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HomeMy WebLinkAboutDistrict 05 Minutes 1953-06-24MINUTES OF REGULAR MEETING BOARD OF DIRECTORS,COUNTY SANITATION DISTRICT NO.5 OR~,I\IGE COUNTY>CALIFORi~IA June 24.,1953 at ~:OO p.m. Room 239,1104 West Eighth Street Santa Aria,California The Board of Directors met in regular sess~.on at the hour of g:O0 p.m.,June 24,1953,in Room 239 at 1104 West Eighth Street,Santa Aria,California. Chairman Chandler called the joint meeting of the Districts’ Boards to order ~t a:OO p.m. The roll was called and the Secretary reported a quorum of the Board to be present. Directors present:Braden Finch (Chairman) Willis H.Warner Directors absent:Norman H.Miller Others present:Lee M.Nelson C.Arthur Nisson,Jr. Harry Ashton Walter Chaffee John A.Carollo J.A.Woolley K.J.Harrison Arthur J.Beard E.A.Meador Wintford L.Tadlocic Raymond N.Hertel John Scott Ora Mae Merritt,Secretary Approval of Minutes The Boards of Directors took the following action: Moved by Director Braden Finch,seconded by Director Vernon E.Langenbeck and duly carried by the Boards of Directors of County Sanitation Districts Nos.1,2,3,5,6, 7,~and 11: That the minutes of the meeting held on June 10,1953 be approved as mailed out. -1- 120 Opening of sealed bids Bids for construction of the Huntington Beach Trunk Huntington Beach Trunk Sewer Sewer and Sewage Pumping Plant were opened and read prior to the reading of sealed bids for the Sewage Treatment Plant. After reading the ninth bid for construction of the Huntington Beach Trunk Sewer,the Secretary reported a representative of the Gardner and McCall Company had stated he believed their bid had inadvertently been submitted in an envelope marked “Sewage Treatment Plant.” The Boards of Directors took the fol lowing action: Moved by Director Braden Fincri,sec3nded by Director •Vernon E.Langenbeck and duly carried by the Boards of Directors of County Sanitation Districts Nos.1,2,3,5,6,7,and 11: That the envelope in question be opened. Whe:~’eupon the envelope was opened and found to contain a bid for the construction of Huntington Beach Trunk Sewer ~and Sewage Pumping Plant and was publicly examined and read. Opening o~’~sealed bid~The hour of g:OO p.m.having Sewage Treatment Plant arrived and this being the time arid place for opening sealed bids for construction of the Sewage Treatment Plant,pursuant to publication of legal notices,the Boards of Directors took the following action: Moved by Director Willis H.Warner,seconded by Director Braden Finch and duly carried by the Boards of Directors of County Sanitation Districts Nos.1,2,3,5,6,7 and 11: That the Secretary be instructed to open and read sealed bids for construction of the Sewage Treatment Plant. Whereupon,sealed bids were publicly opened,examined and read. Bi~s referred for The Boards of Directors took tabulation—Sewage the following action: freatment P1an~ Moved by Director Willis H. Warner,seconded by Director Braden Finch and duly carried by the Boards of Directors of County Sanitation Districts Nos.1,2,3,5,6,7 and 11: That the bids for construction of the Sewage Treatment Plant be referred to the General Manager and the Design Engineers for study and report back to the Boards. Correspondence Correspondence was read at the time the General Manager sub-. mitted his report. Report of the At the request of the General General Manager Manager,the Secretary read the following: 1.Proposal of Harrison &Woolley,and Headman,Ferguson & Carollo for construction surveys,detailed inspection and supervision of the construction of the Sewage Treat ment Plant. 