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HomeMy WebLinkAboutDistrict 01 Minutes 1954-07-144~j MINUTt~S OF REGULAR IVIEETING BOARD OF DIRECTORS OF COUNTY SANITATION DIST]~LCT ~O..1 OF ORANGE COUNTY,CALIFORNIA July 14,1954 at ~:O.O p.m. Room 239,1104 West Eighth Street Santa Ana,California The Board of Directors met in.regular session at the iv)ur;of.~:OO p.m.,~ivedensday evening,July 14,1954 in Room 239 at 1104 West Eighth Street,Santa Ana,California. Chairman Chandler called the joint meeting of the Distr icts’Boards to order at ~:O()p.m. The roll was called and the Secretary reportec~a quorum of the Board to be present. Directors present:Courtney R.Chandler (Chairman) J.L.McBride Willis H.Warner Directors absent:None Others present:Lee M•Nelson C.Arthur N:.isson,Jr. Harry Ashton J.A.Woolley K.J.Harrison Geo.Holyoke Herman Hiltscher Clennel Wilkinson Ora Mae Merritt,~ecretary Approval Of minutes The Boards of Directors took the following action: Moved by Director Hugh lii.~arden,seconded by Director L.N.Wisser and duly carried,~y the Boards of. Directors of County Sanitation Districts Nos.1,2,3,5, 6,7 and 11: That the minutes of the meeting held on June23,1954 be approved as mailed out. Appointing Alternate The Board of Directors took to Finance Committee the following action: member Moved by Director Warner, seconded by Director McBride and duly carried: That Director McBride , be appointed t•.o serve •:a~Alternate to the Di~trict~s member on the Finance.:.’ Committee,..... --1- ~2O Public Accountants.Certified copy of this resolution is attached hereto and made a part of these minutes. Re~port of the Mr.Nisson stated the judge Attorneys — had feturried a decision in the condemnation lawsuit,ruling in favor of the Districts on the amount of land.requested. Mr.Nisson and Mr.Ashton reported the three attorneys had developed an outline on ~stream1ining”the adminis trative agency and concurred in the recommendation that each District adopt its individual budget;and stated that routine business of the Districts and disbursement of funds within the amounts so budgeted may then be administered by whatever agency the District Boards establish. The attorneys advised the following types of adminis trative agencies will be presented for consideration: 1.A Sanitation District and its governing board 2.An agency having a representative from each District,operating under the Joint Powers Act By use of either type of theseagencies it would be possible for the wh~le of the Boards to meet less frequently, possibly in the beginning once a month or quarterly,and later on even less often. Finance Committee At the request of the General meeting Manager,the Chairman of the Finance Committee called a meeting of the Finance Committee to be held at 7:30 p.m., July 21,1954.in Room 239 at 1104.West Eighth Street, Santa Ana,California. After a discussion upon the function of the Finance Committee insofar as recommendations on administrative and operational procedure,it was generally concurred that the General Manager and the Committee have been delegated work of developing detailed budget estimates for the fiscal year 1954-1955 for recommendation to the Boards;that,after adoption of the budgets,the administration of business of the Districts is to continue under the jurisdiction of the joint Boards until there has been established a smaller administrative agency. Report of the Director Herbert A.‘ñood, Auditing Committee Chairman of the Auditing Committee,reported he had checked the Joint Administrative and Revc~lving Funds~ bills and found the reference and amounts to be those indicated on the warrant demands and recommended payment of bills so listed on the Agenda. Chairman Wood recommended that the Boards pass a motion authorizing payment of two cars of chlorine received by the General Manager from the J.0.S~.which was ordered by them through the City of Santa Ana. —3— Authorizing purchase from and payment to the City of Santa Ana for two cars of liquid chlorine _______ Moved by Director Herbert A. Wood,seconded by Director Willis H.Warn~er and duly carried by the Boards of Directors of County Sanitation Districts Nos.1,2,3,5,6,7 and 11: That the report of the Geperal Manager upon delivery of two tank cars of liquid chlorine is hereby approved and accepted;and it.is hereby authorized and directed that payment for said chlorine in the total amount of $4,645.38 be made from the J~int Mministrative Fund to the City of Santa Ana,in accordance with the following invoices: June 29,1954 Stauffer Chemical Company ~2,322.69 June 24,1954 The Dow Chemical Company 2,322.69 $4,645.38 Joint Administrative and Revolving Funds’ Warrant Registers Moved by Director Willis H. Warner,seconded by Director Hugh ~.Warden and duly carried by roll call vote of the Boards of Directors of County Sanitation Districts Nos.1,2,3,5,6,7 and 11: That the following be approved for signature of.the