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HomeMy WebLinkAboutMinutes 1953-01-21CONDENSED i.:INuT~ R~GULAR JOINT I~TING,ADJOURNED S~SION BOARDS OF DIRECTORS OF COUNTY SANITATION DISTRICTS OF ORANGE COUNTY,CALIFORNIA January 21,1953 at ~:O0 p.m. Room 239,1104 West Eighth Street Santa Ana,California ROLL CALL DISTRICT NO.1 Directors present: Directors absent: Courtney R~.Chandler Willis H.Warner and None (Chairman) J.L.McBride DISTRICT NO.2 Directors present.: Directors absent: DISTRICT NO,~ Directors present: Directors absent: DISTRICT NO.5 iJirectors present:’ Directors absent: DISTRICT NO.6 Directors present: Directors absent: DISTRICT NO.7 Directors present: Directors absent: DISTRICT NO.~ Directors present: Directors absent: DISTRICT NC’.11 Directors present: Directors absent: OTHERS PRESENT: RobertH.Boney (Chairrnan),~Don B. Haiber,Frank J.Schweitzer,Jr., Willis H.Warner,Irvin C.Chapman, and William H.Hirstein Charles E.Stevens Nelson Ii.‘Launer~(Chairman pro tern), Irvin C.Chapman,Joseph Webber, C,IL filler and Wi1lj~H.Warner None Braden Finch (Chairman),Willis H. Warner and Norman H.Miller None A.H.Meyers (Chairman),Willis H. Warner and Norman H.Miller None Vincent L.Humeston (Chairman), J.L.fcBride and Willis H.iarner None Harold E.Edwards (Chaj.nTjan), Willis ‘H.Warner Nolan M.Doss,Sr. Willis H,Warner (Uhairnian),Roy Seabridge and Vernon B.Langenbeck None Lee i.Nelson Harry Ashton C.Arthur Nisson,Jr. Robert Barletta Herman Hiltscher General S.E.Ridderhof J.A.Woolley K,J..Harrison Raymond E.Hertel Ora~~ae tlerritt,Secretary -—1— The Board of Directors of County Sanitation District No.6 met at the hour of 7:30 p.m.,Wednesday evening,January 21,1953, pursuant to adjournment at the last regular meeting of the Board. The rollwas called and the Secretary adjourned the meeting to ~:O0 p.m.,January 21,1953,in Room 239 at 1104 West i~ighth atreet,3anta Ana,California,as there was not a quorum of the Board present at the hour of 7:30 p.m. The Boards of Directors of County Sanitation Districts Nos. 1,2,3,5,6,7,~and 11 met at the hour of ~:00 p.~i.,~Jednesday evening,January 21,.1953,pursuant to adjournnients of the Boards at thelast meetings thereof,in Room 239 at 1104 West i~ighth Street,Santa Ana,California. Chairman Finch celled,the joint moeting of tho Districts’ Boards to order at ~:U0’p.m. The roll was called and the Secreta~j reported a qurom of~ the Board to be present for County Sanitation Districts ~os.1,2, 3,5,6,7,E~and 11. DISTRICT NC)~_The Secretary reported that certified Certification of copy of a.resolutiot~adopted b~the new Board Member Council.of’theQity.of Laguna Beach had been received,and that Counc-~li~an Nolan.M.Doss had been appointed by that gov~rnin~body as alternate Director on the Board of County Sanitation District No~~. The Board of Directors took the following action: I’:oved by Director Wil1i~H.“arner,seconded by Dir~~r Harold E.Edwards ahd duly carried:•.. L~L~the official certification of appointment of Council i~a:’i Nolan M.Doss,Sr.,as the Alternate Director on the Board of County Sanitation District No.~,be received end orc~ered filed. Goi’respondence and The Secretary read a letter dated C~rnmunications Janu~~ry 21,1953;from the law fii~i of Drunim &Drumm,tr~.nsi~iitting Objection and Protest to the modification of the Dacon Plan;and Objection and Protest to the ~iodification of the Bacon Plan, iaied January 21,1953 and signed by: Maggie L.Jones,Lucille R.~1laire,Laurence Moiola, Clyde I-i.