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HomeMy WebLinkAboutDistrict 11 Minutes 1953-01-21MINUTES OF REGULAR NI~ETING,ADJOURNED SESSION BOARD OF DIRECTORS COUNTY SANITATION DISTRICT NO.II ORAI~GE COUNTY,CALIFORNIA January 21,1953 at ~:00 p.m. Room 239,1104 West eighth Street Santa Ana,California The Boerd of Directors met in adjourned session at the hour of ~:OO p.m.,January 21,1953 i~i Room 239 at 1104 ~iest Ei~hth Stre~•t,Santa Ana,California. Chaii~nan Finch called the joint r~eetin~of the Dis’:.’icts’ Boirds to order at ~:OO p.’i. The roll ~~Tas called and the Secretary rerjorted a :.orum of the Board to be present: Directors present~Willis H.Warner (Chairman) Roy Seabridge (Chairman pro tern) Vernon E.Langenbeck (Director Warner left the meeting at g:20 p.m.) Directors absent:None Others rresent:Lee M.Nelson Harry Ashton C.Arthur ~i~son,Jr. Robert Barlet,ta Herman Hiltseher General S.E~,Ridderhof J.A.~Ioo1ley K.J.Harrison Raymond I~.Hertel Ora Mae Merritt ,Secretary Corresnondence and The Secretary read a letter dated Commur~ic~~on~_Janur~ry 21,1953 from the law firm of Dru~~m &Drumm,transmitting an Objecti~n s.nd Protest to the nodificstior of the Bacon Plan.The Objection and Protest,bearing the.si~natures of Maggie L.Jones,Lucille R.Allaire,Laurence Moiola, Clyde H.,Ellis,Harold Gisler and i~Jalter f?.~Gisier,was also read Tiie Boards of Directors took the following action.: Moved by Director Vernon E~Lan~enbeck,seconded by Director C,It.Miller and duly carried by the I3oard~of Directors of County Sanitation Districts Nose 1,2,3,5, 6,7 and 11: That the letter fro:i Dru~i &Drumm and Protest to the Llodi:ricati.on of the Bacon Plan he received and ordered file ci.. The Secretary read.a letter dated January 19,1953 from P ~‘.J Artukovich, Inc.and N,Miller Comr~any,stating they wished to withdraw their letter qualifying their bid on the land section of the Ocean Outfall Sewer in which stipulation was made that their -1- acceptance of an award would be made upon installation of both schedules;and that they would be willing t& accept an award on Schedule I,based on the bid of ~l2l,996.00. The Boards of Directors took the folio~.ri~’.action: Moved by Director J.L,McBride,secondea by Dir ector Frank J.Sch~reitzer,Jr.,and duly carried: That the letter from P &J Artukovich,Inc.~and M.Miller Company be received and ordered filed, At the request of the Chief of_Bids rConstr- ~Engineer and General Manager, ____ the Secretary read the joint Ocean_Outfall Sewer____renort of the Chief Engineer and General Manager and the Design Engineers on tabulation of bids and redommendations On award of contract for constn~iction of the Ocean,Outfall ~ewer, Mimeographed copies ~si car.~vass of bids were distri— buteci to each of the Distrectors.Copy of this canvass of bids is or~record in the office of the Secretary,whieh lists: Sniale &Robinson low bidder on the basis of award to a single contractor on Schedules I and II —~3O7,O7O.50 (h)R0 A.Wattson Company low bidder on the basis of sward to a sir~gle contractor on Schedule I and Alternate Schedule II,~32~,9~5~25. (c)M~Miller Company low bidder on.basis of award of Schedule I alone -1~l2l,996.O0. (d)Smale &Robinson low bidder on basis of award of Schedule II~and Alternate Schedule II,~l27,~6l.5O and .;~l53 ,I~42,50,respect~i vely. Total Co~of Cc)and (d)above: M.Miller Co~Schedule I ~l2l;996~O0 Smale &Robinson Schedule II l27;~6l,50 Tnta1 Cost ~c)and (d)above: 1’.