Chairman: Joint Administrative Warrant Register totaling Revolving Funds’V~arrant Register totaling and the County Auditor is authorized to pay in accordance with the following $8,239.16 1,379.03 $9,618.19 Warrant Demand No G-55 G-56 G-~57 G-58 G—59 G-60 A-l09 JA—572 573 574 575 576 577 578 579 United Concrete Pipe Corporation Blystone Machinery Rental Company Bruce Bros. Frank Curran Lumber Company Howard Supply Company Fred J.Early,Jr.Co.,Inc.and Peter Kiewit Sons’Company C.Arthur Nisson,Jr. City Water Dept.,Newport Beach Mob ilfiame Knox Hardware Company General Telephone Company E.P.1-lallorari Van Dien Young Company Kovakar Company Crane Company Forward to page 5 $197.76 15.75 32.00 35.73 104.29 866 00 127.50 $l,379.Q3 107.02 491.92 142.16 80.33 23.03 13.23 1.00 38.99 897.68 $27276.71 The Boards of Directors took the following action: Invoice No.Date 61068 187891 Vendor Total The Boards of Directors took the following action: In Favor Of Amount I -4- Warrant Demand No JA-5F~O 5 ~l 5~2 “3 “4 “5 5~6 5 ~7 5 8~ “9 590 591 592 593 596 595 596 597 599 600 In Favor Of Forwarded from Page 4 •Forwarded from Page 4 S.R.Boweri Company Braun Corporation Rainbow Truck Company Los Angcle-s.Chemical Company Robert N.Galloway General Electric Supply Company Dennis Printers and Stationers Standard Oil Company of California John R.Scott City of Santa Ana Stilley’s Bales Office Equipment Company Federation of Sewage and Industrial Wastes Association Davis Stationers F.R.Harwood,Postmaster Don D.Hillyard Pacific Telephone &Telegraph Company Ora Mae Merritt Earl Vinson Auto Parts and Machine Shop Nelson’s City of Santa Ana Total:Joint Funds 1,379~O3 897~6S 30.65 4~9.40 61.79 425.01 2~. 2~ 7.53 196.~4 19.E~l 9.23 ~12.0O 4.71 7.45 12.~1 7.92 30.00 2~2.75 102 • 00 25.50 42.51 160.79 5,1~4.5O ~~3,239.16 ~9,61~.19 DISTRICT NO.1 Qperating Fund Warrant Register Moved.by Director Willis H. Warner,seconded by Director J.L.McBride and duly carried: That District N.1 Operating Fund Warrant Register be approved for signature of the Chairman and the County Auditor is authorized to pay: _______________________ Amount 1.90 _____________________ The Secretary reported receipt _____________________ of resolution ~54—101 from the City Council of the City of Santa Ana,notifying the Newhope Drainage District of change ow ownership of Section 1 of the Joint Outfall Sewer and copy of contract between the J.O.S.members and Newhope Drainage District. action: Whereupon,the Board of Directors took the following Moved by Director Willis H.Warner,seconded by Director J.L.McBride and duly carried: That the communicatior~and copy of contract received from the City Council of the City of Santa Ana be received and referred to the General Manager and the Attorney for recommendati’rn as to procedure. I;~. Amount The Board of Directors took the following action: Warrant Demand No In Favor Of 1-50 Bank of America,Corporate Trust Division ~ Re:Newhope Drainage District contract —ii— Authorizing execution and delivery of quit claim deed to U1~T~ No. Adjournment The Boards of Directors took the following action: Moved by Director Hugh W~~varden,seconded by Director Charles E.Stevens and duly carried by the Boards of Directors of County Sanitation Districts Nns.1,2, 3,7 and 11: That the meeting of these Boards be adjourned. V~hereupon,the Chairm~imn declared the meeting of the Boards of Directors of County Sanitation Districts Nos.1,2,3,7 and 11 so adjourned at ~:55 p.m. • ~ • County anitation Distfict No.1 Orange County,California ATTEST: ~~ Secretary,.Board of Directors County Sanitation District No.1 Or:~nge County,California •1 ~ _____________________- The Board of Directors _________________-• adopted Resolution No.3~4, —________________ . .authorizing execution and • •delivery of quitclaim deed •to District N.6.Certified copy of this resolution is attached hereto and made a -part of these minutes. —6-- Ii ~ RESOLUTION NO.3~3 -1 RESOLUTION OF THE BOARD OF DIRECTORS OF COUNTY SANITATION DISTRICT NO.1 OF ORANGE COUNTY,CALIFORNIA,AUTHORIZING THE EMPLOYMENT OF CERTIFIED PUBLIC ACCOUNTANTS The Board of Directors of County Sanitation District No. resolves as follows: SECTION 1.R1~SOLVED,That Hanson &Peterson,Certified Public Accountants,be employed by the Joint Administrative Organ ization of County Sanitation Districts Nos.1,2,3,5,6,7,~ and 11 of Orange County,California;that said employment to continue at the pleasure of the Joint Administrative Organization. A.That said Accountants are hereby employed to do the following things: (1)To make quarterly audit of all funds and the pre paration of interim quarterly reports as well as an annual certified report for the Joint Administrative Organization and for each District a member thereof. (2)To review the present accounting system used by the Districts comprising the Joint Administrative Organ ization and to make recommendations for changes where desirable from time to time. (3)To consult and advise the management and Directors in connection with accounting methods and matters at any time. - (4)To do such other accounting work including the preparation of special audits or statistical reports as they may be requested to do by the Joint Administrative Organ ization or any District of the Joint Administrative Organ ization. B.In performing the above named services the following charges shall be the maximum to be paid by the Joint Adminis trative Organization or any member District: -1- 425 Item A (1)above ..