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HomeMy WebLinkAboutDistrict 11 Minutes 1953-06-24C ‘~1’~) MINUTES OF REGULAR MEETING BOARD OF DIRECTORS,COUNTY SANITATION DISTRICT NO.11 OR~NGE COUNTY,CALIFORNIA June 24,1953 at 8:00 p.m. Room 239,1104.West Eighth Street Santa Ana,California The Board of Directors met in regular session at the hour of 8:00 p.m.,June 24,1953,in Room 239 at 1104 West Eighth Street,Santa Ana,California. Chairman Chandler called the joint meetiri~of the Districts’ ~oards to order at 8:00 p.m. The roll was called and the Secretary reported a quorum of the Board to be present. Directors present:Willis H.Warner (Chairman) Vernon E.Langenbeck Harry LeBard Directors absent:None Others present:Lee M.Nelson C.Arthur Nisson,Jr. Harry Ashton Walter Chaffee John A.Carollo J.A.Woolley K.J.Harrison Arthur J.Beard E.A.Meador Wiritford L Tadlock Raymond M.Hertel John Scott Ora Mae Merritt,Secretary Approval of Minutes The Boards of Directors took the following action: Moved by Director Braden Finch,seconded by Director Vernon E.Langenbeck and duly carried by the Boards of Directors of County Sanitation Districts Nos.1,2,.3,5,6, 7,8 and 11: That the minutes of the meeting held on June 10,1953 be approved as mailed out. v.1- Approval of minutes The Boards of Directors took the following action: Moved by Director Braden Finch,seconded by Director Vernon E.Langenbeck and duly carried by the Boards of Directors of County Sanitation Districts Nos.1,2,3,5, 6,7,~and 11: Opening of sealed bids Huntington Beach Trunk §ewer and Sewage PumDin~ Plant Moved by Director Vernon E.Langenbeck,seconded by Director Harry LeBard and duly carried: That the Secretary be instructed to open and read sealed bids for construction of the Huntington Beach Trunk Sewer and Sewage Pumping Plant. Whereupon,the sealed bids were publicly opened, examined and read. After reading the ninth sealed bid,the Secretary reported a representative of Gardner and McCall,contractors, had stated he believed their bid for the Huntington Beach Trunk Sewer and Sewage Pumping Plant had inadvertently been submitted in an envelope marked “Sewage Treatment Plant.” The Boards of Directors took the following action: Moved by Director Vernon E.Langenbeck,seconded by Director Braden Finch and duly carried by the Board~of Directors of County Sanitation Districts Nos.1,2,3, 5,6,7,and 11: That the envelope in question be opened. Whereupon ,the envelope was opened and found to contain a bid for construction of the Huntington Beach Trunk Sewer and Sewage Pumping Plant and was publicly examined and read. Referral ~‘or tabulation of bids.Huntington aeach Trunk Sewer and Sewage Pi4ping Plant - Moved by Director Vernon E. Langenbeck,seconded by Director Harry LeBard and duly carried: That the bids for construction of the Huntington Beach Trunk Sewer and Sewage Treatment Plant be referred to the General Manager and the Design ~ngineers for study and repqrt back to the Board. That the minutes of the meeting held on June 10,1953 be approved as mailed out. _____________________ The hour of a:OO p.m.having ________________________ arrived and this being the time ________________________ and place 1’or opening of sealed _________________________ bids for construction of the Huntington Beach Trunk Sewer and Sewage Pumping Plant,pursuant to publication of legal notices,the Board of Directors took the following action: The Board of Directors took the following action: —2— .~_u I Opening of sealed bids The hour of a:OO p.m.having S Sewag~Theatmeñt Plant arrived and this being the time and place for opening sealed bids for construction of the Sewage Treatment Plant,pursuant to publication of legal notices,the Boards of Directors took the following action: Moved by Director Willis H.Warner,seconded by Director Braden Finch and duly carried by the Boards of Directors of County Sanitation ~)istricts Nos.1,2,3,5,6,7 and 11: That the Secretary be instructed to open and read sealed bids for construction of the Sewage Treatment Plant. Whereupon,sealed bids were publicly opened,examined and read. Bids referred for The Boards of Directors took the tabulation —Sewage following action: Treatment Plant Moved by Director liJillis H.Warner,seconded by Dfrector Braden Finch and duly carried by the Boards of Directors ~of County Sanitation Districts Nos.1,2,3,5,6,7 and 11: That bids for construction of the Sewage Treatment Plant be referred to the General Manager and the Design Engineers for study and report back to the Boards. Correspondence Correspondence was read at the time the General Manager submitted his report. Report of the At the request of the General General Manager Manager,the Secretary read the following ; 1.Proposal of Harrison &Woolley,and Headman,Ferguson & Carollo for construction surveys,detailed inspection and supervision of the construction of the Sewage Treat ment Plant. 