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HomeMy WebLinkAboutDistrict 02 Minutes 1954-06-23MINUTES OF REGULAR MEETING BOARD OF DIRECTORS,COUNTY SANITATION DISTRICT NO.2 OF ORANGE COUNTY,CALIFORNIA June 23,1954.at ~:OO p.m. Room 239,llOL~.West Eighth Street Santa Ana,California The Board of Directors met in regular session at the hour of ~:OO p.m.,June 23,1954 in Room 239 at 1104 West Eighth Street,Santa Ana,California. Chairman Chandler called the joint meeting of the DistrIcts’Boards to order at g:OO p.m. The roll was called and the Secretary reported a quorum of the Board to be present. Directors present:L.N.Wisser (Chairman) Willis H.Warner Dean W.Hãsson Charles E~Stevens CharlesE.Morgan Frank J.Schweitzer,Jr. Directors absent:Hugh W.Warden Others present:Lee M.Nel~on C.Arthur Nisson,Jr. Harry Ashton Walter B.Chaffee Geo.Holyoke K.J.Harrison J.A.Woolley Ora Mae Merritt,Secretary ~pprova1 of minutes The Boards of Directors took the following action: Moved by Director Joseph Webber,se’~onded by Director L.N.hisser and duly carried by the Boards of Directors of County Sanitation Districts Nos.1,2,3,5,6,7 and 11: That the minutes of the regular meeting held on June 9,1954 be approved as mailed out. -I- ,~r~ ~ Report of the Mr.Nelson read his report General Manager , to th.e Directors. Basis of cost on At th~request of Director chlorination for McBride,the General Manager sterilization reported upon estimated chior— inati~n for operation of facilities based upon information now available;and that distribution of costs for the present time are;being made upon the basis of volume. After a discussion of,the possible extent of chlorination,the Boards of Directors took the following action: Moved by Director J.L.McBride,seconded by Director Willis H.Warner and duly carried by the Boards of Directors of County Sanitation Districts Nos.1,2,3,5,6,7 and 11: That chlorination for sterilization be based on gallonage for the mcnth of July;and that at the next regular meeting of the Boards,the General Manager and the Attorney submit an ordinance for distributing sterilization costs on the basis used by the Joint Outfall Sewer. Report on contract of Lighter than ~ir Base -, Mr.Nelson reported upon meeting with the Santa Ana City Engineer relative to contract with the Lighter than Air Base. Report of Attorney~Mr.Nisson reported the attorneys had not yet had an opportunity to meet for study of legal points in setting up a smaller organization as directed by the Boards at the meeting on June 9,1954. Report of Finance Director Chandler reported Committee upon two meetings of the Finance Committee;and stated that at the meeting on June 14,.1954 a sub-committee ~Auditing”was established with the following appintments: Director Herbert A.Wood (Chairman) Director.Charles E.Morgan Director A.H.Meyers Chairman Chandler reported that in the study of budget items,the Committee found certain procedure tequiring recommendations of the consulting accountant,. and inasmuch as Mr.Diehi had sold his accounting firm to Mr.Brynley E.Evans,though remaining with the firm as a part-time employee,the Committee had requested proposals from accounting firms for services in audit ing the books and changes in methods necessary.At the request of the Chairman,.the Secretary read two tenta tive proposals submitted by the firms of Diehi and Company and Hanson &Peterson. Chairman Chandler stated that after interviews with representatives of the firms submitting proposals, the Committee had voted by secret ballot upon the pro- .-J~..~.-.--~ position of recommending the employment of one of these firms,and that tabulation of votes were as follows: ________________________ The Boards of Directors took ___________________ the following action: Moved by Director A.H.Meyers, seconded by Director Charles E.Stevens and duly carried by the Boards of Directors of County Sanitation Districts Nos.1,2,3,5,6,7 and 11: That the Boards of Directors hereby approve employ ment of Hanson &Peterson,Certified Public Accountants, as consulting accountanbs for the Districts,as recom mended by the Finance Committee;and the attorney is is instructed to proepare an agreement based on their proposal of June 23,1954. Providing an Alternate for each Finance ______ Committee member Moved by Director A.H. Meyers,seconded by Director Roy Seabridge and duly carried by the Boards of Directors of County Sanitation Districts Ns.1,2,3,5,6,7 and 11: That there be appointed a member