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HomeMy WebLinkAboutMinutes 1953-05-27••.•,I :~ C’. CONDENSED MINUTES OF THE REGULAR MEETING BOARDS OF DIRECTORS OF COUNTY SANITATION DISTRICTS ORANGE COUNTY,CALIFORNIA May 27,1953 at 8:00 p.m. Room 239,11OJ4 West Eighth Street Santa Ana,California ROLL CALL DISTRICT NO.1 Directors present: Directors absent: DISTRICT NO.2 Directors present: Directors absent: DISTRICT NO.3 Directors present: Directors absent: DISTRICT NO.5 Dfrectors present: Directors absent: Willis H.Warner (Chairman pro tern), 3.L.McBride and Milford W.Dahl None Frank 3.Schweitzer..Jr.(Chairman), Robert H.Boney,~~.~arden,Dean W.Hasson,Charle3 .~tcve~s,Willis H.Warner and Charles Norgan None Hugh W.Warden (Cha~rm~n),Nelson M. Launer,Willis H.Warner,Joseph Webber, Robert H.Boney and Charles E.Stevens C.R.Miller Braden Finch (Chairman),Andrew W. Smith and Willis H.Warner None DISTRICT NO.6 Directors present: Directors absent: A.H.Meyers (Chairman),Willis and Braden Finch None H.Warner DISTRICT NO.7 Directors present: Directors absent: Vincent L.Humeston (Chairman),Willis H.Warner and J.L.McBride None DISTRICT NO.8 Directors present: Directors absent: NO CIJORUM Willis H. Harold E. Warner Edwards and Nolori M.Doss,Sr. DISTRICT NO.11 Directors present: Directors absent: Willis H. Seabridge None Warner (Chairman),Roy and Vernon E.Langenbeck OTHERS PRESENT:Lee M.Nelson C.Arthur Nisson,Jr. Harry Ashton John A.Carollo K.J.Harrison J.A.Woolley Wintford L.Tadiock Herman Hiltscher Arthur 3.Beard General S.E.Ridderhof Ra~’mond M.Hertel Ora Mae Merritt,Secretary -1- The Boards of Directors of County Sanitation Districts Mos.1, 2,3,5,6,7,8 and 11 met in regular session at the hour of 8:00 p.m.,May 27,1953 In Room 239 at 1104 West Eighth Street,Santa Ana,California. Chairman Boney called the joint meeting of the Districts’ Boards to order at 8:10 p.m. The roll was called and the Secretary reported a quorum present for each of the Boards,except County Sanitation District No.8. C DISTRICT NO.1 The Board of Directors took the Chairman pro tern following action: Moved by Director J.L.McBride,seconded by Director Milford W.Dahl and duly carried: That Director Willis H.Warner be appointed Chairman pro tern of the Board of Directors of County Sanitation District No.1. Approval of Minutes The Boards of Directors took the following action:- Moved by Director Willis H.Warner,seconded by Director Braden Finch and duly carried by the Boards of Directors of County Sanitation Di8tricts Nos.1,2,3,5,6,7 and 11: That the Minutes of the meeting held on May 13,1953 be approved as mailed out. Correspondence The Secretary read a letter dated May 27,1953 from Harrison &Woolley, and Headman,Ferguson &Carollo,transmitting ten copies of final plans and specifications for the Sewage Treatment Plant with construction costs estimated as follows: Plant with nominal capacity of $850,000.00 30 m.g.d.,with 1 hour retention (not including engineering and contingencies) Contingency allowance 7%$59,100.00 The Boards of Directors took the following action: Moved by Director J.L.McBride,seconded by Director Hugh W.Warden and duly carried by the Boards of Directors of County Sanitation Districts Nos.1,2,3,5,6,7 and 11: That the letter from Harrison &Woolley and Headman, Ferguson &Carollo transmitting plans and specifications with their estimated construction costs for the Sewage Treatment Plant be received and ordered filed. The Secretary read a letter dated.May 27,1953 from Harrison &Woolley and Headman,Ferguson &Carollo transmitting ten copies of plans and specifications for the Huntington Beach Trunk Sewer and Sewage Pumping Plant with construction costs estimated as follows: (Huntington Beach Trunk Sewer $73,000.00 Sewage Pumping Plant $38,000.00 Contingency allowance 10%: Huntington Beach Trunk Sewer $7,300.00 Sewage Pumping Plant 3,800.00 $11,100.00 -2- The Board of Directors of County Sanitation District No.11 took the following action: Moved by Director Vernon E.Langenbeck,seconded by Director Roy Seabridge and duly carried: That the letter from Harrison &Woolley,and Headman, Ferguson &Carol].o transmitting plans and specifications with their estimated construction costs for the Huntington Beach Trunk Sewer and Sewage Pumping Plant be received and ordered filed. Report of the Engineers Mr.John A.Caro].lo reviewed the plans and specifications for the Sewage Treatment Plant.Messrs.Harrison,Wod.ley and Carollo recommended the adoption of these plans and specifications. Mr.Lee M.Nelson concurred in the recommendation of the design engineers. Adoption of Plans and The Boards of Directors of County Specifications for