridge and seconded by of the Board Director Herbert A..W~od: That Director willis H.cNarner be nominated as •.candidate for the office of Chairman of the Board of District No.11. There being no other nom.tna~ions,the vote was polled and the Secretary announced thatDirector Willis H.Warner had been elected (Jhairhian of the Board of -3- Director of County Sanitation District No,11. ~pprova1 of minutes The Boards of Directors took the following action: Moved by.Director Hugh ~.½arden,seconded by Director Herbert A.Wood and duly carried: That the minutes of the meeting h~1d on April 2~, 1954 be approved as.mail~d r,ut. Corresporidenco and The Secretary reported she had Corimunications been requested to announce that th.e Santa Ana River Basin Section of the California Sewage Works Association will meet on Thursday evening,May 13,1954 at 7:30 p.m.at the new treatment plant..Mr.Lindstroni;.resident-,engineer on constr uction,will conduct a tour of facilities.Directors and others interested are invited to attend. Expression of appre The Boards of Directors adopted ciatjon of the services Resolutions Nos.374 and 375, of retiring Directors -xpre~s1ng appreciation of services rendered the Districts by retiring Directors Braden Finch and Vincent L.Humeston. Certified copies of these resolutions are on record in the office of the Secretary... Report of the Copy of Mr.Nelson’s written General Manager report was given to each of the Directors.Copy of this report is on record in the .ofl’ice of the.Secretary. Report of the The Se-cret.ary~read Progress . -• ~g~neers Re~-ort.No.20,dated May 12, 1954,submitted by Harrison & Woolley and Headman,Ferguson ~Carollo.hereupon,the Boards of.Directors took t..1~e following action: Moved by Director Willis H.~arner,.’seconded by Diree~tor Hugh~.~arden and duly carried: That Progress Report No.20 submitted by Harrison &Woolley and Headman,Ferguson &Carollo be received and ordered filed. Mr.Woolley reported~that the 19Bubbletrol”unit mentioned in their report as being in transit is not essential in the operation.cf the plant.That a 5—day test run is scheduled for May 1’7th to May 22nd,and the Bubbletrol unit will probably arrive be’fcre the end of the test.If,the test proves satisfactory,the plant can be accepted as completed.at the meeting of the Boards on May 26th. Report of the At the request of Director Personnel Committee Schweitzer,Chairman of the ~ersonne1 Committe,the Secretary read ‘-the minutes of the Committee’s meeting on May 10,1954.Chairman Schweitzer reviewed the recom rnendatjonis.contained in.the-~e minutes. Establishing classifi The Boards of Directors took cations and fixing salaries the following action: for personnel of treatment plants Moved by Director Joseph Webber, seconded by Director Willis H. Warn~r: That the resolution proposed by the Personnel Committee,relative to creating positions and establishing salarie~for personnel of the treatment plants be adopted. During discussion of the motion,Director Hugh W.Warden made a motion to the effect thet all personnel from administrative to operational be reviewed by the Executive Committee for recommendation to the Boards as to number,type,salary scales,vacation and sick leave policy and other matters normally incident to employment. After a call for a point of order,Mr.Nisson,legal counsel for the Districts ruled that Director Warden’s motion to refer to the Executive Committee took precedence over the ‘~nding question,pursuant to Resolution No.132 being a priviledged motion and limiting discussion to tWO minutes per person. After discussion of the resolution proposed by the Personnel Committee relative to p.olicy stipulated therein be±ng that which isnow in effect with the Joint Outfall Sewer Organization until the Districts adopt a formal policy,and the necessity of employ ing personnel for operati~n of the treatment plant when completed,Director Warden withdrew his motion. Whereupon,by roll call vote of the Boards of Directors of County Sanitation Districts Nos.1,2,3, 5,6,7 and 11,Resolution No.373 was adopted creating positions ai~d fixing salaries for certain personnel of Joint Administrative Organi~ti’n,and repealing all previous resolutions or actions of the Boerds in conflict therewith.Certified copies of these resolutions,as edopted by each