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HomeMy WebLinkAboutMinutes 1953-06-24••CONDENSED MINUTES OF THE REGULAR 1~’1EETING BOARDS OF DIRECTORS OF COUNTY SANITATION DISTRICTS ORANGE COUNTY,CALIFORNIA June 24,1953 at ~:OO p.m. Room 239,1104 West Eighth Street Santa Ana,California ROLL CALL DISTRICT NO.1 Directors present:Courtney R.Chandler (Chairman), Willis H.Warner and J.L.McBride (Director McBride left at a:35 p.m.) Directors absent:None DISTRICT NO.2 Directors present:Frank J.Schweitzer,Jr.(Chairman), Hugh W.Warden,Charles A.Pearson, Dean W.Hasson,Charles E.Stevens, Willis H.Warner and Charles Morgan Directors absent:None DISTRICT NO.3 Directors present:Hugh W.Warden (Chairman), Nelson M.Laurier,C.R.Miller, Joseph Webber,Charles A.Pearson Charles E.Stevens and Willis H.Warner Directors absent:None DISTRICT NO.5 Directors present:Braden Finch (Chairman) and Willis H.Warner Directors absent:Norman H.Miller DISTRICT NO.6 Directors present:A.H.Meyers (Chairman),Willis H. Warner and Braden Finch Directors absent:None DISTRICT NO.7 Directors present:Vincent L.Humeston (Chairman), Courtney R.Chandler and Willis H.Warner Directors absent:None DISTRICT MO.~ Directors present:Harold E.Edwards(Chairman) and.Willis H.Warner Directors absent:Nolan M.Doss,Sr. DISTRICT NO.11 Directors present:Willis H.Warner (Chairman), Vernon E.Langenbeck and Harry LeBard Directors absent:None •OTH}~RS PRESENT:Lee M.Nelson C.Arthur Nissan,Jr. Harry Ashton Walter Chaffee John A.Carollo •J.A.Woolley K.J.Harrison Arthur J.Beard E.A.Meador Wintford L.Tádlock Raymond M.Hertel John Scott Ora Mae Merritt,Secretary -1- The Boards of Directors of County Sanitation Districts Non. 1,2,3,5,6,7,~and 11 of Orange County,California met in regular session at the hour of a:OO p.m.on June 24.,1953,in Room 239 at 1104 ‘~.est iighth Street,Santa Ana,California. Chairman Chandler called the joint meeting to order at ~:OO p.m. The roll was called and the Secretary reported a quorum present for each ‘of the Districts’Boards. Approval of minutes The Boards of Directors took the following action: (-~. Moved by Director Braden Finch,seconded by Director Vernon ~.Langenbeck and duly carried by the Boards of Directors of County Sanitation Districts Nos.1,2,3,5,6, 7,~and 11: That the minutes of the meeting held on June 10,1953, be approved as mailed out. DISTRICT NO.11 The hour of ~:OO p.m.having opening sealed arrived and this being the time bids -Huntington Beach and place for openirg-~4~s~aied Trunk and Sewage Pumping bids for construction of the Plant Huntington Beach Trunk Sewer and Sewage Pumping Plant,pur suant to legal publication of notices inviting bide,the Boards of Directors took the following action: Moved by Director Vernon E.Langenbeck,seconded by Director Harry LeBard and duly carried by the Boards of Directors of County Sanitation Districts Nos.1,2,3,5, 6,7 and 11: That the Secretary be instructed to open and read sealed bids for construction of the Huntington Beach Trunk Sewer and Sewage Pumping Plant. Whereupon,the sealed bids were publicly opened, examined and read. After reading the 9th sealed bid,the Secretary reported a representative of Gardner and McCall,Contractors,had stated he believed their bid for the Huntington Beach Trunk Sewer and Sewage Pumping Plant had inadvertently been sub mitted in an envelope marked “Sewage Treatment Plant.” A motion was made by Director Braden Finch,seconded by Director Vernon k~.Langenbeck and duly carried by the Boards •of Directors of County Sanitation Districts Nos.1,2,3,5, 6,7 and 11: That the envelope in question be opened and if found to contain a bid for the Huntington Beach Trunk Sewer and Se~age Pumping Plant,it be read at this time. The envelope was opened and found to contain a bid for the Huntington Beach Trunk Sewer and ~ewage Treatment Plant and was thereupon publicly examined and read. Referral of bids for A motion was made by Director tabulation -Huntington Vernon B.Langenbeck,seconded Beach Trunk Sewer and by Director Harry LeBard and duly Sewage Treatment Plant carried by the Board of Directors of County Sanitation District ~o.11: That the bids for