~1lis,Harold Gisler and Walter R.Gisler The Boards of Directors took the following action: Movec~b~Director Vernon E.Lan~enbeck,seconded by Director ~.R.i~il1er and duly carried by the Boards of Directors of County Sanitation Districts Nos.1,2,3,5,6, 7 and 11: That the letter from Drunim &Drum and Protest to the Modification of the Bacon plan be received and or~ered filed. :,‘j L Correspondence and The secretary read a letter dated Oor.imunicat~ions (Cont’dJ J~nu~.ry l9~1953,from P &J ~rtukovich,Inc.and Ii.Miller Company stating that they desired withdrawal of their letter qualifying their bid on the land section of the Ocean Outfall Sewer in which stipulation was made that their accentance of an award would be made upon installation of both schedules; and that they ~ould be willing to accept award on Schedule I,based on the bid of ,~l2l,99o.OO. The Doards of Directors took the fol1c~in~action: Moved by Director J.L.Mc~ride,seconded by Director Frank J.Schweitzer and duly carried: That the letter from P &J Artukovich,Inc.and the M.Miller Co.:i’~any be received and ordered filed. Report on Tai~lation ~t the request of the Jhief Engineer of 3ids for Constr-and Gener-~l Mana~r,tIne Secretary uction of the Land read the joint report o~the Chief ~ectioi~,Ocean Outfall Sngineer and Gen€~a!j.~nn~.cer and the Design :.:n~±fleers ~u ;:iL~tion of bids and reco:~rnendations on award of con~i:;~t ic~~‘onstruction of the Ocean Outfall Sewer. Mi.me:~raphed copies of canvass of bide ~rcre handed to each of t~h~.J1L~sctors.Copy of cauiva5~~is on record in tLe o~hice uf the Secretary which liutu~ (a)S:riae &Robinson low bidder on the basis cf award of d singla contractor on Schedules I and II - ,~3O7,O7O.5O. (h)R.A.battson Company low bidder on the basis of award to a single contractor on Schedule I and Alternate S schedule II ~32~,9~5.25. (c)M.Miller Company low bidder on basis of award of Schedule I alone —:421,996.00. (d)Smrtle &~~‘obinson low bidder on basis of-award of Schedule II and A~tei’nate Schedule II —~l27,~61.5O and cpl53,442,5O,respectively. Total Cost of (a~d(d above: M.L:iller Co.Schedule I ~l2l~996.OO Smale &Robinson Schedule II l27;~61.5O ~2~9 ,d57.50 Total Cost of (~nd (d)above: M.MilLir Co.~cheduieI ~l2l;996.OO Smale &Robinson Alternato Schedule II 153;4.LL2.jQ ~275,L~3d.5O Tot~.1 Cost of cai above: Smale ~Robinson Schedules I and II ~IO7,C7O.5O Total Cost of Lbjabove: - R.~.~Iattson Schedule I and Alter nate Schedule II ~32~,9F~5.25 —3— Departures Directors Willis H.Warner and Vernon B.Langenheck left the meeting at ~:2O p.m. I Review of Tabulations The Boards of Directors reviewed and l~ecommendations tabulations and canvass of bids with the Chief Engineer and General Manager,the Attorney and the Design Bngineers. Mr.Nisson stated the opinion that award should be made to a single bidder;there being no specific stipulations in the specifications that award could or could not be made separately for each Schedule,Page 36 of the Specifications defined location and description of the work as one unit arid Page 39 required the contractor to complete all work on both Sections within 165 calendar days and provided no division of time between the two Schedules. Mr.Harrison reported the three lowest bidders had verbally stated each would accept award of contract for one Schedule alone,but after con~1etion of the report and recommendations by the design en~neers and the Chief Engineer and general Manager,the firiiis of Smale &Robinson and R.A.Wattson Company had both withdrawn their verbal statement that they would accept award of contract for only one Schedule. D~~RICT NO~11 Director Langonbeck returned to~the Chairman pro tem meeting at 9:05 p~rn.