121 Mr.Lee M.Nelson,General Manager,read his report to the Directors.This report is on file in the office of the Secretary. Authorizing survey The Boards of Directors took of Poo1i~property the following action: lines Moved by Director Braden Finch, seconded by Director Willis H.Warner and duly carried by the Boards of Directors of County Sanitation Districts Nos. 1,2,3,5,6,7 and 11: That the General Manager be and he is hereby authorized to have a survey made of the Poole property lines;and that payment for the use of a 3-man survey party and equip- merit at the rate of ~l2.5O per hour for the party be author ized and that payment therefor be made from the Joint Adminis trative Fund as a maintenance and operational expenditure. Clean up of site —The ~Boards of Directors took R,W.Wattson contrac~the following action: Moved by Director Nelson M.Launer,seconded b Director Joseph Webber and duly carried by the Boards of Directors of County Sanitation Districts Nos.1,2,3,5, 6,7 and 11: That the proposal of R.A.Wattson Company,contained as a recommendation of the Design Engineers in the letter from them dated June 22,1953,be approved;and that R.A. Wattson Company,as contractor,be allowed to leave the construction road in place excepting that the tidal slough be opened so that drainage thereOf will not be hampered. Employment of Harrison The Board of Directors adopted &WoöI1é~y.,anc~Headman Resolution No.293,employing Ferguson &Carollo for Harrison &Woolley,and Headman, supervision of constr Ferguson &Carollo for detailed uction -TRE~ATMENT PLANT supervision and inspection of construction of the Treatment Plant.Certified copy of this resciLution is attached hereto and made a part of these minutes. Report of the Personnel Chairman Schweitzer read the Committee report and recommendations of the Personnel Committee.Copy of this report is on record in the office of the Secretary. In discussing the Personnel Committee’s report,it was pointed out that policy recommendations of the System, Maintenance and Operation Committee and the General Policy Committee were needed in making a comprehensive study of staff organization and other matters set up as the purpose of the Committee when it was established;and that the recommendations of these Committees were needed by the Finance Committee in estimating the 1953-1954 budgets. It was generally concurred that all these Committees and the General Manager should work together in preparing their recommendations to the Boards. —3-. 1 ~ Repe~]4nz ~esolu~tion Upon recommendation of the No.17O and appointing Personnel Committee,The Board Secretary of Directors adopted Resolution No.295,repealing Resolution No. 170,arid appointing Ora Mae Merritt as Secretary of the Joint Administrative Organization and of each of the Districts. Certified copy of this resolution is attached hereto and made a part of these minutes. Vacation policy After a discussion of the recom mendations of the Personnel Committee,the B~axds of Directors took the following action: Moved by Director Braden Finch,seconded by Director Nelson M.Launer and duly carried by the Boards of Directors of County Sanitation DistrictsNos.1,2,3,5,6,7,8 and 11: That employees of the Joint Administrative Organization of County Sanitation Districts Nos.1,2,3,5,6,7,8 and 11 of Orange County,California be given two weeks paid vacation per year after each year’s employment,provided that consecutive paid vacations in excess of two weeks for any employee will not be authorized without approval of the Joint Administrative Organization. Ad.lustment of Upon recommendation of the $ecretary’s salary Personnel Committee,the Boards of Directors took the following action: Moved by Director Oharles E.Stevens,seconded by Director Charles Morgan and duly carried by the Boards of Directors of County Sanitation Districts Nos.1,2,3,5,6, 7 and 11: That the salary of Ora Mae Merritt,Secretary of the Joint Administrative Organization and Secretary of each County Sanitation District be fixed at the sum of $425.00 per month,effective as of June 1,1953,until further order of the Boards;said salary to be paid from the Joint Administrative Fund through the Payroll Revolving Fund. ~port of the Finance Chairman darner reviewed the bills Committëé re:Warrant appearing on the Agenda and recom Demands appearing on mended that they be approved for agenda payment. Joint Administrative The Boards of Directors took Wa~rarit Register I the following action: Moved by Director Hugh W.Warden,seconded by Director Vernon ~.Langenbeck and duly carried by the Boards of Directors of County Sanitation Districts Nos.1,2,3,5,6, 7 and 11: In accordance with the recommendatLon of the Finance Committee,the Joint Administrative Warrant Register is hereby