construction of the Huntington Beach Trunk Sewer and Sewage Treatment Plant be referred to the General Manager and the Design Engineers for study and report back to the Board. —2— •Opening of Sealed Bids -The hour of ~:OO p.m.having Sewage Treatment Plant arrived and this being the time and place for opening sealed bids for construction of the Sewage Treatment Plant,pursuant to publication of legal notices,the Boards of Directors took the following action: •Moved by Director Willis H.Warner,seconded by Director Braden Finch and duly carried by the Boards of Directors of County Sanitation Districts Nos.1,2,3,5,6,7 and 11: fl That the Secretary be instructed to open and read sealed bids for construction of the Sewage Treatment Plant. Whereupon,the sealed bids were publicly opened, examined and read. Bids referred for — The Boards of Directors took tabulation —Sewage the following action: Treatment Plant Moved by Director Willis H.Warner seconded by Director Braden Finch and duly carried by the Boards of Directors of County Sanitation Districts Nos.1,2, 3,5,6,7 and 11: That the bids for construction of the Sewage Treatment Plant be referred to the General Manager and the Design Engineers for study and report back to the Boards. Correspondence Correspondence was read at the •I time the General Mana~er submitted his report. Report of the General At the request of the General Manager Manager,the Secretary read the following communications: 1.Proposal of Harrison &Woolley,and Headman,Ferguson & Carollo for construction surveys,detailed inspection and supervision of the construction of the Sewage Treatment Plant. 2.Proposal of Harrison &u~oolley,and Headman,Ferguson & Carob for construction surveys,detailed inspection and supervision of the construction of the Huntington Beach Trunk Sewer and Sewage Treatment Plant. Mr.Lee N.Nelson,General Manager read his report and recommendations to the Directors.This report is on record in the office of the Secretary. Authorizing survey The Boards of Directors took the of Poole property following action: lines Moved by Director Braden Finch, seconded by Director Willis H.Warner and duly carried by by the Boards of Directors of County Sanitation Districts Nos.1,2,3,5,b,7 and 11: That the General Manager be and he is hereby authorized to have a survey made of the Poole property lines;and that payment for the use of a 3-man survey party and equipmentL.at the rate of ~l2.5O per hour for the party be authorized and that payment therefor be made from the Joint Administrative Fund as a maintenance and operational expenditure. Clean up of site -The Boards of Directors took Pt.A.Wattson contract the following action: Moved by Director Nelson M.Launer,seconded by Director Joseph Webber and duly carried by the Boards of Directors of County Sanitation Districts Nos.1,2,3,5,6,7 and 11: That the proposal of R.A.Wattson Company,contained as a recommendation of the Design Engineers in the letter fl from them dated June 22,1953,be approved;and that Pt.A. Wattson Company,as contractor,be allowed to leave the construction road in place excepting that the tidal slough be opened so that drainage thereof will not be hampered. Employment of Harrison The Boards of Directors adopted &Woolley,and Headman Resolution No.293,employing Ferguson &Carollo for Harrison &Woolley,and Headman, supervision of constr Ferguson &Carollo for detailed uction -7rPtEATMi~NT PLANT supervision and inspection of the construction of the Treatment Plant.Certified copies of these resolutions are on record in the office of the Secretary. Employment of Harrison The Board of Directors of County &Woolley,and Headman Sanitation District No.11 adopted Ferguson &Carob for Resolution No.294,employing supervision of constr Harrison &Woolley,and Headman, uction -HUNTINGTON BEACH Ferguson &Carollo for the detailed TRUNK &SEWAGE PUMPING PLANT supervision and inspection of construction of the Huntington Beach Trunk Sewer and Sewage Pumping Plant.Certified copies, of these resolutions are on record in the office of the Secretary. Report of the Personnel Chairman Schweitzer read the Committee report and recommendations