2.Proposal of Harrison &Woolley,and Headman,Ferguson & Carollo for construction surveys,detailed inspection and supervision of the construction of the Huntington Beach Trunk Sewer and Sewage Pumping Plant. S Mr.Lee M.Nelson read his report to the Directors.Copy of this report is on record in the office of the Secretary. —3— Authorizing survey The Boards of Directors took Of Poole property the following action: lines Moved by Director Braden Finch, seconded by Director Willis H.Warner and duly øarried by the Boards of Directors of County Sanitation Districts Nos.~.,2,3,5,6,7 and 11: That the General Manager be and he is hereby authorized to have a survey made of the Poole property lines;and that payment for the use of a 3-man survey party and equipment at the rate of 42.50 per hour for the party be authorized and that payment therefor be made from the Joint Administrative Fund as maintenance and operational expenditure. Cleanup of site -The Boards of Directors took R.A.Wattson contract the following action: Moved by Director Nelson M.Launer,seconded by Director Joseph Webber and duly carried by the Boards of Directors of County Sanitation Districts Nob.1,2,3,5,6,7 and 11: That the rroposal of R.A.Wattson Company,contained as a recommendation of the Design Engineers in the letter from them dated June 22,1953,be approved;and that R.A. Wattson Company,as contractor,be allowed to leave the construction road in place excepting that the tidal slough be opened so that drainage thereof will not be hampered. ~mployment of Harrison The Board of Directors adopted &Woolley,and Heádman~Resolution No.293 employing rerguson.&CaroI1ofo~r Harrison &Woolley,and Headman, supervision of constr Ferguson &Carollo for detailed uctiori -TREATMENTPLANT supervision of construction of the Treatment Plant.Certified copy of this resolution is attached hereto and made a part of these minutes. Employment of Harrison The Board of Directors adopted &Woolley,and Headman Resolution No.294.,employing Ferguson &Carob for Harrison &Woolley,and Headman, supervision of öonstr Ferguson &Caro].lo for detailed uction -HUNTINGTON B~JACH s~,ipervision of construction of the TRUNK &SEWAGE PUMPING PLANT Huntington Beach Trunk Sewer and Sewage Pumping Plant.Certified copy of this resolution is attached hereto and made a part of these minutes. Report of the Chairman Schweitzer read the report Personnel Committee and recommendations of the Person nel Committee.Copy of this report is on record in the office of the Secretary. In discussing the Personnel Committee’s report,it was pointed out that policy recommendations of the System,Maint enance and Operation Committee and the General Policy Committee were needed in making a comprehensive study of staff organization and other matters set up as the purpose of the Committee when it was established;and that the recommendations of these Committees were needed by the Finance Committee in estimating the 1953-1954 budget.It was generally concurred that all these Committees and the General Manager should work together in preparing their recommendations to the Boards. -4- C 3 Re~e~1ir~g B~eso1iition Upon recommendation of the No.170 and appointing Personnel Committee,The Board Secretary of Directors adopted Resolution No.295,repealing Resolution No. 170,and appointing Ora Mae Merritt as Secretary of the Joint Administrative Organization and of each of the Districts. Certified copy of this resolution is attached hereto and made a part of these minutes, Vacation poli~y After a discussion of the recom mendations of the Personnel Committee)the Boards of Directors took the following action: Moved by Director Braden Finch,seconded by Director Nelson M.Launer and duly carried by the Boards of Directors of County Sanitation