HomeMy WebLinkAboutDistrict 11 Minutes 1953-01-21MINUTES OF
REGULAR NI~ETING,ADJOURNED SESSION
BOARD OF DIRECTORS
COUNTY SANITATION DISTRICT NO.II
ORAI~GE COUNTY,CALIFORNIA
January 21,1953 at ~:00 p.m.
Room 239,1104 West eighth Street
Santa Ana,California
The Boerd of Directors met in adjourned session at the
hour of ~:OO p.m.,January 21,1953 i~i Room 239 at 1104 ~iest
Ei~hth Stre~•t,Santa Ana,California.
Chaii~nan Finch called the joint r~eetin~of the Dis’:.’icts’
Boirds to order at ~:OO p.’i.
The roll ~~Tas called and the Secretary rerjorted a :.orum of
the Board to be present:
Directors present~Willis H.Warner (Chairman)
Roy Seabridge (Chairman pro tern)
Vernon E.Langenbeck
(Director Warner left the meeting
at g:20 p.m.)
Directors absent:None
Others rresent:Lee M.Nelson
Harry Ashton
C.Arthur ~i~son,Jr.
Robert Barlet,ta
Herman Hiltseher
General S.E~,Ridderhof
J.A.~Ioo1ley
K.J.Harrison
Raymond I~.Hertel
Ora Mae Merritt
,Secretary
Corresnondence and The Secretary read a letter dated
Commur~ic~~on~_Janur~ry 21,1953 from the law firm
of Dru~~m &Drumm,transmitting
an Objecti~n s.nd Protest to the nodificstior of the Bacon
Plan.The Objection and Protest,bearing the.si~natures
of Maggie L.Jones,Lucille R.Allaire,Laurence Moiola,
Clyde H.,Ellis,Harold Gisler and i~Jalter f?.~Gisier,was
also read
Tiie Boards of Directors took the following action.:
Moved by Director Vernon E~Lan~enbeck,seconded by
Director C,It.Miller and duly carried by the I3oard~of
Directors of County Sanitation Districts Nose 1,2,3,5,
6,7 and 11:
That the letter fro:i Dru~i &Drumm and Protest to
the Llodi:ricati.on of the Bacon Plan he received and ordered
file ci..
The Secretary read.a letter dated
January 19,1953 from P ~‘.J Artukovich,
Inc.and N,Miller Comr~any,stating they wished to withdraw
their letter qualifying their bid on the land section of the
Ocean Outfall Sewer in which stipulation was made that their
-1-
acceptance of an award would be made upon installation
of both schedules;and that they would be willing t&
accept an award on Schedule I,based on the bid of
~l2l,996.00.
The Boards of Directors took the folio~.ri~’.action:
Moved by Director J.L,McBride,secondea by Dir
ector Frank J.Sch~reitzer,Jr.,and duly carried:
That the letter from P &J Artukovich,Inc.~and
M.Miller Company be received and ordered filed,
At the request of the Chief
of_Bids rConstr-
~Engineer and General Manager,
____
the Secretary read the joint
Ocean_Outfall Sewer____renort of the Chief Engineer and
General Manager and the Design
Engineers on tabulation of bids and redommendations On
award of contract for constn~iction of the Ocean,Outfall
~ewer,
Mimeographed copies ~si car.~vass of bids were distri—
buteci to each of the Distrectors.Copy of this canvass
of bids is or~record in the office of the Secretary,whieh
lists:
Sniale &Robinson low bidder on the basis of award
to a single contractor on Schedules I and II —~3O7,O7O.50
(h)R0 A.Wattson Company low bidder on the basis of
sward to a sir~gle contractor on Schedule I and Alternate
Schedule II,~32~,9~5~25.
(c)M~Miller Company low bidder on.basis of award of
Schedule I alone -1~l2l,996.O0.
(d)Smale &Robinson low bidder on basis of award of
Schedule II~and Alternate Schedule II,~l27,~6l.5O and
.;~l53 ,I~42,50,respect~i vely.