of the Personnel Committee.Copy of this report is on record in the office of the Secretary. In discussing the Personnel Committee’s report,it was pointed out that policy recommendations of the System, Maintenance and Operation Committee and the General Policy Committee were needed in making a comprehensive study of staff organization and other matters set up as the purpose of the Committee when it was established;and that the rec ommendations of these Committees were needed by the Finance Committee in estimating the 1953-1951k budget.It was generally concurred that all these Committees and the General Manager should work together in preparing their recommendations to the Boards. Reapealing Resolution -Upon the recommendation of the No.170 and appointing Personnel Committee,the Boards Secretary of Directors adoptedResolution No.295,repealing Resolution No:. 170,and appointing Ora Mae Merritt as Secretary of the Joint •Administrative Organization and of each of the Districts. Certified copies of these resolutions are on record in the office of the Secretary. Vacation Policy After a discussion of the recom— znendation of the Personnel Committee,the Boards of Directors took the following action: Moved by Director Braden Finch,seconded by Director Nelson M.Launer and duly carried by the Boards of Directors of County Sanitation Districts Nos.1,2,3,5,6,7,~and 13. -4— That employees of the Joint Administrative Organization of County Sanitation Districts Nos.1,2, 3,5,6,7,8 and 11 of Orange County,California,be given two weeks paid vacation per year after each year’s employment,provided that consecutive paid vacations in excess of two weeks for any employee will not be authorized without approval of the Joint Adminis trative Organization. Adjustment of Secretary’s saI~ action: Upon recommendation of the Personnel Committee,the Boards of Directors took the following Moved by Director Charles B.Stevens,seconded by Director Charles E.Morgan and duly carried by the Boards of Directors of County Sanitation Districts Nose 1,2,3, 5,6,7,8 and 11: That the salary of Ora Mae Merritt,Secretary of the Joint Administrative Organization arid Secretary of,each County Sanitation District be fixed at the sum of ~425.OO per month,effective as of June l~1953,until further order of the Boards;said salary to be paid from the Joint Administrative Fund through the Payroll Revolving Fund. Report of the Finance Chairman Warner reviewed the bills appearing on the Agenda and recommended that they be approved for payment. The Boards of Dir~~torø-tc~ok the following acticn: Committee re:Warrant Demands appearing off Agenda Joint Administrative Warrant Register - Moved by Director Hugh W.Warden,seconded by Director Vernon E.Langenback and duly carried by the Boards of Directors of County Sanitation Districts Nos.1,2,3,5,6,7 and 11: In accordance with the recommendation of the Finance Committee,the Joint Administrative Warrant Register is hereby approved for signature of the Chairman and the County Auditor is authorized to pay the following: —5— / Warrant In Favor Of .JA—364 365 366 367 368 369 Bales Office E~quipment Company iiavis Stationers Dennis Printers and Stationers F.R.Harwood,Postmaster Underwood Corporation Standard Oil Company of California Amount 12.37 4.05 32.40 30.00 76.54 13.61 165.97 Revolving Fund The Boards of Directors took Warrant Register the following action: Moved by Director Vernon E.Langenbeck,seconded by Director Frank J.Schweitzer,and duly carried by roll cal]. vote of the Boards of Directors of County Sanitation Distr icts Nos.1,2,3,5,6,7 and 11: In accordance with the recommendations of the Finance Committee,the Revolving Fund Warrant Register is hereby approved for signature of the Chairman of District No.1 and the County Auditor is authorized to pay the following: Warrant Demand No.In Favor Of Amount G-7 Santa 4na Blue Print Co.