~.Miller Co.Schedule I ~l2l~996.0O Sr~ale &Robinson Alterr.ate Schedule II l53j)~.42.5O To:;al Cost of (a)above: Smale &Robinson Shecules I and II Total Cost of (h)above): R.A.Wattson Schedule I and Alternate Schedule II —2— Departures Directors Willis H.Warner and Vernon E,Langenbeck left the meeting at ~:2O p,m. Review and Tabulations The Boards of Directors reviewed tabu and Recommendations lations and canvass of bids and recom mendations of the Chief Engineer and General Manager,the Attorney and the Design Engineers. Mr.Nisson stated the opinion that award should he made to a single bidder;there being no specific stipulations in the specifications that award could or could not be made separ ately for each Schedule,Page 36 of the Specifications defined location and description of the work as one unit and Page 39 required the contractor to complete all work on both Sections within 165 calendar days and provided no division of time be tween the two Schedules. Mr.Harrison reported the three lowest bidders had verbally stated each would accent award of contract for one Schedule alone,but after completion of the renort and recom mendations by the design engineers and the Chief Engineer and General Manager,the firms of Smale &Robinson and R.A. Wattson Coi;-ipany had both withdrawn their verbal statements for acceptance of award based upon one Schedule only. Chairman pro tern Director Langenheck returned to the meeting at 9:05 p.m.and reported that due to illness in Director Warner’s family he would not be able to return. The Board of Directors took the following action: Moved by Director Vernon E,Langenbeck,seconded by Director Roy Seabridge and duly carried: That Director Seabridge be appointed Chairman pro tern. Award of Contract Mr.Nelson,Chief &igineer and General Manager made the recommendation that award of contract be made to the low bidder M,Miller Company for Schedule I,Alternate A and that all other bids be rejecte in accordance with draft of resolution distributed to the Directors;and that Schedule II or Alternate Schedule II later be included in notice of bids for construction of lines in that vicinity, The Boards of Directors took the following action:Moved by Director J.L~McBride,seconded by Director Courtney R. Chandler: That the Boards adopt resolution recommended by the Chief Engineer and General~Manager for award of contract for constr uction of Schedule I,Alternate A,to the M.Miller Company. There followed a discussion of previous rejection of bids for the construction of the Land Section of the Ocean Outfall and the advisability of again rejecting bids,a~well as possible delay in starting construction under Schedule II or Alternate Schedule II. Director Chapman requested information upon capacity obtained by construction under the proposed award and cost of construction of additional facilities to meet requirem~ts a few years later on. —3— The Design Engineers stated that in previous analysis of funds available to construct the entire project,allocations were set up for each unit.The recommendation made for reduction in size of pipe in Schedule II was based upon dollars and cents t~o bring the cost within the funds previously allocated.The Boards reviewed with the engineers cost of construction and capacities provided by Schedule II and Alternate Schedule II. The vote was polled by roll call and the Secretary announced the motion had failed to carry by all Districtst Boards~, The Boards of Directors of County Sanitation ii)istricts Nos,1,2,3,5,6,7 and 11 adopted Resolution No.24~5 upon a motion made by Dii~’ector Courtney R.Chandler,seconded by Director Irvin C.Chanman and~duly carried by roll call vote of each of the Districts Boards,wherein District No.1 was authorized to enter into a contract with It.A.~Jatt~on Company for construction of the Land Section of the Ocean Outfall Sewer for the sum of ~32~,9~5,25,Certified copy of this resolution is attached here to and made a part of these minutes. Report of the Director Chandler,Chairman of the ______ Executive Committee read the report and recommendations of the Executive Comi1iittee.This report is on file in the office of the Secretary. There followed a discussion of the recommendation made by the Executive Committee. Chairman Finch called upon the Design Engineers for a verbal proposal for the preparation of a funding and sizing report as recommended by the Executive Committee. Mr.Harrison,representing,the Design Engineers,sub mitted the following verbal proposal~ That,for the fee