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HomeMy WebLinkAboutDistrict 07 Minutes 1953-01-21MINUTI~OF REGULAi~r:~ETING~ADJOURNED SESSION BOARD OF DIRECTORS COUNTY SANITATION DISTRICT NO,7 ORA1~GE COUNTY,CALIFORNIA January 21,1953 at ~:OO p.m. Roam 239,1104 West Eighth Street Santa Ana,California The Boord of Directors met in adjourned session at the hour of i~:OO p.m.,January 21,1953 in Room 239 at 1104 West Ei~hth Stre~t,santa Ana,California. Chair~nan Finch called the joint meeting of the Districts’ Boards to order at ~:O0 p.~n.. The roll was called and the Secretary renorted a :~uorum of the Board to be present: Directors present:Vincent L.Humeston (Chairman) J.L.McBride Willis H.Warner (Director Warner left the meeting at ~:2O p.m.) Directors absent:None Others present:Lee M.Nelson Harry As ht on C.Arthur t~i~son,Jr. Robert Barletta Herman HiltscI~er General S.E~Ridderhof J.A.Woollev K,J.Harrison Raymond Ii.Hertel Ora Mae Merritt,Secretary Correspondence and The Secretary read a letter dated Commuriic~~ions January21,1953 from the law firm of Drur~m &Drumm,transmitting, an 0hjecti~n and Protest to the modificotion of the Bacon Plan.The Objection and Protest,bearing the.si~natures of Maggie L.Jones,Lucille R.Allaire,Laurence Moiola, C1~rde H,,Ellis,Harold Gisler and Walter IL Gisler,was also read •The Boarch~of Direct~rs took the fo11owin~action.: Moved by Director Vernon E.Langenbeck,seconc’ed by Director C.R.Miller and duly carried by the 305rd13 of Directors of County Sanitation Districts Nos,1,2,3,5, 6,7 arid 1].: That the letter fro~i Dru~~m &Drl..lrlm and Protest to the Moclii’icatjon of the Bacon Plan he received and ordered f ii ed.. The Secretary read.a letter dated January 19,1953 from P &J Artukovich, Inc.and N.Miller Comnany,stating they wished to withdraw their letter qualifying their bid on the land section of the Ocear~Outfall Sewer in which stipulation was made that their -1- acceptance of an award would be made upon installation of both schedules;and that they would be wil].ing,t~ accept an award on Schedule I,based on the bid of ~l2l,996.00. The Boards of Directors took the fOllOi.Ti~action: Moved b~r Director J.~L,McBride,secondec.by Dir ector Frank J.Schweitzer,Jr. , and duly carried: That the letter from P &J Artukovich,Inca ~ancl LI.Miller Company be received and ordered filecL 1?~_Q~~t~P of Bids for Constr uction of Land.Section. Ocean Outfall Sewer (h) (c) (d) Mimeoqraphed.copies c~canvass of bids were distri buted to ench of the Distrectors.Cony of this canvass of bids is on record in the office of the Secretary,which lists: Smale &Robinson low bidder on the basis of award to a single contractor on Schedules I and II —~3O7,O70.5O R.A.Wattson Company low bidder on the basis of award to a sir~gle contractor on Schedule I and Alternate Schedule II,~329~5.~25. MA Miller Company low bidder on basis of award of Schedule I alone -~l2l,996.0O. Snciale &Robinson ILow bidder on basis of award of Schedule II~and Alternate Schedule II,~l27,~6l.5O and ~l53 ,)~42.50,respectlvelir. Total COE~of (c)and (d)above: M.Miller Coe Schedule I Smale &Robinson Schedule II Total Cost (C)and (d)above: 1!T..Miller Co.Schedule I Sma.le &.;Robinson Alternate Schedule II Total cost of (a)above: Smale &Robinson Shecules I and II Total Cost of (b)above): R.A.Wattson Schedule I and Alternate Schedule II ~l2l;996,0O .