DistrictsNos.1,2,3,5,6,7,~and 11: That employees of the Joint Administrative Organization of County Sanitation Districts Nos.1,2,3,5,6,7,8 and 11 of Orange County,California be given two weeks paid vacation per year after each year’s employment,provided that consecutive paid vacations in excess of two weeks for any employee will not be authorized without approval of the Joint Administrative Organization. Adjustment of Upon recommendation of the Secretary’s salary Personnel Committee,the Boards of Directors took the following action: Moved by Director CMrles E.Stevens,seconded by Director Charles Morgan and duly carried by the Boards of Directors of County Sanitation Districts Nos.1,2,3,5.,6, 7 and 11: That the salary of Ora Mae Merritt,Secretary of the Joint Administrative Organization and Secretary of each County Sanitation District be fixed at the sum of *425.00 per month,effective as of June 1,195,3,until further order of the Boards;said salary to be paid from the Joint Administrative Fund through the Payroll Revolving Fund. Report of the Finance Chairman ‘~arner reviewed the bills Committee re:Warrant appearing on the Agenda and recom— Demands appearing on mended that they be approved for Agenda payment. Joint Administrative The Boards of Directors took Warran~s~er the following action: Moved by Director Hugh W.Warden,seconded by Director Vernon ~.Langenbeck and duly carried by the Boards of Directors of County Sanitation Districts Nos.1,2,3,5,6, 7 and 11: In accordance with the recommendatLon of the Finance Committee,the Joint Administrative Warrant Register is hereby approved for signature of the Chairman and the County Auditor is authorized to pay the following: -5— :~:‘~ Warrant Demand No.]Favor Of unt JA-364 Bales Offtce Equipm~nt Company 4~12.37 365 Davis Stationers 4.05 366 Denn~Printers and Stationers 32.40 367 F.R.Harwood,Postmaster 30.00 368 Underwood Corporation 76.54. 369 Standard Oil Company of California 13!L61 ~16S.97 Revolving Fund The Boards of Directors took the Warrant Register following action: Moved by Director Vernon ~.Langenbeck,seconded by Director Frank J.Schweitzer,and duly carried by roll call vote of the Boards of Directors of County Sanitation Districts Nos.1,2,3,5,b,7 and 11: In accordance with the recommendations of the Finance Committee,the Revolving Fund Warrant R~,gister is hereby approved for signature of the Chairman of District No.I and the County Auditor is authoriz~d to pay the f~,1~o~.idj~.g: Warrant Demand No.In Favor Of G-7 SANTA ANA BLUE PRINT COMPANY .8.76 Revol.Fund “G”,Dists.1,2,335)637 &11 G-8 0RANGi~1 COUNTY BLUi~PRINT SHOP 227.69 Ftevol.Fund “G”,Dists.1,2,3,5)6,7 &1]. A—52 PACIFIC AIR INDUSTRIES 37.08 Revol.Fund “A”,Dists.1,2,3,5,6,7 &1]. B-13 ORANGE COUNTY TITLE COMPANY 43.50 Revol.Fund “B”,Dists.1,2,3,6 ~7 HARRISON &WOOLLEY,AND HEADMAN,FERGUSON 8,492~96 &CAROLLO; B-l4 Revol.Fund “B”,Dists.1,2,3,6 &11 4~598.34 C—17 Revol.Fund “C”,Dists.1,2,3,6 &7 3,851.66 D—l6 Revol.Fund “D”,Diets.1,2,6 &7 1,982.62 E-9 Revol.Fund “E”,Dists.5 &6 786.84 Revol.Fund “F”,Dists.5 &6 1,125.10 Revol.Fund “J”,Dists.1,2~5,ô &7 1L~.8.40 $84929b G-9 £4.NTA ANA Ri~,GI5TER 65.26 -Ft~uø1.?und “G”,Di.ats~..1)2~3~5,óJ7 &11 _______ ~8,875.25 ..6.. I ~,u3 Construction Fund The Board of Directors took Warrant Register the following action: Moved by Director Vernon E.Langenbeck,seconded by Director Harry LeBard and duly carried: In accordance with the recommendations of the Finance Committee,District No.11 Construction Fund Warrant Register is hereby approved for signature of the Chairman and the County Auditor is authorized to pay the following: Warrant Demand No.In Favor Of Amount 11-16 Santa Ana Blueprint Company 4~16.63 17 Santa Ana Register 66.10 ~82.73 Approval of General Mr.Lee M.Nelson,General Manager’s request Manager,reported that he found it necessary to be away from his office for the next few days and requested the Boards’ approval. The Boards of’Directors took the following action: Moved by Director Braden Finch,seconded by Director Willis H.