of ~l,5OO:OO,Harrison &Woolley and Headman,Ferguson &Carollo would’prepare and submit to the Boards or~or before Janu~ry 2~,1953 a detailed Funding and Sizing Report for the Treatment Plant and Certain Trunk Sewers —Modification Plan,estimating construction costs of a Reversed Ellis Avenue Trunk Sewer,a Sewer Paralleling the Santa Ana River,Treat— ment Plant Trunk Sewer and the Treatment Plant in maximum sizes which could he constructed with funds available, The Boards of Directors took the following action: Moved br Director Vernon E~Langenbeck,seconded by Director J.L.McBride and duly carried by the Boards’of’ Directors of County Sanitation Districts Nos.1,2,3,5,6~ 7 and 11: That the verbal proposal of Harrison &~Jooliey end Headman,Ferguson &Carollo for the preparation of a’ detailed Funding and Sizing Report for the fee of ~1,5OO.OO be accepted;and~that they submit to the Boards on or before January 2~,1953 a detailed ~Funding and Sizing Report —Modification P1an’~estimating construction costs of a Reversed Ellis Avenue Trunk Sewer,a Sewer Paralleling the Santa Ana River,Treatment Plant Trunk and the Treatment Plant in maximum sizes which could he constructed with funds available. —1+— Authorizi ncr,negotiations for right of way -Sta tionC —03 to Station ,~55 The Boards of Directors took the following action: ____________ Moved by Director J~L.McBride seconded by Director Roy 3eabri~ge and duly carried by the Boards’of’Directors of County Sanitation Districts Nos.1,2,3,5,6,7 and 11: That the Chief Engineer and General Mansger and the Legal Counsel be and they are hereby authorized to proceed with negotiations with land o~rners for right of way relating to contract work under specifications for the Ocean Outfall Sewer,Land Section,Station 0 —03 to Station 20 ~55,said strip being approximo.teiy 70~5 feet in ~jidth. Moved by Director J.L.McBride, seconded by Director Roy Seabridge and duly carried by the Boards of Directors of County Sanitation Districts Nos.1,2,3,5,6,7 and 11: That the Joint Administrative Warrant Register be approved for signature and payment of: Warrant Demand ho,In Favor Of _____ State Compensation Insurance Fund F.R.Harwood,Postmaster Moved b Director Courtney R. Chandler,seconded by Director i~ohert H.Boney and duly carried by the Boards of Directors of County :3anitation Districts Nos.1,2,3,5,6,7 and 11: That Revolving Fund 1A”Warrant Register be app roved for signature and payment of: Harrison &Wooiiey,and Headman. F3rguson.&Carob ~L~OCO~O0 Moved by Direotcr Robert H.Boney,seconded by Director Norman H~Miller and duly carried by th~’Boards of Directors of County Sanitation Districts Nos~1.2,3,5,6,7 and 11: The Boarc~of Directors took the following act.Lor!: The Boards of Directors took the following action: In Favor Of Amount The Boards of Directors took the following action: ApjDroval oC~oia~ Administrative Warrant Re~ist er JA-269 270 Approval of Revolviflg Vund UA~Warrant Register — Amount ~4’7~.12 3O~OO ~ Warro nt Demand_No~ A—22 Suspense Rund —5” That Suspense Fund Warrant Register be approved for signature and payment of~ Warrant Demand No In Favor Of Amount S~39 Harrison &Woolley,and Headman~ Ferguson &Carollo 000.OQ Adjournment The Boards of Diredtors trk the following action~ Moved by Director Robert H.Boney,~e~nded b~T Director Vernon E.Langenbeck and duly r~arri~d by the~Boards of Directors of County Sanitation Distr~~s No.1,~,3, 4,5,6,7 and 11: That the joint meeting of the Boarr~o cf Direc~ors he adjourned~ Whereupon,the Chairman declared the meeting of the Boards of Directors of County Sanitation Districts ~Tos, 1,2,3,5,6,‘7 and 11 so adjourned at the hour of 10:40 p.m~. Chairman,Board of Directors County Sanitation District No.11 Orange County,Calif~r~iia ATTEST: ‘~ Sec~etary,Board of Di~ectors County Sanitation District No.fl Orange County,California -.6- RESOLUTION NO.21I.5~11 RESOLUTION OF THE BOARD OF DIRECTORS OF COUNTY SANITATION DISTRICT NO.11 OF ORANGE COUNTY, CALIFORNIA,DETERMINING