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Home My WebLink AboutDistrict 11 Minutes 1954-07-14MINUTLS CF REGULAR MEETING BOARD OF DIRECTORS OF COUNTY SANITATION DIsTRIcT N.ii OF ORANGE COUNTY,CALIFORNIA July 14,1954 at.a:OO.p.m. Room 239,1104 West Eighth Street Santa Ana,California The Board of Directors met in regular session at the hour of ~:OO p.m.,~t~edensday evening,.July 14,1954 in Room 239 at 1104 West Eighth Street,Santa Ana,California. Chairman Chandler called the joint meeting of the Distr iCtst Boards to order at ~:O()p.m. The roll was called and the Secretary reported a quorum of the Board to be present, Directors present:Willis H.Warner (Chairman) Herbert A.Wood Harry LeBard Directors absent:None Others present:.LeeM.Nelson C.Arthur.Ni.sson,Jr. Harry Ashton J.A.~Joo11ey K.J.Harrison Geo.Holyoke Herman Hiltscher Clennel Wilkinson Ora Mae Merritt~,~ecretary Approval of minutes The Boards of Directors took the following action: Moved by Director Hugh W.warden,seconded by Director L.N.Wisser and duly carried by the Boards of Directors of County Sanitation Districts Nos.1,2,3,5, 6,7 and 11.: That the minutes of the meeting held on June 23,1954 be approved as mailed out. Appointing Alternate The Board of Directors took to Finance Committee the following action: member Moved by Director Warner, seconded by Director Wood and duly carr:ied: That Director Harry LeBard,be appointed to serve as Alternate to the Distr~ctts member on the Finance Committee., -1- Public Accountants.Certified copy of this resolution is attached hereto and made a part of these minutes. Report of the Mr.Nissan stated the judge Attorneys — had ~eturned a decision in the condemnation,lawsuit,ruling in favor of the Districts on the amount of land requested. Mr.Nisson and Mr.Ashton reported the three attorneys had developed an outline on “streamlining”the adminis trative agency and concurred in the recommendation that each District adopt its individual budget;and stated that routine business of the Districts and disbursement of funds within the amounts so budgeted may then be administered by whatever agency the District Boards establish. The attorneys advised the following types of adrninis trative agencies will be presented for consideration: 1.A Sanitation District and its governing board 2.An agency having a representative from each District,operating under the Joint Powers Act By use of either type of these agencies it would be possible for the whr’le of the Boards to meet less frequently, possibly in the beginning once a month or quarterly,and later on even less often. Finance Committee At the request of the General meeting Manager,the Chairman Of the Finance Committee called a meeting of the Finance Committee to be held at 7:30 p.m., July 21,1954 in Room 239 at 1104 West Eighth Street, Santa Ana,California. After a discussion upon the function of the Finance Committee insofar as recommendations on administrative and operational procedure,it was generally concurred that the General Manager and the Committee have been delegated work of developing detailed budget estimates for the fiscal year 1954-1955,for recommendation to the Boards;that,after adoption of the budgets,the administration of business of the Districts is to continue under the jurisdiction of the joint Boards until there has been established a smaller administrative agency. Report of the Director Herbert A.~‘Jood, Auditing Committee Chairman of the Auditing Committee,reported he had checked the Joint Administrative and Revolving Funds’ bills and found the reference and amounts to be those indicated on the warrant demands and recommended payment of bills so listed on the Agenda. Chairman Wood recommended that the Boards pass a motion authorizing payment of two bars of chlOrine received by the General Manager from the J.00S which was ordered by them through the City of Santa Ana. —3— Warrant Demand No JA—5~0 5~1 5 ~2 5~3 5 &~ 5~5 5~6 5 ~7 5E~ 5~9 590 591 592 593 594. 595 596 597 59~ 599 600 0peratin~Fund Warrant Register In Favor Of Forwarded from Page 4. For~~arded from Page 4 3,R.Bowen Company Braun Corporation Rainbow Truck Company Los Angeles Chemical Company Robert N,Galloway General Electric Supply Company Dennis Printers and Stationers Standard Oil Company of California John R.Scott City of Santa Ana Stilley’s Baleé Office Equipment Company Federation of Sewage and Industrial Wastes Association Davis Stationers F.R.Harwood,Postmaster Don D.Hillyard Pacific Telephone &Telegraph Company Ora Mae Merritt Earl Vinson Auto Parts and Machine Shop ~s City of Santa Ana Total:Joint Funds 1,379.03 897.