Total Co~of Cc)and (d)above:
M.Miller Co~Schedule I ~l2l;996~O0
Smale &Robinson Schedule II l27;~6l,50
Tnta1 Cost ~c)and (d)above:
1’.~.Miller Co.Schedule I ~l2l~996.0O
Sr~ale &Robinson Alterr.ate Schedule II l53j)~.42.5O
To:;al Cost of (a)above:
Smale &Robinson Shecules I and II
Total Cost of (h)above):
R.A.Wattson Schedule I and Alternate
Schedule II
—2—
Departures Directors Willis H.Warner and
Vernon E,Langenbeck left the meeting
at ~:2O p,m.
Review and Tabulations The Boards of Directors reviewed tabu
and Recommendations lations and canvass of bids and recom
mendations of the Chief Engineer and
General Manager,the Attorney and the Design Engineers.
Mr.Nisson stated the opinion that award should he made
to a single bidder;there being no specific stipulations in
the specifications that award could or could not be made separ
ately for each Schedule,Page 36 of the Specifications defined
location and description of the work as one unit and Page 39
required the contractor to complete all work on both Sections
within 165 calendar days and provided no division of time be
tween the two Schedules.
Mr.Harrison reported the three lowest bidders had
verbally stated each would accent award of contract for one
Schedule alone,but after completion of the renort and recom
mendations by the design engineers and the Chief Engineer and
General Manager,the firms of Smale &Robinson and R.A.
Wattson Coi;-ipany had both withdrawn their verbal statements for
acceptance of award based upon one Schedule only.
Chairman pro tern Director Langenheck returned to the
meeting at 9:05 p.m.and reported that
due to illness in Director Warner’s family he would not be
able to return.
The Board of Directors took the following action:
Moved by Director Vernon E,Langenbeck,seconded by
Director Roy Seabridge and duly carried:
That Director Seabridge be appointed Chairman pro tern.
Award of Contract Mr.Nelson,Chief &igineer and General
Manager made the recommendation that
award of contract be made to the low bidder M,Miller Company
for Schedule I,Alternate A and that all other bids be rejecte
in accordance with draft of resolution distributed to the
Directors;and that Schedule II or Alternate Schedule II later
be included in notice of bids for construction of lines in
that vicinity,
The Boards of Directors took the following action:Moved
by Director J.L~McBride,seconded by Director Courtney R.
Chandler:
That the Boards adopt resolution recommended by the Chief
Engineer and General~Manager for award of contract for constr
uction of Schedule I,Alternate A,to the M.Miller Company.
There followed a discussion of previous rejection of bids
for the construction of the Land Section of the Ocean Outfall
and the advisability of again rejecting bids,a~well as
possible delay in starting construction under Schedule II or
Alternate Schedule II.
Director Chapman requested information upon capacity
obtained by construction under the proposed award and cost of
construction of additional facilities to meet requirem~ts a
few years later on.
—3—
The Design Engineers stated that in previous analysis
of funds available to construct the entire project,allocations
were set up for each unit.The recommendation made for reduction
in size of pipe in Schedule II was based upon dollars and cents
t~o bring the cost within the funds previously allocated.The
Boards reviewed with the engineers cost of construction and
capacities provided by Schedule II and Alternate Schedule II.
The vote was polled by roll call and the Secretary
announced the motion had failed to carry by all Districtst Boards~,
The Boards of Directors of County Sanitation ii)istricts
Nos,1,2,3,5,6,7 and 11 adopted Resolution No.24~5 upon a
motion made by Dii~’ector Courtney R.Chandler,seconded by Director
Irvin C.Chanman and~duly carried by roll call vote of each of
the Districts Boards,wherein District No.1 was authorized to
enter into a contract with It.A.~Jatt~on Company for construction
of the Land Section of the Ocean Outfall Sewer for the sum of
~32~,9~5,25,Certified copy of this resolution is attached here
to and made a part of these minutes.
Report of the Director Chandler,Chairman of the
______
Executive Committee read the report
and recommendations of the Executive
Comi1iittee.This report is on file in the office of the
Secretary.
There followed a discussion of the recommendation
made by the Executive Committee.
Chairman Finch called upon the Design Engineers for a
verbal proposal for the preparation of a funding and sizing
report as recommended by the Executive Committee.