THE WORK TO BE DONE,~ CANVASSING BIDS AND AWARDING CONTRACT FOR SCHEDULE 1 ALTERNATE A AND ALTERNATE SCHEDULE II OF THE OCEAN OUTFALL SEWER (LAND SECTION) AND WAIVING INFORMALITIES CONTAINED IN SAID BIDS. The Board of Directors of County Sanitation District No.11 of Orange County,Ca1~fornia,resolves as follows: Whereas:County Sanitation District No.1 as contracting agent for itself and Count~r Sanitation Districts Nos.2,3,5,6,7 and 11 has advertised for and has received bids for the construction of the Ocean Outfall Sewer (Land Section)and, Whereas:there were no bids on Schedule 1 and, Whereas:the Board of Directors does hereby determine and declare that they shall proceed with the work to be done under Schedule 1,Alternate A and Alternate Schedule 2 and, Whereas:said bids have been canvassed by the Chief Engineer arid General Manager and the De~.gn E~irieers,and Whereas:all the bids submitted were informal because there was no affidavit that said bids weregenuine arid not sham or collu sive as required under the General Provisions Section C-2 (C),and in addition thereto none of the bidders excepting only Healy Tibbltts Company submitted evidence of their ability to do the work proposed in accordance with the provisions of A-6 contained In the advertisement for bids and it appears that the best interest of the Districts will be served by the waiving of said Informalities in the bids providing tI-tat said Informalities are cOrrected by proper affidavit and submission of evidence to do the work prior to the 1ettIn~of a contract for the work and, Whereas:the above action Is taken in the best 1~nterests of the public and In the furtherance of the business of the District Now therefore,be It resolved: 13 That the unit prices for the work to be done contained in the bid of the B.A.Wattson Company to do the work proposed In Schedule 1,Items 1,2,3A and 14A and Alternate Schedule II, Items 1,2,3,4,5A,6A and 7A Is the lowept and best bid sub mitted for said work,and Whereas:If said B.A.Wattson Company corrects the informal Ities of’its bid as hereinabove described to-wit,by submitting an affidavit regarding collusion etc.and submitting evidence of its ability to do the work described within the time allowed to enter said contract,the contract for the work hereinabove described be let to B.A.Wattson Company for the work proposed in Schedule 1, Items 1,2,3A and 14A and in Alternate Schedule II,Items 1,2,3, 4,5A,6A and 7A for the unit prices contained In said bid and in accordance with the plans and specifications therefor. Be it further resolved that all other bids be rejected and that the surety bonds or other security posted by said bidders be returned by the Secretary,and That County Sanitation District No.1 of Orange County as contracting agent for this District,be,and Is hereby authorized to carry out the provisions of this Resolution by execution of the contract for the work as hereinabove provided. The foregoing resolution was passed and adopted at a regular adjourned meeting of the Board of Directors of County Sanitation District No.11 ,on the 21st day of January,1953. 2~‘22,~ ~ Secretary,Board of Directors County Sanitation District No.11 Orange County,California STATE OF CALIFORNIA) ss COUNTY OF ORANGE ) I,ORA MAE MERRITT,Secretary of the Board of Directors of County Sanitation District No.1].of Orange County,California,do hereby certify that the foregoing resolution was passed and adopted at a regular adjourned meeting of the Board of Directors of County Sanitation District No.U of Orange County,California,held on the 21st day of January,1953 by the following roll call vote: -2- iL~ AYES:Directors Vernon E,Langenbeck and Roy Soabridge NOES:None ABSENT:DIrector Willis H.Warner IN ~ITNESS WHEREOF,I have hereunto set my hand and affixed the seal of County Sanitation District No.U of Orange County,California,this 22nd day of January 1953. ~‘~ Secre€ary,Board of Directors County Sanitation District No.11 Orange County,California u-a-