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HomeMy WebLinkAboutDistrict 05 Minutes 1953-01-21S I:INUTES OF REGULAR IEETING,ADJOURNED SESSION BOARD OF DIRECTORS COUNTY SANITATION DISTRICT NO,5 ORA~G~COUNTY,CALIFORNIA January 21,.1953 at g:OO p.m. Room 239,11014.West Eighth Street Santa Ana,California The Boerd of Directors met in adjourned session at the hour of F~:OO p,i~.,January 21,1953 in Room 239 2t 11014.7iest Ei-~hth Stre~t,Santa Ana,California. Chair~nan Finch called the joint meeting,of the .D~st..~icts’ Boards to order at ~:OO p.m. The roil was called and the Secretary renorted a ;~uorum of tho Bonrcl to be present: Direotors present:Braden Finch (Chairman) Norman H.Miller Willis H.Warner (Director Warner left the meeting at th20 p.m.) Directors absent:None Others oresent:Lee N.Nelson Ilarry Ashton C.Arthur Hisson,Jr. Robert Barletta Herman Hiltseiier General S.Ridclerhof J.A,~Jooiley K.J.Harrison Raymond I~.Her~el Ora Mae Merritt,Secretary Corresnondencesnd The Secretary read a letter dated Comrnur~ic~ions Ja.r~.u~ry 21,1953 from the law firm of Dru~m &Drumm,transmitting an Ohjecti~n and Protest to the modificstior of the Bacon Plan.The Objection and Protest,bearing the.sicmatures of Maggie L.Jones,Lucille R.Allaire,Laurence Moiola, Clyde H~Ellis,Harold Gisler and ~Jalter IL Gioler,was also read The Boards of Directors took the followin action: Moved by Director Vernon B..Lan~enbeck,seconded by Director C,R.Miller and duly carried by the Boards of Directors of County Sanitation Districts Nos0 1,2,3,5, 6,7 and 11: That the letter fro~i Drumi &Drumñi and Protest to the IIodificatj.on of the Bacon Plan he received arid,ordered Li?cci. The Secretary read.a letter dated January 19,1953 from P &J Artukovich, Inc.and N.Miller Company,stating they ~dshed to withdraw their letter qualifying their bid on the land section of the Ocean Outfall Sewer in which stipulation was made that their -1- 7 acceptance of an award would be made upon instal].atiori of both schedules;and that they would be willing t~ accept an award on Schedule I,based on the bid of ~l2l,996.00. The Boards of Directors took the followi~.action: Moved by Director J.’L,McBride,seconded by Dir ector Frank J.Schweitzer,Jr..,arid duly carried: That the letter from P &J Artukovich.,Inca ~ancl M,Miller Coripany be received and ordered filed0 Report on Tabulation At the request of the Chief of Bids_fo.~_Con.~tr—Engineer and General Manager, UCtjonofLandSectlOnL the Secretary read.the joint Ocean_Outfall Sewe~report of the Chief Engineer and General Manager and the Design Engineers on taoulation of bids and recommendations on award of contract for construction of the Ocean Outfall sewer. Mimeographed copies c~f canvass of bids were distri buted to each of the Distrectors.Cony of this canvass of bids is on record in the office of the Secretary,which lists: Smale &Robinson low bidder on the basis of award to a single contractor on Schedules I and II —~3O7,O7O.50 (b)R.A0 i~attsor Co~npany low bidder on the basis of sward to a single contractor on Sche~uie I and Alternate Sched~1e II,~32~,9~5~25. (c)M0 Miller Company low bidder on basis of award of Schedule I alon.e -~l2l,996,OO. Cd)Smale c~o Robinson low bidder on basis of award of Schedule IL and Aiternal:.e Schedule II,~l27,~6l.5O and :ja53,/~42.50,respectively. Total Co~of Cc)and (d)above: lvi,Mifler Co.Schedule I ~l2l;996;OO Smale &Robinson Schedule II l27;~6l.~O Total Cost ~c)and (d)above: M.