approved for signature of the Chairman arid the County Auditor is authorized to pay the following: ~4iii. 123 Warrant Demand No.In Favor Of Amount JA-364 Bales Office Equipment Company 4~12.37 365 Davis Stationers 4.05 366 Denn~Printers and Stationers 32.40 367 F.R.Harwood,Postmaster 30.00 368 Underwood Corporation 76.54 369 Standard Oil Company of California 13.61 $i68.9~7 Revolving Fund The Boards of Directors took the Warrànt fiegister following action: Moved by Director Vernon i~.Langenbeck,seconded by Director Frank J.Schweitzer,and duly carried by roll call vote of the Boards of Directors of County Sanitation Districts Nos.1,2,3,5,b,7 and 11: In accordance with the recommendations of the Finance Committee,the Revolving Fund Warrant Register is hereby approved for signature of the Chai~’man of District No.1 and the County Auditor is authorized tQ pay the fo~ij~g: Warrant Demand No.In Favor P~ G-7 SANTA ANA BLUE PRINT COMPANY 8.76 Revol.Fund “0”,Dists.1,2,335)637 &11 ORANGE COUNTY BLUEPRINT SHOP 227.69 Revol.Fund “G”,Dists.l,2,3,5~6,7 &11 A-.52 PACIFIC AIR INDUSTRIES 37.08 Ftevol.Fund “A”,Dists.1,2,3,5,6,7 &11 B-13 ORANGE COUNTY TITLE COMPANY 43.50 Revol.Fund “B”,Dists.1,2,3,6 ~7 HARRISON &WOOLLE1Y,AND HEADMAN,FERGUSON 8,492~96 &CIj~ROLLOi B-14 Revol.Fund “B”,Dists.1,2,3,6 &11 ~598.34 C—i?Revol.Fund “C”,Dists.1,2,3,6 &7 3,851.66 D—16 Revol.Fund “D”,Dists,1,2,6 &7 1,982.62 E-9 Revol.Fund “E”,Dists.5 &6 786.84 Revol.Fund “F”,Dists.5 &6 1,125.10 Revol.Fund “J”,Dists.1.2~5,6 &7 ________ ~8.i4.92.9b 0-9 S4NTA ANA RL~GI~TER 65.26 Re~pl.Pttnd “Ge,Di.~ts..1~233%5p637 &11 ________ ~8~875.25 12L~ Qonstruction Fund The Board of Directors took Warrant Register the following action: Moved by Director Braden Finch,seconded by Director Willis H.Warner and duly carried: In accordance with the recommendations of the ~‘inance Committee,District No.5 Construction Fund Warrant Register is hereby approved for signature of the Chairman and the County Auditor is authorized to pay: Warrant Demand No.In Favor Of Amount 5-13 Harrison &Woolley,and Headman, Ferguson &Carollo $117.29 Approval ol’General Mr.Lee M.Nelson,General Manager’s request Manager,reported that he found it necessary to be away from his office for the next few days and requested the Boards’ approval. The boards of Directors took the following action: Moved by Director Braden Finch,seconded by Director Willis H.Warner and duly carried by the Boards of Directors of County Sanitation Districts Nos.1,2,3,5,6,7,~and 11: That the request of the General Manager to be away from his office be granted. A4jcurnnient The Boards of Directors took the following action: Moved by Director Vernon E.Langenbeck,seconded by Director A.H.Meyers and duly carri.ed: That the meeting be adjourned.. Whereupon,the Chairman declared the meeting so adjourned at the hour of 9:35 p.m. L~e~c~L~ Chairman,Board of Directors County Sanitation District No.5 ATTEST:Orange Countyy,California Secretary,~oard of Directors County Sanitation District No.5 Orange County,California -6- —.>_t__...-—__-...-—..--.--...... . RESOLUTION NO.293—5 A RESOLUTION OF THE BOARD OF DIRECTORS OF COUNTY SANITATION DISTRICT NO.5 OF ORANGE COUNTy,CALIFOI~NIA,PROVIDING FOR CONSTRUCTION SURVEYS,DETAILED INSPECTION,SUPERVISION AND MATERIAL TESTS ON THE CONSTRUCTION OF THE SEWAGE TREATMENT PLANT. The Board of Directors of County Sanitation District No.5 of Orange County,California,resolves as follows: -WHEREAS,The Districts do require construction surveys, detailed inspection,supervision and material tests in connection with construction of the Sewage Treatment Plant,in accordance with theplans and specifications submitted by the Engineers, Harrison &Woolley,and Headman,Ferguson &Carollo and approved by the General Manager and by the Districts by Resolution No.2~3 adopted.on May 27,1953;and WHEREAS,the Engineers have submitted a proposal to do the work which is reasonable and in the best interests of:the Districts and will expedite the aforementioriecL construction, NOW,THERi~FOR~~,BE IT RESOLVED: That the Districts do employ Harrison &~oo11ey,and Headman, Ferguson &Carollo to perform the construction surveys,detailed inspection and