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HomeMy WebLinkAboutDistrict 05 Minutes 1954-07-144r~ MINUTES CF REGULAR MEETING BOARD OF DIRECTORS OF COUNTY SANITATION DISTRICT.NO.5 OF ORANGE COUNTY,CALIFORNIA July 14,1954 at g:OO p.m. Room 239,1104 West Eighth Street Santa Ana,California The Board of Directors met in regular session at the hour of ~:O0 p.rn4,T~edensdayevening,July 14,1954 in Room 239 at 1104 West Eighth Street,Santa Ana,California. Chairman Chandler called the joint meeting of the Distr icts’Boards to.order at ~:0()p.m. The roll was called and the Secretary reportec~a quorum ofthe Board to be present. Directors present:Norman H.Miller (Chairman) •Dora 0.Hill Willis H.Warner Directors absent:None Others present:Lee M.Nelson C.Arthur Nisson,Jr. •Harry .Ashton J.A.Woolley K.J.Harrison Gee.Holyoke Herman Hiltscher Clennel Wilkinson Ora Mae Merritt,~ecretary Approval of minutes The Boards of Directors took the following action: Moved by Dirt~ctor Hugh W.V~)arden,seconded by Director L.N.Wisser and duly carried by the Boards of Directors of County Sanitation Districts Nos.1,2,3,5, 6,7 and 11: That the minutes of the meeting held on June 23,1954 be approved as mailed out. Appointing Alternate The Board of Directors took to Finance Committee the following action: member Moved by Director Hill, seconded by Director Miller and duly carr:ied: That Director Warner , be appoiPted to se~:ve as Alternate to the District’s member on ti~e Finance~ Committee, -1--• by Boards 1,2, •That the legal counsel be instructed to ‘prepare necessary resolutions to effectuate Ordinance No~.1 within each of the individual Districts. Governing boards of repre sentative members on Sani tation Districts?boards to be advised of proposed rates,surcharg~s and ~altios for treatment of sewage ___________________— Moved by Director Wi~lis H. Warner,seconded.by Director Charles E.Morgan and duly carried by the Boards~’of Directors of County Sanitation Districts Nos.l,~2,3,5, 6,7 and 11: That the General Manager is hereby directed transmit to all Directors copies of Ordinance No and the proposed resolution to establish rates, charges and penalties for the tre~tment of sewag with the request that these rules and the propos .ch~rges be brought to the attentinn of their gov ing boards. Employment of Hanson & Peterson,Certified Public Accountants The Board of Directo Resolution No.3~3, Hanson &Peterson,C rs adopted ?mploying ~rtified It t’T~ Correspondence and The Secretary repor~ed communications receipt of communications from Harrison &Woo]iley and Headman,Ferguson &Carollo,reporting completi~n of the jointly owned sewerage facilities contemplat1ed under bond elections of February,1949 and containing list of facilities constructed and capacities of each.Copy of their letter was given to each of the Directors,where upon.,the Boards took the following action: Moved by Director Warden,seconded by Direcitor Warner and duly carried by the Boards of Direct~rs of County Sanitation Districts Nos.1,2,3,5,6,7 and 11: That the letter reporting ‘capacities and tl~e analysis of Engineers’estimates and contract c~sts,. received from Harrison &\iJoolley and Headman,Fe~rguson & Carollo,be received and ordered filed. Report of the Mr.Nelson gave ‘an o~ral report General Manager upon administrative and oper ational business of the Districts and reviewed proposed resolution re1at~ive to establishing rates,surcharges and penalties fOr treatment of sewage. After a full discussion upon the proposed r~esolution establishing treatment costs under stipulations of Article VI of Ordinance No~1,the Board of Directors took the following action: Moved by Director Willis H.Warner,s~conde Director Hugh .W.Warden and duly carried by the of Directors of..County Sanitation Districts Nos. 3,5,6,7 and 11: After consideration ~f the proposed resolution ~‘elative to charges for tre~Lt~ent of sewage,the Boards of Directors took the following a~ction: to .1 ~ur— ~rn —2— I,~ t~:~0 Public Accountants.Certified copy of this resolution is attached hereto and made a part of.these minutes. Report of the Mr.Nis~on stated the judge Attorneys had returned a decision in the condemnation lawsuit,ruling in favor of the Districts on the amount of land requested. Mr.Nisson and Mr.Ashton reported the three attorneys had developed an outline on “streamlining”the adminis trative agency and concurred in.the recommendation that each District adopt its individual budget;and stated that routine business of the Districts and disbursement of funds within the amounts so budgeted may then be administered by whatever agency the District Boards establish. The attorneys advised the following types of adminis trative agencies will be presented for consideration: 1.A Sanitation District and its governing board 2.An agency having a representative from each District,operating under the Joint Powers Act By use’of either type of these agencies it would be possible for the wh~ie of the Boards to meet