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HomeMy WebLinkAboutDistrict 02 Minutes 1954-07-14MINUTLS OF REGULAR MEETING BOARD OF DIRECTORS OF COUNTY SANITATION DISTP~.IC.T NO.2 OF ORANGE COTJNTY,GPLIFORNTA July 14,1954 at 8:00 p.m. Room 239,1104 West Eighth Street Santa Ana,California The Board of Directors met in regular session at the hour of 8:00 p.m.,T~edensday evening,July 14,1954 in Room 239 at 1104 West Eighth Street,Santa Ana,Oalifornia. Chairman Chandler called the joint meeting of the Distr icts’Boards to order at 8:00 p.m. The roll was called and the Secretary reported a quorum of the Board to be present, ... . . Directors present:L.N.Wisser (Chairman) Hugh W.Warden Willis H.Warner Charles E.Stevens Dean W.Hasson Charles E.Morgan Directors absent:Frank J.Schweitzer,Jr. Othc-rspresent:.Lee M.Nelson C.Arthur Nisson,Jr.. Harry Ashton J.A.Woolley K.J.Harrison Geo~Holyoke Herman Hiltscher Clennel Wilkinson.. Ora Mae Merritt,~,ecretary Approval of minutes The Boards of Directors took the following action::. Moved by Director Hugh ls~.V~iarden,seconded by Director L.N.Wisser and duly carried by the Boards of Directhrs of County Sanitation Districts Nos.1,2,3,5, 6,7 and 11: That the minutes of the meeting held on June 23,1954 be approved as mailed out. Appointing Alternate The Board of Directors took to Finance Conirnittee th.e following action: member Moved by Director Warner, seconded by Director Warden and duly carried: That Director Hasson , be appointed to~serv~ as Alternate to thEa District~s member on t:he Finance Committee. . -1-. LEO: 4(jI~. Correspondence and The Secretary reported communications receipt of communications from Harrison &Woolley and Headman,Ferguson &Carollo.,reporting completion of the jointly owned sewerage facilities contemplated under bond elections of February,1949 arid containing list of facilities constructed and capacities of each.Copy of their letter was given to each of the Directors,where upon,the Boards took the following action: Moved by Director Warden,seconded by Director Warner and duly carried by the Boards of Directors of County Sanitation Districts Nos.1,2,3,5,6,7 and 11: That the letter reporting capacities and the analysis of Engineers’estimates and contract.costs,.. received from Harrison &Woolley and Headman,Ferguson & Carollo,be received and ordered filed. Report of the General Manager After a full .discussion upon the proposed resolution establishing treatment costs under stipulations of Article VI of Ordinance No.1,the Board of Directors took the .fol]~owing action:. - Moved by Director willis H.Warner,seconded by Director Hugh W.Warden and duly carried by the Boards of Directors of County Sanitation Districts Nos.1,2, 3,5,6,7 and 11: That the legalcounsel be instructed to prepare necessary resolutions to effectuate Ordinance No.1 within each of the individual Districts. Governing boards of repre sentative members on San! tation Districts’boards to be advised of proposed rates,surcharges and ~alties for treatment of sewage __________________________ Moved by Dir~ctor Willis H. Warner,seconded~.byDirector Charles E.Morgan and duly carried by the Boards of Directors of County Sanitation Districts Nos.1,2,3,5, 6,7 and 11:. . That the General.Manager is hereby directed to transmit to all Directorecopies of Ordinance No.1 and the proposed resolution to establish rates,sur charges and penalties for the treatment of sewage; with the request that these rules and the proposed charges be brought to the attentic~n of their govern ing boards. Employment of Hanson & Peterson~Certified Public Accountants After consideration of the proposed resolution relative to charges for tre:~tment of sewage,the Boards of Directors took the following action: The Board of Dirëc-tors adopted Resolution No.3~3,employing Hanson &Peterson,Certified Mr.Nelson gavean oral report — upon administrative and oper ational business of the Districts and review?d proposed resolution relative to establishing rates,surcharges and penalties for treatment of sewage. —2-- i!,,I ~. Public Accountants.Certified copy of this resolution is attached hereto and made a part of these minutes. Report of the Mr.Nisson stated the judge Attorne1~had ~eturned a decision in. the condemnation lawsuit,ruling in favor of the Districts on the amount of land requested. Mr.Nisson and Mr.Ashton reported the three attorneys had developed an outline on ~streamlining”the adminis trative agency and concurred in the recommendation that each District adopt its individual budget;and stated that routine business of the