~ille•r Co.Schedule I ~l2l;99~.00 Smale &Robinson Alternate Schedule II l53jj÷42.5O iota1~Cost of (a)above: Smale &Robinson Shecules I and II Total Cost of (b)above): R.A.Wattscn Schedule I and Alternate Schedule II ~~F~25 —2— 8 Departures Director Willis H.Warner left the meeting.at ~:2O p.m. Review of Tabulations The Boards of Directors reviewed and Recommendations tabulations and car~vass of bids with the Chief En~ineer ~nd General Manager,the attorney and the Design Engineers~ Mr.Nisson stated the opinion that award sho’~ld he made to a single bidder;there being no specific stipu lations in the sneci±’ications that award could or could not be :~iade separately for each Schedule~Page 36 of the Specifications defined location and description of the won:as one unit and Page 39 required the contractir to coi~i lete all work on both Sections within 165 calendar days and provided no division of tiiie between tbe two S cLie(uw(~s, Mr.Harrison renorted the three lowest bidders had verbally stated each would accept award of contract for one Schedule alone,but after com~letion of the reiort and reDo:;llnendations by the design engineers and the Chief i~ngineer and General Manager,the firms of Smale & R~binson and R.A.~~Jattson Company had both withdrawn their verbal statement that they would accept award of contract for only one Schedule. Award of Contract Mr.Lee M.Nelson,CI-ief En~ineer and General Manager made the recommendation that award of contract be e:ade to the low bidder 1.1.Miller Company for Schedule I,Alternate A and that all other bids be rejected in accordance with draft of resolution distributed with the ~gsnda;and th~it Schedule II or Alternate Schedule Ii later on be included in notice of bids for c~nstructic.n of lines in that vicinity. The Doards of D:Lrectors took the following action: Moved by Director J,L.McBride,seconded by Director Courtney R.Chandler: That the Boards adopt resolution recommended by the Ci~i ef i~ngineer and C eneroj.Manager for award of contract for construction of Schedule I,Alternate A of ~he proposal,to the M.Miller Oompan:~r. There followed a discussion of previous rejection of bids ~or construction of the Land Section of the Ocean Outfall and the advisability of again r~jeoting bids,as well as possibility of delay in ~tartin~~onstr— uction work under Schedule II or Alternate Schedule II. Director Chapman requested infonnation upon,capa cities obtained by construction under the pronosed award, and cost of constructing additional facili~ie~to meet cannoity requirements a few years late r’~i. —3— S The Design .~ngineers stated that in previous analysis of funds available to construct the entire project,allocstions were set up for each unit.The recommendation made for reduction in size of pipe in Schedule II was based upon dollars and cents Lo bring the cost ~iithin the funds previously allocated..The Boards reviewed with the engineers cost of construction and capacities irovided by Schedule II and Alternate Schedule II. The vote was polled by roll call and the Secretary announced the motion had failed to carry by all Districtst Boards., ~The Boards of Directors of County Sanitation Districts Nos.1,2,3,5,6,7 and 11 adopted Resolution No0 245 upon a motion made by Director Courtney R.Chandler,seconded by Director Irvin C.Chanms.n anc~duly carried by roll call vote of each of the Districts Boards,wherein District No.1 ~ias authorized to enter into a contract with H,A.1Jattson Company for construction of the Land Section of the Ocean Outfall Sewer for the sum of ~Certified copy of this resolution is attached here to and made a part of these minutes. Re~f_th~__Director Chandler,Chairman of the Executiv_e_Committee Executive Committee read the report and recommendations of the Executive Cor~miittee.This report is on file in the office of the Secretary. There followed a discussion of the recommendation made by the ~xecutive Committee. Chairman Finch called unon the Design Er~~~ineers for a verbal proposal for the preparation of a funding and sizing report as recommended by the ~xecutive Committee. Mr.Harrison,representing the Design Engineers,sub- mitt ed the following verbal proposal That,for the fee of ~l,5OO,OO,Harrison &Woolley and Headman,Ferguson &Carollo would~prepare and submit to the Boards on or before Janu~ry 2~,1953 a detailed Funding and