~hereupon, the Board of Directors took the following action: Moved by Director Vernon B.Langenbeck,seconded by Director Roy Seabridge and duly carried: That Director Roy Seabridge be appointed Chairman pro tern of the meeting of the Board of Directors of County Sanitation District ~o.11. Award of Contract Iii’.Lee I’:.Nelson,Chief Engineer arid General Manager made the recorn mendation that award of contract he made to low bidder, M.Miller Company,for Schedule I,Alternate A and that all other bids be rejected in accofdance with draft of resolution distributed with the Agenda;and that Schedule II or Alternate Schedule II later on t~o ~nc1ud2d in notice of bids ror construction of lines in that vicinity.. The 5oards of Directors took the following action: ~.:oved by Director J.L.McBride,seconded by lHrector Thurtney R.Lihandler: That the Boards adopt resolution reconm~ended by the ‘~hief ~ngineer and General Manager for award of contract for construction of Schedule I,Alternate A of the prolosal, to M.Miller Company. There followed a discussion of previous rejection of bids for construction of the Land Section of the Ocean Out fall and the advisability of again rejecting bids,as well as possibility of delay in starting construction for work under Schedule II or Alternate Schedule II. Director Chapman requested information upon capacities obtained by construction under the proposed award,and cost of constructing additional facilities to meet capacity requirements a few years later on. The Design ~ngineers stated that in previous analy3is of funds available to construct the entire project,allocc.tions were set up for each unit.The recor~mendation made for reduction in size of pipe in Schedule II was based upon dollars and cents to bring the cost within the funds previously allocated.The Boards reviewed with the engineers cost of construction and capacities provided by Schedule II and Alternate Schedule II. The vote was polled by roll call and the Secretary announced the motion had failed to carry. The 3oards of ~)irectors o~County Sanitation Distriet~’ Nos.1,2,3,5,6,7 and 11 adopted ~e~o1~tion No.2L~5 u~ort a motion duly i;iade and carried by roll call vote,wherein District Lo.1 was authorized to enter into a contract with R.A.~attson Company for construction 9f the Land Section of the Ocean Outfall Sewer for the sum of ~Certified copy of this Resolution is on record in the office of the Secretary, The 5oard of Directors of County Sanitation District No,1 adopted Resolution No.2L~.6 upon a motio~i duly ::iade a~. cariied by roll call vote,instnictin~the Chaiiinan and Secretary of the Doard to execute a contract with R.A..‘.Tattson Co~~ipany, rejecting all other bids and instructing the Secretary to return biddersT bonds to the unsuccessful bidders,Certified copy of this Resolution is on record in the office of the Secretary. ~of the Director Chandler,Chair~ian of the ~xecutive Cor~:.