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HomeMy WebLinkAboutDistrict 03 Minutes 1953-01-21~IN UT FIB (~F REGULAR MEETING,ADJOUR~TED S ~SION BOARD OF DIRECTORS COUNTY SANITATION DISTRICT NO.3 ORANGE COUNTY,CALIFORNIA January 21,1953 at ~:OO p.m. Room 239,1101÷ West Eighth Street Santa Ana,California The Board of Directors met in adjourned.session at the hour of ~:OO p.m.,January 21,1953,in Room 239 at 1104 West Eighth Street,Santa Ana,California. Chairman Finch called the joint meeting of the Districts’ Boards to order at ~:O0 p.m. The roll was called and the Secretary reported a quorum of the Board to be present. Directors present:Nelson N.Launer (Chairman pro tern),Irvin C.Chapman,Joseph Webber,C.R.Miller and Willis H.Warner Directors absent:None. Others present:Lee N.Nelson,Harry Ashton,C.Arthur Nisson,Jr.,Robert Barletta,Herman Hiltscher,General S.E.Ridderhof, J.A.Woolley,K.J.Harrison,Raymond M.Her-tel and Ora Mae Merritt,Secretary Chairman pro tern The Board of Directors took the following action: Moved by Director Willis H.Warner,seconded by Director Joseph Webber and duly carried: That Director Nelson M.Launer be appointed Chairman pro tern of the Board of Directors of.County Sanitation District No.3. Correspondence and The Secretary read a letter dated Communications January 21,1953 from the law firm of Drunim and Drurnm,transmitting an Objection and Protest to the modification of the Bacon Plan. The Objection and Protest,bearing the si~atures of Maggie L.Jones,Lucille R.Allaire,Laurence Miola,Clyde H.Ellis, Harold Gisler and Walter R.Gisler was also read. The Boards of Directors took the following action: Moved by Director Vernon E.Langenbeck,seconded by Director C.R.Miller and duly carried by the Boards of Directors of County Sanitation Districts Nos.1,2,3,5,6,7 and 11: That the letter from Drurnm &Drumm and Protest to the Modification Plan..be received and ordered filed. The Secretary read a letter dated January 19,1953 from P&J Artukovich, Inc.and the N.Miller Company,stating they desired to with draw their letter qualifying their bid on the land section of the Ocean Outfall Sewer in which stipluation was made that their -1- 7 acceptance of an award would be made upon installation of both schedules;and that they would be willing t~ accept an award on Schedule I,based on the hid of ~l2l,996.00. The J3oards of Directors took the folio Tin:~’,action: Moved by Director J.~L,McBride,seconded by Dir ector Frank J.Schweitzer,Jr.,and duly carried: That the letter from P &J Artukovich,Inc and M1 Miller Company be received and ordered filed~ ~At the request of the Chief ~Engineer and General Manager, uctionofLan.aSection~the Secretary read the joint Ocean_0ut~~~~_report of the Chief Engineer and General Manager and the Design Eni?~jneers Qn tabulation of bids and recommendations on award of contract for constn~ction of the Ocean Outfall bewer. Mimeographed copies cd’canvass of bids were di~tri— buted to each of the Distrectors.Copy o±this canvass of bids is or~record,in the office of the Secretary,which lists: Smale &r~obinson low bidder on the basis of award to a single contractor on Schedules I and II —)307,070.50 (b)R.A.Wattson Company low bidder on the basis of award to a sir~gle contractor on Sche~u.le I and Alternate Schedule II,‘32~,9~5~25. (c)L Miller Company low bidder on basis of award of Schedule I alone -1~l2l,996.0O. Cd)Smale &Robinson low bidder on basis of award of Schedule II and Alternate Schedule II,~l27,~6l.50 ~nd •~l53 ,/~Lr.2.50,respect~ivel. •Total Cos~~of (c)arid (d)above: i.i.Miller Co.Schedule I ~l2l;996~00 Smale &Robinson Schedule II ~j~6l.50 $~9 ~ Total Cost ~c)and Cd)above: M.Miller Co.Schedule I ~l2l;99(.C0 Sr~~le &Robinson Alternate Schedule II l53j~42.50 ~75 , O~~1 flost of (a)above: Smale &Robinson Shecuies I and II Total Cost of (b)above): R.A.Wattson Schedule I and Alternate Schedule II ~32~9F~5.25 -2— 8 Departures Director.Willis H.Warner left the.meeting at ~:2O