~8.76 Pcvcl.Fund “G”,Dists.1,2,3,5,6,7 &11 Orange County Blueprint Shop 227.69 Revol.Fund “G”,Dists.1,2,3,5,6,7 &1]. A-52 Pacific Air Industries 37.08 Revol.Fund “A”,Dists.1,2,3,5,6,7 &11 B-13 Orange County Title Co.43.50 Revol.Fund ‘B”,Dists.1,2,3,6 &7 Harrison &Woolley,and Headman,Ferguson 8,492.96 &Carollo: B—iL,.Revol.Fund “B”,Dists.1,2,3,6 &11 $598.34 C—i?Revol.Fund “C”,Dists.1,2,3,6 &7 3,851.66 D-i6 Revol.Fund “D”,Dists.1,2,6 &7 1,982.62 E-9 Revol.Fund “E”,Dists.5 &6 786.84 F-il Revol.Fund “F”,Dists 5 &6 l,125.10 J—3 Revol.Fund ttJtt,Dists.1,2,5,6 &7 llf.8.40 ~8 ,492.96 G-9 Santa Ana Register 65.26 Revol Fund.“G”,Dists.1,2,3,5,6,7 &11 ________$8~875.25 DISTRICT NO.3 The Board of Directors Operating Fund took the following action: Warrant Register Moved by Director Joseph Webber, seconded by Director Charles E.Stevens and duly carried: In accordance with recommendation of the Finance Committee, District No.3 Operating Fund Warrant Register is hereby approved for signature of the Chairman and the County Auditor is authorized to pay the following: Warrant Demand No.In Favor Of Amount 3-43 C.R.Miller ~56.15 -6- ~ The Board of Directors took the following action: Moved by Director Braden Finch, seconded by Director Willis H.Warner and duly carried: In accordance with the recommendations of the Finance Committee,District No.5 Construction Fund Warrant Register is hereby approved for signature of the Chairman and the County Auditor is authorized to pay: Warrant Demand No.In Favor Of ______ 5—13 Harrison &Woolley,and Headman,Ferguson &Carollo 117.29 The Board of Directors took the follow ing action: Moved by Director Willie H.Warner, seconded by Director Harold B.Edwards and duly carried That the 1953-1954 Fiscal Year Operating Fund Budget of County Sanitation District No.~,consisting as follows: Salaries and Wages Operation and Maintenance Unappropriated Reserve _________ be approved by the Board of Directors of said Dist~’ict,the Chairman be authorized to sign the Budget,and it is ordered that the County Board of Supervisors be furnished the Budget as approved,in accordance with the provisions of the County Sanitation District Act. The Board of Directors adopted Reso— lution No.296-s,declaring there to be no necessity for a tax rate for County Sanitation District No.~ during the fiscal year 1953-1954. this resolution is on record in the office DISTRICT NO.~ Operating Fund Warrant Register Moved by Willis H.Warner,secondtd by Direätor Harold E.Edwards and duly carried: In accordance with the recommendations of the Finance Committee,District No.~Warrant Register is hereby approved for signature of the Chairman and the County Auditor is authorized~to pay: In Favor Of ______ ~—3~Joint Administrative Fund of County Sanitation Districts Nos.1,2,3, 5,6,7 and 11 4j 100.00 DISTRICT NO.5 Construction Fund Warrant Register DISTRICT NO.~ Approving Budget for Fiscal Year Amount 5,200.00 6,660.00 2,124.00 ~13,984.00 DISTRICT NO.~ ~erthinin~that no tax rate needed for year 1953-1954 Certified copy of of the Secretary. The Board of Directors took the following action: Warrant -Demand No Amount -7— DISTRICT NO.11 The Board of Directors took Construction Fund the following action: Warrant Register Moved by Director Vernon E. Langenbeck,seconded by Director Harry LeBard and duly carried: -~In accordance with the recommendations of the Finance (Committee,District No.1].Construction Fund Warrant Register is hereby approved for signature of the Chairman and the County Auditor is authorized to pay the following: Warrant Demand No.In Favor Of Amount 11—16 Santa Aria Blueprint Co.~16.63 17 Santa Aria Register 66.10 ~82.73 Approval of Mr.Lee M.Nelson,Genera.1.Manager General Manager’s reported that he found it necessary request to be away from his office for the next few days and requested the Boards’approval. The Boards of Directors took the following action: Moved by Director Braden Finch,seconded by Director Willis H.Warner and duly carried by the Boards of Directors of County Sanitation Districts Nos..1,2,3,5,6,7,~and 11: That the request of the General Manager to be away from his office be granted. Adjournment The Boards of Directors took the following action: Moved by Director Vernon E.Langenbeck,seconded by Director A.H.Meyers and duly carried: That the meeting be adjourned. Whereupon,the Chairman declared the meeting so adjourned at the hour of 9:35 p.m. Se cret(ary —