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HomeMy WebLinkAboutDistrict 06 Minutes 1954-06-23MINUTES OF REGULAR MEETING BOARD OF DIRECTORS,COUNTY SANITATION DISTRICT:NO.6 OF ORANGE COUNTY,CALIFORNIA June 23,1954 at ~:OO p.m. Room 239,1104 West Eighth ~treet Santa Ana,California The Board of Directors met in regular session at the hour of ~:OO p.m.,June 23,1954 in Room 239 at 1104 West Eighth Street,Santa Aria,California. Chairman Chandler called the joint meeting ~of the Districts’Boards to order at ~:0O p.m. The roll was called and the Secretary reported a quorum of the Board to be present. Directors present:A.H.Meyers (Chairman) Dora 0.Hill Willis H.Warner Directors absent:None Others present:Lee M.Nelson C.Arthur Nisson,Jr. Harry Ashton Walter B.Chaffee Geo.Holyoke K..J.Harrison J.A.Woolley Ora Mae Merritt,Secretary Approval of minutes The Boards of Directors took the following action: Moved by Director Joseph Webber,se’.onded by Director L.N.i’visser and duly carried by the Boards of Directors of County Sanitation Districts Nos.1,2,3,5,6,7 and 11: That the minutes of the regular meeting held on June 9,1954 be approved as mailed out. Report of the Mr.Nelson read his report General Manager to the Directors. Basis of cost on At the request of Director chlorination for McBride,the General Manager sterilization reported upon estimated chior inati~n for operation of facilities based upon information now available;and that distribution of costs for the present time are~being made upon the basis of volume. After a discussion of the possible extent of chlorination,the Boards of Directors took the following action: Moved by Director J.L.McBride,seconded by Director Willis H.Warner and duly carried by the Boards of Directors of County Sanitation Districts Nos.1,2,3,5,6,7 and 11: That chlorination for sterilization be based on gallonage for the mrnth of July;and that at the next regular meeting of the Boards,the General Manager and the Attorney submit an ordinance for distributing sterilization costs on the basis used by the Joint Outfall,Sewer. Report on contract .Mr.Nelson reported upon meeting of Lighter than Air with the Santa Ana City Engineer Base *relative to contract with the Lighter than Air Base. Report of Attornev~Mr.Nissan reported the attorneys had not yet had an opportunity to meet for study of legal points in setting up a smaller organization as directed by the Boards at the meeting on June 9,1954. Report of Finance Director Chandler reported Committee upon two meetings of the Finance Committee;and stated that at the meeting on June 14,1954 a sub-committee ~Auditing”.wa~established with the following appintments: Director Herbert A.Wood (Chairman) Director Charles E.Morgan Director A.H.Meyers Chairrnan’Chandler reported that in the study of budget items,the Committee found certain procedure requiring recommendations of the consulting accountant, and inasmuch as Mr.Djehl had sold his accounting firm to Mr.Brynley E.Evans,though remaining with the firm as a part-tj,me employee,the Committee had requested proposals from accounting firms for S~rvices ‘in audit ing the books and changes in methods necessary.At the request of the Chairman,the Secretary read twp tenta tive propo~a1s submitted by the firms of Dieh1 and Company and Hanson &Peterson. Chairman Chandler stated that after interviews with representatives of the firms submitting proposals, the Committee had voted by secret ballot upon the pro —2— position of recommending the employment of one of these firms,and that tabulation of votes were as follows: Employment of Hanson & Peterson,Certified Public Accountants Moved by Director A.H.Meyers, seconded by Director Charles E.Stevens and duly carried by the Boards of Directors of County Sanitation Districts Nos.1,2,3,5,6,7 and 11: That the Boards of Directors hereby approve employ ment of Hanson &Peterson,Certified Public Accountants, as consulting accountants for the Districts,as rec~m mended by the Finance Cornniittee;and the attorney is is instructed to proepare an agreement based on their proposal of June 23,1954. Providing an Alternate for each Finance Committee member Moved by Director A.H. Meyers,seconded by Director Roy Seabridge and duly carried by the Boards of Directors of County Sanitation Districts N’s.1,2,3,5,6,7 and 11: That there be appointed a member of each District Board to serve as Alternate for the Finance Committee member representing its District;and that the Chairman of each Board notify the Secretary when appointment of Alternate has been made. Report of the Auditing Committee Joint Administrative, Revolving Funds’and Suspense Fund warrant Registers Moved by Director A.H.Meyers, seconded by Director Roy Seabridge and duly carried by roll call vote of the Boards of Directors of County Sanitation Districts Nos.1,2, 3,5,6,7 and 11: That the foll’~wing be approved for signature of the Chairman: Joint Administrative Warrant Register totaling ~ Revolving Funds’warrant Register totaling Suspense Fund Warrant Register t”taling and the County Auditor is authorized to pay in accordance with the following: 1,6~9 ~ 140,590.56 2~l00.00 ~$l44,3~0.40, 810 Diehl and Company Hanson &Peterson 3 votes 4 votes The Boards of Directors took the following action: The Board of Directors took the following action: ___________ Director Herbert A.Wood, __________________ Chairman of the Auditing Committee reportedhe had checked the Revolving Funds,Joint Administrative and Suspense Fund Warrant Registers and found the bills appearing on the Agenda in order and recommended payment as indicated. The Boards