Sizing.Report for the Treatment Plant and Certain rfrunk Sewers —Modification Plan,estimating construction costs of a Reversed allis Avenue Trunk Sewer,a Sewer Paralleling the Santa Ana River,Treat rnent Plant Trunk Sower and the Treatment Plant in maximum sizes which could he constructed with funds available. The Boards of Directors took the following action: Moved hr Director Vernon E~Langenbeck,seconded by Director J,L.McBride and duly carried by the Boards~of Directors of County Sanitation Districts Nos.1,2,3,5~6~ 7 and 11: That the verbal proposal of Harrison &Woolley and Headman,Ferguson &Carollo for the preparation of a~ detailed Funding and Sizing Report for the fee of ~1,5OO.OO be accepted;and that they submit to the Boards on or before January 2~,1953 a detailed “Funding and Sizing Report —Modification Plan~t estimating construction costs of a Reversed Ellis Avenue Trunk Sewer,a Sewer Paralleling the Santa Ana River,Treatment Plant Trunk and the Treatment Plant in maximum sizes which could he constructed with funds available. —1~— 10 Authorizins~nQgotiations for right of way -Sta tion 0 -03 to Station 2O,~55 The Boards of Directors took the following action: ____________ Moved by Director J.L.McBride seconded by Director Roy Seabri~.ge and duly carried by the Boards~of Directors of County Sanitation Districts Nos,1,2,3,5,6,7 and II: That the Chief Engineer and General Manager and the Legal Counsel be and they are hereby authorized,to proceed with negotiations with land owners for right of way relating to contract work under specifications for the Ocean Cutfall Sewer,Land Section,Station 0 —03 to Station 20 ~55,said strip being anproximately 70.5 feet in width, Moved by Director J~L.McBride, seconded by Director Roy Seabrid~e and duly carried,by the Boards of Directors of County Sanitation Districts Nos.1,2,3,5,6,7 and 11: Ths.t the Joint Administrative Warrant Register be approved for signature and payment of: Warrant Demand ~o.,In Favor Of State Compensation Insuronce Fund F.H.Harwood,Postmaster Moved T~Director Courtney H. Chandler,seconded by Director Robert H,Boney and duly carried by the 3oard~of Directors of County 3anitation Districts I~os.1,2,3,5,6,7 and 11: That Revolving Fund ~Warrant Register be approved for signature and payment of: Harrison &Woolley,and Headman. Fsrguson &Carollo ~~O0~,OO Moved by Dire~tcr Robert H.Boney,seconded by Director Norman H~.L~iLier and duly carried by th~’Boards of Directors of County Sanitation Districts Nos.~1,2,3,5,6,7 and 11: The Boarc~of Directors took the following action~ The Boards of Directors took the following action: In Favor Of Amount The Boards of Directors took the following action: Approval of Joint Administrative T;jarrant Register JA-269 270 Approval of Revolvi~ Vund “A’~Warrant — Register -- ~47~l2 ~30~0O ~ Warr~nt Demand No., A-.22 Suspense_Ru~_, I That Suspense Fund Warrant Register be approved for signature and payment of: Warrant Demand No~In Favor Of Amount S-39 Harrison &~!oo11ey,and Headman, Ferguson &Carollo ~OOO.~QQ Adjournment The Boards of Directors t ~k the follo~d.ng action: I’1oved by Director Robert H.Boney,seconded by Director Vernon E.Langenbeck and duly ~arri~d by the’Boards of DirectOrs of County Sanitation DistriLLs Nos,1,2,3, I~,5,6,7 and 11: That the joint meeting of the Boarr~o Gf Directors he adjourned~ Whereupon,the Chairman declared the meeting of the Boards of Directors of County Sanitation Districts iTos, 1,2,3,5,6,7 and 11 so adjourned at the hour of 1O:l~O p.me • __ Chairman,Board of Directors County Sanitation District No.,5 Orange County,California ATTEST: — Secretary,Board of Directors County Sanitation District No.5 Orange County,California .6- RESOLUTION NO.2’45 -5 RESOLUTION OF THE BOARD OF DIRECTORS OF COUNTY SANITATION DISTRICT NO.5 OF ORANGE COUNTY, CALIFORNIA,DETERMINING THE WORK TO BE DONE, CANVASSING BIDS AND AWARDING CONTRACT FOR SCHEDULE 