p.m. Review of Tabulations The Boards of Directors reviewed and Recowmendations tabulations and canvass of bids with the Chief Engineer arid General Manager,the attorney and the Design Eng:Lneers. Mr.Hisson stated the opinion that award S1~O’1’Lr1 he made to a single bidder;there being no specific stipu lations in the specifications that award could or could not be made separately for each Sc1iec~uie~Page 36 of the Specifications defined location and description of the work as one unit and Page 39 required the contrac~ui’to coalete all work on both Sections ~.fithin 165 calendar days and provided no division of tiiie between the two Sche(iles. Mr.Harrison renorted the three lowest bidders had verbally stated each would accept award of contract for one Schedule alone,but after com:letion of the re-oort and recommendations by the design engineers and t]~e Chief IL~gineer and General Manager,the finns of Smale & Robinson and R.A~~iattson Company had both withdrawn their verbal statement that they would accept award of contract for only one Schedule. Award of Contract Mr.Lee M.Nelson,CiT~ief Hn~’ineer and General Manager made the recomr~iendat~on that award of contract te r~ade to the low bidder Ii.Miller Company for Schedule I,Alternate A and that all other bids be rejected in accordance with draft of resolution distributed with the .~genda;and that Schedule II or Alternate Schedule II later on be included in notice of bids for cmristructicn of lines in that vicinity. The Boards of,iDirectors took the following action: Moved by Director J.L.McBride,seconded by Director Courtney ~Chandler: That tb.e Boards adont resolution recommended by the Cpi5f ~ngineer and General Manager for award of contract for constii~ction of Schedule I,Alt e~’nate A of the proposal,to the M.Miller Oompar.u rilbere foliowed a discussion of previous rejection of bids ~or construction of the Lajid Section of the Ocean Outfall and tl.e advisability of again.rsjecting bids,as well a~possibility of delay in startin~constr uction work ir-ider Schedule II or Alternate Schedule II. DirActor Chapman requested infonnati~n upon capa cities oi.~tained by construction under the rronosed award, and cost of const~’ucting additional faciliie~to meet canarity requirements a few years late.‘ui. —3-- The Design Engineers stated that in previous analysis of funds available to construct the entire project,allocetions were set up :i~or each unit.The recommenciation made for reduction in size of pipe in Schedule TI was based upon dollars and cents Lo bring the cost within the funds previously allocated..The 3oards reviewed with the engineers cost of construction and capacities nrovided by Schedule II and Alternate Schedule II. The vote was polled by roll call and the Secretary announced the motion had failed to carry by all Districtst Boards~ ‘The Boards of Directors of County Sanitation Districts Nos.1,2,3,5,6,7 and 11 adopted Resolution No,245 upon a motion made by Director Courtney R.Chandler,seconded by Director Irvin C.Chapman and’duly carried by roll call vote of each of the Districts Boards,wherein District No.1 vras authorized to enter into a contract with R.A.Wattson Company for construction of the Land Section of the Ocean Outfall Sewer for the sum of ~Certified copy of this resolution is attached here— to and made a part of these minutes. R~~rt of the Director Chandler,Chairman of the ~xecutive_Com~y~ittee Executive Committee read the report and recomnendations of the Executive Committee.This report is on file in the office of the Secretary. There followed a discussion of the recommendation made by ~he Executive Committee. Chairman Finch called upon the Design Er~ineers for a verbal proposal for the preparation of a funding and sizing report as recommended by the Executive Corimittee. Mr.Harrison,representing the Design Engineers,sub mitted the following verbal proposal~ That,for the fee of ~l,5OO,OO,Harrison &Vioolley and Headman,Ferguson &Carollo would~prepare