~6l 50 ~Z49 ~57~ ~l2l;996.00 l53j~.42.50 ~275,L3~.5O At the request of the Chief _____________ Engineer and General Manager, _______- the Secretary read.the joint ___________ report of the Chief Engineer and General Manager and the Design Engineers on tabulation of bids and recommendations on award of contract for constnj.ction,of the Ocean Outfall bewer. —2— Departures Director Willis H.Warner left the meeting at ~:2O p.m. Review of Tabulations The Boards of Directors reviewed and Recor~imendations tabulations and canvass of bids with the Chief Enc~ineer arid General Manager,the attorney and the Design Engineers6 Mr.Nisson stated the opinion that award sh~’ild he made to a single bidder;there being no s~eci:~ic stipu lations in the specifications that award could or could not be ~~-iade separately for each Schedule,Page 36 of the Specifications defined location and description of the work as one unit and Page 39 required the contraci;r to comlete all work on both Sections uithin l~5 calendar days and provided no division of time between the two S c he du 1 es. Mr.Harrison renorted the three lowest bidders had verbally stated each would accept award of contract for one Schedule alone,but after com~letion of th~renort and.recoitmendations by the design engineers and the Chief ~ugineer and General Manager,the firms of Smale & R~binson ard R.A~Wattson Company had both withdrawn bhe:Lr veroal statement that they would accept award of contract for only one Schedule. Award of Contract Mr.Lee M.Nelson,Chief En~ineer and General Manager made the recommendatjon that award of contract be made to the low bidder ~Miller Co~iipany for Schedule I,i~lternate A and that all other bids be rejected in acccrc1ar~c.e with draft of resolution distributed with the .~ganda;and that Schedule II or Alternate Schedule II later on be included in notice of bids for cnnstructi~n of lines in that vicinity. The i3oards of Directors took the following action: Moved by T)irecto:r J.L.McBride,seconded by Director Courtney -~.Chandler: That.the Boards adopt resolution recommended by the Chief J~ngjneer and General Manager for award of contract for constnctjon of Schedule I,Alternate A of the p:coposal,to the M.Miller Companr~ There followed a discussion of previous rejection of bids ~or construction of the Land Section of the Ocean Outfall and the advisability of acain rajecting bids,as well as possibility of delay in ~tartin’~onstr uction work unr~r Schedule II or Alternate Schedube II. Director Chapman requested infonnati~n upon capa cities obtained by constructio~t under the prorosed award, and cost of constructing additional facil~cie.to meet canacity requirements a few years late m. —3— The Design Engineers stated that in previous analysis of funds available to construct the entire project,allocations were set up for each unit,The recommendation made for reduction in size of pipe in Schedule II was based upon dollars and cents Lo bring the cost uithin the funds previously allocated.The Boards reviewed with the engineers cost of construction and capacities provided by Schedule II and Alternate Schedule II. The vote was polled by roll call and the Secretary announced the motion had failed to carry by all Districtst Boards~ The Boards of Directors of Cout~ty Sanitation Districts Nos.1,2,3,5,6,7 and 11 adopted Resniution No.245 upon a motion made by Director Courtney R.Chandler,seconded by Director Irvin C,Chapman anddul~carried by roll call vote of each of the Districts Boards,wherein District NOe 1 i.ras authorized to enter into a contract with R.A.~Jattson Company for construction of the Land Section of the Ocean Outfall Sewer for the sum of ~32~,9~5,25~Certified copy of this resolution is attached here to and made a part of these minutes. Ren~rtof_th~__Director Chandler,Chairman of the £~xecutiveCom~nittee Executive Committee read the report and recommendations of the Executive Committee.This report is on file in the office of the Secretary. There followed a discussion of the recommendation made by the Executive Committee, Chairman Finch called upon the Design Enpineers for a verbal proposal for the preparation of a funding and sizing report as recommended by the Executive Cor:~rnittee. Mr.Harrison,representing the Design Engineers,sub mitted the following verbal proposal That,for the fee of fl,500,00,Harrison &Woolley and 1-leadrian,Ferguson &Carollo would~prepare and submit to the Boards on or before January 2~,1953 a detailed Funding