Districts and disbursement of funds within the amounts so budgeted may then be administered by whatever agency the District Boards establish. The attorneys advised the following types of adminis trative agencies will be presented for consideration: 1.A Sanitation District and its governing board 2.An agency having a representative from each District,operating under the Joint Powers Act By use of either type of these agencies it,would be possible for the whnie of the Boards to meet less frequently, possibly in the beginning once a month or quarterly,,and later on even less often. Finance Committee At the request of the General meeting Manager,the Chairman of the -Finance Committee called a meeting of the Finance Committee to be held at 7:30 p.m., July 21,1954 in Room 239 at 1104 West Eighth Street, Santa Aria,California. After a discussion upon the function of the Finance Committee insofar as recommendations on administrative and operational procedure,it was generally concurred that the General Manager and the Committee have been delegated work of developing detailed budget estimates for the fiscal year 1954-1955 for recommendation to the Boards;that,after adoption of the budgets,the administration of business of the Districts is to continue under the jurisdiction of the joint Boards until there has been established a smaller administrative agency. Report of the Director Herbert A.~Jood, Auditing Committee Chairman of the Auditing Committee,reported he had checked the Joint Administrative and Revolving Funds’ bills and found the reference and amounts to be those indicated on the warrant demands and recommended payment of bills so listed on the Agenda. Chairman Wood recommonded’that the Boards pass a motion authorizing payment of two cars of chlorine received by the General Manager from the J..0.S which was ordered by them through the City of Santa Ana. —3— Authorizing purchase from and ~p~nent to the City of Santa Aria for two cars of lid chlorine Moved by Directo~’Herbert A. Wood,seconded by Director Willis Ii.Warner and duly carried by the Boards of Directors of County Sanitation Districts Nos.1,2,3,5,6,7 and 11: That the report of the General Manager upon delivery of two tank cars of liquid chlorine is hereby approved and accepted;and it is hereby authorized and directed that payment for said chlorine in the total amount of $4,645.3~be.made from the Thint Administrative Fund.to the City of Santa Ana,in accordance with the following invoices: Invoice — No.Date ___________ June 29,1954 Stauffer Chemical Company $2,322.69 June 24,1954 The Dow Chemical Company 2,322.69 ~4,645 Joint Administrative and Revolving Funds’ Warrant Registers Moved by Director Willis H. Warner,seconded by Director Hugh vV.Warden and duly carried by roll call vote of the Boards of Directors of County Sanitation Districts Nos.1,2,3,5,6,7 and 11: That the following be approved for signature of the Chairman: Joint Administrative Warrant Register totaling Revolving Funds’VJarrant Register totaling and the County Auditor is authorized to pay in accordance with the following ~,239.16 1,379.03 ~9,6lE~.19 Warrant Demand No. G-55 G-56 G—57 G-5~ G-59 G-60 A-.109 JA-572 573 574 575 576 577 57~ 579 In Favor Of United Concrete Pipe Corporation Blystone . Machinery Rental Company Bruce Bros. Frank Curran Lumber Company Howard Supply Company Fred J.Early,Jr.Co.,Inc.and Peter Kiewit Sons’Company C.Arthur Nisson,Jr. City Water Dept.,Newport Beach Mob ilflame Knox Hardware Company General Telephone Company E.P.Halloran Van Dien Young Company Kovakar Company Crane Company Forward to page 5 ~.197.76 15.75 32.00 35.73 104.29 ~66 .00 127.50 1,379.03 107.02 491.92 142.16 ~0.33 23 .03 13.23 1.00 3~. ~97 . $2,276.71 The Boards of Directors took the following action: 6lO6~ 1~7~9l Vendor Total The Boards of Directors took the fr~11owing action: Amount -4— Warrant Demand No JA—580 581 584 586 587 588 589 590 591 592 593 594 595 596 597 598 599 600 Amount 1,379~03 897.68 30.65 489.40 61 .79 425.01 28.28 7.53 196.84 19.81 9.23 212.00 4.71 7.45 12 .81 7.92 30.00 282.75 102.00 25.50 42.51 160.79 5,184.50 8;239.f6 ~9,618.1:9 Warner, carried Moved by Director Willis H. seconded by Director Charles E.Morgan and duly That District No.2 Operating Fund Warrant Register be approved for signature of the Chairman and the County Auditor is authorized to,pay: Warrant Demand No.In Favor Of Bank of America,Corporate Trust Division 98 Walter B.Chaffee Adjournment The Board of Directors took the following action: Moved by Director Hugh W.Warden,seconded by Director Charles E.Stevens and