of the i3oards,a~e on record in the office of the Secretary. Referral to the The Boards of Directors took Executive Committee the following action: Moved by Director Hugh ~.Warden,seconded by Director Dean W~.Hasson and duly carried by the Boards of Directors of County Sanitation Districts ~1,2,3,5,6,7 and 11: That in view of the fact that the Personnel Committee feels that a review of the personnel requirements of the Joint Admii~istratjve Organization is beyond the scope of the functions of the Personnel Committee,and in view of the fact that a competent,efficient and economical Joint Administrative Organization is essential to the proper operation of the facilities of the Districts,that the Executive Committee study and review the entire organization of the Joint Administrative Organization and make recom mendations with respect to changes or improvements in the organizational setup and also with respect to the personnel required for the operation of the Joint Administrative Organization from managerial to operational personnel. -5- JA 512 513 514. 515 516 517 51~ 519 520 521 522 523 524 525 526 St~andard Oil Company of California Robert N.Galloway Pacific Telephone &Telegraph Company The Dow Chemical Company Davis Stationers Ora Mae Merritt Bender-Moss Company City of Santa Aria Santa Aria Typewriter Company Murphy Paint and A~t C~ter John R.Scott Huston,Suter &Huston,Inc. Dennis Priners and Stationers Bales Office Equipment Company Deckert Surgical Company -6- Amount 19.01 122.34 105.05 536.00 15 .27 16.95 23.18 212.00 23.91 2.28 13.13 1,938.04 .45 1.55 22.70 3,051.86 Further,that the Executive Committee be instr ucted.to consider and recommend with respect to the possibility and desirability of establishing a central organization competently organized and manned to main tain and operate sewer trunk lines,treatment plants and ocean outfall of the Sanitation Districts and other governmental bodies involved. Further,that the Executive Committee should make make recommez~ations with respect to the number and type of personnel required in the Joint ldministrative Organ ization and with respect to salary scales,vacation and sick leave and other in~atters normally incident to employment.. Report of the Finance Director Warner,Chainnan of Committee the Finance Committee,reported he had reviewed the Districts’ bills and found them to be in order as listed on the Agenda, and recommended that,the Boards approve payment.Director ~varner expressed the opinion,that authorization for and reimbursement of expense’s for Mr.Galloway’s trip to Sacramento to attend the California Sewage and Industrial Wastes Association conference should be ratified by the Boards. Joint Administrative The Boards of Directors took and Revolving Funds the following action: Warrant Registers Moved by Director Roy Seabridge, seconded by Director Hugh W.~arden and’duly carried by roll call vote of the Boards of Directors of County Sani tation Districts Nos.1,2,3,5,6,7 and 11: That the General Managers action in authorizing Robert N,Galloway to attend the California Sewage and Industrial Wastes Association C~nference in Sacramento at the expense of the DiSLricts from May 5th to May 8th, 1954,inclusive,be and it is nereby approved and rati fied;and Mr.Galloway’s expenses for this trip as itemized in Warrant Demand No.JA-513 are hereby approved for payment;..the following warrant registers are here by approv.ed for signature of the Chairman: Joint Administrative,totaling ~3,051.86 Revolving Funds,totaling 61,030.07 and the County Auditor is authorized to pay ~64,O81.93, in accordance with the followingwarrant demands: Joint Administrative Warrant Register Warrant’ Demand No,In Favor Of ______ - ~y 0 4’,~- Total Joint Administrative Funds ~3,05l.