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HomeMy WebLinkAboutDistrict 06 Minutes 1954-07-14MINUTt~S CF REGULAR MEETING BOARD OF DIRECTORS OF COUNTY SANITATION DISTl~I~TJ~JO~6 OF ORANGE COUNTY,CALIFORNIA July 14,1954 at ~:OO p.m. Room 239,1104 West Eighth Street Santa Ana,California The Board of Directors met in regular session at ‘the hour of~:O0 p.m.,~edensday evening~,July 14,1954 in Room 239 at 1104 West Eighth Street,Santa Ana,California. Chairman Chandler called the joint meeting of the Distr icts’Boards to order at 8:O()p.m. The roll was called and the Secretary reported a quorum of the Board to be present. Directors present:A.H.Meyers (Chai~man) Dora 0.Hill Willis H.Warner Directors absent:None Others present:Lee M~Nelson C.Arthur Nisson,Jr. Harry Ashton J.A.~Tholley K.J.Harrison Geo.Holyoke Herman Hiltscher Clennel Wilkinson Ora Mae Merritt,becretary Approval of minutes The Boards of Directors took the following action: Moved by Dir~ctor Hugh W.warden,seconded by Director L.N.Wisser and duly carried by the Boards of Directors of County Sanitation Districts Nos.1,2,3,5, 6,7 and 11: That the minutes of the meeting held on June 23,1954 be approved as mailed out. ~~2~tin~Alternate The Board of Directors took to Finance Committee th.e following action: member Moved by Director Myers second~d by Director Hill and duly carried: That Director Warner , be appointed to serve as Alternate to the District~s member on the Finance Committee, -1— Correspondence and The Secretary.reported communications . .re~eipt of communications from Harrison &Woolley and Headman,Ferguson &Carollo,reporting completion of the jointly owned sewerage facilities contemplated under bond elections of February,194.9 ~and containing list of facilities constructed and capacities of each.Copy of their letter was given to each of the Directors,where upon,the Boards took the following action: Moved by Director Warden,seconded by Director Warner and duly carried by the Boards of Directors of County Sanitation Districts Nos.1,2,3,5,6,7 and 11: That the letter reporting capacities and the analysis of Engineers’estimates and contract costs, received from Harrison &Woolley and;Headman,Ferguson & Carollo,be received and ordered filed. ________________ Mr.Nelson gave an oral report ________________ upon administrative and oper— ational business of.the Districts and reviewed proposed resolution relative to establishing rates,~urcharges and penalties for treatment of sewage. After a full discussion upon the proposed resolution establishing treatment costs under stipulations of Article VI of Ordinance No.1,the Board of Directors took the following action: Moved by Director Willis H.Warner,seconded by Director Hugh W.Warden and duly carried by the Boards of Directors of County Sanitation Districts Nos.1,2, 3,5,6,7 and 11: That the legal counsel be instructed to prepare necessary resolutions to effectuate Ordinance No.1 within eachof the individual Districts. Governinp boards of repre sentative members on Sani tation Districts~boards to be advised of proposed rates,surcharges and ~alties for treatment of sewage Moved by Director Willis H. Warner,seconded by Director Charles E.Morgan and duly carried by the Boards of. Directors of County Sanitation Districts Nos.1,2,3,5, 6,.7 and 11: That the General Manager is hereby directed to transmit to all Directors copies of Ordinance No.1 and the proposed resolution to establish rates,sur charges and penalties for the treatment of sewage, with therequest that these rules and the proposed charges be brpught to theattenti~~ri of their govern— ing boards. Report of the General Manager After consideration of the proposed resolution relative to charges for treatment of sewage,the Boards of Directors took the following action: Employment of Hanson & Peterso~,Certified Public Accountants The Board of Directors adopted Resolution No.3~3,employing Hanson &Peterson,Certified S —2— Public Accountants.Certified copy of this resolution is attached hereto and made a part of these minutes. Report of the Mr.Nis~son stated the judge Attdrneys — had i~eturned a decision in the condemnation lawsuit,ruling in favor of the Districts on the amount.of land.requested. Mr.Nisson and Mr.Ashtori reported the three attorneys had developed an outline on “streamlining”the adminis trative agency and concurred in the recommendation that each District adopt its individual budget;and stated that routine business of the Districts and disbursement of funds within the amounts so budgeted may then be administered by whatever agency the District Boards establish. The attorneys advised the following types of adminis trative agencies will be presented for consideration: 1.A Sanitation District and its governing board 2.An agency having a representative from each District,operating under the Joint Powers Act By use of either type of these agencies it would be possible for the whole of the Boards to meet less