duly carried by the Boards of Directors of County Sanitation Districts Nos. 1,2,3,7 and 11: That the meeting of these Boards be adjourned. In Favor Of Forwarded from Page 4 Forwarded from Page 4 S.R.Bowen Company Braun Corporation Rainbow Truck Company Los Angeles Chemical Company Robert N.Galloway General Electric Supply Company Dennis Printers and Stationers Standard Oil Company of California John R.Scott City of Santa Ana Stilley!s Bales Office Equipment Company Federation of Sewage and Industrial Wastes Association -. Davis Stationers F.R.Harwood,Postmaster Don D.Hillyard Pacific Telephone&Telegraph Company Ora Mae Merritt Earl Vinson Auto Parts and Machine Shop Nelson’s City of Santa Ana Total:Joint Funds Operating Fund Warrant Register The Board of Directors took the following action: 2—97 A,ount .25 43.75 44.00 5— t4G.6 Whereupon,the Chairman declared the meetiñ~of the Boards of Directors of~Cou~ity Sanitation Districts Nos,1,2,3,7 and 11 ~so a~dj’ournedat ~55 p.m. ~~an,oardofDir~tor~ County,Sanitation District No.2 Orange County,California ATTEST: ~ $ecretary,Board of Directors dounty Sanitation District No.2~ :Orange County,California -—6-. #~I •(~ ~ RESOLUTION NO.3~3-2 RESOLUTION OF THE BOARD OF DIRECTORS OF COUNTY SANITATION DISTRICT NO.2 OF ORANGE COUNTY,CALIFORNIA,AUTHORIZING THE EMPLOYM~NT OF CERTIFIED PUBLIC ACCOUNTANTS The Board of Directors of County Sanitation District No.2 resolves as follows: SECTION I.RESOLVED,That Hanson &Peterson,Certified Public Accountants,be employed by the Joint Administrative Organ ization of County Sanitation Districts Nos.1,2,3,5,6,7,~ and 11 of Orange County,California;that said employment to continue at the pleasure of the Joint Administrative Organization. A.That said Accountants are hereby employed to do the following things: (1)To make quarterly audit of all funds and the pre paration of interim quarterly reports as well as an annual certified report for the Joint Administrative Organization and for each District a member thereof. (2)To review the present accounting system used by the Districts comprising the Joint Administrative Organ ization and to make recommendations for changes where desirable from time to time. (3)To consult and advise the management and Directors in connection with accounting methods and matters at any time. (4)To do such other accounting work including the preparation of special audits or statistical reports as they may be requested to do by the Joint Administrative Organ ization or any District of the Joint Administrative Organ ization. B.In performing the above named services the following charges shall be the maximum to be paid by the Joint Adminis trative Organization or any member District: -1-- (1)above ...~l,200.00 per year• (2)above ..~250.00 for any one general survey Items A (3)and A (4).....No maximum amount All work to be done by said Accountants shall be paid for at the rate of ~45.O0 per day for principal accountants and ~35.O0 per day for junior accountants arid assistants,subject to the above stated maximums.A day shall be eight (~)hours. C.That said Accountants shall render itemized fee state ments quarterly on a progress basis,using per diem rates for services rendered. SECTION 2.BE IT FURTHER RESOLVED,That payment for said services rendered to the Joint Administrative Organization shall be made from the Joint Administrative Fund and that services rendered to any one District shall be made from the Operating Fund of said District. The foregoing Resolution was passed and adopted at a regular meeting of the Board of Directors of County Sanitation District No.2 on the 14th day of July,1954. Secretary,Board of Directors County Sanitation District No.2 Orange County,California STATE OF CALIFORNIA) ss COUNTY OF ORANGE ) I,ORA MAE MERRITT,Secretary of the Board of Directors of County Sanitation District No.2 of Orange County,California, do hereby certify that the above and foregoing resolution was passed and adopted at a regular meeting of the Board of Directors of County Sanitation District No,2 of Orange County,California, on the 14th day of July,1954,by the following roll call vote: t~,i1 Item A Item A -2- AYES:Directors Hugh W.Warden,Willis H.Warner,Charles E.Stevens,Dean W.Hasson,Charles E.Morgan and L.N.Wisser NOES:Directors None ABSENT:Directors Frank J.Schweitzer,Jr. IN WITNESS WHEREOF,I have hereunto set my hand and affixed the seal of County Sanitation District No.2 of Orange County County,California,this 14th day of July, 1954. Secretary,Board of Directors County Sanitation District No.2 Orange County,California —3—