and Sizing Report for the Treatment Plant and Certain Trunk Sewe~~s —Modification Plan,estimating construction costs of a Reversed Ellis Avenue Trunk Sewer,a Sewer Paralleling the Santa Ana River,Treat ment Plant Trunk Sewer and the Treatment Plant in maximum sizes which could he constructed with funds available. The Boards of Directors took the following action: Moved b.r Director Vernon E~Langenbeck,seconded by Director J,L.McBrid.e and duly carried by the Boards~of~ Directors of County Sanitation Districts Nos.1,2,3,5,6, 7 and il: That the verbal proposal of Harrison &Woolley snd Headman,Ferguson &Carollo for the preparation of a~ detailed Funding and Sizing Report for the fee of ~l,5OO.OO be accepted;and’that they submit to the Boards on or before January 2~,1953 a detailed 11Funding and Sizing Report —Modification P1an~estimating construction costs of a Reversed Ellis Avenue Trunk Sewer,a Sewer Paralleling the Santa Ana River,Treatment Plant Trunk and the Treatment Plant in maximum sizes which could be constructed with funds availabi e. .44.— Authorizin~g nQgptiations The Boards of Directors took the for right of way —Sta following action: tion 0 —03 to Station 20 ~55 ____________ Moved by Director J.L.McBride, seconded by Director Roy Seabridge and duly carried by the Boards of’Directors of County Sanitation Districts Nos.1,2,3,5,a,7 and 11: That the Chief Engineer and General Manager and the Legal Counsel be and they are hereby autho::~izeci to proceed with negotiations with land o~rners for right of way relating to contract work under specifications for the Ocean Outfall Sewer,Land Section,Station 0 —03 to Station 2’~~55,said strip being a~proxima~ely ?0~5 feet in u:~dth. Approval of Joint The Boarc~of Dire~tors took the Administr~tive following action~ Warrant Register Moved by Director J~L.McBride, seconded by Director Roy Seabridge and duly carried by the Boards of Directors of County Sanitation Districts Nos.1,2,3,5,6,7 and 11: That the Joint Administrative Warrant Register be approved for signature and payment of: Warrant Demanci~o.,In Favor Of Amount JA-269 State Compensation Insurance Fur!d ~L~7~0l2 270 F.IL Harwood,Postmaster 30~O0 Approval of Revolvi~The Boards of Directors took the fund “A~LWarrant following action: Register - Moved ~Director Courtney H. Chandler,seconded by Director Hohert H.J3oney and duly carried by the Boards of Directors of County Sanitation Districts ~os.1,2,3,5,6~7 and 11: That Revolving Fund ~J~’Warrant Register be app;roved for sigi~tture and payment of: Warrant Demand No0 In Favor Of Amount A-.22 Harrison &Woolley,and Headman. F3rguson &Carollo Suspense_Ru~__The Boards of Directors took the Warr~.nt_1~~ister following action: Moved by Dire~tcr Robert H.Boney,seconded by Director Norman H.Miller and duly carried by thsBoards of Directors of County Sanitation Districts Nos~1 1.2,3.5.,6,7 and 11: 1’ That Suspense Fund Warrant Register be approved for signature and payment of: TjtJarrant Demand No..In Favor Of Amount S-39 Harrison &~ool1ey,and Headman, Ferguson &Carollo OOQ.OO Adjournment The Boards of Directors t ~k the following action~ Moved by Director Robert H.Boney,~e~nded by Director Vernon E,Langenbeck and duly ~arr1~d b theBoards of Directors of County Sanitation Distr~t~Nos.1,2,3, 1+,5,6,7 and 11: That the joint meeting of the Boarr~c c~Directors he adjourned~ Whereupon,the Chairman declared the meeting of the Boards of Directors of County Sanitation Districts Nos, 1,2,3,5,6,7 and 11 so adjourned at the hour of lO:/~O p.m. _~ Chairman,1~oar~ol’Directors County Sanitation District No.7 Orange County,Califor1~ia ATTEST: ~-~~2?/~L~ Secretary,Board of Directors County Ssnitation District No.7 Orange County,Cslifornia -6.