and submit to the Boards on or before Janu~ry 2~,.1953 a detailed Funding and Sizing Report for the Treatment Plant and Certain Trunk Sewers —Modification Plan,estimating construction costs of a RGversed Ellis Avenue Trunk Sewer,a Sewer Paralleling the Santa Ana River,Treat ment Plant Trunk Sower and.the Treatment Plant in maxImum sizes which could he constructed with funds available. The Boards of Directors took the following action: Moved hr Director Vernon E~Langenheck,seconded.by Director J,L.McBride and duly carried by the Boards~of’ Directors of County Sanitation Districts Nos.1,2,3,5~6~ 7 and 11: That the verbal proposal of Harrison &Woolley and Headman,Ferguson &Carollo for the preparation of a~ detailed Funding and Sizing Report for the fee of ~l,5OO.OO be accepted;and’that they submit to the Boards on or before January 2~,1953 a detailed “Funding and.Sizing Report —Modification Plan”estimating construction costs of a Reversed Ellis Avenue Trunk Sewer,a Sewer Paralleling the Santa Ana River,Treatment Plant Trunk and the Treatment Plant in maximum sizes which could he constructed with funds available, -4- Authorizing negotiations The Boards of Directors took the for ripht of way-Sta following action: tion 0 —03 Station 20 ~55 ____________ Moved by Director J.L.McBride, seconded by Director Roy Seabridge and duly carried by the Boards~ofDirectors of County Sanitation Districts Nos.1,2,3,5,6,7 and 11: That the Chief Engineer and General Manager and the Legal Counsel be and they are hereby authorized to proceed with negotiations with land owners for right of way relating to contract work under srecifications for the Ocean Outfall Sewer,Land Section,Station 0 —03 to Station 20 ~55,said strip being anproximately 70,5 feet,in width. Approval ~~o~Lt The Boar~of Directors took the Administr~..tive following action~ Warrant Register — Moved by Director J.L.McBride, seconded by Director Roy Seabridge and duly carried by the Boards of Directors of County Sanitation Districts Nos.1,2,3,5,6,7 and 11: That the Joint Administrative Warrant Register be approved for signature and payment of: Warrant Demand_I0.3 In Favor Of Amount JA-269 State Compensation Insurance Fund ~)~7~,l2 270 F.R.Harwood,Postmaster ~O~0C ~— ~ Approval of Revolviflg The Boards of Directors took the Fund ~~A”Warrant following action: Resister Moved b Director Courtney fl. Chandler,seconded by Director i?~obert H.Boney and duly carried by the Boards of Directors of County •3anitation Districts ~Tos.1,2,3,5,6,7 and 11: That Revolving Fund ‘~A”Warrant Register be api~roved for sig,~~’ture and payment of: Warrant Demand No.,In Favor_Of Amount A--22 Harrison &Woolley,and Headman, F3rguson &Carollo ~jQ00~0O Su~~nse_Rund The Boards of Diroctors took the ~Jarr.~ntRe~st€r following action: Moved by Dire~tcr Robert H.Boney,soconded by Director Norman H~.Miller and duly carried by ths Boards of Directors of County Sanitation Districts Nos.1.2,3.~,6,7 and 11: —5.~. ~L 1 That Suspense Fund Warrant Register be approved for signature and payment of: ~000.00 ____________ The Boards of Dit’ectors took the following action: Moved by Director Robert H.Boney,seconded by ~irector Vernon E.Langenbeck and duly carried by the~Boards of Directors of County Sanitation Districts No5.1,2,3, 4,5,6,7 and 11: That the joint meeting of the Boards of Directors be adjourned. Whereupon,the Chairman declared,the meeting of the Boards of Directors of County Sanitation Districts Nos. 1,2,3,5,6,7 and ii so adjourned at the hour of 10:40 p.m. ATTEST: Secretary,Board of Directors County Sanitation District No.3 Orange County,California Warrant Demand No Adjournment S-39 Harrison &Woolley,and Headman, Ferguson &Carollo In Favor Of Amount .rman pro ~em,board o: Gounty Sanitation District Orange County,California 3 —6. 