of each District Board to serve as Alternate for the Finance Committee member representing its District;and that the Chairman of each Board notify the Secretary when appointment of Alternate has been made. Report of the Auditing (Jommittee _________________— Director Herbert A.Wood, __________________ Chairman of the Auditing Committee reported he had checked the Revolving Funds,Joint Administrative and Suspense Fund Warrant Registers and found the bills appearing on the Agenda in order and recommended payment as indicated. Joint Administrative~ Revolving Funds’and Suspense Fund Warrant Registers ___________________ Moved by Director A.H.Meyers, seconded by Director Roy Seabridge and duly,carried by.roll call vote of the Boards of Directors of County Sanitation Districts Nos.1,2, 3,5,6,7 and 11: That the following be approved for signature of the Chairman: Joint Administrative Warrant Register totaling ~ Revolving Funds’Warrant Register totaling Suspense Fund Warrant Register totaling and the County Auditor is authorized to pay in accordance with the following: l,6~9.~4 140,590.56 2,100.00 $l44,3~O.4O, 3S~J Diehi and Company Hanson &Peterson Employment of Hanson & Peterson,Certified Public Accountants 3 votes 4 votes The Board of Directors took the following action: The Boards of Directors took the following action: -3— Warrant Demand No0 JA-557 55~ 559 560 561 562 563 564 565 566 567 5 6~ 569 570 571 In Favor Of Bales Office Equipment Company R.L.Callis,Distributor Crane Company Frank Curran Lumber Company,Inc. Dennis Printers and Stationers Robert N.Galloway F.R.Harwood,Postmaster Kovakar Company National Rod Company Republic Supply Company State Compensation Insurance Fund Stonehouse Signs,Inc. Tobatt’s Union Oil Company of California Anaheim Truck and Transfer Company 5.71 24.10 127.47 35.76 53.7~ 26.03 30.00 4 00 34.22 2~.73 1,176.30 4,4.59 7.36 ~5e45 5.34 $i~689.8/+ California Reporting Bureau Bob Geivet Dorothy Hill Fred J.Early,Jr.Co.,Inc.and Peter Kiewit Sons’Co.,Inc. G-4~Harrison &Vvoolley,and Headman, Ferguson &Carollo G-49 R.J.Baker G-50 A to Z Signs G-51 Los Angeles Chemical Company G—52 Blystone Machinery Rental Company G-53 L.Langton G-54 Mines Safety Appliance Company __________ S-7~City of Orange $2,100.00 Total -Joint Expenditures $141~,3~0.40 ______________________ The B’oards of Directors took the _____________________ following action: contract Moved by Director ~illis H. Warner,seconded by Director Roy Seabridge and duly carried by.,the Boards of Directors of County Sanitation Districts Nos.1,,2,3,5,6,7,~ and 11: That County Sanitation District No.1,as contracting agent for the Joint Administrative Organization of County Sanitation Districts Nos.1,2,3,5,6,7,~and 11 of Orange County,California,is hereby authorized and directed to enter into a contract with the firm of Coates, Herfurth and England,Consulting Actuaries,for their services in making actuarial survey to determine the approximate contribution to be made by the Districts to participate in the State Employees’Retirement System; and that the fee of $137.50 for said actuarial services is hereby approved and ordered paid to the firm of Coates, Herfurth and England,Consulting Actuaries,from the Joint Administrative Fund,upon submission of said actuarial survey. (400 Amount I A-105 A-106 A-l07 A-lOsG-47 and 40.00 36.00 20.00 l33,9~3.21 5,119.95 4~.45 1~.00 253.90 23.55 504.03 103.47 .$140~,590.56 Authorizing District No.1 to enter into actuarial survey I -4- Moved by Director Willis H.Warner,seconded by Director Dean W.Hasson and duly carried: That District No.2 Operating Fund Warrant Register be approved for signature of the Chairman and the County Auditor is authorized to pay: Warrant Demand No.In Favor Of ______ Cecil C.Crew Bank of America,Corporate Trust Division 91 Walter ~Chaffee ______ Adjournment The Boards of Directors took the following action: Moved by Director Willis H.Warner,seconded by Director A.H.Meyers and duly carried by the Boards of Directors of County Sanitation Districts Nos.2,3,5,6, 7 and 11: That this meeting be adjourned. Whereupon,the Chairman declared the meeting of these Boards so adjourned at 9:05 p.m. Chairman,Board of Directors County Sanitation District No,2 ATTEST:Orange County,California ~ Secretary,Board )f Directors County Sanitation District No.2 Orange County,California Operating Fund Warrant Register The Board of Directors took the following action: 2-~9 90 Amount ~10.00 E~9e53 16~. $269.03 —5—