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HomeMy WebLinkAboutDistrict 05 Minutes 1954-06-23I;, MINUTES OF REGULAR MEETING BOARD OF DIRECTORS,COUNTY SANITATION DISTRICT NO.5 OF ORANGE COUNTY,CALIFORNIA June 23,1954 at a:OO p.m. Room 239,11014.V~est Eighth Street Santa Ana,California •The Board of Directors.met in regular session at the hour of ~:0O p.m. Chairman Chandler called the joint meeting of the Districts’Boards to order at ~:OO p.m. The roll was called and,the Secretaryrepørted a ‘quorum of the Board to be present. Directors present:Dora 0.Hill (Chairman pro tern) Willis H.~cvarner Directors absent:Norman H.Miller Others present: , Lee M.Nelson,C.’Arthur Nisson, Jr.,Walter B.Chaffee,Harry Ashton,Geo.Holyoke,K.J. Harrison,Jack Woolley and Ora Mae Merritt,Secretary. Chairman pro tern ‘The Board of Directors took t.he following action: Mov~d by Director ~i1lis H.Warner,seconded by Director Dora 0.Hill and duly carried: That Director Hill be appointed Chairman pro tern of the Board of Directors of County.Sanitation District No.5. ‘ Approval of minutes The Boards of Directors took V the fol1o~ing action: Moved by Director Joseph Webber,.sec’nded by Director L.N.Wisser and duly carried by the Boards of Directors of.County San,itatiox)Districts Nos.1,2,3., 5,6,7andll:‘ V •• . That the minutes of the meeting held on June 9, 19514.be approved as mailed out..,. -1-- ________________ At the request of~Director ____________— McBride,the General Manager _________________ reported upon est~.mated chior inatiin for opera~ion of facilities based upon information now available;and that distribution of costs for the present time are being made upon the.basis of volume. After a discussion of the possible ext~ chlorination,the Boards of Directors took t~ action: Moved by Director J.L.McBride,secon~ Director Willis H.Warner and duly carried ~ Boards of Directors of County Sanitation Di~ Nos.1,2,3,5,6,7 and 11: Report on contract Mr.Nelson report~d upon meeting of Lighter than Air with the Santa Ana City Engineer Babe relative to contract with the Lighter than~Air ~ase. Report of Attorneys Mr.Nisson report~d the attorneys had not yet had an opportunity to meet for study of legal point~s in setting up a smaller organization as directed by th~Boards at the meeting on June 9,1954. Report of Finance Director Chandler reported Committee upon two meetings of the Finance Committee;~and stated that at the meeting on June 14,1954 a.sub-committee ‘~Auditing”was established with the fo1lowir~g appintments: Director Herbert A.Wood (Chairman) Director Charles E.Morgan Director A.H.Meyers Chairman Chandler reported that in the study of budget items,the Committee found certain pr~ocedure requiring recommendations of the consulting accountant, and inasmuch as Mr.Diehi had sold his accounting firm to Mr.Brynley E.Evans,though remaining wi~th the firm as a part-time employee,the Committee had r~equested proposals from accounting firms for services in audit ing the books and changes in methods necessa~ry.At the request of the Chairman,the Secretary read two tenta tive proposals submitted by the firms of Die~h1 and Company and Hanson &Peterson. L4ç~j ~pOrt of the Giñeral Manager Basis of cost on chlorination for Ste r iii z at ion Mr.Nelson read h: to the Directors. LS report ~nt of ~he following Led by )~the ~tricts based on Lt the ral Manager ;tributing Joint That chlorination for sterilization be gallonage for the month of July;and that ~ next regular meeting of the Boards,the Gene and the Attorney submit an ordinance for di~ sterilization costs on the basis used by thE Outfall Sewer. Chairman Chandler stated that after mt with representatives of the firms submitting the Committee had voted by secret ballot upo ii erviews proposals, n the pro- -2— position of recommending the employment of one of these firms,and that tabulation of votes were as follows: _______________________ The Boards of Directors took ___________________ the following action: Moved by Director A.H.Meyers, seconded by Director Charles E.Stevens and duly carried by the Boards of Directors of County Sanitation Districts Nos.1,2,3,5,6,7 and 11: That the Boards of Directors hereby approve employ— ment of Hanson &Peterson,Certified Public Accountants~ as consulting accountants for the Districts~,as recoin- mended by the Finance Committee;and the attorney is is instructed to proepare an agreement based on their proposal of June 23,1954. _______________________ The Board of Directors took _______________________ the following action: Moved by Director A.H. Meyers,seconded by Director Roy Seabridge and duly carried by the Boards of Directors of County Sanitation Districts N’~s.1,2,3,5,6,7 and 11: That there be appointed a member of each District Board to serve as A1ternat~for the Finance Committee member representing its District;and that the Chairman of each Board notify the Secretary when appointment of Alternate has been made. Report of the Director Herbert A.Wood, Auditing Committee Chairman of the Auditing Committee reported he had checked the Revolving Funds,Joint Administrative and Suspense Fund Warrant Registers and found the bills appearing on the Agenda in order and recommended payment ,as indicated. Joint Administrative Revolving Funds?and Suspense Fund Warrant Registers —__________________ Moved by Director A.H.Meyers, seconded by Director Roy Seabridge and duly carried by roll call vote of the Boards of Directors of County Sanitation Districts Nos.1,2, 3,5,6,7 and 11: That the following be approved for signature of the Chairman: Joint Administrative Warrant Register totaling 4~ Revolving Funds?