~arner and duly carried by the Boards of Directors of County Sanitation Districts Nos.1,2,3,5,6,7,~and 11: That the request of the General Manager to be away from his office be granted. Adjournment The Boards of Directors took the following action: Moved by Director Vernon ~.Langenbeck,seconded by Director A.H.Meyers and duly carried: That the meeting be adjourned. whereupon,the Chairman declared the meeting so adjourned at the hour of 9:35 p.m. oi~4 ~/Z~&~ Chairman,oard of Dire~tors County Sanitation District No.11 Orange County,California ATTEST: •Secretary,Board of Dix’ectors County Sanitation District No.11 Orange County,California -7— -.LLL)~... RESOLUTION NO.293—1]. A RESOLUTION OF THE BOARD OF DIRECTORS OF COUNTY SANITATION DISTRICT NO.11 OF ORANGE COUNTY,CALIFORNIA,PROVIDING FOR CONSTRUCTION SURVEYS,DETAILED INSPECTION,SUPERVISION AND MATERIAL TESTS ON THE CONSTRUCTION OF THE SEWAGE TREATMENT PLANT. The Board of Directors of County Sanitation District No.11 of Orange County)California,resolves as follows: WHEREAS,The Districts do require construction surveys, detailed inspection,supervision’arid material t-ests in connection with construction of-the Sewage.Treatment Plant,in accordance with the plans arid specifical~.i~ons submitted by the Engineers, Harrison &Woolley,and Headman,Ferguson &Carollo and approved by the General Manager and by the Districts.by Resolution No.2~3 adopted.on May 27,1953;and WHEREAS,the Engineers have submitted a proposal to do the work which is reasonable and in the best interests of:the Districts and will expedite the aforementione&construction, NOW,THERi~,FOR~,BE IT RESOLVED; That the Districts do employ Harrison &~ioolley,and Headman, Ferguson &Carollo to perform t~e construction surveys,detailed inspection and supervision including material .tests on,the Sewage Treatment Plant in accordance with the plans arid specifications heretofore adopted by the District and to the ~saitsfaction of the General Manager of the Districts for a total sum equal to 4-1/2% of the terminal costs to be paid in installments as follows: .40 of 1%of contract price 30 days after the Contractor has commenced work .40 of 1%each month thereafter,until 4%has been paid Balance of 4-1/2%to be paid 35 days after acceptance of the completed work by the Districts. -1— I The foregoing resolution was passed and adopted at a regular meet1n~of the Board of Directors of County Sanitation District No.U ,on the 24~th day of June ,1953. ~~ Secretary,floarö of Directors County Sari~aticn District No.U Orange County,California STATE OF CALIFORNIA) ss COUNTY OF ORANGE ) I,ORA MAE MERRITT,Secretary of the Board of Directors of County Sanitation District No.U of Orange County,California, do hereby certify that the foregoing Resolution was passed arid adopted at a regular meeting of the Board of Directors of County Sanitation District No.U of Orange County,California,held on the 21÷th day of June ,1953,by the following roll call vote: AYES:Directors Willis H.Warner,Vernon E.Langenbeck and Harry Leflard NOES:None ABSENT:None IN WITNESS WHEREOF,I have hereunto set my hand and affixed the seal of County Sanitation District No.11 of Orange County, California,this 24thday of June ,1953. ~-~~ Secretary,Board of Directors County Sanitation District No.11 Orange County,California —2— RESOLUTION NO.294—11 A RESOLUTION OF THE BOARD OF DIRECTORS OF COUNTY SANITATION DISTRICT NO.11 OF ORANGE COUNTY,CALIFORNIA PROVIDING FOR CONSTRUCTION SURVEYS,DETAILED INS PECTION,SUPERVISION AND MATERIAL TESTS ON THE CONSTRUCTION OF HUNTINGTON REACH TRUNK SEWER AND SEWAGE PUMPING PLANT. The Board of Directors of County SanitatLon Distr,~.ct No.11 of Orange County,California,resolves as follows: WHEREAS,the District does require ~ detailed inspection,supervision and material tests in connection with the construction of Huntington Beach Trunk Sewer and Sewage Pumping Plant in accordance with the plans and specificatitns submitted by the Engineers,Harrison &Woolley,and Headman, Ferguson &Carollo and approved by the General Manager and by the District by Resolution No.2~5,dated May 27,1953;ar~id WHEREAS,the Engineers have submitted a proposal to do the work which is reasonable and in the best interests of the District and will expedite the aforementioned construction; NOW,THEREFORE,BE IT RESOLVED: That the District does employ Harrison &Woolley,and Headman,Ferguson &Carollo to perform the construction surveys, detailed inspection and supervision,including material tests on Huntington Beach Trunk Sewer and Sewage Pumping Plant in accord ance with the plans and specifications heretofore adopted by the