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HomeMy WebLinkAboutDistrict 06 Minutes 1953-01-21MINUTES OF REGULAR MEEPING,ADJOURNED SESSION BOARD OF DIRECTORS,COUNTY SANITATION DISTRICT NO.6 ORANGE COUNTY,CALIFORNIA January 21,1953 7:30 p.m. Room 239,1104 West Eighth Street Santa Ana,California This 21st day of January,1953 at the hour of 7:30 p.m. in Room 239 at 1104.West Eighth Street,Santa Ana,Calif oriiia, being the time and place for meeting of the Board of Directors of County,Sanitation District No.6,pursuant to adjournment of the regular meeting on January 14,1953,there not being a quorum of the Board present,only the Secretary being present, the meeting was thereupon adjourned by the Secretary to the hour of ~:OO p.m.,January 21,1953,in Room 239 at 1104. West Eighth Street,Santa Ana,California. Secretary,Board o~Directors County Sanitation ~istrict No.6 Orange County,Ca]~fornia .-~C) IIINUTES OF REGULA~.£:EETILG,ADJCURN~D SESSION BOARD OF DIRECTORS QOUNTY SANITATION DISTRICT NO,6 ORANGE COUNTY,CALIFORNIA January 21,1953 at ~:OO p.m. Room 239,110L4.West Eighth Street Santa Ana,California The Board of Directors met in adjourned session at the hour of F~:OO p,m.,January 21,1953 in Room 239 at 11O~West Ei-~hth Stre•~t,$anta Ana,California. Chair~~an I’inch called the joint meeting of the Districts’ Boards to order at 5:00 p.rn. The roil 1.Tas cafled and the SeOretary renorted a :~uorurn of the Bo~rd to be oresent: Directors present:A,H.Meyers (Chair~ian) Nonnan H.Miller Willis H.Warner (Director Warner left the meeting at ~:2O p.m.) Directors absent:None Others present:Lee M.Nelson lIarry Ashton C.Arthur Uion , Jr. Robert Barletta Herman Hiltse’~~er General S.E~Ridderhof J.A,Wooilev K.J.Harrison Raymond I~.Hertel Ora r~ae Merri~t,Secretary Correspondence and The Secretary read a letter dated Co’ir~r~~~s__Jirt~arv 21,L953 fror”ho ~~r firm of Drunm &Drumm,transmitting an Ohjecti~n and Protest to the uodificatiop of the Bacon Plan,The Objection and Protest,bearing the:si~natures of Maggie L.Jones,Lucille R.Allaire,Laurence Moiola, Clyde H~Ellis,Harold Gisler and Walter f?~.G:.i.sier,was also read The Boarc1~of Directors took the followina action: Moved by Director Vernon E,Lan,~en’oeck,seconded by Director C,R.Miller and duly carried by the Board3 of Directors of County Sanitation Districts Nos~1,2,3,5, 6,7 and 1]..: That the letter froi Dru~m &Drunim and Protest to the I.~oci.ificati.on of the Bacon Plan be received and ordered filed. The Seöretary read a letter dated Januar 19,1953 from P &J Artukovich, Inc.and 14.Miller Company,stating they wi shed to ~iithdraw their letter qualifying their bid on the land section of the Ocean Outfall Sewer in which stipulation was made that their -1— i. acceptance of an award would be made upon installation of both schedules;and that they would be willing tG accent an award on Schedule I,based on the hid of ~l2l,996.00. The Boards of ~Directors took the followi~’:,action: Moved by Director J.L~McBride,seconded by Dir ector Frank J.Schweitzer,Jr. , and duly carried: That the letter from P &J Artukovich,Inca ,and M4 ~1ilier Co~ipany be received and ordered filed~ Rep~tonTabuL~ion At the request of the Chief of Bids for Constr-Engineer and General Manager, ~the Secretary read the joint Ocean_Outfall_Sewer report of the Chief Engineer and _______— General Manager and the Design i~igineers on tabulation of bids and recommendations on award of contract for construction of the Ocean Outfall Sewer. Mimeographed copies of canvass of bids were distri buted to e~ch of the Distrectors.Cony of this canvass of bids is on record in the office of the Secretary,which lists: Smale &Robinson low bidder on the basis of award to a single contractor on Schedules I and II —~3O7,O70.5O (h)R.A,Wattson Company low bidder on the basis of award to a single’contractor on ~3chedule I and Alternate Schedule II,~32~,9~5~25. (c)M~Miller Company low bidder on basis of award of Schedule I alone -fl2l,996.O0.. (d)Srnale &Robinson low bidder on basis of award of Schedule II’and Alternate Schedule II,~l27,~6l.50 and ~l53 ,/~42.50,respecti