~arrant Register totaling Suspense Fund Warrant Register totaling and the County Auditor is authorized to pay in accordance with the following: 1,6~9 140,590.56 2,100.00 ~l44,3~O.4O, 45~ Diehl and Company Hanson &Peterson Employment of Hanson & Peterson1 Certified Public Accountants 3~votes 4 votes Providing an Alternate for each Finance Committee member — The Boards of Directors took the following action: —3-- California Reporting Bureau Bob Geivet Dorothy Hill Fred J,Early,Jr.Co.,Inc.and Peter Kiewit Sons’Co.,Inc. G-4~Harrison &~oolley,and Headman, Ferguson &Carob G-49 R.J.Baker G-50 A to Z Signs G-51 Los Angeles Chemical Company G-52 Blystone Machinery Rental Company G-53 L.Langton G-54 Mines Safety Appliance Company __________ S-7~City of Orange 2,100,00 Total -Joint Expenditures l44,3~O.4O ______________________ The Boards of Dire~ctors took the _____________________ following action: contract Moved by Director V~illis H. Warner,seconded b~y Director Roy Seabridge and duly carried by the Boards of Directors of County Sanitation Districts Nos.1,2,3,.5,6,7,~ That County Sanitation District No.1,~s contracting agent for the Joint Administrative 0rganizati~on of County Sanitation Districts Nos.1,2,3,5,6,7,~and 11 of Orange County,California,is hereby authoriz~ed and directed to enter into a contract with the fi~rm of Coates, Herfurth and England,Consulting Actuaries,for their services in making actuarial survey to detern~ine the approximate contribution to be made by the Districts to participate in the State Employees’Retire~rnent System; and that the fee of $137.50 for said actuarial services is hereby approved and ordered paid to the firm of Coates, Herfurth and England,Consulting Actuaries,f~rom the Joint Administrative Fund,upon submission of.said actuarial survey. i~r In Favor Of Warrant Demand No0 JA-557 55g 559 560 561 562 563 564 565 566 567 5 6~ 569 570 571 A-105 A-106 A-l07 A-lOs Bales Office Equipment Company R.L.Callis,Distributor Crane Company Frank Curran Lumber Company,Inc. Dennis.Printers and Statio~ers Robert N.Galloway . H F.R.Harwood,Postmaster Kovakar Company National Rod Company Republic Supply Company State Compensation Insurance Fund Stonehouse Signs,Inc. Tobatt’s Union Oil Company of California Anaheim Truck and Transfer Cbmpany G-47 and Amount 5.71 24.10 127.47 35.76 53.7~ 26.03 30.00 4.00 34.22 2~.73 1,176.30 44.59 7.36 ~5.45 5.34 $1,6~9 40.00 36.00 20 00 l33,9~3.2l 5,119.95 4~8.45 l~.00 253 ~.9O 23.55 504.03 103.47 $140,590.56 Authorizing District No.1 to enter into actuarial survey and 11: I -4- Operating Fund The Board of Directors took Warrant Register the following action: Moved by Director Willis H.Warner,seconded by Dir-~ ector Dora 0.Hill and duly carried: That District No.5 Operating Fund Warrant Register be approved for signature of the Chairman and the County Auditor is authorized to pay the following: Warrant Demand No.In Favor Of Amount 5-67 Norman H.Miller $46.30 72 Bank of America,Corporate Trust Division 54.46 ~100.76 Suspense Fund The Boards of Directors took the Warrant Register following action: Moved by Director Willis H.warner,seconded by Director A.H.Meyers and duly carried by the Boards of Directors of County Sanitation Districts Nos.5 and 6: That Districts Nos.5 and 6 Suspense Fund Warrant Register is hereby approved for signature of the Chairman of County Sanitation District N’~.6 and the County Auditor is authorized to pay the following: Warrant Demand No.In Favor Of Amount 5-6S-~Bovee &Crail ConstructionCo.~493,79 6-6S-9 City of Newport Beach 1,579.23 $2,073.02 Accepting delivery and The Secretary reported receipt possession of facilities of Resolution No.4244 of~the from the City of Newport City of Newport Beach on June Beach 14,1954,ordering that possession of facilities known as Newport Beach Trunk A,Unit I,Newport Beach Trunk A,Unit 2, Newport Beach Trunk A,Unit 3,be delivered to County Sanitation Districts Nos.5 and 6 in accordance with that certain agreement dated December 12,1951. The Boards of Directors took the following action: Moved by Director Willis H.Warner,seconded by Director A.H.Meyers and duly carried by the Boards of Directors of C.iunty Sanitation Districts Nos.5 and 6: That the delivery and possession of sewage facilities mentioned in a resolution of the City Council of the City of Newport Beach,dated June 14,1954,be and the same are hereby accepted;that the General Manager of the Districts be,and he is hereby instructed to communicate such acceptance in writing to the City Council of the City of Newport Beach,such acceptance to be effective as soon as employees of the Districts are in a position to take over the operation and maintenance of such facilities or an agreement has been concluded with the City of Newport Beach for the operation and maintenance thereof by the employees of the City of NeWt that the cost of such operation and maintenar by the Districts from and after June 14,1951.i statements rendered to the Districts by said accepted as the basis for payment thereof. Adjournment The Boards of Dir~ctors took the following acti~on: Moved by Director ~ivi11is H.Warner,sec~nded by Director A.H.Meyers and duly carried by the Boards of Directors of County Sanitation Districts Nos.~2.,3,5,6, 7 and 11: That the meeting of these Boards be adj~urned. ~hereupon the Chairman declared the mee~ing of the Boards of Directors of County Sanitation Districts Nos. 2~3,5,6,7 and 11 so adjourned at 9:05 p.m. 3 art Beach; ce be borne and that City be • • • . Cha~rman pro tern,B~ard of Directors County Sanitation Di~strict No.5 •Orange County,Ca1if~ornia ATTEST:. ~~ Secretary,Board of Directors V County Sanitation District No.5 Orange County,California -6- I --~L.