1 ALTERNATE A AND ALTERNATE SCHEDULE II OF THE OCEAN OUTFALL SEWER (LAND SECTION) AND WAIVING INFORMALITIES CONTAINED IN SAID BIDS. • The Board of Directors of County Sanitation District No.5 of Orange County,California,resolves as follows: Whereas:County Sanitation District No.1 as contracting agent for itself and County Sanitation Districts Nos.2,3,5,6,7 and 11 has advertised for and has received bids for the construction of the Ocean Outfall Sewer (Land Section)and, Whereas:there were no bids on Schedule 1 and, Whereas:the Board of Directors does hereby determine and declare that they shall proceed with the work to be done under Schedule 1,Alternate A and Alternate Schedule 2 and, Whereas:said bids have been canvassed by the Chief Engineer and General Manager and the Design Engineers,and Whereas:all the bids submitted were informal because there was no affidavit that said bids were genuine and not sham or collu— sive as required under the General Provisions Section C-2 (C),and in addition thereto none of the bidders excepting only Healy Tibbitts Company submitted evidence of their ability to do the work proposed in accordance with the provisions of A-6 contained in the advertisement for bids and it appears that the best interest of the Districts will be served by the waiving of said informalities in the bids providing that said informalitles are corrected by proper affidavit and submission of evidence to do the work prior to the letting of a contract for the work and, Whereas:the above action is taken in the best interests of the publie and in the furtherance of the business of the District Now therefore,be it resolved: 13 That the unit prices for the work to be done contained in the bid of the H.A.Wattson Company to do the work proposed in Schedule 1,Items 1,2,3A and 4A and Alternate Schedule II, Items 1,2,3,24,5A,6A and 7A is the lowest and best bid sub rnitted for said work,and Whereas:if said Ft.A,Wattson Company corrects the informal ities of its bid as hereinabove described to-wit,by submitting an affidavit regarding collusion etc.and submitting evidence of its ability to do the work described within the time allowed to enter sai~d contract,the contract for the work hereinabove described be let to Ft.A.Wattson Company for the work proposed in Schedule 1, Items 1,2,3A and 4A and In Alternate Schedule II,Items 1,2,3, 4,5A,6A and 7A for the unit prices contained In said bid and in accordance with the plans and specifications therefor. Be it further resolved that all other bids be rejected and that the surety bonds or other security posted by said bidders be returned by the Secretary,and That County Sanitation District No.1 of Orange County as contracting agent for this District,be,and is hereby authorized to carry out the provisions of this Resolution by execution of the contract for the work as hereinabove provided. The foregoing resolution was passed and adopted at a regular adjourned meeting of the Board of Directors of County Sanitation District No.5 ,on the 21st day of January,1953. ~~~//~ Secretary;Board of Directors County Sanitation District No.5 Orange County,California S’PATE OF CALIFORNIA) 55 COUNTY OF ORANGE ) I,ORA MAE MERRITT,Secretary of the Board of Directors of County Sanitation District No.5 of’Oran~e County,California,do hereby certify that the foregoing resolution was passed and adopted at a regular adjourned meeting of the Board of Directors of County Sanitation District No.5 of Orange County,California,held on the 21st day of January,1953 by the following roll call vote: -2- 1L~ AYES:Directors Nonnan H.Miller and Braden Finch NOES:None ABSENT:Director Willis H.Warner IN WITNESS WHEREOF,I have hereunto set my hand and affixed the seal of County Sanitation 1)istrict No.5 of Orange County,California,this 22nd day of January 1953. Secretary,Board of Directors County Sanitation District No.5 .Orange County,California -3--