vely. Total Cost of Cc)arid (d)above: I~i,Miller Co~Schedule I 4~l2l;996~0Q Smale &;Robinson Schedule II l27~6l 50 ~57~ Tc)tal Cost (c)and Cd)above: M.Miller Co.Schedule I ~l2l;996.0O Sr1~ele &Robinson Alternate Schedule II l53jj~.42.5O rfo~.5l Cost of (a)above: Smale &Robinson Shecules I and II ~3O7,O7O.5O Total Cost of (b)above): R.A.Wattson Schedule I and.Alternate Schedule II —2— (4-; Departures Director..Willis H.Warner left the meeting at ~:2O p.m. Review of Tabulations The Boards of Directors reviewed andRecor~~menda1;ions tabulations and canvass of bids with the Chief Engineer arid General Manager,the attorney and the Design Engineers a Mr.Nissan stated the opinion that award eh~i1~d he made to a single bidder;there being no sr.ecific stipu lations in the specifications that award could or could not be ~iade separately for each Schedule;.Page 36 of the Specifications defined location and description of the won:as one unit and Page 39 required the contrachir to corii lets cii work or~both Sections ~16~calendar days and provided no division of time between the two Sche(uies. Mr.Harrison renorted the three lowest bidders had verbally stated each would accept award of contract for one Schedule alone,but after com:ietion of the rer)ort and reco~ner~dat1ons by the design engine ens and the Chief I~hc;ineer and General Manager,the firms of Smale & Rcbinson ard R.A,Mattson Company had both withdrawn their verbal statement that they would accent award of contract for only one Schedule. Award of Contract Mr.Lee N.Nelson,0bief Erwrineer and General Manager made the recomi~ienciatjon that award of contract be made to the low bidder ii.Miller Company for Schedule I,~U.ternate A and that all other bids be rejected in acccrdance with draft of resolution distributed with the .~ganda;and that Schedule II or Alternate Schedu:Le II later on be included in notice of bids for cnnstructic..n of lines in that vicinity. The iJoards of Directors took the following action: Moved by Director J.L.McBride,seconded by Director Courtney i~.Chandler: That the Boards adopt resolution recommended by the U~:~i ef ~r1gineer and General Manager for award of contract for constni~ction of Schedule I,Alternate A of the proposal,to the N.Miller Compan~r. r1~here followed a discussion of previous rejection of bids ~or construction of the Land Sectinn of the Ocean Outfall and the advisability of again rcjecting bids,as well a~possibility of delay in ~tartin’constr uction work 1j~ir1EJr Schedule II or Alternate Schedule II. Director Chapman requested.information unon capa cities obtained by construction under the pronosed award, and cost of constructing additional facili:~iEr~to meet Canneity requirements a few years Jate -cLi. —3— The Design Engineers stated that in previous analysis of funds available to consti~uct the entire project,allocations were set up for each unit.The recommendation made for reduction in size of pipe in Schedule II was based upon dollars and cents Lo bring the cost within the funds previously allocated.The Boards reviewed with the engineers cost of construction and capacities rrovided by Schedule II and Alternate Schedule II. The vote was polled by roll call and the Secretary announced the motion had failed to carry by all Districts’Boards~. The Boards of Directors of County Sanitation Districts Nos.1,2,3,5,6,7 and 11 adopted Resolution No.2L,~5 upon a motion made by 1)irector Courtney R.Chandler,seconded by Director Irvin C.Chapman and’duly carried,by roll call vote of each of the Districts Boards,wherein District No.1 was authorized to enter into a contract with R.A,1Jattson Company for construction of the Land Section of the Ocean Outfall Sewer for the sum of ~32~,9~5.25~Certified copy of this resolution is attached here to and made a part of these minutes. the Director Chandler,Chairman of the ~xecutive Committee ExeOutive Committee read the report and recommendations of the Executive Committee.This report is on file in the office of the Secretary, There followed a discussion of the recommendation made by the Executive Committee. Chairman