the Sanitation Districts Nos.1,2,3,5, Sewage Treatment Plant 6,7 and 11 adopted Resolution No.283 adopting plans and specifications for the Sewage Treatment Plant and authorizing County Sanitation District No.1 to call for bids.Certified copy of this Resolution is on record in the office of the Secretary. office of the Secretary. DISTRICT NO.11 The Board of Directors adopted Adopting Plans and Specif i Resolution No.285,adopting plans cations for the Huntington and specifications for the Huntington Beach Trunk Sewer and Beach Trunk Sewer and Sewage Pumping Sewage Pumping Plant and Plant and authorizing the Secretary authorizing notice calling to publish notice calling for bids for bids for the construction of this facility. Certified copy of this Resolution is on record in the office of the Secretary. Vote of Thanks The Boards of Directors took the following action: Moved by Director Willis H.Warner,seconded by Director J.L.McBride and duly carried: That the Design Engineers,Harrison &Woolley,and Headman, Ferguson &Carollo,be given a vote of thanks for the pictures of the Marine Section of the Ocean Outfall presented to the Districts and for the labor of their staffs In having the plans and specifications ready for this meeting. -3- C, DISTRICT NO.1 Authorizing publication of notice calling for bids for construction of the Treatment Plant The Board of Directors adopted Reso lution No.28~4,instructing the Secretary to publish notice calling for bids for construction of the Sewage Treatment Plant.Certified copy of this Resolution is on record In the Visitors Chairman Boney introduced General S.E.Ridderhof,Chairman of the Sanitation Committee of the Associated Chambers of Commerce. General Ridderhof expressed appreciation of the efforts of the Boards in adopting the final program for construction of the county-wide sewerage project. Authorizing Payment (first installment)on Final Plans and Specifications,Sewage Treatment Plant and duly carried: That payment of $13,636.50 be made to Harrison &Woolley, and Headman,Ferguson &Carollo in accordance with their bill dated May 27,1953 for services rendered in the preparation of final plans and specifications for the Sewage Treatment Plant; and that the bill presented by them for this amount be accepted as the basis of payment in accordance with Paragraphs 10 and 11, Sub-paragraph 3 of their contract dated February 1,1952. DISTRICT NO.11 The Board of Directors took the Authorizing Payment çfirst following action: installment)on Final Plans and Specifications,Hunting Moved by Director Roy Seabridge, ton Beach Trunk seconded by Director Vernon E. Langeribeck and duly carried: That payment of $537.90 be made to Harrison &Woolley,and Headman,Ferguson &Carollo in accordance with their bill dated May 27,1953 for services rendered in the preparation of final plans and specifications for the Huntington Beach Trunk Sewer and Sewage Pumping Plant;and that the bill presented by them for this amount be accepted as the basis of payment In accord ance with Paragraph 11,Sub-paragraphs 2 and 3 of their contract dated February 1,1952. Moved by Director Willis H.Warner,seconded by Director Frank J.Schweitzer,Jr.,and duly carried by the Boards of Directors of County Sanitation Districts Nos.1,2,3,5,6, 7 and 11: That the Joint Administrative Warrant Register be approved for signature and payment of: C’. The Boards of Directors took the following action: Moved by Director Willis H.Warner, seconded by Director Braden Finch .~Joint Administrative Warrant Register The Boards of Directors took the following action: Warrant Demand No.In Favor Of Amount JA-344 F.R.Harwood $30.00 JA-345 Bales Office Equipment Co.15.00 JA-346 Diehl &Co.125.00 JA-347 JA-348 JA_3149 Blower Paper Co. International Business Machines Dennis Printers &Stationers Corp. 3.86 30.00 36.94 JA-350 JA-351 Brandon Mfg.Co. Lee M.Nelson 17.43 1.44 JA-352 Walter Pomerenke 10.50 ~270.17 Revolving Fund Warrant Register The Boards of Directors took the following action: Moved by Director Willis H.Warner,seconded by Director Braden Finch and duly carried by roll call vote of the Boards of Directors of County Sanitation Districts Nos.1,2,3,5, 6,7 and 11: That the Revolving Fund Warrant Register be approved for signature and payment of: -4- Warrant Demand No.In Favor Of Districts Amount Harrison &Wo].ley &Headman, Ferguson &Carollo •F-7 Revolving Fund HF”1125.10 (5,6) Revolving Fund IIQ?I 13636.50 (1,2,3,5,6, 7,11)$lL~,76l.6O (T Pacific Air Industries A_L~5 Revolving Fund MA”(1,2,3,5,6,7.:.])37.08 Harry Ashton A-46 -Revolving Fund “A”(1,2,3,5,6,7,11)37.50 Quarterly payments of The Secretary reported that County Joint