of Directors took the following action: —3— Warrant Demand No.Amount JA—557.5.71 55~24.10 559 127.47 560 35.76 561 53.7~ 562 26.03 563 30.00 564 4,00 565 34.22 566 2~.73 567 1,176.30 56~44.59 569 7.36 570 ~5.45 571 5.34 $.1,689.84 A-105 40.00 A-106 36.00 A—107 20.00 0-47 and A-10~ 133 ,9~3.21 0-L~ 5,119.95 G-49 G-50 1~.00 G-51 253~90 G—52 23.55 G-53 504.03 G-54 103.47 ~1i~O,590.56 $2,100,00 $144,3~30.40 Authorizing District No.1 to enter into actuarial survey contract Moved by Director ~i11is H. Warner,seconded by Director Roy Seabridge and duly carried b~the.Boards of Directors of County Sanitation Districts Nos.1,2,3,5,6,7,~ and 11: That County Sanitation District Nc).1,as contracting agent for the Joint Administrative Organization of County Sanitation Districts Nos.1,2,3,5,6,7,~and 11 of Orange County,California,is hereby authorized and directed to enter into a contract with the firm of Coates, Herfurth and England,Consulting Actuaries,for their services in making actuarial survey to determine the approximate contribution to be made by the Districts to participate in the State Employees’Retirement System; and that the fee of $137.50 for said actuarial services is hereby approved and ordered paid to the firm of Coates, Herfurth and England,Consulting.Actuaries,from the Joint Administrative Fund,upon submission of said actuarial survey. •1 In Favor Of Bales Office Equipment Company R.L.Callis,Distributor Crane Company Frank Curran Lumber Company,Inc. Dennis Printers and Sta1~ioners Robert N.Galloway F.R.Harwood,Postmaster Kovakar Company National Rod Company Republic Supply Company State Compensation Insurance Fund Stonehouse Signs,Inc. Tobatt’s Union Oil Company of Ca1iforni~. Anaheim Truck and Transfer Company California Reporting Bureau Bob Geivet Dorothy Hill Fred J.Early,Jr.Co.,Inc.and Peter Kiewit Sons’Co.,Inc. Harrison &Woolley,and Headman, Ferguson &Carollo R.J.Baker A to Z Signs Los Angeles Chemical Company Blystone Machinery Rental Company L.Langton Mine.s Safety Appliance Company S.-7~City of Orange Total -Joint Expenditures The Boards of Directors took the following action: . 1? Construction Fund The Board of Direct~’s took Warrant Register the following action: Moved by Director Willis H.Warner,seconded by Director A.H.Meyers and duly carried: That District No.6 Construction Fund Warrant Register be approved for signature of the Chairman and the County Auditor is authorized to pay: Warrant Demand No.In Favor Of Amount 6-5~City of Newport Beach $145.93 Operating The Board of Directors took the Fund Warrant following action: Register Moved by Director Willis H. Warner,seconded by Director A.H.Meyers and duly carried: That District No,6 Operating Fund Warrant Register be approved for signature of the Chairman and the County Auditor is authorized to pay the following: Warrant Demand No.In Favor Of Amount 6-77 Norman H.Miner $10.90 Bank of America,Corporate Trust Division 65.50 $76.40 Suspense Fund The Boards of Directors took the Warrar_~gister following action: Moved by Director Willis H.Warner,seconded by Director A.H.Meyers and duly carried by the Boards of Directors of County Sanitation Districts Nos,5 arid 6: That Districts Nos.5 and 6 Suspense Fund Warrant Register is hereby approved for signature of the Chairrran of County Sanitation District No,6 and the County Auditor is authorized to pay the following: Wa rrant~ Demand No~In Favor Of Amount 5-6S-9 City of Newport Beach $1,579.23 5-6S-~i Boyce &Grail Construction Co.493.79 ~2~2 Accepting delivery and The Secretary reported receipt of possession of facilities Resolution No.4244 of the City from the~to1N~port of Newport Beach on June 14,1954 ~each~~_ ____ ordering that possession of facili ties known as Newport Beach Trunk A,Unit 1,Newport Beach Trunk A,Unit 2 andNewport Beach Trunk A,Unit 3 be delivered to County Sanitation Districts Nos.5 and 6 in accordance with that certain agreement dated December 12,1951. The Board of Directors took the following action: - Moved by Director Willis H.Warner,sec~nded by Director A.H.Meyers and duly carried by the Boards of Directors of County Sanitation Districts Nos.5 and 6: That the delivery and possession of sewage facilities mentioned in a resolution of the City Council of the City of Newport Beach,dated June 14,1954 be and the same are hereby accepted;that the General Manager of the Districts be and he is hereby inâtructed to communicate such accept ance in writing to the City Council of the City of Newport Beach,such acceptance to be effective as soon as employees of the Districts are in a position to take over the operation and maintenance of such facilities or an agreement has been concluded with the City of Newport Beach for the operation and maintenance thereof by the employees of the City of Newport Beach;that the cost of such operation and maintenance be borne by the Distr ict~from and after June 14,1954~,and that statements rendered to the Districts by said City be accepted as the basis for payment thereof. The Boards of Directors took the following action: Moved by Director Willis H.Warner,seconded by Director A~N~,Meyers arid duly carried by the Boards of Directors of County Sanjtation Districts Nose 2,3,5,b, 7 arid.11~ That the meeting of these Boards be adjourned. Whereupon,the Chairman declared the meeting of the Boards of Directors of County Sanitation Districts Nos. 1,2~3,5,6~7 and 11 so adjourned at 9:05 p.m~ p ~/____ C hai rm~~~o irec tore County Sanita~/District No.6 Orange Count~ , ~a1iforr~iL~i ATTEST Secre~nry,Bor~rd of Director.s County S:anitation District No.6 Orange C~rntv,California S