Mr.Harrison,representing,the Design Engineers,sub
mitted the following verbal proposal~
That,for the fee of ~l,5OO:OO,Harrison &Woolley
and Headman,Ferguson &Carollo would’prepare and submit
to the Boards or~or before Janu~ry 2~,1953 a detailed
Funding and Sizing Report for the Treatment Plant and
Certain Trunk Sewers —Modification Plan,estimating
construction costs of a Reversed Ellis Avenue Trunk
Sewer,a Sewer Paralleling the Santa Ana River,Treat—
ment Plant Trunk Sewer and the Treatment Plant in maximum
sizes which could he constructed with funds available,
The Boards of Directors took the following action:
Moved br Director Vernon E~Langenbeck,seconded by
Director J.L.McBride and duly carried by the Boards’of’
Directors of County Sanitation Districts Nos.1,2,3,5,6~
7 and 11:
That the verbal proposal of Harrison &~Jooliey end
Headman,Ferguson &Carollo for the preparation of a’
detailed Funding and Sizing Report for the fee of ~1,5OO.OO
be accepted;and~that they submit to the Boards on or
before January 2~,1953 a detailed ~Funding and Sizing
Report —Modification P1an’~estimating construction costs of
a Reversed Ellis Avenue Trunk Sewer,a Sewer Paralleling the
Santa Ana River,Treatment Plant Trunk and the Treatment
Plant in maximum sizes which could he constructed with funds
available.
—1+—
Authorizi ncr,negotiations
for right of way -Sta
tionC —03 to Station
,~55
The Boards of Directors took the
following action:
____________
Moved by Director J~L.McBride
seconded by Director Roy 3eabri~ge
and duly carried by the Boards’of’Directors of County
Sanitation Districts Nos.1,2,3,5,6,7 and 11:
That the Chief Engineer and General Mansger and
the Legal Counsel be and they are hereby authorized to
proceed with negotiations with land o~rners for right of
way relating to contract work under specifications for
the Ocean Outfall Sewer,Land Section,Station 0 —03 to
Station 20 ~55,said strip being approximo.teiy 70~5
feet in ~jidth.
Moved by Director J.L.McBride,
seconded by Director Roy Seabridge and duly carried by
the Boards of Directors of County Sanitation Districts
Nos.1,2,3,5,6,7 and 11:
That the Joint Administrative Warrant Register be
approved for signature and payment of:
Warrant
Demand ho,In Favor Of
_____
State Compensation Insurance Fund
F.R.Harwood,Postmaster
Moved b Director Courtney R.
Chandler,seconded by Director i~ohert H.Boney and duly
carried by the Boards of Directors of County :3anitation
Districts Nos.1,2,3,5,6,7 and 11:
That Revolving Fund 1A”Warrant Register be app roved
for signature and payment of:
Harrison &Wooiiey,and Headman.
F3rguson.&Carob ~L~OCO~O0
Moved by Direotcr Robert H.Boney,seconded by Director
Norman H~Miller and duly carried by th~’Boards of Directors
of County Sanitation Districts Nos~1.2,3,5,6,7 and 11:
The Boarc~of Directors took the
following act.Lor!:
The Boards of Directors took the
following action:
In Favor Of Amount
The Boards of Directors took the
following action:
ApjDroval oC~oia~
Administrative
Warrant Re~ist er
JA-269
270
Approval of Revolviflg
Vund UA~Warrant
Register
—
Amount
~4’7~.12
3O~OO
~
Warro nt
Demand_No~
A—22
Suspense Rund
—5”
That Suspense Fund Warrant Register be approved
for signature and payment of~
Warrant
Demand No In Favor Of Amount
S~39 Harrison &Woolley,and Headman~
Ferguson &Carollo 000.OQ
Adjournment The Boards of Diredtors trk the
following action~
Moved by Director Robert H.Boney,~e~nded b~T
Director Vernon E.Langenbeck and duly r~arri~d by the~Boards
of Directors of County Sanitation Distr~~s No.1,~,3,
4,5,6,7 and 11:
That the joint meeting of the Boarr~o cf Direc~ors he
adjourned~
Whereupon,the Chairman declared the meeting of the
Boards of Directors of County Sanitation Districts ~Tos,
1,2,3,5,6,‘7 and 11 so adjourned at the hour of 10:40 p.m~.