less,frequently, possibly in the beginning once a month or quarterly,and later on even less often, Finance Committee At the request of the General meeting Manager,the Chairman of the Finance Committee called a meeting of tho Finance Committee’to be held at 7:30 p.m., July 21,1954.in Room 239 at 1104 West Eighth Street, Santa Ana,California. After a discussion upon the function of th&Finance Committee insofar as recommendations on administrative and operational procedure,it wa~generally concurred that the General Manager and the Committee have been delegated work of developing detailed budget estimates for the fiscal year 1954-1955 for recommendation to the Boards;that,after adoption of the budgets,the administration of business of the Districts is to continue under the jurisdiction of the joint Boards until there has been established a smaller administrative agency. Report of the Director Herbert A.~‘iood, Auditing Committee Chairman of the Auditing Committee,reported he had checked the Joint Administrative and Revolving Funds’ bills and found the reference and amounts to be those indicated on the warrant demands and recommended payment of bills so listed on the Agenda. Chairman Wood recommended that the Boards pass a rriotion authorizing payment of two bars of chlorine received by the General Manager from the J.00S which was ordered by them through the City of Santa Ana. —3— r Authorizing purchase from and payment to the City of Santa Ana for two cars of liqui chlorine Moved by Director H~erbert A. Wood,seconded by Director Willis Fi.Warner and duly carried by the Boards of Directors of County Sanitation Districts Nos.1,2,3,5,6,7 and 11: That the report of the General Manager upo~i delivery of two tank cars of liquid chlorine is hereby approved and accepted;and it is hereby authorized and directed that payment for said chlorine in the total amount of ~4,645.3~be made from the Joint Admi~istrative Fund to the City of Santa Ana,in accordance with the following invoices: Invoice No,Date ______ _____ June 29,1954 Stauffer Chomical Company $2,322.69 June 24,1954 The Dow Chemical Company 2,322.69 $4,645.38 _____________________ The Boards of Directors took the ____________________ following action: Moved by Director Willis H. Warner,secrnded by Director Hugh ~J.Warden and,duly carried by roll call vote of the Boards of Directors of~County Sanitation Districts Nos.1,2,3,5,6,7 and 11: That the following be approved for signatu~’e of the Chairman: Joint Administrative Warrant Register totaling Revolving Funds?Warrant Register totaling and the County Audit~r is authorized to pay in accordance with the following Warrant Demand No.In Favor Of United Concrete,Pipe Corporation Blystone Machinery Rental Company Bruce Bros. Frank Curran Lumber Company Howard Supply Company Fred J.Early,Jr.Co.,Inc.and Peter Kiewit Sons’Company A-l09 C.Arthur Nisson,Jr. City Water Dept.,Newport Beach Mobilflame Knox Hardware Company General Telephone Company E.P.Halloran Van Dien Young Company Kovakar Company Crane Company Forward to page 5 E~,23 9.16 1,379.03 9,6l~.l9 The Boards of Directors took the following action: 6lO6~ l~7~9l Vendor Joint Administrative and Revolving Funds~ Warrant Regi sters Total G-55 G—56 G-57 G-5~ G-59 G -60 JA-572 573 574 575 576 577 57~ 579 Amount $197.76 15.75 32.00 35.73 104.29 ~66 .00 127.50 1,379.03 107.02 491.92 142.16 ~O.33 H 23.03 13.23 1.00 3~.99 ~97.6~ 2,276.71 -4- Forw~rded from Page 24.~1,379.03 Fotwardèd from Page 2~897.6~ S.R.Bowen Compan~,r. Braun Corporation Rainbow Truck Company Los Angeles Chemical Qompany Robert N.Galloway General Electric Supply Company Dennis Printers and Stationers Standard Oil Company of California John R.Scott City of Santa Ana Stilley’s Bales Office Equipment Company Federation of Sewage and Industrial Wastes Association Davis Stationers F.R.Harwood,F)strnaster Don D.Hillyard Pacific Telephone &Telegraph Comnany Ora Mae Merritt Earl Vinson Auto Parts and Machine Shop Nelson’s City of Santa Ana ________ Total:Joint Funds ________ Moved by Director Norman H.Miller,seconded by Director Dora 0.Hill and duly carried: That District N.5 Operating Fund Warrant Register~ be approved for signature of the Chairman and’the County Auditor is authorized to pay the following: Warrant Demand No~In Favor Of ______ Harry Ashton l5~.33 Bank of America,Corporate Trust Division ______ l5~3 Consideration of sewerage The General Manager reviewed facilities for future capacities of trunk sewers development within the jointly owned by Districts Nos. Districts,5 and 6 and led a discussion upon methods to provide adequate sewerage facilities by equitable arrangements to divert more sewage of District No.6 north to Treatment Plant No.1 and providing for capital expenditure funds for each District to meet future constructi~n costs. After consideration of future development within these two Districts and estimated costs of additional capacity needed,the Boards took under advisement Mr. Nelson’s recommendation