District andto the satisfaction of the General Manager of the Districts for a total sum equal to 4-1/2%for the Sewage Pumping Plant of the terminal contract costs to be paid in installments as follows: 1%of contract price 30 days after contractor has commenced work 1%each month thereafter until 4%has been paid 1/2%35 days after,acceptance of work by District and 3-1/2%of the terminal contract contract costs for the Huntington Beach Trunk Sewer,to be paid in installments as follows: -1— C ~3 1%of contract price 30 days after contractor has commenced work 1%each month thereafter until 3%has been paid 1/2%35 days after acceptance of work by the District The foregoing Resolution was passed and adopted by the Board of Directors of County Sanitation District No.11 at a regular meeting of said Board on the 24th day of June,1953. ~ Secretary,Board of Directors County Sanitation District No.11 Orange County,California STATE OF CALIFOftNIA) ss COUNTY OF ORANGE ) I,ORA MAE IVIERRITT,Secretary of the Board of Directors of County Sanitation District No.11 of Orange County,California do hereby certify that the foregoing Resolution was passed and adopted at a regular meeting of the Board of Directors of County Sani tation District No.11 of Orange County,California,held on the 24th day of June,1953 by the following roll call v-ote: AYES:Directors Willis H.Warner,Vernon E.Langenbeck and Harry LeBard NOES:None ABSENT:None IN WITNESS WHEREOF,I have hereunto set my hand and affixed the seal of County Sanitation District No.11 of Orange County, California,this 24th day of June,1953. ~ Secretary,Board of Directors County Sanitation District No.11 Orange County,California —2— RESOL~rION NO.295-11 A RESOLUTION OF THE BOARD OF DIRECTORS OF COUNTY SANITATION DTSTRICT NO.11 OF ORANGE COUNTY,CALIPORNIA,APPOINTING ORA MAE MERRITT AS SECRETARY OF THE JOINT ADMINISTRATIVE..ORGANIZATION AND AS SECRETAR~Y OF~SAID COUNTY SANITI~TIOW DISTR1~C’~NO..ii The Board of Directàrs of County Sanitation-District No. 11 of Orange Coun’ty,•California~.~dOes resolve as follows: That Ora Mae Merritt -is hereby appointed Secretary of the Joint AdministratIve Organization and Secretary of County Sanitation DistrIct No.11 tosérve at the pleasure of the Directors.The Secretary shall perform such duties as may be required by the Board of Directors of any of said County Sanitation Districts Nos.~1,2,3,5,.6,7~~and 11 as Secretary thereof, and such~duties as may be required Of her by the ~Chief Engineer and/or General MaiIager of the JOint Administrative Organization and said Districts. FURTHER RESOLVED:That when the Secretaryis required to travel on business of the Joint Administrative Office,or on business of any or all of the said County Sanitation Districts, she shall be allowed mileage at the rate of ~.O75 per mile for the distance actually trav?led on such business.If she travels on public carrier,she shall be allowed the actual cost of such transportation. FURTHER RESOLVED:That all Resolutions or parts of Reso. lutions previously adopted-or previous actions by the Board oi~ Directors Of County Sanitation District No.11 in conflict herewith be and the seine are hereby repealed,with the exception of Resolution No.-31,adopted~by the Board of Directors of County Sanitation District No.~on the 26th day of August,l9~O. —1- 1 1 The foregoing resolution was passed and adopted at a regular meeting of the Board of Directors of County Sanitation District No.11 ,on the 24th day of June ,1953. Secretary,Board of Dii~ectors County Sanitation District No.11 Orange County,California STATE OF CALIFORNIA) 83 COUNTY OF ORANGE ) I,ORA MAE MERRITT,Secretary of the Board of Directors of County Sanitation District No.11 of Orange County,California, do hereby certify that the foregoing Resolution was passed and adopted at a regular meeting of the Board of Directors of County Sanitation District No.11 of Orange County,California,held on the 24th day of June •1953,by the following roll call vote: AYES:Directors Willis H.Warner,Vernon E.Langenbeck and Harry LeBard NOES:None ABSENT:None IN WITNESS WHEREOF,I have hereunto set my hand and affixed the ~ea1 of County Sanitation District No.1].of Orange County, California,this 24th day of June ,1953. ~/~-~/5 f~ Secretary,Board of Directors County Sanitation District No.11 Orange County,California —2—