~ittee -~xecutive Coa-~ii~tee read the report &~nd reco~:~ndations of the Executive Cor.imittee.This r~ort is on file in the office of the Secretary. There followed a disc~sb~on of the recommendation made by the ~xecutive Committee. The Chairman called u~~n the Design Engineers for a verbal proposal for the preparation of a funding and sizing report as recommended by the ~xecutive Committee, Mr.Harrison,representing the Desipn Engineers, submitted the following verbal proposal: That,for the fee of ~l5OO,OO.Harrison &~Toolley and Headman,Ferguson &Caroilo would prepare and subii~it •-.o the Boards on or before January 2~,1953 a detailed ~?unding and Sizing Report for the Treatment Plant and Certain Trunk Sewers -Mcdification Plan,estimating construction costs of a ~eversed Ellis ~venue Trunk Sewer,a Sewer Paralleling the Santa Ana River,Treat nient Plant Trunk Sewer and the Treatment Plant in the maximum sizes which could be constructed with funds avail able. The Boards of Directors took the following action: —5— Moved by Director Vernon E.Langenbeck,seconded by Director J.L.McBride and duly carried by the Boards~ of Directors of County Sanitation Districts Nos.1,2,3, 5,6,7 arid 11: Ihat the verbal proposal of Harrison &Woolley and Headman,Ferguson &Carollo for the preparation of a detailed Funding Sizirt~Report for th~e fee of ~l,500.00 be accepted; and that they submit to the Boards on or before January 2~,1953 a detailed “Funding and Sizing Report -Modifi cation Plans’estimating construction costs of a Reversed Ellis Avenue Trunk Sewer,a Sewer Paralleling the Santa P~a River,Treatment Plant Trunk and the Treatment Plant in the maximum sizes which could be constructed with funds available. Authorizing.negotiations The Boards of Directors took the for rights of way -following action: Stati~n 0 -03 to station 20 ,L 55 I’:oved by Director J.L.~‘icBride, ser~onded by Director Roy Seabridge and duly carried by the Boards of Directors of County Sanitation Districts I~os.1,2,3,5,6,7 and.11: That the Chief Engineer ~nd Genera~~:anager and Legal Counsel be and they are hereby au~Iicrized to proceed w~h x~egotiations with land owners fo:.~right of way r~lat±n~to contract work under s~eci~t~nt±ons for the O’.e~n Oi~fali Sewer,Land Section~StaGio:~C 03 to ~a’.ticn 20 /~55,said strip beingapprcx~abeLy 70~5 ~t in width. ____ The Board3 of Di~ec~crs took the following ~.ction: ~1~T~nt Degi.~er 1~1oved by D~r~c~r .3.L,McBride, s~cocd~r~.by Director Roy Seabric~g~arjd nuly carried by tn~Doarcis of Directors of County Canitdt on Districts Nose 1,2,3,5,6,7 and ll~ fhat the Joint ~‘duir.:st:ai,ive ‘~arr.ant Register be aprroVod.for signature ar~Pa~ont rf: T~arr ant D~m~nJ T~,In vc~Of Amount JA..269 3tate Compensatior.Irisu:-dnce Fund ~47~.l2 270 F.R.liarwood,PoFtmaster ~0.00 ~5 ADoroval of Revolving The Boards of Directors took the ~‘imnd’~”~a~-rant following action~ ~gister I•:oved by Director Courtney R. Chandler,seconded by Director Robert H.Eoney and duly carried by the Boards of Directors of County Sanitation Districts I’os.1,2,3,5,6,7 and 11: That Revolving Fund A~~Jarrant Re~ister be approved for signature and payment of: S.:.:~ ‘Jarrant Demand Po.In Favor Of Amount A-22 ~arrison &~1oolley,arid Headman, 1~erguson &Carollo ~$~OOO.OO Suspense Fund -The Boards of Directors took the ~JarrantRe~i st er fo 11owir~action: I”ioved by Director Robert H.Boney,seconded by Director Por-~:n H.lviiller and duly carried b’r the Boards’of Directo:’s.of ~Jounty Sanitation Districts Pos.1,2,3,5, 6,7 and 11: T’~t ~Suspense Fund Warr~’nt Register be approved for signature and payment of: Warr:nt De~nd Po.In Favor of Amount S-39 Harrison &Wbolley,and Headiaan, Ferguson &Carollo ~5,,~OOO.OO Adjourn~.iont The Boards of D-~.rs of ~ourit.y’ Sanitation Dis~.i.c~Pos,1.2,3~ 5~~,7 ~tnd II took the following act~on: I~o-r ~b~r Lir actor ~obert H.Bon~y.s€Co~ic~ed ~r fljf 3CtOr ~T~rnoi~~.La~igenbeck and duly carried~ TIv-~.:;the meeting be adjou:~ned. Uo~reupon,the Chairman ~clar~-c~~~9~ting su ~our’~j~r~at the hour Df iC;)~)p~m ~