Finch called upon the Desigr~Engineers for a verbal proposal for the preparation of a funding and sizing report as recommended by the Executive Committee. Mr.Harrison,representing,the Design Engineers,sub mitted the following verbal proposal~ That,for the fee of ~1,5OO,OO,Harrison &Wooiley and Headman,Ferguson &Carollo would~prepare and submit to the Boards or1 or before Janu~.’ry 2~,1953 a detailed Funding and Sizing Report for the Treatment Plant and Certain Trunk S e-~’rers -Modification Plan,estimating construction costs of a Reversed Ellis Avenue Trunk Sewer,a Sewer Paralleling the Santa Ana River,Treat ment Plant Trunk Sower and the Treatment Plant in maxImum sizes which could he constructed with funds availah1e~ The Boards of Directors took the following action: Moved b~Director Vernon E~Langenbeck,seconded by Director J,L.McBride and duly carried by the Boards~of~ Directors of County Sanitation Districts Nos.1,2,3,5,6~ 7 and 11: That the verbal proposal of Harrison &Woolley and Headman,Ferguson &Carollo for the preparation of a~ detailed Funding and Sizing Report for the fee of ~1,5OO.OO be accepted;and~that they submit to the Boards on or before January 2~,1953 a detailed “Funding and Sizing Report —Modification Plan”estimating construction costs of a Reversed Ellis Avenue Trunk Sewer,a Sewer Paralleling the Santa Ana River,Treatment Plant Trunk and the Treatment Plant in maximum sizes which could he constructed with funds available, Authorizinr~negotiations The Boards of Directors took the for riRht of way —Sta following action: tion 0 —03 to Station 20 ~I 55 __________ Moved by Director J.L.McBride, seconded by Director Roy Seabridge and duly carried by the Boards~ofDirectors of County Sanitation Districts Nos.1,2,3,5,6,7 and 11: That the Chief Engineer and General Manager and the Legal Counsel be and they are hereby autho~izecl to proceed with negotiations with land owners for right of way relating to contract work under snecifications for the Ocean Outfall Sewer,Land Section,Station C 03 to Station 20 ~55,said strip being anproximr~:eiy 70.5 feet in width. Approval of Jomt The Boarc~of Directors took the Administrative following action: Warrant Register Moved by Director J.L.McBride, seconded by Director Roy Seabridge and duly carried by the Boards of Directors of County Sanitation Districts Nos.1,2,3.,5,6,7 and 11: Tha.t the Joint Administrative Warrant Register he approved for signature and payment of: Warrant Demanci~o.,In Favor Of Amount JA-269 State Compensation Insurance Fund ~47{~.l2 270 F.R.Harwood,Postmaster 3O~OO ~,~ ApiDroval of Revolvi~The Boards of Directors took the Fund 11A~Warrant following action: : — Moved 1~Director Courtney RI Chandler,seconded by Director Robert H.Boney and duly carried by the Boards of Directors of County 3anitation Districts I~os.1,2,3,5,6,7 and 11: That Revolving Fund ?A~I Warrant Register be approved for sig~~ture and payment of: Warrant Demand No~In Favor Of Amount A--22 Harrison &Woolley,and Headman. F~rguson ~Carollo Suspense_F.un~_,The Boards of Directors took the follok•ring action: Moved by Directcr Robert H.Boney,seconded by Director Norman H~-.fuller and duly carried by tho-Boards of Directors of County Sanitation Districts Nos.,1,2,3,5,6,7 and 11: —5.. RESOLUTION NO.2~l5_6 RESOLUTION OF THE BOARD OF DIRECTORS OF COUNTY SANITATION DISTRICT NO.6 OF ORANGE COUNTY, CALIFORNIA,DETERMINING THE WORK TO BE DONE, CANVASSING BIDS AND AWARDING CONTRACT FOR SCHEDULE 1 ALTERNATE A AND ALTERNATE SCHEDULE II OF THE OCEAN OUTFALL SEWER (LAND SECTION) AND WAIVING INFORMALITIES CONTAINED IN SAID BIDS. The Board of Directors of County Sanitation District No.6 of Orange County,California,resolves as follows: Whereas:County Sanitation District No.1 as contracting agent for itself and County Sanitation Districts Nos.2,3,5,6,7 and 11 has advertised for and has received bids for the construction of the Ocean Outfall Sewer (Land Section)and, Whereas:there were no bids on Schedule 1 and, Whereas:the Board of Directors does hereby determine and declare that they shall proceed with the work to be done