~l,20O.0O per year Item A (2)above ..~250.00 for any one general survey Items A (3)and A (4).....No maximum amount All work to be done by said Accountants shall be paid for at the rate of •~45.00 per day for principal accountants and ~35.OO per day for junior accountants and assistants,subject to the above stated maximums.A day shall be eight (~)hours. C.That said Accountants shall render itemized fee state ments quarterly on a progress basis,using per diem rates for services rendered. SECTION 2.BE IT FURTHER RESOLVED,That payment for said services rendered to the Joint Administrative Organization shall be made from the Joint Administrative Fund and that services rendered to any one District shall be made from the Operating Fund of said District. The foregoing Resolution was passed and adopted at a regular meeting of the Board of Directors of County Sanitation District No.1 on the 14th day of July,1954. Secretary,Board of Directors County Sanitation District No.1 Orange County,California STATE OF CALIFORNIA) ss COUNTY OF ORANGE ) I,ORA MAE MERRITT,Secretary of the Board of Directors of County Sanitation District No.1 of Orange County,California, do hereby certify that the above and foregoing resolution wa~ passed and adopted at a regular meeting of the.Board of Directors , of County Sanitation District No.1 of Orange County,California, on the 14th day of July,1954,by the following roll call vote: AYES:Directors Willis 1-1.Warner,J.L.McBride and Courtney R.Chandler NOES:Directors None ABSENT:Directors None IN WITNESS WHEREOF,I have hereunto set my hand and affixed the seal of County Sanitation District Nb.1 of Orange County County,California,this 14th day of July, 1954. Secretary,Board of Directors County Sanitation District No~1 Orange County,California -3— v~~ ~27 RESOLUTION NO.3~4-l RESOLUTION OF THE BOARD OF DIRECTORS OF COUNTY SANITATION DISTRICT NO.1 OF ORANGE COUNTY, CALIFORNIA,AUTHORIZING QUITCLAIM DEED IN ACCORDANCE WITH THE TERMS AND PROVISIONS OF MEMORANDUM AGREEMENT DATED DECE~ER 12,1951 BY AND BETWEEN COUNTY SANITATION DISTRICT NO. 1 AND COUNTY SANITATION DISTRICT NO.6 The Board of Directors of County Sanitation District No.1 of Orange County,California does resolve as follows: WHEREAS,the Board of Directors of County Sanitation Distr jet No.6 has heretofore passed and adopted Resolution No.3F~1-6 requesting County Sanitation District No.1 to execute and deliver a quit claim deed to all of the sewer mains,sewerage facilities and rights of way more particularly described in that certain Memorandum Agreement dated December 12,1951 by and between County Sanitation District No.1 and County Sanitation District No.6,a copy of which is on file in the office of the Secretary and to which reference is made and which is incorporated herein as though set out at length herein;and WHEREAS,said Resolution No.3~l-6 directs transfer of the sum of ~2Lf~OOO.OO from the sale of bonds fund of County Sanitation District No.6 to the credit of County Sanitation District No.1: NOW,THEREFORE BE IT RESOLVED,that the Chairman and Secretary of the Board of Directors of County Sanitation District No.1 are hereby authorized and directed to execute and deliver to County Sanitation District No.6 quitclaim deed in accordance with the terms and provisions of said Memorandum Agreement. The foregoing resolution was passed and ad~pted by the Board of Directors of County Sanitation District No.1 of Orange County, California,at a regular meeting thereof held on the lL1~th day of July,l951~. Secretary,Board of Directors County Sanitation District No.1 Orange County,California -1- ‘I ~ STATh OF CALIFORNIA) 55 COUNTY OF ORANGE ) I,ORA MAE MERRITT,Secretary of the Board of Directors of County Sanitation District No.1 of Orange County,California, do hereby certify that the foregoing Resolution ~as passed and adopted at a regular meeting of the Board of Directors of County Sanitation District No0 1 of Orange County,California held on the 14th day of July ,1954 by the following rOll call vote: AYES:Directors Willis H.Warner,J.L.McBride and Courtney R.Chandler NOES:Directors None ABSENT;Directors None IN WITNESS WHEREOF,I have hereunto set my hand and affexed the seal of County Sanitation District No.1 of Orange County,California,this 14th day of July ,1954. Secretary,Board of Directors County Sanitation District.No.1 Orange County,California —2—