Administrative Expense Sanitation D:strict No.8 had request- by District No~~ed the Distr~ct~’approval of quarter ly instal1men~s of $150.00 as its share of the Joint Administrative expenses,Inasmuch as the Board desired to change its regular meetings to the second Wednesday of each March,June,September and December. The Boards of Directors took the following action: Moved by Director Vernon E.Langenbeck,seconded by Director Willis H.Warner and duly carried by the Boards of Directors of County Sanitation Districts Nos.1,2,3,5,6, 7 and 11: That the request of County Sanitation District No.8 to pay Its share of the Joint Administrative Organization expense quarterly at the rate of $150.00 per quarter be and it Is hereby approved and granted. Mr.Nisson reported such a change of meeting date would necessitate an amendment to Resolution No.208-8,and a resolution by the Boards of all Districts agreeing to quarterly payments of expenses instead of monthly as provided In the Joint Administrative Agreement. Standing Committees Chairman Boney called for a discussion upon the proposed Committees as out lined in his letter to the Directors under date of Nay 21, 1953.Director Warner requested further Information as to the proposed procedure relative to Alternates for Committee members. Chairman Boney stated that he believed appointment of an Alternate by an individual Committee member would not facilitate equitable represen~tion and suggested that the only provisions for alternate representatIon on a Committee be In the Instance of Mayor of a City and his Alternate Director and the Chairman of the Board of Supervisors and his Alternate Director,in which case either the Director designated by the provisions of the Health and Safety Code or his Alternate Director might serve on the Committee to which one or the other had been appointed. •The Boards of Dire3tors took the following action: •Moved by Director Milford W.Dahi,seconded by Director Vernon E.Langenbeck and duly carried by the Boards of Directors •of County Sanitation Districts Nos.1,2,3,5,6,7 and 11: -5- That the following committees be established in the Joint Administrative Organization for the purpose indicated after the name of each committee: Personnel Recommend staff and office policies such as retirement,vacations,etc. Review salary ranges Recommend staff organization C’Construction Recommend necessar:construction and construction chai~:~s Review constructio~i contracts and agreements System Maintenance Review maintenance and operation and Operations procedures Recommend policies affecting maintenance and operation Work closely with Construction Committee on matters affecting maintenance and operation Finance Review budget before presentation to Board Review and approve joint administrative bills before presentation to Board Review distribution of expenses to component districts General Policy Review annexation problems Review inter-district problems Review agreements with outside agencies Public Relations Inform the general public of the activities of the District thru civic organizations, newspapers,and other media And that the Chairman of the Joint Administrative Organization be authorized to name not less than 3~Directors to each committee and to designate the Chairman thereof,subject to approval of the Directors. That these Committees be re-designated after the election of the Chairman of the Joint Administrative Organization in May of each year. After the Chairman’s presentation of proposed appointments, the Boards of Directors took the following action: Moved by Director Milford W.Dahi,seconded by Director Vernon E:Langenbeck and duly carried by the Boards of Directors of County Sanitation Districts Nos.1,2,3,5,6,7 and 11: That the following appointments made by the Chairman of Joint Administrative Organization are hereby ratified and •approved: COMMITTEES FOR COUNTY SANITATION DISTRICTS Personnel:Frank J.Schweitzer,Jr.,Chairman •Nelson M.Launer Charles Morgan Construction:Courtney R.Chandler,Chairman Roy Seabridge Joseph Webber -6- System Maintenance and Operations:Vernon E.Langenbeck,Chairman C.R.Miller J.L.McBride Finance:Willis H.Warner,Chairman Robert H.Boney Braden Finch C)General Policy:Hugh W.Warden,C~irman A.H.Meyers Charles E.Stevens Public Relations:Norman H.Miller,Chairman Vincent L.Humes ton Dean W.Hasson DISTRICT NO.1 The Board of Directors took the Accepting Report from following action: Robert W.Hunt Company Moved by Director Milford W.Dahi, seconded by Director J.L.McBride and duly ~iarried: That reports submitted under dates of May 6,1953 and May 18,1953 by the Robert W.Hunt Company on inspection of the