~6 Revolving Funds?Warrant Register: Warrant Demand No.In Favor Of Amount A-95 Lee M.Nelson ~21.00 96 Harry Ashton 262.50 97 C.Arthur Nisson,Jr.300.00 G-33 Fred J.Early Jr.Co.,.Inc.and Peter Kiewit dons’Ccr~pany 60,392.57 G—35 Peter Kara].es ~ ~ol,O3O,O7 Total Joint Funds ~64,O8I.93 New Business Director McBride reportedthat -.an industrial firm had requested information as to rules and procedure established for con nection to the lines of District No.1 in an area in unincor portated territory within the District. Mr.Nelson reported that data on procedure has been compiled;that individual members of the Board of District No.1 have expressed the opinion that connection to the trunk lines should be through an assessment district of some kind;and,as other districts will face the same problem, he believed that standard rules should be established for all districts insofar as possible.Mr.Nelson suggested that the Board of District No.I meet to consider this problem for its District and the findings of that Board be presented to other districts for consideration. DISTRICTS NOS.5,6,and 11 The Board of Directors took the Ad.lournment following action: Moved by Director Roy Seabridge,seconded by Director Herbert A.Wpod and duly carried by the Boards of Directors of County Sanitation Districts Nos.5,6 and 11: That this meeting be adjourned. Whereupon,the Chairman declared the meeting of the Boards of Directors of 5,6 and 11 so adjourned at 9:00 p.m. DISTRICT NO.1 The Board of Directors took Adjournment the following action:- Moved by Director willis H.Warner,seconded by Director J.L.McBrideand duly carried: That the meeting of the Board of Directors of County Sanitation District No.lbe adjourned subject to the ~call of the Chairman. Whereupon,the Chairman declared the meeting of the Board so adjourned at 9:00 p.m. DISTRICTS NOS.2 and 3 Mr.Walter B.Chaffee,attorney Report of the legal for the Districts,presented counsel the Board members with a written memorandun concerning legal questions on the transfer of management of treatment plants to County Sanitation Districts and reviewed page 5 thereof relative to legislation restricting the limited participation districts in carrying out the declaration of policy provision: -7- “that the costs of operation and maintenance of the facilities of Sanitation Districts 2, 3 and 7 shall be paid by those using said facilities.t7 After a discussion on the opinions of Mr.Chaffee and Mr.Nissan,the Boards of Directors took the following action: Moved by Director Willis H.Warner,seconded by Dir ector Dean ~.Hasson.and duly carried by the BOards of Directors of County Sanitation Districts Nos.2 and 3: That the Chairmen of the Boards of Districts 2 and 3 and the attorneys ‘:e authorized and instructed to meet with men who have signed the “gentlemen’s agreement”for the purpose of explaining the legal points brought out in Mr.Chaffee’.s memorandum to the Directors. Moved,by Director Hugh W.Warden,seconded by’ Director L.~N.Wisser and th~ly carried: DISTRICT NO.7 Canvass of ejection returns DISTRICT NO.7 The Board’of Directors.took the Operating Fund following action: Warrant Register That the bill of O’Melveny &Myers for ~l,OO1.O6 dated April 30,1954,be paid and declared to be the reasonable value of services rendered by them;and that District No. 7 Operating.Fund Warrant Register totaling ~ipl,lO2.62 i~ hereby approved for sign~ture of t~he Chairman and the County auditor is authorized to pay the following warrant demands listed thereon: Warrant Demand No _________________ 7 69 70 71 72 73 _________ 4 DISTRICTS NOS.2 and 3 Ad j ournrnen t The Boards of Directors took the following action: That this meeting be adjourned. Whereupon,the Chairman declared the meeti~hg of the Boards of Directors oI County Sanitation Districts Nos. 2 and 3 so adjourned at 9:15 p.m. ____________________ After duly and regularly canvass ___________________ ing returns of the special bond _________________ election.held on April 27,1954, tho Board of Directors adopted resolution.No.376—7 stating i-~su1t of the canvass of returns of the special bond election held pursuant to Reso lution No.364-7.Certified ~py of this resolution is on record in the office of the Se~retary. Moved by Director Willis H. Warner,seconded by Director Courtney R.Chandler and duly carried: In Favor Of Handy Motor Lines. Dennis Printers and Stationers Ora Mae Merritt C.Arthur Nisson,Jr. O’Melveny &Mye:s -a- Amount 25.14.9 3.72 22.35. 50 •00 1,001.06 1,102.62 •(‘DISTRICT NO.7 The Board of Directors took ‘~Adjournment the following action: Moved by Director Willis H.Warner,seconded by Dir ector Courtney R.Chandler and duly carried: That this meeting be adjourned. Whereupon,the Chairman declared the meeting of the Board of Directors of County Sanitation District No.7 so adjourned at 9:35 p.m. ~ Secreta~’y C .1!, -9- $