ô~ 30.65 4.~9.40 61.79 i~25,01 ~ 7.53 l96.~4 l9.~1 9.23 212.00 4.71 7.45 l2.~J. 7.92 30,,00 2~2 .75 102.00 25.50 42.51 160.79 5,1~4~50 ~8;239~16 ~9,618J~ Moved by Director Harry LeBard,seconded by Director Herbert A.Wood and duly carried: That District No.11 Operating Fund Warrant Register be approved for signature of the Chairman and the County Auditor is authorized to pay: Warrant Demand No 11-69 Adjournment Harry Ashton In Favor Of Amount ~10~.33 The Boards of Directors took the following action: Moved by Director Hugh 1.Warden,seconded by Director Charles E.Stevens and duly carried by the Boards of Directors of County Sanitation Districts Nos.1,2,3,7 and 11: That the meeting of these Boards be adjourned. Whereupon,the Chairman declared the meeting of the’Boards of Directors of County Sanitation Districts Nos.1,2,3,7 and 11 so adjourned at ~:55 p.m. 14 C 0 Amount The Board of Directors took the following action: ‘~C 2 RESOLUTION NO.3~3-ii RESOLUTION OF THE BOARD OF DIRECTORS OF COUNTY SANITATION DISTRICT NO.11 OF ORANGE COUNTY,CALIFORNIA,AUTHORIZING THE EMPLOYMENT OF CERTIFIED PUBLIC ACCOUNTANTS The Board of Directors of County Sanitation District No.11 resolves as follows: SECTION I.RESOLVED,That Hanson &Peterson,Certified Public Accountants,be employed by the Joint Administrative Organ ization of County Sanitation Districts Nos.1,2,3,5,6,7,~ and 11 of Orange County,California;that said employment to continue at the pleasure of the Joint Administrative Organizations A.That said Accountants are hereby employed to do the following things: (1)To make quarterly audit of all funds and the pre paration of interim quarterly reports as well as an annual certified report for the Joint Administrative Organization and for each District a member thereof. (2)To review the present accounting system used by the Districts comprising the Joint Administrative Organ ization arid to make recommendations for changes where desirable from time to time. (3)To consult and advise the management and Directors in connection with accounting methods and matters at any time. (4)To do such other accounting w~rk including the preparation of special audits or statistical reports as they may be requested to do by the Joint Administrative Organ ization or any District of the Joint Administrative Organ ization. B.In performing the above named services the following charges shall be the maximum to be paid by the Joint Adminis trative Organization or any member District: —1- 4 Item A (1)above ..~1,200.00 per year Item A (2)above .......~4~250.00 for any one general survey Items A (3)and A (4).....No maximum amount All work to be done by said Accountants shall be paid for at the rate of *4.5.00 per day for principal accountants and *35.00 per day for junior accountants and assistants,subject to the above stated maximums.A day shall be eight (8)hours. C.That said Accountants shall render itemized fee state ments quarterly on a progress basis,using per diem rates for services rendered. SECTION 2.BE IT FURTHER RESOLVED,That payment for said services rendered to the Joint Administrative Organization shall be made from the Joint Administrative Fund and that services rendered to any one District shall be made from the Operating Fund of said District. The foregoing Resolution was passed and adopted at a regular meeting of the Board of Directors of County Sanitation District No.11 on the 14th day of July,1954. Secretary,Board of Directors — County Sanitation District No.11 Orange County,California STATE OF CALIFORNIA) ss COUNTY OF ORANGE ) I,ORA MAE MERRITT,Secretary of the Board of Directors of County Sanitation District No.11 of Orange County,California, d.c hereby certify that the above and foregoing resolution was passed and adopted at a regular meeting of the Board of Directors of County Sanitation District No.11 of Orange County,California, on the 14th day of July,1954,by the following roll call vote: AYES:Directors Harry LeBard,Herbert A.Wood and Willis H.Warner NOES:Directors None ABSENT:Directors None IN WITNESS WHEREOF,I have hereunto set my hand and affixed the seal of County Sanitation District No.11 of Orange County County,California,this 1/~th day of July, 1954. ~ Sëcretary,Board of Directors County Sanitation District No.11 Orange County,California —3—