12 RESOLU1I’ION NO.2145 -3 RESOLUTION OF THE BOARD OF DIRECTORS OF COUNTY SANITATION DISTRICT NO.3 OF ORANGE COUNTY, CALIFORNIA,DETERMINING THE WORK TO BE DONE, CANVASSING BIDS AND AWARDING CONTRACT FOR SCHEDULE 1 ALTERNATE A AND ALTERNATE SCHEDULE II OF THE OCEAN OUTFALL SEWER (LAND SECTION) AND WAIVING INFORMALITIES CONTAINED IN SAID BIDS. The Board of Directors of County Sanitation District No.3 of Orange County,California,resolves as follows: Whereas:County Sanitation District No.1 as contracting agent for itself and County Sanitation Districts Nos.2,3,5,6,7 and 11 has advertised for and has received bids for the construction of the Ocean Outfall Sewer (Land Section)and, Whereas:there were no bids on Schedule 1 and, Whereas:the Board of Directors does hereby determine and declare that they shall proceed with the work to be done under Schedule 1,Alternate A and Alternate Schedule 2 and, Whereas:said bids have been canvassed by the Chief Engineer and General Manager and the Design Engineers,and Whereas:all the bids submitted were informal because there was no affidavit that said bids were genuine and not sham or collu sive as required under the General Provisions Section C—2 (C),and in addition thereto none of thc bidders excepting only Healy Tibbitts Company submitted evidence of their ability to do the work proposed In accordance with the provisions of A-6 contained In the advertisement for bids arid It appears that the best Interest of the Districts will be served by the waiving of said informalities in the bids providing that said informalitles are corrected by proper affidavit and submission of evidence to do the work prior to the letting of a contract for the work and, Whereas:the above action is taken in the best interests of the public and in the furtherance of the business of the District Now therefore,be it re~o1ved: 13 That the unit prices for the work to be done contained in the bid of the B.A,Wattson Company to do the work proposed In Schedule 1,Items 1,2,3A and 4A and Alternate Schedule II, Items 1,2,3,LI.,5A,6A and 7A Is the lowest and best bid sub mitted for said work,and ~Whereas:if said B.A.Wattson Company corrects the Informal ities of Its bid as hereinabove described to-wit,by submitting an affidavit regarding collusion etc.and submitting evidence of its ability to do the work described within the time allowed to enter said contract,the contract for the work hereinabove described be let to R.A.Wattson Company for the work proposed In Schedule 1, Items 1,2,3A and )4A and In Alternate Schedule II,Items 1,2,3, 4,5A,6A and 7A for the ~,init prices contained in said bid and in accordance with the plans and specifications therefor. Be It further resolved t~iat all other bids be rejected and that the surety bonds or other security posted by said bidders be returned by the Secretary,arid That County Sanitation District No.1 of Orange County as contracting agent for this District,be,and Is hereby authorized to carry out the provisions of this Resolution by execution of the contract for the work as hereinabove provided. The foregoing resolution was passed and adopted at a regular adjourned meeting of the Board of Directors of County Sanitation District No.3 ,on the 21st day of January,1953. ~~7//~ze ~ Secretary,Board of Directors County Sanitation District No.3 Orange County,California STATE OF CALIFORNIA) ss COUNTY OF ORANGE ) I,ORA MAE MERRITT,Secretary of the Board of Directors of County Sanitation District No.3 of Orange County,California,do ~hereby certify that the foregoing resolution was passed and adopted at a regular adjourned meeting of the Board of Directors of County Sanitation District No.3 of Orange County,California,held on the 21st day of January,1953 by the following roll call vote: -2- AYES:Directors Irvin C.Chapman,Nelson M.Launer C.R.Miller and Joseph Webber I\TOES None ABSENT:Director Willis H.Warner IN WITNESS WHEREOF,I have hereunto set my hand and affixed the seal of County Santt~ation District No.3 of Orange County,California,this 22nd day of January 1953. ~ Secretary,Board of Directors County Sanitation District Mo.3 Orange County,California —2-.