Chairman,Board of Directors
County Sanitation District No.11
Orange County,Calif~r~iia
ATTEST:
‘~
Sec~etary,Board of Di~ectors
County Sanitation District No.fl
Orange County,California
-.6-
RESOLUTION NO.21I.5~11
RESOLUTION OF THE BOARD OF DIRECTORS OF COUNTY
SANITATION DISTRICT NO.11 OF ORANGE COUNTY,
CALIFORNIA,DETERMINING THE WORK TO BE DONE,~
CANVASSING BIDS AND AWARDING CONTRACT FOR
SCHEDULE 1 ALTERNATE A AND ALTERNATE SCHEDULE
II OF THE OCEAN OUTFALL SEWER (LAND SECTION)
AND WAIVING INFORMALITIES CONTAINED IN SAID BIDS.
The Board of Directors of County Sanitation District No.11
of Orange County,Ca1~fornia,resolves as follows:
Whereas:County Sanitation District No.1 as contracting agent
for itself and Count~r Sanitation Districts Nos.2,3,5,6,7 and
11 has advertised for and has received bids for the construction
of the Ocean Outfall Sewer (Land Section)and,
Whereas:there were no bids on Schedule 1 and,
Whereas:the Board of Directors does hereby determine and
declare that they shall proceed with the work to be done under
Schedule 1,Alternate A and Alternate Schedule 2 and,
Whereas:said bids have been canvassed by the Chief Engineer
arid General Manager and the De~.gn E~irieers,and
Whereas:all the bids submitted were informal because there
was no affidavit that said bids weregenuine arid not sham or collu
sive as required under the General Provisions Section C-2 (C),and
in addition thereto none of the bidders excepting only Healy
Tibbltts Company submitted evidence of their ability to do the work
proposed in accordance with the provisions of A-6 contained In the
advertisement for bids and it appears that the best interest of
the Districts will be served by the waiving of said Informalities
in the bids providing tI-tat said Informalities are cOrrected by
proper affidavit and submission of evidence to do the work prior
to the 1ettIn~of a contract for the work and,
Whereas:the above action Is taken in the best 1~nterests of
the public and In the furtherance of the business of the District
Now therefore,be It resolved:
13
That the unit prices for the work to be done contained
in the bid of the B.A.Wattson Company to do the work proposed
In Schedule 1,Items 1,2,3A and 14A and Alternate Schedule II,
Items 1,2,3,4,5A,6A and 7A Is the lowept and best bid sub
mitted for said work,and
Whereas:If said B.A.Wattson Company corrects the informal
Ities of’its bid as hereinabove described to-wit,by submitting an
affidavit regarding collusion etc.and submitting evidence of its
ability to do the work described within the time allowed to enter
said contract,the contract for the work hereinabove described be
let to B.A.Wattson Company for the work proposed in Schedule 1,
Items 1,2,3A and 14A and in Alternate Schedule II,Items 1,2,3,
4,5A,6A and 7A for the unit prices contained In said bid and in
accordance with the plans and specifications therefor.
Be it further resolved that all other bids be rejected and
that the surety bonds or other security posted by said bidders be
returned by the Secretary,and
That County Sanitation District No.1 of Orange County as
contracting agent for this District,be,and Is hereby authorized
to carry out the provisions of this Resolution by execution of the
contract for the work as hereinabove provided.
The foregoing resolution was passed and adopted at a regular
adjourned meeting of the Board of Directors of County Sanitation
District No.11
,on the 21st day of January,1953.
2~‘22,~ ~
Secretary,Board of Directors
County Sanitation District No.11
Orange County,California
STATE OF CALIFORNIA)
ss
COUNTY OF ORANGE )
I,ORA MAE MERRITT,Secretary of the Board of Directors of
County Sanitation District No.1].of Orange County,California,do
hereby certify that the foregoing resolution was passed and adopted
at a regular adjourned meeting of the Board of Directors of County
Sanitation District No.U of Orange County,California,held on
the 21st day of January,1953 by the following roll call vote:
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iL~
AYES:Directors Vernon E,Langenbeck and
Roy Soabridge
NOES:None
ABSENT:DIrector Willis H.Warner
IN ~ITNESS WHEREOF,I have hereunto set my hand and
affixed the seal of County Sanitation District No.U of
Orange County,California,this 22nd day of January 1953.
~‘~
Secre€ary,Board of Directors
County Sanitation District No.11
Orange County,California
u-a-