frequently, possibly in the beginning once a month or quarterly,and later on even less often. Finance Committee At the request of the General meeting Manager,the Chairman of the Finance Committee called a meeting of tho Finance Committee to be held at 7:30 p.m., July 21,1954.in Rooni 239 at ll0L~West Eighth Street, Santa Ana,California. After a discussion upon the function of the Finance Committee insofar as recommendations on administrative and operational procedure.,it was generally concurred that the General Manager and the Committee have been delegated work of developing detailed budget estimates for the fiscal year ]954-l955 for recommendation to the Boards;that,after adoption of the budgets,the administration of business of the Districts is to continue under the jurisdiction of the joint Boards until there has been established a smaller administrative agency. Report of the — Director Herbert A.~Jood, Auditing Committee Chairman of the Auditing Committee,reported he had checked the Joint Administrative and Revolving Funds’ bills and found the reference and amounts to be those indicated on the warrant demands and recommended payment of bills so listed on the Agenda. Chairman Wood recommended that the Boards pass a motion authorizing payment of two cars of chlorine received by the General Manager from the J.0.S which was ordered by them through the City of Santa Ana. —3— Authorizing purchase from and payment to the City of Santa Ana for two cars of lig~~ch1orine Moved by Director Herbert A. Wood,seconded b~Dii-~ector Wi11i~H.Warner and duly carried by the Boards of Directors of County.Sanitation Districts Nos.1,2,3,5,6,7 and 11: That the report of the General Manager upon delivery of two tank cars o~f liquid chlorine is hereby approved and accepted;and it is hereby authorized and directed that payment for said chlorine in the total amount of $4,645.3~be made.from the J~int Administrative Fund to theCity of Santa Ana,in accordance with the following invoices: Invoice No~Date ___________ June 29,1954 Stauffer Chomical Company ~‘2,322.69 June 24,1954 The Dow Chemical Company 2,322.69 $4~645.38 Joint Administrative and RevolvinR Funds Warrant Registers Moved by Director Willis H. Warner,seconded by Director I-~ugh V~.Warden and duly carried by roll call vote of the Boards of Directors of County Sanitation Districts Nos.1,2,3,5,6,7 and 11: That the following be approved for signature of the Chairman: Joint Administrative Warrant Register totaling Revolving Funds’Warrant Register totaling and the County Auditor is authorized to pay in accordance with the following 4~~,239.16 1,379.03 $9,6l~.l9 Warrant Demand No G-55 G—56 G—57 G-5~ G-.59 G -60 A-109 JA-572 573 574 575 576 577 57~ 579 In Favor Of United Concrete.Pipe Corporation Blystone Machinery Rental Company Bruce Bros. Frank Curran Lumber Company Howard Supply Company Fred J.Early,Jr.Co.,Inc.and Peter Kiewit Sons’Company C.Arthur Nisson,Jr. City Water Dept.,Newport Beach Mobilflame Knox Hardware Company General Telephone Company E.P.Halloran Van Dien Young Company Kovakar Company Crane Company Forward to page 5 $197.76 15.75 32.00 35.73 104.29 ~66 .00 127.50 1,379.03 $1 107.02 491.92 142.16 ~0 .33 23.03 13.23 1.00 3~.99 ~97 .6~ $2~276.7l •The Boards of Directors took the following action: 61O6~ 1~7~91 Vendor Total The Boards of Directors took the fol1owing~action: Amount S -1~- Warrant ~fld No _________ - mount ~l,379.9j ~897.~~8 JA—5~O ‘30~5 5~1 489.40 582 61.79 5~3 425.0]. 584 28.28 585 7.53 586 196,84 587 19.81 588 9.23 589 212.00 590 4.71 591 7.45 592 12.81 593 7.92 594 30,00 595 382.75 596 102.00 597 25.50 598 42.51 599 160.79 600 5,184.50 8 239.16 _______________________ Amount .~ji 158,33 .15 ~ _____ Consideration of sewerage The General Manager reviewed facilities for future capacities of trunk sewers jointly development within the owned by Districts Nos.5 and 6 Districts and led a discussion upon methods to provide adequate sewerage facilities by equitable arrangements to divert more sewage of District No.6 north to Treatment Plant No.1 and providing for construction costs, After consideration of future development within these two Districts and estimated costs Of additional capacity needed,the Boards took under advisement Mr.Nelson’s re commendation that each District levy-a tax of 20 per ~1O0 E;G8 . In Favor Of Forwarded from Page 4 Forwarded from Page 4 S.R.Bowen Company Br~un Corporation Rainbow Truck Company Los Angeles Chemical Company Robert N.Galloway General Electric Supply Company Dennis Printers and Stationers Standard Oil Company of California John R,Scott City of Santa A~na Stilley’s Bales Office Equipment Company Federation of Sewage and Industrial Wastes Association Davis Stationers F.Ft.Harwood,Postmaster Don 0.Hillyard Pacific Telephone &Telegraph Company Ora Mae Merritt Earl Vinson Auto Parts and Machine Shop Nelson’s City of Santa ~na Total:Joint Funds Operating Fund Warrant Register The Board of Directors took