supervision including material tests on the Sewage Treatment Plant in accordance with the plans and specifications heretofore adopted by the District and to the ~saitsfaction of the General Manager of the Districts for a total sum equal to 4-1/2% of the terminal costs to be paid in installments as follows: .40 of 1%of contract price 30 days after the Contractor has commenced work .40 of 1%each month thereafter,until 4%has been paid Balance of 4-1/2%to be paid 35 days after acceptance of the completed work by the Districts. -1— 12~ The foregoing resolution was passed and adopted at a regular• meeting of the Board of Directors of County Sanitation District No,5 ,on the 24th day of June ,1953. ~ Secretary,floarci of .Direeeors County Sarji~aticn District No.5 Orange County,‘alifornia STATE OF CALIFORNIA) ss COUNTY OF ORANGE ) I,ORA MAE MERRITT,Secretary of the Board of Directors of County Sanitation District No.5 of Orange County,California, do hereby certify that the foregoing Resolution was passed and adopted at a regular meeting of the Board of Directors of County Sanitation District No.5 of Orange County,California,held on the 24.th day of June ,1953,by the following roll call vote: AYES:Directors Braden Finch and Willis H.Warner NOES:None ABSENT:Director Norman H.Miller IN WITNESS WHEREOF,I have hereunto set my hand and affixed the seal of County Sanitation District No.5 of Orange County, California,this 24th day of June ,1953. Secretary,~oard of Dir~ctors County Sanitation District No.5 Orange County,California —2— 127 RESOLUTION NO1 295-5 A RESOLUTION OF THE BOARD OF DIRECTORS OF COUNTY SANITATION DISTRICT NO.FIVE OF ORANGE COUNTY,CALIFORNIA,APFOINTI~IG ORA MAE ?~RRITT AS SECRETARY OF THE JOINT ADMINISTRATIVE ORGANIZATION AND AS SECRETARY OF SAID COUNTY SANITATION DISTRICT NO.FIVE The Board of Directors of County Sanitation District No. 5 of Orange County,California,does resolve as foUowsr That Ora Mae Merritt is hereby appointed Secretary of the Joint Administrative Organization and Secretary of County Sanitation District No,5 to serve at the pleasure of the Directors.The Secretary shall perform such duties as may be required by the Board of Directors of any of said County Sanitation Districts Nos.1,2,3,5,6,7,~and 11 as Secretary thereof, and such duties as may be required of her by the Chief Engineer and/or General Manager of the JOint Admini$trative Organization and said Districts, FURTHER RESOLVED;That when the Secretary is required to travel on business of the Joint Mininistrative Office,or on business of any or all of the said County Sanitation Districts, she shall be allowed mileage at the rate of 4~.O75 per mile for the distance actually traveled on such business..If she travels on public carrier,she shall be allowed the actual cost of such transportation. FURTHER RESOLVED:That all Resolutions or parts of Reso lutions previously adopted or previous actions by the Board of Directors of County Sanitation District No.5 in conflict herewith ~be and the same are hereby repealed,with the exception ot’Resolution No.31,adopted by the Board of Directors of County Sanitation District No.8 on the 26th day of August,1950. -1— 128 The foregoing resolution was passed an~adopted at a regular meeting of the Board of Directors of County Sanitation District No.5 ,on the 2I~th day of June ,1953. ~ Seeretary,Board of Directo~s County Sanitation District No.5 Orange County,California STATE OF CALIFORNIA) ss COUNTY OF ORANGE ) I,ORA MAE MERRITT,Secretary of the Board of Directors of County Sanitation District No.5 of Orange County,California, do hereby certify that the foregoing Resolution was passed and adopted at a regular meeting of the Board of Directors of County Sanitation District No.5 of Orange County,California,held on the 24.th day of June ,1953,by the following roll call vote: AYES:Directors Braden Finch and Willis H.Warner NOES~None ABSENT:Director Norman H.Miller IN WITNESS WHEREOF,I have hereunto set my hand and affixed the seal of County Sanitation District No.5 of Orange County, California,this 24th day of June ,1953. Secretary,Board bf Directors County Sanitation District No.5 Orange County,California —2—