Fairview Road Trunk Sewer be and they are hereby accepted and ordered filed;and that invoice of said Company dated May 18,1953 in the amount of $201.96 be and is hereby approved and accepted as the basis of payment for services rendered in accordance with their proposal dated March 31,1953 and accepted by the Board on April 22,1953;said payment to be made from the construction funds of County Sanitation District No.1. DISTRICT NO.1 The Board of Directors took the Authorizing acceotance following action: and execution of Flood Control Permit Moved by Director 3.L.McBride, seconded by Director Milford W.Dahi and duly carried: That the Permit Agreement dated May 19,1953 by and between County Sanitation District No.1 of Orange County, California and the Orange County Flood Control District for permit to construct a 3311 trunk sewer across the Santa Ana River at Newport Beach Treatment Plant be and the same is hereby approved and accepted;and That the Chairman of the Board of Directors and the Secretary of said Board be and they are hereby directed to execute said permit agreement. DISTRICT NO.1 The Board of Directors took the Construction Fund following action: Warrant Register Moved by Director J.L.McBride, seconded by Director Milford W.Dahl and duly carried: That District No.1 Construction Fund Warrant Register be approved for signature and payment of: Warrant Demand No.In Favor Of Amount 1-93 Robert W.Hunt Co.$201.96 -7- DISTRICT NO.5 The Board of Directors took the Operating Fund following action: Warrant Register Moved by Director Willis H.Warner, seconded by Director Andrew W.Smith and duly carried: That District No.5 Operating Fund Warrant Register be approved for signature and payment of: 0 Warrant Demand No.In Favor Of Amount 5-38 Harry Ashton $~9.99 DISTRICT NO.5 The Board of Directors took the Construction Fund following action: Warrant Register Moved by Director Willis H.Warner, seconded by Director Andrew W.Smith and duly carried: That District No.5 ConstructIon Fund Warrant Register be approved for signature and payment of: Warrant Demand No.In Favor Of Amount 5-12 Harrison &Woolley &Headman, Ferguson &Carol].o $117.29 5-13 Harry Ashton 1Oi~2 ~l27.7l DISTRICTS NOS.5 AND 6 The Boards of Directors took the Apiroving Assignment of following action: Payments due S.B. Lazaravich Moved by Director Braden Finch, seconded by Director Andrew W.Smith and duly carried by the Boards of Directors of County Sanitation Districts Nos.5 and 6: That District No.6 be authorized to approve the assignment of S.B.Lazarevich,dated May 7,1953,to the Industrial Management Corporation of the payment of monies due or to become due under the contract for the construction of Newport Beach Trunk ‘tB”Sewers,Units 2 and 3,and the Chairman and Secretary of said District No.6 are hereby directed to execute the necessary consent to said assignment. DISTRICT NO.6 The Board of Directors took the Construction Fund following action: Warrant ~egister Moved by Director Willis H.Warner, seconded by Director Braden Finch and duly carried: That District No.6 Construction Fund Warrant Register be approved for signature and payment of: Warrant Demand No.In Favor Of Amount 6-45 Harry Ashton $47.92 DISTRICT NO.6 The Board of Directors took the Operating Fund following action: Warrant Register Moved by Director Willis H.Warner, seconded by Director Braderi Finch and duly carried -8- That District No.6 Operating Fund Warrant Register be approved for signature and payment of: Warrant Demand No.In Favor Of Amount 6-44 Harry Ashton $50.00 DISTRICT NO.11 The Board of Directors took the Operating Fund following action: Warrant Register Moved by Director Vernon E.Langenbeck, seconded by Director Roy Seabridge and duly carried: That District No.11 Operating Fund Warrant Register be approved for signature and payment of: Warrant Demand No.In Favor O±~Amount 11-36 Harry Ashton $37.5]. DISTRICT NO.11 The Board of Directors took the Construction Fund following action: Warrant Register Moved by Director Vernon E.Langenbeck, seconded by Director Roy Seabridge and duly carried: That District No.11 Construction Fund Warrant Register be approved for signature and payxnent.of: Warrant Demand No.In Favor Of Amount li-li Harry ~shton $~.i6 11-12 Harrison &Woolley and Headman, Ferguson &Carollo 537.90 $542.06 Adjournment The Boards of Directors took the following action: Moved byDirector Hugh W.Warden,seconded by Director Andrew W.Smith and duly carried by the Boards of Directors of County Sanitation Districts Nos.1,2,3,5,6,7 and 11: That this meeting be adjourned. Whereupon,the Chairman declared the meeting so adjourned at 9:30 p.m. Secretary -9-