that each District levy a tax Warrant Demand No.InFavor Of Amount JA-5~O 5 ~l 5~2 584 585 586 587 588 589 590 591 592 593 594 595 596 597 598 599 600 •30.65 489.40 61.79 425.01 28.28 7.53 196,84 19.81 9.23 212.00 4.71 7.45 12.81 7.92 30.00 282.75 102.00 25.50 42.51 160.79 5,184.50 •8,239.16 $9,618.19 Q~erating Fund Warrant Register The Board of Directors took the following action: 5-73 74 Amount •50 -5- I of 2O~per ~lOO asses~sed valuation,in addition~to tax levies for bond interest and retirement and~the maintenance and operation expenses.It was estimated that such an additional tax idvy would provide capital expenditure revenues for the coming fiscal rar of approximately $~O,OOO.OO in District No~5 and ~2O,OOO.OO in District No.6. Upon a motion made by Director Norman H.M~.ller, seconded by Director Willis H.Warner and duly carried.by the Boards of Directors of County Sani— tation Districts Nos.5 and 6,.the attorney was instructed to prepare resolutions to establish accumulative capital outlay funds for sumission ‘to the Boards at the next regular meeting. I Ad,lournment The Boards of Direct~ors took the following action: Moved by Director Willis H.Warner,second~ed b~y Director A.H.Meyers and duly carried by the ~o’~rds •of Directors of County Sanitati~n Districts Nos.~5 and 6: That this meeting be adjourned. • • t’~ihereupon,the Chairman declared the meetipg of the Boards of Directors of County Sanitation Districts Nos.5 a.nd 6 so adjourned at 9:30 p.m. ~ County Sanitation District No.5 ATTEST:•Orange County,Californ~a Secretary,Board of Directors County Sanitation District No.5 Orange County,California RESOLUTION NO.3~3 -5 RESOLUTION OF THE BOARD OF DIRECTORS OF COUNTY SANITATION DISTRICT NO.5 OF ORANGE COUNTY,CALIFORNIA,AUTHORIZING THE EMPLOYM~NT OF CERTIFIED PUBLIC ACCOUNTANTS The Board of Directors of County Sanitation District No.5 resolves as follows: SECTION I.RESOLVED,That Hanson &Peterson,Certified Public Accountants,be employed by the Joint Administrative Organ ization of County Sanitation Districts Nos.1,2,3,5,•6,7,~ and 11 of Orange County,California;that said employment to continue at the pleasure of the Joint Administrative Organization. A.That said Accountants are hereby employed to do the following things: (1)To make quarterly audit of all funds and the pre paration of interim quarterly reports as well as an annual certified report for the Joint Administrative Organization and for each District a member thereof. (2)To review the present accounting system used by the Districts comprising the Joint Administrative Organ ization and to make recommendations for changes where desirable from time to time. (3)To consult and advise the management and Directors in connection with accounting methods and matters at any time. (4)To do such other accounting wnrk including the preparation of special audits or statistical reports as they may be ;requested to do by the Joint Administrative Organ ization or any District of the Joint Administrative Organ ization. B.In performing the above named services the following charges shall be the maximum to be paid by the Joint Adminis trative Organization or any member District: -1- Item A (1)above ..~l,2O0.00 per year Item A (2)above ........$250.00 for any one general survey Items A (3)and A (4).....No maximum amount All work to be done by said Accountants shall be paid for at the rate of ~45.OO per day for principal accountants and ~35.00 per day for junior accountants and assistants,subject to the above stated maximums.A day shall be eight (8)hours. C.That said Accountants shall render itemized fee state ments quarterly on a progress basis,using per diem rates for services rendered. SECTION 2.BE IT FURTHER RESOLVED,That payment for said services rendered to the Joint Administrative Organization shall be made frr~m the Joint Administrative Fund and that services rendered to any one District shall be made from the Operating Fund of said District. The foregoing Resolution was passed and adopted at a regular meeting of the Board of Directors of County Sanitation District No.5 on the 14th day of July,1954. ~ Secretary,Board of Directors County Sanitation District No.5 Orange County,California STATE OF CALIFORNIA) ss COUNTY OF ORANGE ) I,ORA MAE MERRITT,Secretary of the Board of’Dir~ctors of County Sanitation District No.5 of Orange County,California, do hereby certify that the above and foregoing resolution was passed and adopted at a regular meeting of the Board of Directors of County Sanitation District No.5 of Orange County,California, on the 14th day of July,1954,by the following roll call vote: -2— 4 C ~ AYES:Directors Willis H.Warner,Dora 0.Hill and Norman H.Miller NOES:Directors None ABSENT:Directors None IN WITNESS WHEREOF,I have hereunto set my hand and affixed the seal of County Sanitation District No.5 of Orange County County,California,this 1~~1.th day of July, 1954. Secretary,Board of Directors County Sanitation District No.5 Orange County,California —3—