- 23 RESOLUTION NO,2~5 —7 RESOLUTION OF THE BOARD OF DIRECTORS OP COUNTY SANITATION DISTRICT NO.7 OF ORANGE COUNTY, CALIFORNIA,DETERMINING THE WORK TO BE DONE, CANVASSING BIDS AND AWARDING CONTRACT FOR SCHEDULE 1 ALTERNATE A AND ALTERNATE SCHEDULE II OF THE OCEAN OUTFALL SEWER (LAND SECTION) AND WAIVING INFORMALITIES CONTAINED IN SAID BIDS. The Board of Directors of County Sanitation DistriQt No.7 of Orange County,Ca]4fornia,resolves as follows: Whereas:County Sanitation District No.1 as contracting agent for itself and County Sanitation Districts Nos.2,3,5,6,7 and 11 has advertised for and has received bids for the construction of the Ocean Outfall Sewer (Land Section)and, Whereas:there were no bids on Schedule 1 and, Whereas:the Board of Directors does hereby determine and declare that they shall proceed with the work to be done under Schedule 1,Alternate A arid Alterrtate Schedule 2 and, Whereas:said bids have been canvassed by the Chief Engineer and General Manager and the Desi.gn Engineers,and Whereas:all the bids submitted were informal because there was no affidavit that said bids were genuine and not sham or collu sive as required under the General Provisions Section C-2 (C),and in addition thereto none of th2 bidders excepting only Healy Tibbitts Company submitted evidence of their ability to do the work proposed in accordance with the provisions of A-6 contained in the advertisement for bids and it appears that the best Interest of the Districts will be served by the waiving of said Informalities in the bids providing that said Informalitles are corrected by proper affidavit and submission of evidence to do the work prior to the letting of a contract for the work and, Whereas:the above action is taken In.the best interests of the public and in the furtherance of the business of the District Now therefore,be It resolved: r £...s That the unit prices for the work to be done contained in the b±d of the R.A.Wattson Company to do the work proposed in Schedule 1,Items 1,2,3A and 4A and Alternate Schedule II, Items 1,2,3,4,5A,6A and 7A is the lowest and best bid sub mitted for said work,and Whereas:if said R.A.Wattson Company corrects the informal Ities of its bid as hereinabove described to-wit,by submitting an affidavit regarding collusion etc.and submitting evidence of its ability to do the work described within the time allowed to enter said contract,the contract for the work hereinabove described be let to R,A.Wattson Company for the work proposed in Schedule 1, Items 1,2,3A and 14A and in Alternate Schedule II,Items ].,2,3, 4,5A,6A and 7A for the unit prices contained in said bid and in accordance with the plans and specifications therefor. Be it further resolved that all other bids be rejected and that the surety bonds or other security posted by said bidders be returned by the Secretary,and That County Sanitation District No.1 of Orange County as contracting agent for this District,be,and is hereby authorized to carry out the provisions of this Resolution by execution of the contract for the work as hereinabove provided. The foregoing resolution was passed and adopted at a regular adjourned meeting of’the Board of Directors of County Sanitation District No.7 ,on the 21st day of January;1953. ~‘~‘7i,~e~~~4~ ; secretary,Board of Di±’e~tors County Sanitation District No.7 Orange County,California STATE OF CALIFORNIA) 5$ COUNTY OP ORANGE ) I,ORA MAE MERRITT,Secretary of the Board of Directors of County Sanitation District No.7 of Orange County,California,do hereby certify that the foregoing resolution was passed and adopted at a regular adjourned meeting of the Board of Directors of County Sanitation District No.7 of Orange County,California,held on the 21st day of January,1953 by the following roll call vote: -2- AYES:Directors J.L.McBride and Vincent L. Hume St Ofl NOES:None ABSENT:Dir~ctor Willis H.Warner IN ~IITi~ESS WHEREOF,I have hereunto set my hand and affixed the seal of County Sanitation District No.7 of Orange County,California,this 22nd day of January l953~ Secretary,Board of Directors County Sanitation District No.7 Orange County,California -‘3-