under Schedule 1,Alternate A and Alternate Schedule 2 and, Whereas:said bids have been canvassed by the Chief Engineer and General Manager and the Desi.gn Engineers,and Whereas:all the bids submitted were informal because there was no affidavit that said bids were genuine and not sham or collu— sive as required under the General Provisions Section C-2 (C),and In addition thereto none of the bidders excepting only Healy TIbbitts Company submitted evidence of their ability to do the work proposed In accordance with the provisions of A-6 contained in the advertisement for bids and It appears that the best interest of the Districts will be served by the waiving of said Informalitles in the bids pràvidlng that said Informalitles are corrected by proper affidavit and submission of evidence to do the work prior to the letting of a contract for the work and, Whereas:the above action Is taken in the best interests of the public a~d In the furtherance of the business of the District Now therefore,be it resolved: ,.31 That the unit prices for the work to be done contained in the bid of the H.A.Wattson Company to do the work proposed in Schedule 1,Items 1,2,3A and 4A and Alternate Schedule II, Items 1,2,3,4,5A,6A and 7A is the lowest and best bid sub mitted for said work,and Whereas:If said H.A.Wattsori Company corrects the Informal Ities of its bid as hereinabove described to-wit,by 5ubmltting an affidavit regarding collusion etc.and submitting evidence of Its ability to do the work described within the time allowed to enter said contract,the contract for the work hereinabove described be let to R~A.Wattson Company for the work proposed In Schedule 1, Items 1,2,3A and 4A and In Alternate Schedule II,Items 1,2,3, 4,5A.,6A and 7A for the unit prices contained In said bid and in accordance with the plans and specifications therefor. Be it further resolved that all other bids be rejected and that the surety bonds or other security posted by said bidders be returned by the Secretary,and That County Sanitation District !~o.1 of Orange County as contracting agent for this District,be,arid is hereby authorized to carry out the provisions of this Resolution by execution of the contract for the work as hereinabove provided. The foregoing resolution was passed and adopted at a regular adjourned meeting of the Board of Directors of County Sanitation District !‘~o.6 ,on the 21st day of January,1953. Sec~’~ry,oarc~of Dir4ectors County Sanitation District No.6 Orange County,California STATE OF CALIFORNIA) ss COUNTY OF ORANGE ) I,ORA MAE MERRITT,Secretary of the Board of Directors of County Sanitation District No.6 of Orange County,California,do hereby certify that the foregoing resolution was passed arid adopted at a regular adjourned meeting of the Board of Directors of County Sanitation District No.6 of Orange County,California,held on the 21st day of January,1953 by the following roll call vote: -2- 33 AYES:Directors Norman H.Miller and A.H.Meyers NOES:None ABSENT:Director Willis H.Warner IN ~ITN1~S WHEREOF,I have hereunto set my hand and affixed the seal of County Sanitation District No.6 of Orange County,California,this 22nd day of January l953~ Secretary,Board of Directors County Sanitation District No. , Orange County,California -~- That Suspense Fund Warrant Register be approved for signature and payment of: Warrant Demand No In Favor Of Amount S-39 Harrison &Woolley,and Headman, Ferguson &Carollo ~~OOO.QQ Adjournment The Boards of Directors t )rk the following action~ i~oved.by Director Robert H.Boney,seconded by Director Vernon B.Langenbeck and duly ~arrVd by the’Bo~i.rds of Directors of County Sanitation Distr~ts Nos.1.2,3, Li.,5,6,7 and 11: That the joint meeting of the Boarr~c ..f Directors he adjournede Whereupon,the Chairman declared the meeting of the Boards of Directors of County Sanitation Districts iTos, 1,2,3,5,6,7 and 11 so adjourned at the hour of lQ:1~O p.m. Chairm n,B~ar,~of Directors County Sanit~cion District No.6 Orange County,California ATTEST: ~~ Secretary,Board of DTirectors County Sanitation District No.6 Orange County,California -6-