the following action: Moved by Director Willis H.Warner,seconded by Director A.H.Meyers and duly carried: That District No.6 Operating Fund Warrant Register be approved for signature of the Chairman and the County Auditor is authorized to pay the following: Warrant Demand No.In Favor Of ______ 6-83 84 Harry Ashton Bank of America,Corporate Trust Division —5— of 200 per ~1OO assessed valuation,in addition to tax levies for bond interest and retirernent and the maintenance and operation expenses.It was estimated that such an additional tax:levy would provide capital expenditure revenues for the coming fiscal tear of approximately ~O,OOO.0O i~i Distri~t~No.5 and ~20,O0O.0O in District No.6. Upon a motion made •by Director Norman H.Miller, seconded by Director Willis H.Warner and duly carried.by the Boards ofDirectors of County Sani tation Districts Nos.5 and 6,the attorney was instructed to prepare resolutions to establish accumulative capi,tal outlay funds for sumission to the Boards at the next regular meeting. Ad.iournment . V The Boards of Directors took the fàllowing action: Moved by Director ,WiUis H.Warner,seconded by Director A.H.Meye~s and duly carried by the Boards ‘of Directors of County Sanitati~n Distridts Nos.5 and 6: That this meeting be adjourned. ~ihereupon,the Chairman declared the meeting of the Boards of Directors of County Sanitation Districts Nos.5 and 6 so adjourned at 9:30 p.m. ATTEST: Directors County Sar~’i’~4~tion District No.6 Orange Cottñty,California Secretary,Büard ~f Directors County Sanitation District No.6 Orange County,California ..i •1 . -6- &iO RESOLUTION NO.3~3-6 RESOLUTION OF THE BOARD OF DIRECTORS OF COUNTY SANITATION DISTRICT NO.6 OF ORANGE COUNTY,CALIFORNIA,AUTHORIZING THE E~PLOYM~NT OF CERTIFIED PUBLIC ACCOUNTANTS The Board of Directors of County Sanitation District No.6 resolves as follows: SECTION I.RESOLVED,That Hanson &Peterson,Certified Public Accountants,be employed by the Joint Administrative Organ ization of County Sanitation Districts Nos.1,2,3,5,6,7,8 arid 11 of Orange County,California;that said employment to continue at the pleasure of the Joint Administrative Organization. A.That said Accountants are hereby employed to do the following things: (1)To make quarterly audit of all funds and the pre paration of interim quarterly reports as well as an annual certified report for the Joint Administrative Organization arid for each District a member thereof. (2)To review the present accounting system used by the Districts comprising the Joint Administrative Organ ization and to make recommendations for changes where desirable from time to time. (3)To consult and advise the management and Directors in connection with accounting methods and matters at any time. (4)To do such other accounting work including the preparation of special audits or statistical reports as they may be requested to do by the Joint Administrative Organ ization or any District of the Joint Administrative Organ ization. B.In performing the above named services the following charges shall be the maximum to be paid by the Joint Adminis trative Organization or any member District: -1- 6~~ Item A (1)above ........~1,20O.0O per year Item A (2)above ..$250.00 for any one general survey Items A (3)and A (4).....No maximum amount All work to be done by said Accountants shall be paid for at the rate of ~45.0O per day for principal accountants and ~i35.OO per day for junior accountants and assistants,subject to the above stated maximums.A day shall be eight (8)hours. C.That said Accountants shall render itemized fee state ments quarterly on a progress basis,using per diem rates for services rendered. SECTION 2.BE IT FURTHER RESOLVED,That payment for said services rendered to the Joint Administrative Organization shall be made from the Joint Administrative Fund and that services rendered to any one District shall be made from the Operating Fund of said District. The foregoing Resolution was passed and adopted at a regular meeting of the Board of Directors of County Sanitation District No.6 on the 14th day of July,1954. Secretary,Board of Directors County Sanitation District No.6 Orange County,California STATE OF CALIFORNIA) ss COUNTY OF ORANGE ) I,ORA MAE MERRITT,Secretary of the Board of Diractors of County Sanitation District No.6 of Orange County,California, do hereby certify that the above and foregoing resolution was passed and adopted at a regular meeting of the Board of Directors of County Sanitation District No.6 of Orange County,California, on the 1L~th day of July,1954,by the following roll call vote: -2- C’.4 ‘~‘A. AYES~Directors Willis H.Warner,Dora 0.Hill and A.H.Meyers NOES:Directors None ABSENT:Directors None IN WITNESS WHEREOF,I have hereunto set my hand and affixed the seal of County Sanitation District No.6 of Orange County County,California,this 14th day of July, 1954. ~ Secretary,Board of Directors County Sanitation District No.6 Orange County,California —3—